HomeMy WebLinkAboutMinutes - June 1, 2016LODI CITY COUNCIL
REGULAR CITY COUNCIL MEETING
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, JUNE 1, 2016
C-1 Call to Order/ Roll Call - N/A
C-2 Announcement of Closed Session - N/A
C-3 Adjourn to Closed Session - N/A
C-4 Return to Open Session / Disclosure of Action - N/A
A. Call to Order / Roll Call
The Regular City Council meeting of June 1, 2016, was called to order by Mayor Pro Tempore
Kuehne at 7:00 p.m.
Present: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Absent: Mayor Chandler
Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo
B. Presentations
B-1 Proclamation for 2016 National Dumn the Pumo Dav (PW
Mayor Pro Tempore Kuehne presented a proclamation to Transportation Planner Julia Tyack and
MV General Manager Jeff Kohlhepp proclaiming June 16, 2016, as "2016 National Dump the
Pump Day" in Lodi. Ms. Tyack announced that GrapeLine will offer free rides on June 16.
Mr. Kohlhepp announced that MV Transportation donated ten fixed -route passes, good for ten
rides each, as raffle prizes. Anyone interested in participating can submit their name and phone
number at the Bus Depot/Train Station, Lodi Public Library, City Hall, Lodi Finance Department,
or at the Parks and Recreation office. The June 16 free -ride day takes place during the Farmers'
Market, and buses will run until 8:30 p.m. For further information, those interested were
encouraged to visit the website at www.lodi.gov/transit.
C. Consent Calendar (Reading: Comments by the Public: Council Action)
Council Member Mounce thanked Public Works Director Charlie Swimley for including
photographs of the Public Works projects on the Consent Calendar, stating it was helpful to have
a visual of what Council is approving. Mayor Pro Tempore Kuehne echoed the appreciation.
Council Member Mounce made a motion, second by Council Member Johnson, to approve the
following items hereinafter set forth, except those otherwise noted, in accordance with the
report and recommendation of the City Manager.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
C-1 Receive Register of Claims in the Amount of $2,809,652.10 (FIN)
Claims were approved in the amount of $2,809,652.10.
C-2 Approve Minutes (CLK)
The minutes of May 10, 2016 (Shirtsleeve Session), May 17, 2016 (Shirtsleeve Session), and
May 18, 2016 (Regular Meeting) were approved as written.
C-3 Report of Sale of Surplus Eauipment (PW)
This item was removed from the Consent Calendar at the request of Council Member Johnson for
discussion purposes.
Council Member Johnson expressed concern that some of the surplus vehicles were sold with
very low mileage and requested a Council discussion regarding the vehicle maintenance policy.
He understood that some vehicles may lose their effectiveness, but with such low mileage,
perhaps another department could utilize the vehicle at a lower level of demand. He stated that
some years ago he learned City staff was changing the oil in vehicles every 3,000 miles versus
the recommended 7,000 miles. Council Member Johnson believed that Lodi was behind the curve
on vehicle maintenance and replacement. He requested that, when this item comes before
Council, staff include how other communities, as well as private enterprise, handle their vehicle
replacements.
In response to Mayor Pro Tempore Kuehne, Public Works Director Charlie Swimley confirmed
that the price listed in the report is the auction price and explained that the City currently has a
vehicle replacement policy that has been in place for quite some time that includes guidelines on
when vehicles are to be replaced, which is generally over 100,000 miles and ten years. The Fleet
Superintendent tracks the costs of repair and maintenance and evaluates if it is more expensive
to keep a City vehicle before recommending it for disposition and sale through an auctioneer.
Council Member Johnson requested that staff do more than a simple presentation and that
Council be given the opportunity to study the policy to determine its effectiveness. He pointed out
that Council previously received reports on each vehicle being replaced with the maintenance
history. Council Member Johnson stated that, if a vehicle is operating properly and requires only
general maintenance, it should be maintained for a longer period. It may be unsuitable for a
certain purpose, but another department could receive a few more years of life from a vehicle,
rather than selling it at auction for a small amount.
Mayor Pro Tempore Kuehne concurred with the suggestion to review the current policy.
Council Member Mounce agreed, adding that the policy should match the City's code of ethics
and values by ensuring the Council is fiscally responsible and progressive with its policies and
recommendations.
Council Member Johnson made a motion, second by Council Member Nakanishi, to approve the
report of sale of surplus equipment.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
C-4 Approve Specifications and Authorize Advertisement for Bids for 2016-2018 Tree
Maintenance Project (PW)
Approved the specifications and authorized advertisement for bids for the 2016-2018 Tree
Maintenance Project.
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C-5 Approve Specifications and Authorize Advertisement for Bids for 2016 Cherokee Lane
Accessibility Improvement Project (PW)
Approved the specifications and authorized advertisement for bids for the 2016 Cherokee Lane
Accessibility Improvement Project.
C-6 Adopt Resolution Awarding Bid for Purchase of One Oil Handling Trailer, Model No.
IOS2OX-2, from Intertech Filtration System, of Bixby, Oklahoma ($70,802.64) (EU)
Adopted Resolution No. 2016-81 awarding bid for purchase of one oil handling trailer, Model
No. IOS2OX-2, from Intertech Filtration System, of Bixby, Oklahoma, in the amount of $70,802.64.
C-7 Adopt Resolution Awardinq Contract for Alley Improvement Project - Phase 5 to A. M.
Stephens Construction Company, Inc., of Lodi ($129,787) (PW)
Adopted Resolution No. 2016-82 awarding contract for Alley Improvement Project - Phase 5 to
A. M. Stephens Construction Company, Inc., of Lodi, in the amount of $129,787.
C-8 Accept Improvements Under Contract for Animal Shelter Interior Improvements (PW)
Accepted the improvements under contract for Animal Shelter Interior Improvements.
C-9 Accept Improvements Under Contract for 2016 Pavement Crack Sealinq (PW)
Accepted improvements under contract for 2016 Pavement Crack Sealing.
C-10 Accept Improvements Under Contract for Shady Acres Pump Station Trash Handling
Project (PW)
Accepted improvements under contract for Shady Acres Pump Station Trash Handling Project.
C-11 Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional
Services Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for Hutchins Street
Square Roof Repair Project Phase 2 ($1,738) (PW)
Adopted Resolution No. 2016-83 authorizing the City Manager to execute Amendment No. 1 to
Professional Services Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for Hutchins Street
Square Roof Repair Project Phase 2 in the amount of $1,738.
C-12 Adopt Resolution Authorizing City Manager to Execute Amendment No. 4 to Professional
Services Agreement with Stantec Consulting Services, Inc., of Rancho Cordova, for
Groundwater Sampling, Reporting, and On -Call Out -of -Scope Services and Appropriating
Funds ($20,495) (PW)
Adopted Resolution No. 2016-84 authorizing the City Manager to execute Amendment No. 4 to
Professional Services Agreement with Stantec Consulting Services, Inc., of Rancho Cordova, for
groundwater sampling, reporting, and on-call out -of -scope services and appropriating funds in the
amount of $20,495.
C-13 Adopt Resolution Awarding Three -Year Professional Services Agreement for Electronic
Content Management System, Software Support, and Implementation Services Using
Laserfiche Software to Complete Paperless Solutions, of Anaheim ($30,114 / Annual
Maintenance of $4,560), Authorizing the City Clerk to Execute Two One -Year Extensions,
and Appropriating Funds ($30,114) (CLK)
Adopted Resolution No. 2016-85 awarding a three-year Professional Services Agreement for
electronic content management system, software support, and implementation services using
Laserfiche Software to Complete Paperless Solutions, of Anaheim, in the amount of $30,114 for
implementation and with annual maintenance cost of $4,560; authorizing the City Clerk to
execute two one-year extensions; and appropriating funds in the amount of $30,114.
C-14 Adopt Resolution Approving Activity Guide Printing Agreement with Casey Printing, Inc., of
King City, for Fiscal Year 2016/17 ($21,700.89) and Authorizing Staff to Execute Two One -
Year Extensions (PRCS)
Adopted Resolution No. 2016-86 approving Activity Guide Printing Agreement with Casey
Printing, Inc., of King City, for Fiscal Year 2016/17 in the amount of $21,700.89 and authorizing
staff to execute two one-year extensions.
C-15 Adopt Resolution Authorizing City Manager to Accept Grant Administered by the
Department of Alcoholic Beverage Control ($42,186) (PD)
Adopted Resolution No. 2016-87 authorizing the City Manager to accept grant administered by
the Department of Alcoholic Beverage Control in the amount of $42,186.
C-16 Adopt Resolution Approving Encroachment Permit Application from Just Dawgs, LLC, to
Operate Hot Dog Cart in the Post Office Plaza Located at the Southeast Corner of
School Street and Oak Street (PW)
Adopted Resolution No. 2016-88 approving the encroachment permit application from Just
Dawgs, LLC, to operate a hot dog cart in the Post Office Plaza located at the southeast corner of
School Street and Oak Street.
C-17 Adopt Resolution Amending Traffic Resolution No. 97-148 by Approving a Multi -Way Stop
Control at Pleasant Avenue and Walnut Street and No -Parking Zones on Lodi Avenue
Between Lower Sacramento Road and the Westerly City Limits (PW)
Adopted Resolution No. 2016-89 amending Traffic Resolution No. 97-148 by approving a multi -
way stop control at Pleasant Avenue and Walnut Street and no -parking zones on Lodi Avenue
between Lower Sacramento Road and the westerly city limits.
C-18 Set Public Hearing for June 15, 2016, to Consider Adopting Resolution Approving
Amendment No. 3 of the 2015/16 Community Development Block Grant Annual Action
Plan CD
Set public hearing for June 15, 2016, to consider adopting resolution approving Amendment
No. 3 of the 2015/16 Community Development Block Grant Annual Action Plan.
C-19 Set Public Hearing for June 15, 2016 to Consider 1) Introducing Ordinance Repealing and
Re -Enacting Lodi Municipal Code Chapter 17.34 - Signs - in Its Entirety; 2) Introducing
Ordinance Repealing Lodi Municipal Code Chapter 9.19 - Political Sign Regulations - in Its
Entirety; and 3) Introducing Ordinance Repealing and Re -Enacting Lodi Municipal Code
Section 10.44.040, "Parking for Certain Purposes Prohibited - Display of'For Sale' Signs
on Vehicles, Vessels or Trailers - Restrictions," in Its Entirety (CA)
Set public hearing for June 15, 2016 to consider: 1) introducing ordinance repealing and re-
enacting Lodi Municipal Code Chapter 17.34 - Signs - in its entirety; 2) introducing ordinance
repealing Lodi Municipal Code Chapter 9.19 - Political Sign Regulations - in its entirety; and 3)
introducing ordinance repealing and re-enacting Lodi Municipal Code Section 10.44.040, "Parking
for Certain Purposes Prohibited - Display of 'For Sale' Signs on Vehicles, Vessels or Trailers -
Restrictions," in its entirety.
D. Comments by the Public on Non -Agenda Items
THE TIME ALLOWED PER NON -AGENDA ITEM FOR COMMENTS MADE BY THE
PUBLIC IS LIMITED TO FIVE MINUTES.
Public comment may only be made on matters within the Lodi City Council's jurisdiction
(Government Code Section 54954.3, Lodi City Council Protocol Manual Section 6.31). The
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Council cannot take action or deliberate on items that are not on this agenda unless there
is an emergency and the need to take action on that emer-gency arose after this agenda
was posted (Government Code Section 54954.2(b)(2)). All other items may only be
referred for review to staff or placement on a future Council agenda.
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E. Comments by the Citv Council Members on Non-Aaenda Items
Council Member Mounce complimented Ebenezer Congregational Church on its recent "Take
Back the City" event at the K -Mart parking lot, including its food give-away, which served over
250 people. She appreciated the opportunity to be a part of the event and looks forward to
continued future events.
Mayor Pro Tempore Kuehne announced that a Peace Walk, which is an interdenominational city-
wide event to stand up against violence, will take place on June 5, leaving from the Veterans
Plaza and ending at Blakely Park.
F. Comments by the City Manager on Non -Agenda Items
City Manager Schwabauer confirmed that three Council Members provided direction to bring back
the vehicle replacement policy for review and stated he will include examples and
recommendations for changes.
Council Member Johnson added that he would like to see what the private sector does as well,
suggesting Clark Pest Control be used as an example.
G. Public Hearinas
G-1 Continue Public Hearing to June 15, 2016, to Consider Adopting Resolution Setting Pre -
Approved Engineering News Record Adjustment Index for Wastewater Rates for
Residential, Commercial, and Industrial Customers (PW)
Council Member Mounce made a motion, second by Council Member Johnson, to continue the
public hearing to June 15, 2016, to consider adopting resolution setting pre -approved Engineering
News Record adjustment index for wastewater rates for residential, commercial, and industrial
customers.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
G-2 Public Hearing to Consider Adopting Resolution Adopting 2015 Urban Water Management
Plan Update (PW)
Notice thereof having been published according to law, an affidavit of which publication is on file
in the office of the City Clerk, Mayor Pro Tempore Kuehne called for the public hearing to
consider adopting resolution adopting the 2015 Urban Water Management Plan Update.
Leslie Dumas, consultant with RMC Water Environment, provided a PowerPoint presentation
regarding the 2015 Urban Water Management Plan Update. Specific topics of discussion
included what the Plan is; primary components; population, demand, and supply analysis; gallons
per capita per day calculations and SB X7-7 compliance; per capita water use trends; demand
management measures; 2015 schedule; and summary.
Council Member Johnson suggested greater clarification on the slide demonstrating the demand
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versus supply because the public may not notice the footnote that indicates Lodi had more water
available in 2015 but the supply was affected by the state -mandated conservation requirements.
Ms. Dumas stated that the published documents went into greater detail and this slide was a
condensed version of six to eight tables.
In response to Council Member Nakanishi, Ms. Dumas explained there are two ways to report the
per capita water use - residential water only or all water use - and the method depends on which
agency is receiving the information. The reason she mentions both methods is because there has
been some confusion, and this was a proactive attempt to clarify the matter from the outset. For
purposes of this report, the calculation is based on all water use. In further response, Ms. Dumas
estimated the first required water plan was in 1995 and that SB X7-7 was passed in 2009 and
rolled into the 2010 urban water plans. In response to Council Member Nakanishi, City Manager
Schwabauer stated the City is in compliance with the regulations and the report confirms it.
Ms. Dumas stated that the cost to prepare the plan is roughly $70,000 every five years, but the
cost does increase incrementally due to added state mandates.
In response to Council Member Nakanishi, Ms. Dumas stated that, because the calculation is
based on gallons per capita per day, those communities with high industrial users, such as power
plants that utilize water for cooling purposes, may have more difficulties, as would communities
with large-sized lots, for which conservation programs such as drip irrigation and drought
resistant plants would be useful and use of recycled water for irrigating parks and medians.
Mayor Pro Tempore Kuehne opened the public hearing for public comment.
There being no public comments, Mayor Pro Tempore Kuehne closed the public hearing.
Council Member Johnson made a motion, second by Council Member Nakanishi, to adopt
Resolution No. 2016-90 adopting 2015 Urban Water Management Plan Update.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
H. Communications - None
I. Regular Calendar
1-1 Adopt Resolution Approving the City of Lodi Financial Plan and Budget for the Fiscal Year
Beginning July 1, 2016 and Ending June 30, 2017 and Approving the Fiscal Year 2016/17
Appropriation Spending Limit (CM)
Deputy City Manager Jordan Ayers provided a PowerPoint presentation regarding the Fiscal Year
2016/17 budget. Specific topics of discussion included overview, all funds, total revenue, total
appropriation, increase in reserves, General Fund, labor, position changes, California Public
Employee Retirement System (Cal -PERS) projections, major capital projects, and action
requested.
In response to Council Member Johnson, Mr. Ayers stated that the lowest number of funded
positions during the recession was 381 employees with the highest number at roughly 460.
Council Member Mounce stated that a portion of the public believes that the addition of new
homes and businesses increases sales and property tax and does not understand why the City is
considering a sales tax ballot measure. She requested a Shirtsleeve Session to discuss the Cal -
PERS obligation, as well as the new growth coming on-line of homes and businesses, the
associated projection of sales and property tax, and how much of that will be set aside for Cal -
PERS. City Manager Schwabauer provided the example of Rosegate Subdivision that will bring in
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230 homes, which will generate $400 per home in property tax for Lodi's share. Over the next five
years, that will equate to $200,000, but not until all of the homes are built. Staff will prepare a
Shirtsleeve presentation with information on the potential property tax for new homes and sales
tax projections for Walmart and other new business. He estimated the figure would be less than
$2 million, adding that the Environmental Impact Report projected no sales tax growth from the
new Walmart.
Council Member Mounce expressed her appreciation to the City Manager and City Clerk for their
time and patience in providing information on the budget and for providing her with the audio
recordings of the meetings.
Council Member Nakanishi thanked staff for the budget presentation, stating it is much more
efficient than the budget process 15 years ago. He stated that revenues from this budget year are
anticipated to be $203 million and questioned what it was during the recession. Mr. Ayers
responded that budget year 2009/10 revenue was $171 million, which was after the impact of
employee concessions and the 2008 recession.
Council Member Mounce made a motion, second by Council Member Nakanishi, to adopt
Resolution No. 2016-91 approving the City of Lodi Financial Plan and Budget for the Fiscal Year
beginning July 1, 2016 and ending June 30, 2017 and approving the Fiscal Year 2016/17
Appropriation Spending Limit.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
J. Ordinances
J-1 Ordinance No. 1920 Entitled, "An Ordinance of the Lodi City Council Amending Lodi
Municipal Code Chapter 17.40 - Permit Approval or Disapproval - by Repealing and Re -
Enacting Section 17.40.020 (B) Applicability Table 4-2 for Site Plan and Architectural
Approval " (CLK)
Council Member Mounce made a motion, second by Mayor Pro Tempore Kuehne, (following
reading of the title) to waive reading of the ordinance in full and adopt and order to print
Ordinance No. 1920 entitled, "An Ordinance of the Lodi City Council Amending Lodi Municipal
Code Chapter 17.40 - Permit Approval or Disapproval - by Repealing and Re -Enacting Section
17.40.020 (B) Applicability Table 4-2 for Site Plan and Architectural Approval."
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
J-2 Ordinance No. 1921 Entitled, "An Ordinance of the Lodi City Council Amending Lodi
Municipal Code Chapter 1.08 - General Penalty - by Repealing and Re -Enacting Section
1.08.010 (A), 'General Penalty"' (CLK)
Council Member Johnson made a motion, second by Council Member Mounce, (following reading
of the title) to waive reading of the ordinance in full and adopt and order to print Ordinance
No. 1921 entitled, "An Ordinance of the Lodi City Council Amending Lodi Municipal Code Chapter
1.08 - General Penalty - by Repealing and Re -Enacting Section 1.08.010 (A), 'General Penalty."'
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VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, and
Mayor Pro Tempore Kuehne
Noes: None
Absent: Mayor Chandler
K. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at
7:58 p.m.
ATTEST:
Jennifer M. Ferraiolo
City Clerk
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