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HomeMy WebLinkAboutMinutes - March 10, 2015 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MARCH 10, 2015 A. Roll Call by City Clerk The Shirtsleeve Session of March 10, 2015, was called to order by Mayor Johnson at 7:02 a.m. Present: Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Chandler, and Mayor Johnson Absent: Council Member Mounce Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo B. Topic(s) B-1 Review of the 2015/16 Community Development Block Grant Funding Requests and Development of the 2015/16 Annual Action Plan (CD) Joseph Wood, Neighborhood Services Manager, provided a PowerPoint presentation regarding review of the 2015/16 Community Development Block Grant (CDBG) funding requests and development of the 2015/16 Annual Action Plan. Specific topics of discussion included 2015/16 CDBG Annual Action Plan process, funding availability, list of applicants, public service funding, considerations for the Action Plan, and schedule. In response to Mayor Johnson, Mr. Wood stated that he has preliminary census numbers on the homeless population, which he will provide to Council. At the request of Mayor Johnson, Mr. Wood explained how the CDBG allocation is calculated, stating that the California Department of Housing and Urban Development (HUD) allows for 20 percent of the allocation to go toward program administration, which includes costs associated with outreach, public notices, advertising, translation services for hearings, and staffing costs for administration of the program. CDBG covers only a portion of the administrative costs, and the balance comes from the general fund or other programs. In addition, the Council policy is to divide the remaining allocation at 60 percent for City projects and services and 40 percent toward community-based organization projects and services. Council has the ability to change that policy based on needs. Mr. Wood explained that HUD requirements also place a 15 percent cap on public services and that CDBG requests are routinely in excess of that capped figure, which for this year is $92,011. In response to Council Member Kuehne, Mr. Wood stated that the Meals on Wheels Program is currently operated through San Joaquin County; however, when the original organization that ran the program went under, the LOEL Center improved its kitchen facilities with the intention of running the program. Mayor Johnson added that he has had discussions with former San Joaquin County Supervisor Ken Vogel, as well as current Supervisor Chuck Winn, that LOEL created this commercial kitchen to foster and expand the Meals on Wheels Program and that LOEL would like to take over the program. Mr. Johnson explained that Meals on Wheels delivers five days of pre- packaged food that seniors have to cook themselves; whereas, LOEL delivers hot meals on a daily basis and provides personal contact with the recipients, which they do not receive with the County program. In response to Council Member Nakanishi, Mr. Wood stated he would provide Council with the Meals on Wheels Program application, which includes an estimate on the number of meals it would serve with its request of $5,000. In response to Council Member Kuehne, Mr. Wood confirmed that the figure in the PowerPoint for the 60 percent set-aside for City projects and services should be $294,434, not $312,000. In response to Council Member Nakanishi, Mr. Wood stated that the highest CDBG allocation received by the City was $850,000 and that amount has been progressively decreasing each year. He estimated we are receiving amounts similar to what the City received in the late 80s, early 90s. In further response, Mr. Wood stated he was hopeful the federal appropriation to the CDBG program would level off, adding that the reduction this year was less drastic than in years past, which has been as high as 30 to 40 percent. Mayor Johnson requested that the staff report for the public hearing on April 1 include information on how much each agency has received over the last five years or so, to which Mr. Wood responded that he has a summary of the CDBG program that includes eligible activities, history, and funding amounts that he will provide to Council. In response to Council Member Nakanishi, Mr. Wood stated that HUD analyzed how cities were using CDBG funds and prepared the map that was included in the packet to identify target areas of poverty. Those areas need greater focus on services and funding to address the poverty issues, and staff notified potential applicants to show how their services could be directed to serve the needs in that area. In further response, Mr. Wood concurred that a majority of the CDBG funds are directed toward the east side of town. Captain Martin Ross with Lodi Salvation Army thanked Council for supporting its tutoring and mentoring program, stating that this year's proposal is to expand the program by including English language instruction that will help both children and parents in their programs. He stated that, years ago, the Lodi Salvation Army received CDBG funding for its Hope Harbor shelter and now many of those families are participating in the tutoring and mentoring program. This program also goes a long way toward gang intervention and prevention by keeping youth away from addictive behaviors and gang -related activities. Captain Ross announced that Lodi Salvation Army will hold the Love Lodi event on April 18 and encouraged the Council and public to attend. Mayor Johnson requested that Captain Ross meet with him to further explain the tutoring and mentoring program, as he wondered if this program was duplicative in effort with other programs that are similar in nature. C. Comments by Public on Non-Aaenda Items Myrna Wetzel addressed Council on the matter of bicycle safety in Lodi, stating that she witnesses on a daily basis adult bicyclists breaking laws by riding on the incorrect side of the street, riding side by side instead of single file, not obeying traffic signals and stop signs, not signaling left-hand turns, and not walking bikes through crosswalks. She suggested an educational outreach program be offered through schools or the Lodi Police Department. D. Adjournment There being no further business to come before the City Council, the meeting was adjourned at 7:53 a.m. ATTEST: Jennifer M. Ferraiolo City Clerk AGENDA ITEM _ JQ CITY OF LODI COUNCIL COMMUNICATION • TM AGENDA TITLE: Review of the 2015/16 Community Development Block Grant Funding Requests and Development of the 2015/16 Annual Action Plan MEETING DATE: March 10, 2015 PREPARED BY: Community Development Director RECOMMENDED ACTION: Review the 2015/16 Community Development Block Grant (CDBG) Program funding requests and the development of the 2015/16 Annual Action Plan. BACKGROUND INFORMATION: A public hearing will be set for April 1, 2015, for the City Council to review and consider approving the City Manager's recommendations for funding for the 2015/16 Annual Action Plan. 2015/16 Application Review The City will receive $613,405 in CDBG funding for the 2015/16 fiscal year. The City Council has a policy of allocating 40 percent of the annual CDBG award (net of administrative costs) to community- based organizations (CBOs), with the remainder going to City projects. There is a 15 percent Public Service Cap on the overall allocation for 2015/16. The distribution of funds will be as follows: City projects/services $294,434 CBO projects/services $196,290 Administration $122,681 (20% of the 2015/16 Annual allocation) TOTAL $613,405 15% Service Cap $92,011.00 At the completion of an application period that ran from December 17, 2014 to February 9, 2015, the City received a total of ten applications from community-based organizations (CBO's) requesting a total of $185,270. A detail of those CBO funding requests is attached as Exhibit A. HUD regulations also place a 15 -percent cap on the amount of funding that can be allocated to Public Service activities, whether that is by the City or by a CBO. The CBO's have requested a total of $134,500 for Public Services. The City historically has allocated another $42,000 annually for Public Service activities. 2015/16 CDBG Funding Requests and Annual Action Plan March 10, 2015 Page 2 of 3 2015/16 Annual Action Plan The Annual Action Plan is the document that we use to identify how funds will be used to address the priority housing and community development needs that were identified in the 5 -year Consolidated Plan (Con Plan). The overall goal of these housing and community development programs is to serve low - and moderate -income persons by developing viable urban communities through the following actions: • Providing decent housing; • Providing a suitable living environment; and • Expanding economic opportunities. In the review of applications for 2015/16, we will pay close attention to proposed activities that address specific priority needs: • Programs/Projects that provide specific benefit to aid residents of the neighborhoods identified as Racially/Ethnically Concentrated Areas of Poverty (RCAP/ECAP). See Exhibit B. o The definition of RCAP/ECAP involves a racial/ethnic concentration threshold and a poverty test. A Census Tract with a non-white population of 50 percent or more and 40 percent or more of the individuals in that Census Tract living at or below the poverty line. o HUD requires that CDBG funds be targeted to address the conditions that contribute to the existence of poverty within these designated areas. • Programs/Projects that propose to address the following Priority Needs that were identified within the 2014-2018 CDBG Consolidated Plan. o Foster the development and preservation of fair and quality housing choices for residents of all income levels throughout the community. ■ "All income levels" refers to Low -Income (80 percent of Area Median Income or AMI), Very Low -Income (50 percent of AMI), and Extremely Low -Income (30 percent of AMI). o Expand financial opportunities for lower-income individuals and families. o Build capacity and leadership in marginalized communities. ■ In this instance, "marginalized communities" includes the poor, the disabled and persons speaking a minority language. • Programs/Projects that improve access to social services. The following activities are also under consideration for the 2015/16 Annual Action Plan: • Section 108 Loan Guarantee Program - One or more special projects that would be funded through the Section 108 Loan Program, which allows the City to access up to five -times the annual CDBG allocation for larger projects that meet the eligibility and National Objective requirements of the CDBG Program; and • Neighborhood Revitalization Strategy Areas — A tool for neighborhood revitalization that provides benefits for administering CDBG funding in targeted areas, encourages public and private investment in the community, and builds stronger relationships with neighborhood stakeholders including residents, businesses, nonprofit organizations, elected officials, law enforcement, and faith organizations that have a chance to find out that their individual interests often coincide. 2015/16 CDBG Funding Requests and Annual Action Plan March 10, 2015 Page 3 of 3 FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. Attachments 2014/15 CDBG FUNDING REQUESTS COMMUNITY-BASED ORGANIZATIONS Exhibit A Public Capital Economic Applicant Project/Program Amount Service Improvement Development COMMUNITY-BASED ORGANIZATION APPLICATIONS LOEL Foundation Phase III Site Improvements - 159,950.00 152,500.00 Continuation of project at 125 S. Washington. Phases I & II included the demolition of the old church building, preliminary site improvements that include off-street parking, ADA accessibility improvements and underground utilities that must be relocated, and a community garden and security fencing. Phase III proposes to complete the site improvements for additional off-street parking and driveway access off of Walnut Street. Small Business Small Business Assistance - 5,000.00 - Development Center (Delta Provides confidential, individual and free business consulting to existing and College) prospective Lodi business owners, and monthly small business start up workshops. San Joaquin Fair Housing Fair Housing Services - 18,000.00 18,000.00 HUD -mandated counseling services and outreach to tenants, property owners and property managers to satisfy HUD/CDBG requirement for affirmatively furthering fair housing. Emergency Food Bank and Mobile Farmers' Market program - 1,500.00 1,500.00 Family Services The MFM is an existing program that provides access to fresh fruits and vegetables, healthy cooking demonstrations and health and nutrition -related information to low-income residents. Human Services Agency Home -Delivered Meals - 5,000.00 3,500.00 (SJ County) Elderly recipients have a package of five frozen meals delivered once a week. Second Harvest Hunger Relief Programs - 10,000.00 7,500.00 Funding for the operation of the Food Assistance Program, the Senior Brown Bag Program, and the Food 4 Thought Program. Grace & Mercy Charitable Food Pantry and Meals Service - 15,000.00 10,000.00 Foundation Funding for the operation of a food pantry and hot meals service. Salvation Army Tutoring and Mentoring Program - 20,000.00 15,000.00 An after-school program out of the Salvation Army Lockeford Street facility that will operate between 3:00 and 5:00 on weekdays. The program will focus on tutoring, mentoring, character building, crafts and sports/recreational activities. Total requests CBO $ 234,450.00 55,500.00 152,500.00 - - TOTAL $ 234,450.00 55,500.00 152,500.00 - - Estimated Annual Allocation $650,000 Administration $130,000 Programs and projects $520,000 CBO set-aside $208,000 City set-aside $312,000 Public Services limit $97,500 Exhibit A CPQ Naps % f 4 L I ❑ egis.hud.gov/cpdmaps/# Pd Maps I C• Lodi CA X Layers o°°- Lewd A Pwd &ARepodis Ol €]alaTWkii Q Map0..y =G,mtmSmmwy Upload No Basemap a— City of Lodi — RCAP/ECAP Target Neighborhood Irk 2015/16 CDBG Annual Action Plan Presented by Community Development Department March 2015 2015/16 CDBG Annual Action Plan ■ Annual Action Plan Process ❑ Action Plan ■ How we identify how funds will be used to address the priority needs identified in the 5 -year Consolidated Plan. Application Process ■ Began December 2014 ■ Applications Received Up to February 9, 2015 ■ Application Review Underway ❑ 10 Applications from Community -Based Organizations ❑ Total Amount Requested: $185,270 2015/16 CDBG Funding Availability 2015/16 CDBG Allocation $613,405 Program Administration ($122,681) Balance Available for Distribution $490,724 60% Set-aside for City Projects/Services $312,000 40% Set-aside for CBO Projects/Services Public Services Cap 1$196,290 $92,011 CBO Applicant Project/Service Amount Housing Authority of San Joaquin 719 S. Washington St. Housing Rehab Improvements $40,770 Small Business Dev. Center Small Business Assistance $10,000 SJC Fair Housing Fair Housing Services $18,000 Emergency Food Bank Mobile Farmer's Market $1,500 SJC - Human Services Agency Meals on Wheels $5,000 Second Harvest Food Bank Food Distribution Programs $10,000 Grace & Mercy Charitable Foundation Food Pantry and Meals Service $10,000 Salvation Army Tutoring, Mentoring and English Language Program $30,000 Community Partnership for Families LodiGRIP — Supportive Youth/Family Services $25,000 One -Eighty Youth Programs LodiGRIP — Why Try Program $35,000 2015/16 Public Service Funding ■ Public Service Cap ■ (City) Graffiti Abatement ■ Fair Housing ■ Second Harvest ■ Mobile Farmer's Market ■ SJC — Human Services ■ Salvation Army ■ Grace & Mercy Foundation ■ Community Partnership ■ One -Eighty Youth Services Total Requested $92,011 $42,000 $187000 $10,000 $1,500 $5,000 $30,000 $10,000 $25,000 $35,000 $176,500 2015/16 CDBG Annual Action Plan ■ Considerations for 2015/16 Action Plan Fund Fair Housing through Program Admin ■ Reduce strain on Public Services Cap. Section 108 Loan Guarantee Program ■ One or more special projects. Neighborhood Revitalization Strategy Area ■ Provides benefits for administering CDBG in targeted areas. ❑ Public Services provided in area by a community-based development organization (CBDO) are not counted against Public Services Cap. 2015/16 CDBG Annual Action Plan ■ Public Hearing —April 1St Li Draft 2015/16 Annual Plan. ■ Draft Action Plan Document. 30 Day Public Review/Comment Period. ■ Final Document to Council on May 6th. ■ Submittal to HUD by May 15th. ■ Questions or Comments? EXHIBIT A 2015/16 CDBG FUNDING REQUESTS COMMUNITY-BASED ORGANIZATIONS Public Capital Economic Applicant Pro'ect/Pro ram Amount Service Improvement Development COMMUNITY-BASED ORGANIZATION APPLICATIONS Housing Authority of the Housing Rehab Improvements - 719 S. Washington 40,770.00 40,770.00 County of San Joaquin Continuation of rehabilitation project at 719 S. Washington. Phases I & II included new HVAC and upgraded windows and sliding glass doors. The proposed next phase will use funds to install new energy efficient water heaters, install shutters at the exterior windows and stucco the entire exterior of the apartment building. Small Business Small Business Assistance - 10,000.00 10,000.00 Development Center (Delta Provides confidential, individual and free business consulting to existing and College) prospective Lodi business owners, and monthly small business start up workshops. San Joaquin Fair Housing Fair Housing Services - 18,000.00 18,000.00 HUD -mandated counseling services and outreach to tenants, property owners and property managers to satisfy HUD/CDBG requirement for affirmatively furthering fair housing. Emergency Food Bank and Mobile Farmers' Market program - 1,500.00 1,500.00 Family Services The MFM is an existing program that provides access to fresh fruits and vegetables, healthy cooking demonstrations and health and nutrition -related information to low-income residents. Human Services Agency Home -Delivered Meals - 5,000.00 5,000.00 (SJ County) Elderly recipients have a package of five frozen meals delivered once a week. Second Harvest Hunger Relief Programs - 10,000.00 10,000.00 Funding for the operation of the Food Assistance Program, the Senior Brown Bag Program, and the Food 4 Thought Program. Grace & Mercy Charitable Food Pantry and Meals Service - 10,000.00 10,000.00 Foundation Funding for the operation of a food pantry and hot meals service. Salvation Army Tutoring and Mentoring Program - 30,000.00 30,000.00 An after-school program during the school year and a Summer Day Camp program during summer break that is run out of the Salvation Army Lockeford Street facility. The program will focus on tutoring, mentoring, character building, crafts and sports/recreational activities. The program is expanding to offer English Language Development to non-English speaking individuals within the community. Community Partnership for LodiGRIP - Supportive Family Services 25,000.00 25,000.00 Families A Service Integration Program that supports the youth and families that are referred from the LodiGRIP Program, focusing mainly on the youth that have participated in the Juvenile Diversion Program at Mule Creek State Prison. One -Eighty Youth LodiGRIP - Why Try Program Counseling 35,000.00 35,000.00 Programs An evidence -based program operated on the high school campuses that helps identify high-risk students and teaches them self-awareness, self-discipline, self- motivation and how to find healthy support systems. Total requests CBO $ 185,270.00 134,500.00 40,770.00 10,000.00 TOTAL $ 185,270.00 134,500.00 40,770.00 10,000.00 11 019.60 2015/16 CDBG Allocation $613,405 Administration $122,681 Proqrams and projects $490,724 CBO set-aside $196,290 City set-aside $312,000 Public Services limit $92,011 Jennifer Ferraiolo From: Jennifer Ferraiolo Sent: Wednesday, March 11, 2015 5:37 PM To: City Council Cc: Steve Schwabauer; Janice Magdich; Jordan Ayers; Joseph Wood Subject: Homeless data Attachments: Preliminary Unsheltered Count.doc At Tuesday morning's Shirtsleeve Session, Council requested data on the homeless. Attached from Joseph Wood, please find the preliminary unsheltered homeless count data. In regard to sheltered homeless, there were 80 within emergency shelters and another 15 in transitional housing. Mr. Wood is gathering information and getting some clarification regarding the Meals on Wheels Program as requested by Council Member Nakanishi. That information will be forthcoming. Jennifer M. Ferraiolo, CMC City Clerk P.O. Box 3006 Lodi, CA 95241-1910 (209) 333-6702 (209) 333-6807 FAX Please update your records to reflect change in name and e-mail address: Jennifer M. Ferraiolo; iferraiolo@lodi.aov. n1 r. wi%maiacc rn, int — Prpliminnry Numbers UNSHELTERED LODI TRACY TRACY MANTECA STOCKTON TOTAL Inter -Faith Adults 87 43 79 88 218 515 Total Children 4 3 5 2 12 26 Total 91 46 84 90 230 541 Household Households with Children 2 2 3 1 8 16 Makeup Households — Adults Only 78 33 69 76 189 445 Under 18 4 3 5 1 12 25 18-24 4 0 0 2 5 11 Age 25-59 77 34 65 70 176 422 60 and older 6 6 12 3 30 WE= 57 MINMEM Gender INNEINNIMMMEM Male 62 26 29 -- 57 154 328 Female 25 16 54 31 1 64 190 Vet Status Veterans 10 4 7 6 34 61 His 14 11 20 17 68 130 White 68 33 64 66 120 351 Black 2 5 7 4 65 83 Ethnicity/Race Asian 0 1 0 0 2 3 American Indian/Alaska Native 2 0 3 4 8 17 Native Hawaiian/Pacific Islander 0 0 1 1 6 8 Multiple Race 4 0 1 0 3 8 Substance Abuse Issues 49 24 23 51 94 241 Malady Mental Health Issues 31 10 10 16 57 124 Self -Diagnosed Both 22 8 4 11 38 83 Jennifer Ferraiolo From: Jennifer Ferraiolo Sent: Monday, March 16, 2015 9:08 AM To: City Council Cc: Steve Schwabauer; Janice Magdich; Jordan Ayers; Joseph Wood Subject: Meals on Wheels Program Below, please find information regarding the Meals on Wheels Program as requested by Council Member Nakanishi at the March 10 Shirtsleeve Session. Following up on Mr. Nakanishi's inquiry, San Joaquin County's Home Delivered Meal Program (aka: Meals on Wheels) serves 773 unduplicated clients countywide. With an operating budget of $608,836 for the program, that equates to $787.63 per client. The County was able to identify that they serve 133 clients in the north county area, which is what LOEL would likely serve if they were providing the service. For Lodi proper, there are 112 program clients within our city limits. Their requested CDBG subsidy would equate to approximately $45 per Lodi client. Joseph Wood Neighborhood Services Manager City of Lodi Community Development Department ADA/Section 504 Compliance CDBG Program Administration Gang Intervention Program Jennifer M. Ferraiolo, CMC City Clerk P.O. Box 3006 Lodi, CA 95241-1910 (209) 333-6702 (209) 333-6807 FAX Please update your records to reflect change in name and e-mail address: Jennifer M. Ferraiolo; iferraiolo@lodi.aov.