HomeMy WebLinkAboutMinutes - February 24, 2015 SSLODI CITY COUNCIL
SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, FEBRUARY 24, 2015
A. Roll Call by City Clerk
The Shirtsleeve Session of February 24, 2015, was called to order by Mayor Johnson at
7:01 a. m.
Present: Council Member Kuehne, Council Member Mounce, Council Member Nakanishi,
Mayor Pro Tempore Chandler, and Mayor Johnson
Absent: None
Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo
B. Topic(s)
B-1 Receive Information Regarding Downtown Lighting Conditions, Options, and Funding (PW)
Deputy Public Works Director Charlie Swimley provided a PowerPoint presentation regarding
downtown lighting conditions, options, and funding. Specific topics of discussion included School
Street tree well, existing tree wells and outlets, current tree outlet status, current issues, options
overview and cost estimates, and alley lighting.
In response to Council Member Mounce, Mr. Swimley stated that initially 110 outlets were
repaired, yet some have been damaged since then because of location or vandalism.
In response to Council Member Mounce, Construction Project Manager Gary Wiman stated that
the Light Emitting Diode (LED) rope lighting has the same spacing as conventional light strings,
but they have a different type of bulb. Mr. Swimley added that the LED rope lights will also look
whiter and more crisp, similar to the color of the uplights.
In response to Mayor Johnson, Mr. Swimley stated that 100 feet of conventional lights would cost
on average $70 per tree versus $270 for LED lights; however, the substantial difference is the
cost savings on the energy side. Conventional lights will cost $13 a month in energy, while the
LED lights will consume $3.50 a month in electricity.
In response to Council Member Mounce, Mr. Swimley stated that the savings in energy costs for
LED rope lights on 110 trees will equate to $1,000 a month based on a ten-hour run time per day.
In response to Council Member Kuehne, Mr. Swimley stated that the ten-hour run time is
essentially from dusk to dawn; however, that will vary throughout the year, depending on the
season. City Manager Schwabauer added that LED lights qualify for public benefit funds,
whereas traditional lights do not. Mr. Swimley explained that the rope lighting will require
maintenance and adjustments as the trees grow.
Council Member Mounce suggested a hybrid between Options 1 and 2 in which staff installs as
many of the 110 LED lights as it can prior to the Amgen tour in May, after which Option 2 can be
followed to begin the relocation process of the outlets. Mr. Swimley stated that could be done.
In response to Council Member Kuehne, Mr. Swimley stated that currently none of the uplights
work, all of them have been turned off, they cost about $2,000 each for the fixture alone, and can
last as long as 18 years but often less than that because they operate in a harsh environment that
includes tree irrigation, rain, susceptibility to moisture, and heat from the light.
In response to Mayor Johnson, Mr. Swimley stated it would require installation of approximately
60 lights to ensure the downtown alleys have security -level lighting. The City would need property
owner permission to install lighting on the buildings. With the public-private partnership idea, he
suggested beginning with alley lighting and, as more funding becomes available, adding security
cameras.
Council Member Mounce stated that greater code enforcement pressure is needed when it
relates to absentee landlords and vacant buildings and that the City needs to do its part by
ensuring there is sufficient security lighting in the alleys. She suggested using the economic
disaster reserve fund to accomplish this.
In response to Council Member Mounce, Mr. Schwabauer stated he believed the past alley
lighting project was likely accomplished by utilizing electric utility funding, but he preferred not to
use electric utility resources on this effort. If a public-private partnership with the downtown
business owners can factor into this, he believed it would be affordable through the annual capital
program; however, without that the City would have insufficient funds to handle the alley lighting
alone.
Mayor Johnson suggested the City look into cooperative arrangements in which the City could
utilize another agency's code enforcement officers to assist Lodi with a specific issue, such as
inspecting and tagging alleys out of compliance, and further reciprocating the offer to the agency.
Council Member Mounce concurred with this suggestion, adding that a sweep could be done with
all available resources to identify the problems at one time and to provide the owner with a list of
corrections and a deadline by which to respond.
Mr. Schwabauer asked for Council direction on whether to pursue Option 1, 2, or a hybrid.
In response to Mr. Kuehne, Mr. Swimley stated that the lights, which were strung across Elm
Street in early 2000, were festive at the time, but maintenance on this is significant and the
weather is harsh, causing them to look worn out and tattered, which is why they were removed
five years later. Council Member Kuehne stated he would like to see that particular lighting be
brought back and also suggested that, when planning for alley lighting, consideration be given to
the possibility of utilizing the alleyways as public space for events such as mobile food trucks.
Mr. Swimley stated each alley will be different, but he believed there were plenty of power
pedestals in the area that could be used for those types of activities. Council Member Kuehne
expressed his support for moving forward with the hybrid option, working with the downtown
businesses to form a public-private partnership, and pursuing the reciprocal code enforcement
suggestion made by Mayor Johnson.
Mayor Pro Tempore Chandler expressed support for moving forward with the hybrid approach
and further suggested considering a reduced lighting plan, such as every other tree or fewer
strands per tree, and considering a more natural look, similar to the lighting at Wine & Roses.
Mayor Johnson expressed his support for leaving the tree lighting on for fewer than ten hours per
day.
Myrna Wetzel suggested installing the tree lighting higher up in the branches because it produces
a more aesthetic look, to which Mr. Swimley responded that it could be done, but it would be
more expensive for the lighting and labor. Mr. Schwabauer added that, with tree growth, the more
complicated and expensive it is to maintain the lighting, the more criticism the City will receive if it
cannot ensure the lighting is preserved at the preferred level.
Roger Rehmke stated that code enforcement is also necessary along the downtown streets
because vagrants are camping out in front of businesses in the doorways. In response to
Mr. Rehmke, Mr. Wiman stated that the lighting material is commercial grade exterior lighting.
Mr. Rehmke cautioned against using PVC coating because it will not hold up to the exterior
environment and further expressed his support for the uplights.
B-2 Receive Report from Graphic Solutions Regarding Preparation of a Citywide Wayfinding
Sign Program (CM)
Business Development Manager Adam Brucker provided a presentation regarding the concept for
a Citywide wayfinding signage program, stating that the goal is to establish strategically -placed
signage and to create a destination by highlighting points of interest for visitors. The The Amgen
tour, which will be coming through Lodi in early May, is not the primary reason for bringing
forward this proposal, but Lodi would see more benefit from doing so prior to this tourism -
generating event. Public Works has identified funding for the program, and the design concept is
a result of a collaborative effort with the consultant and task force who discussed existing
signage, preferences, themes and agreed on a concept. Should Council wish to move forward
with this proposal, staff will place the matter on the March 4 agenda.
Simon Andrews, of Graphic Solutions, provided a PowerPoint presentation regarding the
preparation of a Citywide wayfinding sign program. Specific topics of discussion included
research and client surveys, destination list, sign location map, vehicular directional sign color
options, isometric detail, MUTCD compliant options, and site photo mockups.
In response to Mayor Pro Tempore Chandler, Mr. Andrews stated that the letters on the signage
would be six inches in height to make it legible to passing motorists, which would make the sign
over seven feet tall and four feet wide. The sign will also have two interchangeable panels.
Mr. Brucker provided a visual mockup of the sign and its size. In response to Mayor Johnson,
Mr. Brucker stated that, with the 8 -foot pole, the total size of the sign would be 15 feet.
In response to Council Member Nakanishi, Mr. Brucker stated that the cost estimate is roughly
$10,000 per sign for 38 signs, including installation. City Manager Schwabauer stated that,
because of the expense of the program, the suggestion on March 4 will be to phase in the project
by focusing initially on the downtown and cutting back the outlying signs.
In response to Council Member Mounce, Public Works Director Wally Sandelin stated that
funding for this program would come from streets capital projects, which would likely defer some
traffic signal and road reconstruction projects. He reported that funds in the streets capital
account come from transit funding and gas taxes, that the total budget from this account for the
signage program would be $85,000, and the City receives $3 million annually from those funding
sources for that particular capital account.
Council Member Mounce stated she believed this signage concept was archaic because most
travelers use cars and phones equipped with Global Positioning Systems (GPS). In her
conversations with downtown business owners, she has learned they are more frustrated with the
lack of maintenance on transit kiosks than lack of directional signage and that visitors do not have
a problem locating downtown businesses. Council Member Mounce expressed concern with the
cost spent on the consultant and the cost of the program, adding that the City is now coming out
of a difficult five years and is trying to rectify issues relating to employee salaries, crime, and
lighting.
Council Member Kuehne agreed, stating that his vision was to have directional signage on the
freeways to point visitors to the downtown.
Council Member Nakanishi suggested putting the signs in high -traffic areas, such as along Turner
Road, Cherokee Lane, Lower Sacramento Road, and Kettleman Lane.
Pat Patrick, President/CEO of the Lodi District Chamber of Commerce, expressed support for the
wayfinding sign program, stating that this would help generate more revenue for the City that
could be put toward deferred maintenance. He shared his experience that many visitors have
indicated how difficult it is to find downtown Lodi. He suggested that a compromise between 4
and 38 signs would be reasonable, especially if it were phased in when the funding becomes
available. Mr. Patrick believed signing programs make a positive statement about a community
and he would much rather rely on signage than GPS when driving through a new town. He
pointed to the excellent signage in cities like Monterey and Carmel, adding that downtown
merchants estimate that 50 to 60 percent of their income comes from visitors outside of Lodi.
Council Member Mounce stated she believed the signage programs in Monterey and Carmel
were on the older side and that Lodi should be on the cutting edge when it comes to directing
visitors to specific areas of interest in town. She added that signage for the purpose of creating a
more welcoming community is a more reasonable concept.
Nancy Beckman, President of Visit Lodi!, recognized that the cost was high for the program;
however, she has received feedback that visitors have a difficult time finding downtown Lodi.
Many older visitors do not use GPS, and she stated she was unsure that timing was right to
forego signage in lieu of technology. The current signing is scarce and cannot be viewed well by
traveling motorists.
John Beckman with the Building Industry Association (BIA) stated that the BIA has been
researching signage options that would direct visitors to residential subdivisions, adding that the
BIA would like to contribute financially to this program if the cost were lower. He suggested there
may be alternative materials that could reduce the cost per sign and, if so, the BIA would be
amenable to covering a higher percentage of the program.
Mr. Schwabauer stated that Mr. Brucker is researching value engineering options to see if the
cost can be reduced and any savings will be worked into the proposal.
Robin Knowlton expressed support for the signage program and stated many visitors have
indicated difficulty in locating her business downtown. She stated she believed signage is
marketing, which advertises the City's message about its downtown. Many people visit a
community for a specific purpose but decide to see more during their stay, and she felt that
signage would provide greater value in encouraging those individuals to shop and dine
downtown. Ms. Knowlton suggested including bicycle pathway and route information on the signs
to promote bike tourism.
Mayor Pro Tempore Chandler expressed support for the signage program, the wine -colored
theme, and starting with the high-priority locations.
Council Member Kuehne expressed support for the wine -colored theme and signage directing
people to bike -friendly streets, and he suggested there are 12 to 15 locations in the perimeter
areas of town that should be in the initial phase, as well as signage off of the freeways.
Mayor Johnson expressed concern with the size of the signage, stating he could not support a
sign that large. He did, however, state he was in favor of the color and definition.
Mayor Pro Tempore Chandler countered that the signs should be even larger so drivers can view
them from a block or more away and suggested a field trip to see a display of the proposed signs
as they would appear along the roadway. Mr. Brucker stated that staff could mount a cardboard
mockup of the sign on a pole so Council can get an idea of the size and scale.
Council Member Nakanishi expressed support for a larger sign because it would be more
effective for drivers.
Mr. Schwabauer asked if there was concurrence to move forward with the concept of a value -
engineered proposal of 10 to 15 signs at the size presented, to which Council Members
Nakanishi, Chandler, and Kuehne responded in the affirmative. Mr. Schwabauer stated this
matter would be placed on the March 4 Council agenda.
C. Comments by Public on Non-Aaenda Items
None.
D. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at
8:22 a.m.
ATTEST:
Jennifer M. Ferraiolo
City Clerk
AGENDA ITEM Bowl
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Receive Information Regarding Downtown Lighting Conditions, Options and
Funding
MEETING DATE: February 24, 2015 (Shirtsleeve Session)
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Receive information regarding downtown lighting conditions, options
and funding.
BACKGROUND INFORMATION: In 1998 the City completed the downtown revitalization project that
included installing tree wells with up -lights and electrical outlets on
School, Oak, and Elm Streets in downtown Lodi.
Over the years, the tree well electrical outlets have been damaged by vehicles and growth of the
trees/tree roots. The up -lights have been damaged by flooding and tree roots. Public Works electricians
worked to repair the School Street tree well outlets to return them to working order. All 110 School Street
outlets were repaired as of December 1, 2014. Some have since been damaged and are no longer in
working order. The proposals today address only the School Street sycamore tree locations because
staff believes the tree wells on Oak Street do not provide sufficient room to accommodate any electrical
items. The Elm Street tree well outlets have a serious issue with continued vandalism and vehicle
damage. The trees are also relatively small and may not lend themselves to trunk lighting.
Public Works electricians have completed a mock-up installation at the tree well located near
123 North School Street that includes a relocated electrical outlet and installation of LED rope lights on
the tree trunk. This mock-up was completed in an effort to help determine the quantity of work
associated with each tree well and to provide an example of the proposed tree trunk lighting.
There may be an opportunity to use Public Benefits funds to replace the existing tree well up -lights with
energy efficient LED trunk lighting.
The lighting of alleyways will most likely need to be resolved with a public/private partnership. The
majority of buildings in the downtown area are built on the lot lines leaving no room for public right-of-way
lighting. There is one public street light located in the alley east of School Street, between Pine Street
and Elm Street. Some businesses (Lodi Stadium 12, Galleria Nails, Abrahamson's Printing, Thornton
House, Shangri La) have exterior alley lighting. There are two pedestrian alleys with lighting, one
between Oak Street and Pine Street and one between Walnut Street and Oak Street.
The City could work with property owners to standardize alley lighting and insure existing lighting is in
working order. A public/private partnership will require additional investigation and meetings with area
property owners to examine their interest as well as potential funding options.
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Not applicable.
F. Wally ndelin
Public Works Director
FWS/smh
APPROVED: _
ep en Schwaba ty Manager
KAWMPROJECTSWISMDowntown Tree Lighting & Power= Downtown Lighting Shirtsleeve.doc
2/18/2015
The City of Lodi
Public Works
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School Street Tree Well
Existing Tree Well
� -� Existing Tree Well Outlets
School Street: 110
♦ Post Office Plaza: 3
+Oak Street: 28
+Elm Street: 28
♦ 169 Total Tree Well Electrical Outlets
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1. Install rope lighting and new time
clocks; Abandon up -lights in place
2. Relocate (36) School Street outlets;
remove up -lights; re-route conduit;
install rope lighting and new time
clocks.
Option 1
♦ Use existing outlets / locations
♦ Install LED rope lights and time clocks
♦ Abandon existing up -lights in place.
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fo%, Option 1 Cost Estimate,
YI-��"' School Street Onl
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♦ 6 Time Clocks (Installed)
♦ 110 LED Rope Lights (Installed)
♦ SUBTOTAL
♦ 10% Contingency
*TOTAL
$ 3,000
$43,000
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$47,300
♦ ($44,000 - Eligible for Public Benefit Funds)
Rope Light Installation
123 N. School Street
Non -LED
4
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Option 2
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♦ Remove existing up -lights
♦ Relocate 36 existing electrical outlets
♦ Replace relocated outlet conduit and wiring
♦ Install LED rope lights and time clocks
4
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Option 2 Cost Estimate
School Street Onl
t 11 W/
♦ Remove existing up -lights: $11,000
♦ Relocate 36 outlets $14,400
♦ Replace electrical outlet materials $12,600
♦ 6 Time Clocks (Installed) $ 3,000
♦ 110 LED Rope Lights (Installed) $40,000
♦ SUBTOTAL $81,000
♦ Contingency (10%) 81100
*TOTAL $89,100
♦ ($44,000 Eligible for Public Benefit Funds)
- ►r"9 Relocated Outlet
Rope Light Installation
123 N. School Street
Non -LED
.dd -1�Wwhw= Alley Lighting
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Most alleys have some form of lighting
♦ Private lighting- lights on buildings
♦ Public lighting - street lights
♦ Estimated Costs
♦ $500-$1000 per building light (installed)
♦ $4,000 - $8,000 per street light (installed)
♦ Public Private Partnership?
Existing Alley Lighting
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Tree Well
AGENDA ITEM (3e2
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Receive Report from Graphic Solutions Regarding Preparation of a Citywide
Wayfinding Sign Program
MEETING DATE: February 24, 2015
PREPARED BY: Business Development Manager
RECOMMENDED ACTION: Receive a report from Graphic Solutions regarding preparation of a
citywide Wayfinding Sign Program.
BACKGROUND INFORMATION: One of the City's primary economic development goals is to market
Lodi as a tourist and day visitor destination. Many visitors come
here for the wine and culinary experiences. Once here, we want
them to make time to enjoy shopping and entertainment downtown, the performing arts at Hutchins
Street Square, outdoor recreation at Lodi Lake Park, and various lodging accommodations.
Similarly, the City is interested in capturing its share of travelers who might otherwise pass along our
system of highways without considering or even knowing of the many points of interest in an around Lodi.
Existing directional signage is unexceptional and not clearly visible. The cliche, "I have been driving by
for many years and never knew that Lodi was such a wonderful community" has become a constant
reminder of opportunities missed.
Even in the days of Google Maps and navigation systems, countless cities have employed wayfinding
signs as a means of welcoming visitors, creating a visual sense of arrival and place. Done adequately, the
signs provide direction and assurance. Done well, the signs also project a sense of the City's standard of
quality and brand. "Vision 2020," the Lodi Chamber of Commerce report to define a vision of Lodi in 2020,
supports this approach, stating, "A signage program brings order to the chaotic task of finding one's way in
a strange city. It sells more meals in restaurants and more items in stores — everything from cheese to
handsome grandfather's clocks."
In an effort to meet this need, staff recently contracted with Graphic Solutions to evaluate options for a
comprehensive wayfinding sign program in Lodi. Staff then assembled a task force, made up of
representatives of local businesses, the wine and tourism industry, the development community and the
Chamber of Commerce. This task force met with Graphic Solutions on January 20 and February 10 and
provided direction on design, destinations and sign locations. The shirtsleeve session will include a
presentation of this information, including the preferred design.
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Not applicable.
AB -am Brucker
Business Development Manager
APPROVED: -
Stephen Schwabauer, City Manager
City
of
Lodi
WAYFINDING SIGN
PROGRAM
FEBRuARY 12, 2015
6NaPHIC SOLUTIONS
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LODI WAYFINDING - DESTINATION LIST
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SHEET 04
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SHEET 05
flle = LGdl_SIQn Types Scale: 318" =1'-4" 2112115
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TRAFFlC LIGHT POLE MOUNT CENTER POLE MOUNT
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SHEET 08
fHe = Li: dl—Sip Types Scale: 318" =1'-4" 2112115
VEHICULAR DIRECTIONAL MUTCD COMPLIANT
HEADING WEST ON TURNER RD, AT CHURCH ST. HEADING WEST ON KETTLEMAN LN (HWY 12), AT CHURCH ST.
(�a �G'RRPHIC SOLOTIONS LODI WAYFINDING — VEHICULAR DIRECTIONAL -SITE PHOTO MOCK-UPS
SHEET 09
file = Lodi—Sign Types 2/12/15
VEHICULAR DIRECTIONAL MUTCD COMPLIANT
HEADING WEST ON TURNER RD, AT CHURCH ST. HEADING WEST ON KETTLEMAN LN (HWY 12), AT CHURCH ST.
(�a �G'RRPHIC SOLOTIONS LODI WAYFINDING — VEHICULAR DIRECTIONAL -SITE PHOTO MOCK-UPS
SHEET 10
file = Lodi—Sign Types 2/12/15