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Home My WebLink AboutMinutes - May 20, 2014 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MAY 20, 2014 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 20, 2014, commencing at 7:00 a.m. Present: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Hansen, and Mayor Katzakian Absent: Council Member Mounce Also Present: Interim City Manager Schwabauer, Interim City Attorney Magdich, and City Clerk Johl-Olson B. Topic(s) B-1 Receive Presentation Reaardina Fiscal Year 2014/15 Budget (CM) Deputy City Manager Jordan Ayers provided a PowerPoint presentation regarding the fiscal year 2014/15 budget. Specific topics of discussion included revenues and expenditures for each of the following special revenue funds: Library, Transit, Streets, Fleet, Community Development, and Parks, Recreation and Cultural Services. In response to Mayor Pro Tempore Hansen, Mr. Ayers stated the Library is operating with ten positions. In response to Council Member Johnson, Traffic Engineer Paula Fernandez explained that Measure K funding has declined because Transportation Development Act (TDA) funding has increased and therefore less Measure K funding is needed to backfill TDA funding. In response to Council Member Johnson, Ms. Fernandez stated the proposed parking study, which is funded through grant monies, will review options for secure parking for transit vehicles near the station and will include a review of properties and appraisals for those properties. In response to Council Member Nakanishi, Ms. Fernandez stated the City previously requested Measure K funds because TDA funds were in shortfall and now that TDA funding has increased there are less Measure K funds needed. In response to Council Member Johnson, Ms. Fernandez stated the vehicle locator equipment is new equipment and funded through grant monies through Proposition 1 B. In response to Mayor Pro Tempore Hansen, Ms. Fernandez stated bus shelters and stops are improved annually and include roofing for bus shelter and announcements on buses will be automated. In response to Mayor Katzakian, Mr. Ayers stated facility upgrades include projects such as the transit station restroom improvements. In response to Mayor Pro Tempore Hansen, Deputy Public Works Director Charlie Swimley stated the Sacramento Street project is scheduled for completion in early July. A brief discussion ensued regarding access to businesses during the construction period and the efforts of the City and contractor to facilitate accessibility for the businesses. In response to Council Member Johnson, Mr. Swimley stated work on the Church Street parking lot will begin in June. In response to Mayor Pro Tempore Hansen, Mr. Swimley stated the signals for Lockeford and Stockton and Guild and Victor will be designed and installed in the 2015/16 fiscal year. In response to Council Member Nakanishi, Mr. Ayers provided a brief overview of expenditures charged against specific operating units including fleet. Council Member Johnson requested a copy of the traffic signal light improvement list when it is completed. In response to Mayor Pro Tempore Hansen, Mr. Ayers confirmed that the Neighborhood Services Manager position exists in Community Development and therefore that fund is connected to the Community Development Block Grant funding for administration. In response to Mayor Pro Tempore Hansen, Mr. Schwabauer provided an overview of the changes in law related to lighting and landscaping districts based on a general benefit and special benefit assessment. In response to Mayor Pro Tempore Hansen, Parks, Recreation, and Cultural Services Director Jeff Hood stated he believes the after school program will continue into the future and anticipates the matter coming before the Council for approval in June. In response to Council Member Nakanishi and Mayor Pro Tempore Hansen, Mr. Ayers and Mr. Schwabauer provided an overview of how the minimum wage increase approved by the State will affect positions in various departments in the City, including part-time positions in the Parks, Recreation and Cultural Services Department. In response to Mayor Pro Tempore Katzakian, Mr. Hood stated the grant documentation is being completed currently for the Lodi Lake ramp and parking lot project and permitting, design, and construction will follow soon thereafter. Mr. Hood stated that through education and outreach efforts from the Sheriffs office and Police Department, along with the Parks and Recreation Department, conflicts on the lake between motorized and non -motorized users will decrease. Mr. Hood stated related flyers regarding rules and hours will be handed out on Memorial Day weekend. Council Member Johnson requested a list of City positions that are eligible for retirement now and into the near future. In response to Mayor Pro Tempore Hansen, Library Services Director Dean Gualco confirmed that the Library is not a revenue generating department, other than nominal late and rental fee collection, and is wholly supported by the General Fund. In response to Council Member Johnson, Police Chief Helms stated to his knowledge fees have not been charged for the rental of the community room at the Police Department. Mr. Johnson suggested policies regarding room usage and fees at City facilities be consistent. Myrna Wetzel spoke in regard to her concerns about the potholes on Main and Pine Streets. In response to Mayor Katzakian, Mr. Swimley stated the potholes near the railroad tracks on Lockeford Street are being looked at by Union Pacific. None. Comments by Public on Non -Agenda Items Adjournment No action was taken by the City Council. The meeting was adjourned at 7:45 a.m. ATTEST: Randi Johl-Olson City Clerk AGENDA ITEM 11300'' CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Receive Presentation Regarding Fiscal Year 2014/15 Budget MEETING DATE: May 20, 2014 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Receive presentation regarding Fiscal Year 2014/15 budget. BACKGROUND INFORMATION: The Fiscal Year (FY) 2014/15 budget is built on a number of basic economic assumptions. Staff released the draft Fiscal Year 2014/15 budget document last week. Council is scheduled to consider adoption of the budget in early June. Staff has held a series of presentations that provided Council and the public with the basic parameters that form the foundation of the budget. The Shirtsleeve session on May 6, 2014 focused on general economic issues the City is addressing in the budget process along with general fund revenue projections. The Shirtsleeve session on May 13, 2014 addressed the Electric, Water and Wastewater utilities. Today's discussion will focus on the special revenue funds of the City; the Library Fund, the Transit Fund, the Streets Fund, the Fleet Fund, the Community Development Fund and the Parks, Recreation and Cultural Services (PRCS) Fund. FISCAL IMPACT: Revenues, expenditures and increases/decreases to reserves are as noted below: Fund Revenues Expenditures Increase/(Decrease) to Reserves Library $1,415,780 $1,389,950 $25,830 Transit $6,711,210 $4,162,210 $2,549,000 Streets $4,236,470 3,951,680 $284,790 Fleet $1,820,120 $1,820,120 $0 Community Development $1,210,900 $1,238,440 $27,540 PRCS $5,854,660 $5,800,190 $54,470 Jordan Ayers Deputy City Manager APPROVED: Stephen Schwa a im City Manager udget City Council Shirtsleeve Session May 20, 2014 Overview J ■ Special Revenue Funds o Library o Transit o Streets o Fleet o Community Development o Parks, Recreation and Cultural Services 2 Library Overview Audited 2011-12 Library Fund Actuals Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved Audited Estimated 2012-13 2013-14 2013-14 2014-15 Actuals Budget Actuals Budget 56,458 67,774 103,994 54,577 121,248 1,438,172 1,428,796 1,797,800 1,795,770 1,415,780 1,426,856 1,441,993 1,777,346 1,729,099 1,389,950 11,316 (13,197) 20,454 66,671 25,830 67,774 54,577 124,448 121,248 147,078 3 Library J ■ Revenues $382,000 lower than FY 2013/14 budget o Reduction due to Capital construction donations o General Fund transfer $1,349,180 ■ Expenditures $387,400 lower than FY 2013/14 budget o Primarily capital construction 4 Transit Overview Transit Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved Audited 2011-12 Actuals Audited Estimated 2012-13 2013-14 2013-14 2014-15 Actuals Budget Actuals Budget 2,509,652 3,203,015 1,148,625 3,318,065 3,818,812 4,646,423 6,480,368 7,251,370 6,506,410 6,711,210 3,953,060 6,365,318 6,776,252 6,005,663 4,162,210 693,363 115,050 475,118 500,747 2,549,000 3,203,015 3,318,065 1,623,743 3,818,812 6,367,812 5 Transit ■ Revenue $540,000 lower than FY 2013/14 budget o $624,000 increase in TDA funds o $419,000 decrease in Measure K o $758,000 decrease in UMTA funds 9 Transit ■ Expenses $2.6M lower than FY 2013/14 budget o Equipment and vehicles Transit Capital Projects J ■ Bus shelter/stop improvements ($188k) ■ Bus equipment ($163k) ■ Facility upgrades ($595k) ■ Vehicle locator equipment ($83k) ■ Secured bus parking study ($50k) ■ Vehicle ($50k) 1.1 Streets Street Fund Fund Balance Beginning Fund Balance Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Audited Audited Estimated 2011-12 2012-13 2013-14 2013-14 2014-15 Actuals Actuals Budget Actuals Budget 7,589,026 6,513,011 6,525,206 4,964,236 2,005,131 4,932,577 3,707,564 6,037,532 5,324,450 4,236,470 6,008,592 5,256,339 9,307,069 8,283,555 3,951,680 (1,076,015) (1,548,775) (3,269,537) (2,959,105) 284,790 6,513,011 4,964,236 3,255,669 2,005,131 2,289,921 E Streets ■ Revenues $1.8M lower than FY 2013/14 budget o Federal Grants - $2.OM lower o Gas tax - $181 k higher 10 Streets ■ Expenditures $5.4M lower than FY 2013/14 o Capital Projects - $5.5M decrease o Other expenses - $168k increase 11 Street Car)ital Projects ■ Turner Road Overlay ($900,000) ■ Slurry/crack sealing ($250,000) ■ Traffic signal maintenance ($40,000) ■ Signal designs ($100,000) ■ Sidewalk repairs ($209,000) ■ Pavement maintenance ($90,000) ■ Frontage wall repair/maintenance ($50,000) ■ Equipment replacement ($285,000) 12 Fleet Fleet Services Internal Services Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved Audited Audited Estimated 2011-12 2012-13 2013-14 2013-14 2014-15 Actuals Actuals Budget Actuals Budget 62,415 45,566 45,566 1,949 1,949 1,688,659 1,576,123 1,738,750 1,750,296 1,820,120 1,705,508 1,619,740 1,760,646 1,750,296 1,820,120 (16,849) (43,617) (21,896) - - 45,566 1,949 23,670 1,949 1,949 13 Fleet ■ Revenues and expenses $70k higher than FY 2013/14 estimated actuals ■ Addition of Heavy Equipment Mechanic 14 Community Development Community Development Fund Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved Audited 2011-12 Actuals Audited 2012-13 Actuals 2013-14 Budget Estimated 2013-14 Actuals 2014-15 Budget 66,810 293,173 664,338 875,801 792,117 1,265,483 1,674,188 1,184,850 1,142,130 1,210,900 1,039,120 1,091, 560 1,201,910 1,225,814 1,238,440 226,363 582,628 (17,060) (83,684) (27,540) 293,173 875,801 647,278 792,117 764,577 15 Community Development J ■ Revenues $26,000 higher than FY 2013/14 budget o Permit/Other fees increased by $47,000 o CDBG Admin reimbursement decreased by $23,000 16 Communit Development ■ Expenditures $36,000 higher than FY 2013/14 o Salary & benefits - $33,000 increase o Services/supply/equipment - $3,000 increase 17 i Parks, Rec & Cultural Services Audited Audited Estimated 2011-12 2012-13 2013-14 2013-14 2014-15 Parks, Recreation & Cultural Svcs Fund Actuals Actuals Budget Actuals Budget Fund Balance Beginning Fund Balance Unreserved (846,381) (861,843) (746,353) (508,866) (481,858) Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved 5,773,466 5,579,622 5,735,410 5,694,290 5,854,660 5,788,928 5,226,645 5,741,452 5,667,282 5,800,190 (15,462) 352,977 (6,042) 27,008 54,470 (861,843) (508,866) (752,395) (481,858) (427,388) 18 Parks, Rec & Cultural Services J ■ Revenues $119,000 higher than FY 2013/14 budget o General Fund transfer of $3,554,300 ■ $36,800 lower than prior year ■ 61 % of total funding o Other programs showing net increase in revenue streams ($156,000) ■ LUSD After School Program - $85,400 higher ■ L&L district — $54,000 reduction 19 Parks. Rec & Cultural Services J ■ Expenditures $59,000 higher than FY 2013/14 budget o Funding additional Park Supervisor position ■ Succession planning o Service/supply/utility accounts increased $71,000 o Equipment accounts reduced $15,000 NX