HomeMy WebLinkAboutMinutes - May 21, 2013 SSLODI CITY COUNCIL
SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 21, 2013
A. Roll Call by City Clerk
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held
Tuesday, May 21, 2013, commencing at 7:05 a.m.
Present: Council Member Hansen, Council Member Mounce, and Mayor Nakanishi
Absent: Council Member Johnson, and Mayor Pro Tempore Katzakian
Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl
B. Topic(s)
B-1 Receive Presentation Regarding Fiscal Year 2013/14 Budget (CM)
Deputy City Manager Jordan Ayers provided a PowerPoint presentation regarding Fiscal Year
2013/14 budget. Specific topics of discussion included an overview of the General Fund
departments including Police, Fire, Public Works, Administration, Internal Services, non -
departmental, and capital outlay. Budget variances for significant increases and decreases in
each department were also discussed.
In response to Mayor Nakanishi, City Manager Bartlam stated employee time whether full-time or
part-time is directly allocated to the department utilizing that employee for that specific time
period.
In response to Council Member Hansen, Police Chief Mark Helms stated a part-time professional
standards officer, based off of a Tracy concept, will assist with internal affairs investigations to
ensure consistency and revisions to the outdated Policy and Procedure Manual.
In response to Council Member Hansen, Mr. Ayers confirmed that there are 71 sworn police
officer positions, of which 4 are grant funded positions, and 2 additional sworn officer positions
are not funded. Police Chief Mark Helms stated it is his belief that there are 72 sworn positions
now in light of the mid -year budget adjustment and the grant requires that a minimum of 71
positions remain funded and there is a matching one-year requirement for funding after the
expiration of the grant for the officer positions.
In response to Council Member Hansen, Mr. Ayers confirmed that there is a $55,000 increase in
the Police Department training budget for the upcoming year.
In response to Council Member Hansen, Mr. Ayers stated he believes that the dispatcher/jailer
and records position unfunded last year and the animal services position unfunded two years
ago.
In response to Council Member Mounce, Chief Helms stated that, while some services such as
check fraud were cut back, the department has successfully maintained other services despite
budget cuts. Chief Helms stated that, while technology has helped with efficiencies, there is a
cost associated with product purchase and implementation.
In response to Council Member Hansen, Chief Helms confirmed that the Patrol Division remains
the first priority and is fully staffed although gaps remain for injury and other absence coverage.
He stated watch commanders have flexibility to set staffing minimums based on the need for
Continued May 21, 2013
specified time periods.
In response to Mayor Nakanishi, Mr. Bartlam stated increases in staffing must be based on an
ongoing revenue funding stream and not a one-time source such as the property tax refund from
the County.
In response to Council Member Hansen, Fire Chief Larry Rooney stated the firefighters are
expected to be out of the existing structure at Fire Station No. 2 and into the temporary units on
site by June 1.
In response to Council Member Hansen and Council Member Mounce, Mr. Ayers confirmed that
the senior programmer analyst position is going to ISD and cross -training is occurring.
In response to Council Member Hansen, Chief Helms stated that, while the transition away from a
police officer handling IT work in the department was bumpy, it appears to be working fine with
some challenges remaining on computer inventory, software licensing, and the CAD system.
Mr. Ayers confirmed ISD has assigned a full-time staff member to the Police Department.
In response to Mayor Nakanishi, Mr. Bartlam stated that all City departments are using Microsoft
and are covered by ISD of Internal Services.
In response to Council Member Hansen, Mr. Bartlam stated Electric Utility shows a decrease due
to the position loss associated with Rob Lechner while Administration shows the corresponding
increase in Economic Development. Mr. Ayers confirmed the management analyst position
previously held by Jeff Hood was also eliminated.
In response to Council Member Hansen, Mr. Ayers confirmed the elimination of a purchasing
technician position and the addition of a customer services representative position to assist with
the telephone lines and front counter.
In response to Council Member Hansen, Mr. Ayers stated the current JDE system should be
completely replaced and phased out within a two-year period.
In response to Council Member Mounce, Mr. Swimley stated the mold at Fire Station No. 4 is
being addressed through treatment and removal.
In response to Council Member Hansen, Mr. Bartlam confirmed that the City Hall Annex project is
moving forward with respect to demolition and remodeling of the first phase with expected
completion by the end of the year.
In response to Mayor Nakanishi, Mr. Bartlam stated the budget will be presented for adoption by
the City Council at the June 5, 2013, meeting and adjustments for labor negotiations if needed
may be made thereafter.
In response to Myrna Wetzel, Public Works Director Wally Sandelin confirmed that the security
cameras at the parking garage were installed and will begin monitoring through a contract
security company in approximately one month.
Council Member Mounce asked the City Attorney to look into rescinding the silly string ordinance
at the request of a student who shared his concerns about the outdated ordinance with her at a
recent event.
C. Comments by Public on Non -Agenda Items
N
Continued May 21, 2013
None.
Adjournment
No action was taken by the City Council. The meeting was adjourned at 8:00 a.m.
ATTEST:
Randi Johl
City Clerk
AGENDA ITEM •
CITY OF LODI
,. COUNCIL COMMUNICATION
TM
AGENDA TITLE: Receive Presentation Regarding Fiscal Year 2013/14 Budget
MEETING DATE: May 21, 2013
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION: Receive presentation regarding Fiscal Year 2013/14 budget.
BACKGROUND INFORMATION: The Fiscal Year (FY) 2013/14 budget is built on a number of basic
economic assumptions.
Staff released the draft Fiscal Year 2013/14 budget last week. The draft document shows total revenue
for the City of $179,909,160 and total expenses/expenditures of $177,781,720. The General Fund is
balanced with revenue and expenditures totaling $42,198,820, an increase of $288,880 over the prior
year's budget.
Staff has conducted a series of presentations that provided Council and the public with the basic
parameters that form the foundation of the budget. The Shirtsleeve Session on April 30, 2013 focused
on general economic issues that the City is addressing in the budget process along with general fund
revenue projections. The Shirtsleeve Session on May 7, 2013 discussed the Library Fund, the Transit
Fund, the Streets Fund, the Community Development Fund and the Parks, Recreation and Cultural
Services Fund. The Shirtsleeve Session on May 14, 2013 addressed the Electric, Water and
Wastewater Utilities.
Today's discussion will focus on the expenditure side of the General Fund.
FISCAL IMPACT: Staff is presenting a balanced General Fund, with revenues and expenditures
equaling $42,198,820.
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Jordln Ayers
Deputy City Manager
Bartlam, City Manager
udget I
City Council Shirtsleeve Session
May 21, 2013
Overview J
■ General Fund Departments
o Police
o Fire
o Public Works
o Administration
o Internal Services
o Non -Departmental
2
General Fund
Audited
2010.11
Actuals
General Fund
Fund Balance
Beginning Fund Balance Unreserved 3,896,576
Revenues
Expenditures
Net Difference (Revenues Less Expenditures)
Fund Balance
Ending Fund Balance Unreserved
Audited Estimated
2011.12 2012.13 2012.13 2013.14
Actuals Budget Actuals Budget
5,597,678 3,968,897 6,164,685 7,742,415
41,889,230 40,520,257 42,071,274 42,968,590 42,198,820
40,188,128 39,953,250 42,071,274 41,390,860 42,198,820
1,701,102 567,007 - 1,577,730 -
5,597,678 6,164,685 3,968,897 7,742,415 7,742,415
3
Departmental Funding J
Department
2012113
Allocation
2012113
Ratio*
2013114
Recommended
Funding
2013114
Ratio*
Change
2012113 to
2013114
City Clerk
$585,340
1.41%
$513,060
1.26%
($72,280)
City Manager
$418,040
1.01%
$403,100
0.99%
($14,940)
City Attorney
$466,730
1.13%
$472,200
1.16%
$5,470
Internal Services
$3,374,420
8.15%
$3,237,480
7.92%
($136,940)
Non -Departmental
$7,939,260
19.17%
$71443,750
18.21%
($495,510)
Economic Development
$582,190
1.41%
$481,880
1.18%
($100,310)
Police
$16,891,930
40.79%
$16,789,830
41.08%
($102,100)
Fire
$9,581,630
23.14%
$9,637,030
23.58%
$55,400
Public Works
$1,570,400
3.79%
$1,894,290
4.63%
$323,890
Capital Projects
$500,000
$1,326,200
$826,200
Total
$41,909,940
1 100.00%1
$42,198,820
100.00%
$288, 880
*excluding Capital Projects
Police
■ $102,100 decrease from FY 2012/13
o $338,200 increase over 2012/13
amended budget
■ Salary & benefit increase ($45,000)
■ Service & supply increase ($160,000)
■ Debt Service increase ($160,000)
Police
■ 71 sworn positions funded
■ 5 positions unfunded:
0 2 Police Officers
0 1 Dispatcher/Jailer
0 1 Police Records Clerk
0 1 Asst. Animal Svcs Officer
N
Fire
■ $55,400 increase over FY 2012/13
■ 52 sworn positions
0 4 unfunded positions
■ 2 due to retirements
■ 2 by agreement with LPF
■ Salary & benefit increase ($28,000)
■ Service & supply increase ($26,000)
;,
Public Works
■ $324,000 increase over FY 2012/13
■ No position changes
■ Salary & benefits increase ($100,000)
■ Service & supply increase ($233,000)
.1
Administration J
■ Includes City Clerk, City Attorney, City
Manager and Economic Development
■ $182,000 decrease over FY 2012/13
■ 2 positions transferred to Internal Svcs
■ Includes support for Community
Events ($78,600)
Internal Services
■ $137,000 decrease from FY 2012/13
■ Position changes
0 2 positions transferred from City Manager
o Delete Purchasing Technician
o Add Customer Service Representative
■ Salary & benefit decrease ($102,000)
■ Service and supply decrease ($37,000)
10
Non -Departmental J
■ $331,000 increase over FY 2012/13
■ Total appropriation $8,769,950
■ No permanent staff
■ Consists of:
o City paid utilities ($1,224,000)
o Consulting/Audit/Property Tax Fees ($349,000)
o DIVCA expenses ($100,000)
o Transfers to other funds ($7,423,500)
11
Non -Departmental
ITo
jAmount
P RCS
$3,554,300
Library
$1, 3491180
Capital Outlay
$1,261,200
Streets
$5817380
Debt Service
$51214401
Community Dev
$100,000
IT Replacement
$65)0001
[Total
1$7,4231500
12
Capital Outlay J
Purpose
Amount
Fire Station 2 design and construction
$1,073,000
Financial systems replacement
$1,000,000
City Hall Annex improvements
$400,0001
Downtown parking lots
$150,000
Fire Station 3 repairs
$130,000
HSS carpet
$45,000
Total
$25798,0001
13