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Home My WebLink AboutMinutes - May 7, 2013 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MAY 7,2013 A. Roll Call bv Citv Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 7, 2013, commencing at 7:20 a.m. Present: Council Member Hansen, Council Member Johnson, and Mayor Nakanishi Absent: Council Member Mounce, and Mayor Pro Tempore Katzakian Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl B. Topic(s) B-1 Receive Presentation Reciardinci Fiscal Year 2013/14 Budget (CM) Deputy City Manager Jordan Ayers provided a PowerPoint presentation regarding the Fiscal Year 2013/14 Budget. Specific topics of discussion included Library overview, transit overview and capital projects, streets overview and capital projects, Community Development overview, and Parks, Recreation and Cultural Services overview. In response to Council Member Hansen, Mr. Ayers stated the impact of the salary and benefits is as expected with the exception of CalPERS numbers for future years after 2013/14. In response to Council Member Hansen, Mr. Ayers confirmed there is a reserve increase of approximately $27,000 for the Library. In response to Council Member Johnson, City Manager Bartlam stated the Library Director position is being considered by the Library Board this month and it is anticipated that the position will continue to be shared for at least the first six months of the new fiscal year. In response to Council Member Hansen, Mr. Ayers confirmed there is a $2 million balance in transit that is restricted for capital project use. Traffic Engineer Paula Fernandez confirmed there are 12 compressed natural gas (CNG) smaller buses coming in to replace the current buses. In response to Council Member Johnson, Ms. Fernandez stated the fare box recovery for the fixed route is approximately 8% and for Dial -A -Ride is approximately 5%. In response to Council Member Hansen, Mr. Ayers stated General Fund assistance to Parks, Recreation and Cultural Services has decreased and is anticipated to go down in the future. Mr. Bartlam credited the assistance decrease to sound managerial and operational decisions in programs and improved cost recovery. In response to Mayor Nakanishi, Mr. Ayers stated Library revenue comes from the $1.3 million General Fund transfer, patron fines and fees, and grants and donations. In response to Mayor Nakanishi, Mr. Bartlam provided a brief overview of the County library system, which varies from the City's library system in that Lodi does not pay into or receive Proposition 13 related funds for its library. Mr. Bartlarn stated the City's library receives slightly higher revenue in comparison with the other cities in the County as a result of being independent from the County's library system. Continued May 7, 2013 In response to Council Member Hansen, Parks, Recreation and Cultural Services Director Jeff Hood stated that the Grape Bowl construction is anticipated to be completed in June, additional funding has not come to fruition, more than 1,200 kids enrolled in the City's recreation programs which is an increase from previous years, and the City's registration fees remain lower than other cities in the County. Mr. Hood and Mr. Bartlarn stated that enrollment numbers and registration fees do have a connection although the economy also affects those numbers. Mr. Hood stated the BOBS' $5 registration fee increase will result in an additional $6,000 annually to address the City's costs of the two new parks and BOBS continues to provide scholarships. Council Member Johnson requested a survey with comparison numbers showing the fare box recovery percentages of other communities similar in size and makeup to Lodi. C. Comments by Public on Non -Agenda Items None. D. Admournment No action was taken by the City Council. The meeting was adjourned at 7:50 a.m. ATTEST: RandiJohl City Clerk N AGENDA ITEM 1S.0 I CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Receive Presentation Regarding Fiscal Year 2013/14 Budget MEETING DATE: May 7, 2013 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Receive presentation regarding Fiscal Year 2013/14 budget. BACKGROUND INFORMATION: The Fiscal Year (FY) 2013/14 budget is built on a number of basic economic assumptions. The budget is on schedule to be released for public review next week, with adoption of the document scheduled for early June. In advance of publication of the document, staff is planning a series of presentations that will provide Council and the public with the basic parameters that form the foundation of the budget. The Shirtsleeve session on April 30, 2013 focused on general economic issues the City is addressing in the budget process along with general fund revenue projections. Today's discussion will focus on the special revenue funds of the City; the Library Fund, the Transit Fund, the Streets Fund, the Community Development Fund and the Parks, Recreation and Cultural Services (PRCS) Fund. FISCAL IMPACT: Revenues, expenditures and increases/decreases to reserves are as noted below: Fund Revenues Expenditures Increase/(Decrease) to Reserves Library $1,410,500 $1,383,090 $27,410 Transit $6,488,670 $5,651,650 $837,020 Streets $4,872,750 $6,357,920 ($1,485,170) Community Development $1,184,850 $1,173,170 $11,680 PRCS $5,691,5287� $5,654,090 $37,430 JA/ja (�2rd n)��er�. Deputy City Manager FAI JqJV"§ Bartlam, City Manager udget City Council Shirtsleeve Session May 7, 2013 Overview m Special Revenue Funds • Library • Transit • Streets • Community Development o Parks, Recreation and Cultural Services Library Overview Audited 2010-11 Actuals ILIbrary Fund Fund Balance Beginning Fund Balance Unreserved 49,996 Revenues Expenditures Net Difference (Revenues Less Expenditures) 1,456,696 1,450,234 Audited 2011-12 Actuals 56,458 1,438,172 1,426,856 Estimated 2012-13 2012-13 2013-14 Budget Actuals Budget 41,078 1,427,430 1,420,530 67,774 1,433,950 1,397,730 6,462 11,316 6,900 36,220 103,994 1,410,500 1,383,090 27,410 Fund Balance Ending Fund Balance Unreserved 56,458 67,774 47,978 103,994 131,404 Note: The Private Sector Trust had a $257,221 Unreserved Fund Balance as of 4/25/13 C] Libra • Revenues $16,930 lower than FY 2012/13 budget • General Fund transfer $1 �3491180 • Same as prior year • Expenditures $37,440 lower than FY 2012/13 budget • Salary & benefits - $114,000 lower • Operating Transfer Out - $17,000 lower • Services & supplies - $91,000 higher Transit Overview Audited 2010-11 Actuals Audited Estimated 2011-12 2012-13 2012-13 2013-14 Actuals Budget Actuals Budget ITransit Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 2,002,105 2,509,652 3,301,731 3,203,015 1,148,625 Revenues 4,068,380 4,646,423 5,141,550 5,297,855 6,488,670 Expenditures 3,560,833 3,953,060 7,600,272 7,352,245 5,651,650 Net Difference (Revenues Less Expenditures) 507,547 693,363 (2,458,722) (2,054,390) 837,020 Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 2,509,652 3,203,015 843,009 1,148,625 1,985,645 Transit Revenue $1.3M higher than FY 2012/13 budget • $1.8M increase in UMTA capital funds • $900k reduction in ARRA funds • $528k increase in Prop 1 B funds N Transit m Expenses $1.9M lower than FY 2012/13 budget • Services & supply - $124k increase • Equipment and vehicles - $1.7M decrease o Special payments - $335k decrease KA Transit Car)ital Projects I • Bus replacement ($1.85M) • Bus equipment ($257k) • Facility upgrades ($240k) • Farebox equipment ($148k) .1 Streets Audited 2010-11 Actuals IStreet Fund Beginning Fund Balance Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance 8,663,509 7,581,239 8,655,722 Audited 2011-12 Actuals 7,589,026 4,932,577 6,008,592 2012-13 Budget 9,312,492 4,295,920 5,431,736 Estimated 2012-13 Actuals 6,513,011 4,202,005 4,189,810 2013-14 Budget 6,525,206 4,872,750 6,357,920 (1,074,483) (1,076,015) (1,135,816) 12,195 (1,485,170) 7,589,026 6,513,011 8,176,676 6,525,206 5,040,036 9 Streets Revenues $577k higher than FY 2012/13 budget • Federal Grants - $826k higher • Gas tax - $145k lower • Impact fees - $143k lower 10 Streets Expenditures $926k higher than FY 2012/13 • Capital Projects - $930k increase • Services & supply reductions offset by salary & benefit and equipment increases 11 Street CarAtal, Projects • Ham Lane (Lodi to Turner) ($1.2M) • Sacramento St enhancements ($1.OM) • Seal/Stripe/Maintain ($1.53M) • Traffic signal maintenance/ replacement ($80,000) • Lockeford/Stockton St signal ($100,000) • Sidewalk repairs ($261,000) 12 Community Development I Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget lCommunity Development Fund Fund Balance Beginning Fund Balance Unreserved (838,657) 66,810 303,367 293,173 664,338 Revenues 1,877,386 1,265,483 1,176,670 1,508,260 1,184,850 Expenditures 971,919 1,039,120 1,166,550 1,137,095 1,173,170 Net Difference (Revenues Less Expenditures) 905,467 226,363 10,120 371,165 11,680 Fund Balance Ending Fund Balance Unreserved 66,810 293,173 313,487 664,338 676,018 13 Communit Development Revenues $8,200 higher than FY 2012/13 budget • General Fund subsidy reduced $10,000 • Permit/Other fees increased by $14,000 14 Communit Development Expenditures $6,600 higher than FY 2012/13 • Salary & benefits - $20,400 decrease • Services & supply - $27,000 increase 15 Fund Balance Ending Fund Balance Unreserved (846,381) (861,843) (785,464) (746,353) (708,923) 16 Parks, Rec & Cultural Services Audited Audited Estimated 2010-11 2011-12 2012-13 2012-13 2013-14 Actuals Actuals Budget Actuals Budget IParks, Recreation & Cultural Svcs Fund Fund Balance Beginning Fund Balance Unreserved (506,981) (846,381) (815,032) (861,843) (746,353) Revenues 3,454,406 5,773,466 5,599,572 5,545,455 5,691,520 Expenditures 3,793,806 5,788,928 5,570,004 5,429,965 5,654,090 Net Difference (Revenues Less Expenditures) (339,400) (15,462) 29,568 115,490 37,430 Fund Balance Ending Fund Balance Unreserved (846,381) (861,843) (785,464) (746,353) (708,923) 16 Parks, Rec & Cultural Services I Revenues $91,900 higher than FY 2012/13 budget o General Fund transfer of $3,554,300 m Increase of $140,600 m 62% of total funding o Other programs showing net reduction in revenue streams ($48,700) 17 Parks, Rec & Cultural Services 0 Expenditures $84,100 higher than FY 2012/13 budget Salary & benefits reduction $81,200 Reduction of 2 positions due to retirement; offset by increase in part-time hours • Service & supply accounts reduced $84,400 • Transfers for capital projects and debt service increased $253,800 m Does not reflect proposed LOEL contract 18