HomeMy WebLinkAboutMinutes - August 28, 2012 SSLODI CITY COUNCIL
SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, AUGUST 28, 2012
A. Roll Call by City Clerk
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held
Tuesday, August 28, 2012, commencing at 7:00 a.m.
Present: Council Member Hansen, Council Member Johnson, Council Member Katzakian, and
Mayor Pro Tempore Nakanishi
Absent: Mayor Mounce
Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl
B. Topic(s)
B-1 Receive Information on the City of Lodi Geographical Information System (PW)
City Manager Bartlam provided a brief introduction to the subject matter of the Geographical
Information System (GIS).
Deputy Public Works Director Charlie Swimley provided a PowerPoint presentation regarding the
GIS project. Specific topics of discussion included an overview of what is GIS, GIS requirements,
various uses of GIS, Lodi's GIS and viewers, committee workings, future projects, and next steps.
Steve Gay, representing Interwest Consulting Group, also provided a visual demonstration of the
GIS viewer.
In response to Council Member Johnson, Mr. Swimley stated the publicly accessible version of
GIS will vary slightly from the staff version.
In response to Mayor Pro Tempore Nakanishi, Mr. Bartlam confirmed that many cities
utilize GIS for a variety of purposes, there is a filter to protect owner information although it is
public record with a few exceptions, and the public can use the system for real estate information
including location, size, and zoning. Mr. Gay stated Interwest has also worked with larger
municipalities such as Sacramento County and Elk Grove and data is updated on a regular basis.
Mr. Bartlam confirmed that the cost of the system is approximately $150,000 over three years and
the maintenance is included in staff time.
In response to Council Member Katzakian, Mr. Gay stated there will be a GIS access link on the
City's website through "View City Maps."
In response to Council Member Johnson, Mr. Bartlam stated the City Council policy traditionally
has been to not broadcast property owner information although it is public information, with very
few exceptions for judges and police officers, and the policy could be reconsidered if desired.
In response to Council Member Hansen, Mr. Bartlam provided an overview of the possible uses
of GIS for various departments and confirmed that the on line complaint process does go to
a central location and is then disseminated to the relevant department.
In response to Mayor Pro Tempore Nakanishi, Mr. Swimley stated he does not know how many
hits GIS receives internally and externally or who the hits are from as there is no tracking
mechanism for that information. Mr. Bartlam stated the iWork program can be used for
anonymous complaints as well and homeland security concerns are addressed with all City
Continued August 28, 2012
facilities through restricted access to the facilities where necessary.
In response to Council Member Hansen, Mr. Swimley stated the filtered information on the public
version may include property owner information and grades and elevations with utilities.
Mr. Swimley and Mr. Gay confirmed that the aerial photographs done by the City are
approximately ten years old but the aerial photographs from a variety of other sources including
Google are updated routinely and provide the same information.
In response to Council Member Johnson, Mr. Bartlam stated there is a turn -around computer
station at the counter in the City Hall lobby but there is no stand-alone kiosk. Mr. Bartlam stated
the GIS system has the ability to create an on line permitting process in the future, which will be
more efficient for both the public and staff.
In response to Myrna Wetzel, Mr. Bartlam confirmed that the GIS system does not have an ability
to identify a property as rental or owner -occupied at the current time.
C. Comments by Public on Non -Agenda Items
None.
D. Adjournment
No action was taken by the City Council. The meeting was adjourned at 7:55 a.m.
ATTEST:
Randi Johl
City Clerk
N
AGENDA
ITEM B*
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Receive Information on the City of Lodi Geographical Information System (GIS)
MEETING DATE: August 28, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Receive information on the City of Lodi Geographical Information
System (GIS).
BACKGROUND INFORMATION: The City's GIS, originally developed in the mid -1990's, was built
using a basic mapping software (also known as a database viewer)
called Mapguide. Since, the City has made a significant investment
in both manpower and software costs to create a very comprehensive and useful GIS system that is
heavily used by City staff and members of the public to access information ranging from bus routes to
zoning.
As the City's GIS system evolved, and the demand for more data increased, the Mapguide viewer became
increasingly unreliable and needed replacement. On March 21, 2012, Council authorized the replacement
of Mapguide with a more robust product made by Environmental Systems Research Institute, Inc. The
installation of the new viewer was performed by Interwest Consulting Group and is currently operational.
Interwest Consulting Group will provide a presentation that includes information on the City's GIS and a
demonstration of the City's upgraded viewer.
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Not applicable.
VA j j,,7111W4,t-
F. Wally Wndelin
Public Works Director
Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director
FWS/CES/pmf
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nradt Bartlam, City Manager
K:\WP\COUNCIL\2012\GISPresentation—Shirtsleeve.doc 8/20/2012
The City of Lodi
Public Works
Lppi
City of Lodi
Geographical Information System (GIS)
August 28, 2012
Overview
• What is GIS?
• Uses of GIS
• Overview of Lodi's GIS
• Viewer Demonstration
• Questions
What is GIS?
• Geographic Information Systems
— Intelligent Maps
— Location -Based Information
— Visual Data Management
— Uses are Evolving
• GIS Requirements
— Data
— Staff
— Software
— Hardware
y f
a
Asset
Management
Collect, Organize,
& Exchange Data
Uses of GIS
Planning &
Analysis
Field
Mobility
Operational
Awareness
A Complete Integrated System
Transform Data
Into Actionable
Information
Get Information
Into and Out of
the Field
Disseminate
Information Where
and When It Is
Needed
■itf •
mob
Constituent
Engagement
Get Feedback and
Make Informed
Decisions
Lodi's GIS
• Initiated Mid -1990's
— Mapguide Viewer
— Land Use/ Zoning
— Asset Tracking
— Internal / External Information
• Evolving Uses
— Asset Management
— Focused Operations
— Software Integration
— More Users
• Mapguide Capabilities Exceeded
Lodi's GIS
• Viewer Upgrade
— Interwest Consulting Group
— Design / Install / Configure
— Data Migration
• 120 Layers
• Land Use / Zoning / Assets
• Ownership / Operational Information
— Internal Viewer
— External Viewer
ITERWEST
N5ULTING GROUP
Viewer Demonstration
• Live Demonstration of New Viewer
Next Steps
• Maintain GIS Committee
• Future Needs Assessment
• Establish Funding Sources
• Coordinate Projects
• GIS Committee Priorities
✓Retire Mapguide
✓ Upgrade Viewer/ Migrate Data
— Long -Term Strategy
Next Steps
• Examples of Future Projects
— Demographic Analysis for Library
— Floor Plan Information for Police and Fire
— Integrate Building Permit System
— Integrate CMMS Systems
— Mobile Applications
— Pole Line Surveys
Questions