HomeMy WebLinkAboutMinutes - May 22, 2012 SSLODI CITY COUNCIL
SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 22, 2012
A. Roll Call by City Clerk
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held
Tuesday, May 22, 2012, commencing at 7:00 a.m.
Present: Council Member Hansen, Council Member Johnson, Council Member Katzakian,
Mayor Pro Tempore Nakanishi, and Mayor Mounce
Absent: None
Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl
B. Topic(s)
B-1 Receive Presentation Regarding Fiscal Year 2012/13 Budget (CM)
Deputy City Manager Jordan Ayers provided a PowerPoint presentation regarding the Fiscal Year
2012/13 budget. Specific topics of discussion included an overview of the General Fund
departments including Police, Fire, Public Works, Administration, Internal Services, and non -
departmental, departmental funding, fund balances, position changes, salary and benefits,
services and supplies, and capital outlay.
In response to Mayor Mounce, Mr. Bartlam stated the main capital project that was not funded
was the financial system upgrade.
In response to Mayor Pro Tempore Nakanishi, City Manager Bartlam stated the majority of the
increases are in salary and benefits.
In response to Council Member Johnson, Mr. Bartlam stated during the last few years the
majority of the capital outlay fund has been used for emergency repairs and now that the
emergencies appear to have passed there is more of a focus on the financial system upgrade.
In response to Council Member Hansen, Mr. Ayers confirmed that there are some funds set aside
for the financial software system but it is not enough.
In response to Council Member Hansen, Mr. Ayers stated that, without an agreement with the
bargaining groups, the City will default to the old agreement with those whose concession
agreements have expired.
In response to Council Member Hansen, Mr. Ayers stated last year $220,000 was spent on
vehicle replacement and this year only $30,000 is budgeted for one vehicle.
In response to Council Member Hansen, Mr. Ayers stated all six positions for Police proposed to
be unfunded are currently vacant. Mr. Ayers stated the positions could be funded at a later date if
agreements are reached as savings are realized.
In response to Mayor Mounce, Mr. Ayers stated last year three of the six proposed positions in
Police were used for concession purposes.
In response to Mayor Mounce, Fire Chief Larry Rooney stated he feels that the proposed Fire
Department budget recommendation is sufficient for now as the department continues to evaluate
Continued May 22, 2012
its needs throughout the year.
In response to Council Member Hansen, Mr. Ayers stated the additional associate engineer
position is funded and accounted for in the total $11,000 figure.
In response to Mayor Mounce, City Clerk Johl stated the two factors that could affect the
$65,000 figure for the general election are the number of candidates and unfunded mandates
trickling down to the local agencies for absentee voting.
In response to Council Member Johnson, Mr. Ayers stated the approximate value of the 3%
deferred compensation match is $900,000.
In response to Mayor Pro Tempore Nakanishi, Mr. Bartlam stated there are no increases to any
organizational funding other than Visit Lodi and that increase is based on a contractual pro rata
formula of the Transit Occupancy Tax (TOT).
Mayor Mounce suggested reviewing the contract between the City of Lodi and Visit Lodi to
evaluate the current formula and overall need for City contribution if the TOT is increasing.
In response to Mayor Mounce, Mr. Ayers stated the Arts Grants could be moved to Economic
Development if so desired because they are both General Fund monies.
In response to Mayor Pro Tempore Nakanishi, Mr. Ayers stated the General Fund debt service
is approximately $1.6 million for the 2002 bond issue for the public safety building, Hutchins
Street Square, and the School Street renovation project.
In response to Council Member Hansen, Mr. Bartlam stated the old jail facility is still used by the
City for storage space for equipment.
A brief discussion ensued amongst Council Member Hansen, Mayor Mounce, and Mr. Ayers
regarding researching options for outsourcing the City's billing component as a cost savings
measure.
In response to Mayor Pro Tempore Nakanishi, Mr. Bartlam stated that, while the Hutchins Street
Square Foundation no longer directly contributes to the debt obligation, the Foundation does help
raise funds for repairs at the facility.
In response to Myrna Wetzel, Police Chief Mark Helms stated there are four K-9 officers, $6,000
is budgeted for maintenance of the dogs, and the officers receive 4.5% premium pay in addition
to their regular salary for additional K-9 officer related responsibilities.
C. Comments by Public on Non-Aaenda Items - None
D. Adjournment
No action was taken by the City Council. The meeting was adjourned at 7:45 a.m.
ATTEST:
Randi Johl
City Clerk
N
AGENDA ITEM $40'
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Receive Presentation Regarding Fiscal Year 2012/13 Budget
MEETING DATE: May 22, 2012
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION: Receive presentation regarding Fiscal Year 2012/13 budget.
BACKGROUND INFORMATION: The Fiscal Year (FY) 2012/13 budget is built on a number of basic
tenets, including new labor agreements with almost all of our
bargaining groups. We have reached agreements will all bargaining
groups except the Police Officers Association and the Dispatchers Association. Discussions are on-
going with both of these groups.
Staff released the draft FY 2012/13 budget last week. The draft document shows total revenue for the
City of $181,753,700 and total expenses/expenditures of $176,177,820. The General Fund is balanced
with revenue and expenditures totaling $41,909,940, an increase of $654,600 over the prior year budget.
In order to balance the budget, staff is recommending that six positions in the Police Department be
unfunded; three Police Officer positions, one Dispatch/Jailer position, one Assistant Animal Services
Officer and one Police Records Clerk position. All of these positions are currently vacant.
Staff has conducted a series of presentations that provided Council and the public with the basic
parameters that form the foundation of the budget. The Shirtsleeve Session on May 1, 2012 focused on
general economic issues the City is addressing in the budget process along with General Fund revenue
projections. The Shirtsleeve Session on May 8, 2012 discussed the Library Fund, the Transit Fund, the
Streets Fund, the Community Development Fund and the Parks, Recreation and Cultural Services Fund.
The Shirtsleeve Session on May 15, 2012 addressed the Electric, Water and Wastewater utilities.
Today's discussion will focus on the expenditure side of the General Fund.
FISCAL IMPACT: Staff is presenting a balanced General Fund, with revenues and expenditures
equaling $41,909,940.
Jord n Ayers
Deputy City Manager
Konradt Bartlam, City Manager