HomeMy WebLinkAboutMinutes - May 8, 2012 SSLODI CITY COUNCIL
SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 8,2012
A. Roll Call bv Citv Clerk
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held
Tuesday, May 8, 2012, commencing at 7:00 a.m.
Present: Council Member Hansen, Council Member Johnson, Council Member Katzakian,
Mayor Pro Tempore Nakanishi, and Mayor Mounce
Absent: None
Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl
B. Topic(s)
B-1 Receive Presentation Regarding Fiscal Year 2012/13 Budget (CM)
Deputy City Manager/Finance Director Jordan Ayers provided a PowerPoint presentation
regarding the Fiscal Year 2012/13 budget. Specific topics of discussion included an overview of
special revenue funds including fund balances, revenues and expenditures for Library, Transit,
Streets, Community Development, and Parks, Recreation and Cultural Services. City Manager
Bartlarn also discussed potential program changes for Parks, Recreation and Cultural Services.
In response to Council Member Hansen, Mr. Ayers stated a few Library -related claims were paid
out during the last year for which there will be no future allocations, which is why the Library
expenses will be lower. Mr. Ayers stated there are 12 full-time budgeted positions in the Library.
In response to Mayor Pro Tempore Nakanishi, Mr. Bartlam stated staff will provide the City
Council with the requested numbers showing the unfunded liability amount per employee if the
exact departmental liability amounts are unavailable.
In response to Council Member Johnson, Mr. Ayers stated the Measure K increase shown in
transit is the result of a budgetary understatement and adjustment.
In response to Council Member Hansen, Mr. Bartlam stated the Measure K adjustment is going
toward overall expenses and is not being segregated out for specific use.
In response to Council Member Hansen, Mr. Bartlam stated the MV Transportation contract was
renegotiated for a lower amount, which is why there is a decrease in expenditures for that item.
In response to Council Member Johnson, Traffic Engineer Paula Fernandez stated the fare box
revenue amount is 6% and provided an overview of the fare box recapture and recovery amount
for the City.
In response to Council Member Hansen, Ms. Fernandez stated staff will provide to the City
Council as requested the costs and savings amount to the City as it relates to the solar project.
In response to Mayor Pro Tempore Nakanishi, Ms. Fernandez stated there are three full-time
employees in the transit division.
In response to Council Member Hansen, Mr. Ayers stated the $3.5 million reduction in transit is a
combined result of reduced revenues and reduced expenses.
Continued May 8, 2012
In response to Mayor Mounce, Deputy Public Works Director Charlie Swimley stated a sidewalk
survey is being conducted this summer and staff will program suggested repairs as necessary
based on the results of the survey. Mr. Swimley stated generally large arterials and major traffic
flows are considered when scheduling improvements.
In response to Council Member Hansen, Mr. Swimley stated the Lockeford project will be funded
in 2013/14.
In response to Mayor Pro Tempore Nakanishi, Mr. Swimley stated there are 13 employees in the
Streets Division and, depending upon the size and complexity of the project, some of the work is
done in-house by the employees instead of contractors.
In response to Council Member Johnson, Mr. Bartlam and City Attorney Schwabauer confirmed
that the Walmart project is proceeding with engineering as if the project is going forward and
June 4, 2012, is the deadline for the California Supreme Court review. Mr. Bartlarn stated
the developer of the Sutter Gould project is also moving forward in planning and development.
In response to Council Member Hansen, Mr. Ayers stated the details regarding employee
retirement contributions and health care costs will be included in the draft budget document,
which will be released next week.
In response to Council Member Hansen, Mr. Bartlam stated the overall goal for Community
Development is to carry a 15% fund balance, which is similar to the General Fund.
In response to Council Member Hansen, Interim Parks, Recreation and Cultural Services Director
Jeff Hood and Mr. Bartlam confirmed there is a correlation between participation levels and the
decreased revenue numbers for programs in Parks and Recreation and that the current numbers
are more realistic than prior years.
In response to Mayor Mounce and Mayor Pro Tempore Nakanishi, Mr. Bartlam stated staff will
provide to the City Council as requested the comparison data for General Fund contributions to
Parks and Recreation in other communities. Council Members Johnson and Hansen also
requested information regarding Parks and Recreation capital facilities in other communities and
related funding information.
In response to Council Member Hansen, Mr. Hood confirmed that there are 29 full-time
employees and 200 part-time employees in Parks, Recreation and Cultural Services and that the
part-time employees include lifeguards, referees, and coaches.
In response to Council Member Hansen, Mr. Bartlam and Mr. Hood confirmed that there are
approximately 200 kids in the after school program operated on four different school sites from
2:00 p.m. to 6:00 p.m. with a $115 monthly charge per child.
In response to Council Member Hansen, Mr. Hood stated the parent survey regarding increasing
the monthly fee from $115 to $150 received mixed reviews and the school district has not
provided any feedback regarding taking over the program or reducing the site rental fee.
In response to Council Member Johnson, Mr. Hood stated the parents were notified in a previous
letter of the difficulty with the site rental fee assessed by the school district and the program
would not be self-sustaining even if the monthly fee was increased to $120 from $115.
In response to Mayor Mounce, Mr. Hood stated the reduction in the rental fee spoken of at the
last 2x2x2 meeting was in relation to a retroactive credit for a previous overcharge and there is no
N
Continued May 8, 2012
reduction going into the future.
Ed Miller spoke in regard to his concerns about the Lodi Lake surface improvement project
and asked that at the conclusion of negotiations he be provided a matrix showing the salary and
benefits for all employees. A brief discussion ensued regarding the status of the parking lot and
related improvements at Lodi Lake and the funding associated with the project.
In response to Myrna Wetzel, Ms. Fernandez stated the parking structure security project is in
design and will be awarded in September and the City Hall carpet will be replaced in the
summer.
C. Comments by Public on Non -Agenda Items
None.
D. Adwournment
No action was taken by the City Council. The meeting was adjourned at 8:00 a.m.
ATTEST:
RandiJohl
City Clerk
AGENDA ITEM Boot
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Receive Presentation Regarding Fiscal Year 2012/13 Budget
MEETING DATE: May 8, 2012
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION: Receive presentation regarding Fiscal Year 2012/13 budget.
BACKGROUND INFORMATION: The Fiscal Year (FY) 2012/13 budget is built on a number of basic
tenets, including new labor agreements with almost all of our
bargaining groups. We have reached agreements will all bargaining
groups except the Police Officers Association and the Dispatchers Association. Discussions are on-
going with both of these groups.
The budget is on schedule to be released for public review next week, with adoption of the document
scheduled for early June.
In advance of publication of the document, staff is planning a series of presentations that will provide
Council and the public with the basic parameters that form the foundation of the budget. The Shirtsleeve
Session on May 1, 2012 focused on general economic issues the City is addressing in the budget
process along with general fund revenue projections.
Today's discussion will focus on the special revenue funds of the City; the Library Fund, the Transit Fund,
the Streets Fund, the Community Development Fund and the Parks, Recreation and Cultural Services
Fund.
FISCAL IMPACT: Revenues for the Library Fund are projected to be $1,427,430. Revenues for the
Transit Fund are projected to be $5,080,550. Revenues for the Streets Fund are
projected to be $4,295,920. Revenues for the Community Development Fund are
projected to be $1,176,670. Revenues for the Parks, Recreation and Cultural Services Fund are
projected to be $5,832,550. All funds are budgeted to operate within their revenue streams without
drawing down reserves.
JA/ja
JrrdX Ay�_rs
Deputy City Manager
Bartlam, City Manager