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HomeMy WebLinkAboutMinutes - February 7, 2012 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, FEBRUARY 7, 2012 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, February 7, 2012, commencing at 7:00 a.m. Present: Council Member Johnson, Council Member Katzakian, Mayor Pro Tempore Nakanishi, and Mayor Mounce Absent: Council Member Hansen Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl B. Topic(s) B-1 Receive Fiscal Year 2011/12 Mid -Year Budget Report on Expenditures (CM) City Manager Bartlam briefly introduced the subject matter of the 2011/12 mid -year budget review. Deputy City Manager/Finance Director Jordan Ayers provided a PowerPoint presentation regarding the 2011/12 mid -year budget review and expenditures. Specific topics of discussion included General Fund status, General Fund departmental variances, community development fund status and variances, library fund status and variances, parks, recreation and cultural services fund status and variances, police special revenue fund status and variances, transit fund status and variances, streets fund status and variances, electric utility fund status and variances, water utility fund status and variances, and wastewater utility fund status and variances. In response to Council Member Johnson, Mr. Ayers stated the appropriation for Parks, Recreation and Cultural Services is primarily associated with the part-time staffing needs for parks maintenance. In response to Council Member Johnson, Mr. Ayers stated the two pieces on medical cost savings is that the budgeted amount was slightly higher than the actuals and several employees switched to a lower paying plan. Mr. Ayers stated the difference in budgeted and actuals is due to CalPers good negotiating skills in obtaining lower cost medical plans. In response to Council Member Johnson, Public Works Director Wally Sandelin stated the solar project came in at $650,000, well below the $1 million budgeted amount, and the savings will be spent elsewhere. In response to Mayor Pro Tempore Nakanishi, Mr. Ayers stated $28 million was budgeted for the new water treatment plant, $22 million has been spent, and the remaining $6 million will be spent in the next year thereby utilizing the entire budgeted amount. In response to Mayor Pro Tempore Nakanishi, Mr. Bartlam stated the City has traditionally received the Community Oriented Policing Services (COPS) grant annually although last year it was proposed to be eliminated in the Governor's budget. Mr. Bartlam stated it was restored at the last minute and Vehicle License Fee funds were taken instead of leaving the future of COPS grants uncertain in light of the State's budget difficulties. In response to Council Member Katzakian, Mr. Ayers stated all reimbursements for the new Lodi Continued February 7, 2012 Energy Center have been processed and are complete. In response to Myrna Wetzel, Mr. Bartlam confirmed the security costs referenced in the Public Works slide includes the parking garage security. C. Comments by Public on Non -Agenda Items None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 7:30 a.m. ATTEST: Randi Johl City Clerk N AGENDA ITEM CITY OF LODI ,. COUNCIL COMMUNICATION TM AGENDA TITLE: Receive Fiscal Year 2011/12 Mid -Year Budget Report on Expenditures MEETING DATE: February 7, 2012 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Receive Fiscal Year 2011/12 mid -year budget report on expenditures. BACKGROUND INFORMATION: Staff will present data regarding the status of budget estimates for expenditures/expenses. Revenue data was provided to Council on January 24, 2012. Staff will highlight the following major funds in their presentation: General Fund, Community Development, Library, Parks, Recreation, and Cultural Services, Police Special Revenue, Transit, Streets and the three utility funds: Electric, Water and Wastewater. Staff will present more detail at the Shirtsleeve meeting. JAfa Jordan Ayers Deputy City Manager APPROVED: Bartlam, City 2011/12 Mid -Year Budget Review Expenditures City Council Shirtsleeve February 7, 2012 General Fund General Fund Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved Audited Estimated Budget to 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance 3,896,576 3,961,428 5,597,678 1,636,250 41,889,230 41,255,340 40,188,128 41,255,340 1,701,102 - 41,182,451 (72,889) 40,930,160 (325,180) 252,291 252,291 5,597,678 3,961,428 5,849,969 1,888,541 2 Departmental Variances Department 2011112 Budget 2011112 Estimate Over/ (Under) Budget City Attorney $445,940 $418,343 ($27,597) City Clerk $511,970 $485,005 ($26,965) City Manager $411,050 $409,395 ($1,655) Economic Development $568,350 $588,044 $19,694 Fire $91320,840 $9,317,474 ($3,366) Internal Services $3,3691640 $31265,690 ($103,950) Non Departmental $9,067,890 $81992,828 ($75,062) Police $161000,270 $151926,523 ($73,747) Public Works $1,559,390 $11526,858 ($32,532) Total $41,255,3401 $40,930,160 ($3251180) 3 General Fund Departments ■ City Attorney ($27,597 under budget) . Receipt of prior year litigation costs ■ City Clerk ($26,965 under budget) . Changes in medical plans . Economic Development ($i9,694 over budget) . Unbudgeted Fireworks Task Force costs (offset by revenue) . Prior year catch-up payment to Visit Lodi! . Internal Services ($103,950 under budget) . Staff vacancies, medical plan changes, pay off computer system 0 General Fund Departments . Non -Departmental ($75,,418 savings) Savings in Utilities and DIVCA . Police ($73,,747 savings) • Savings from staff vacancies, offset by increase in transfer to Vehicle Replacement fund . Public Works ($32,532 under budget) Personnel costs offset by increase to building maintenance costs 5 Community Development 0 Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance Community Development Fund Fund Balance Beginning Fund Balance Unreserved (838,657) (270,512) 66,810 337,322 Revenues 1,877,386 1,297,930 1,335,371 37,441 Expenditures 971,919 1,110,500 1,098,814 (11,686) Net Difference (Revenues Less Expenditures) 905,467 187,430 236,557 49,127 Fund Balance Ending Fund Balance Unreserved 66,810 (83,082) 303,367 386,449 0 Community Development Variances . Savings due to personnel cost reductions Library Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance Library Fund Fund Balance Beginning Fund Balance Unreserved 49,996 53,139 56,458 3,319 Revenues 1,456,696 1,400,720 1,430,620 29,900 Expenditures 1,450,234 1,434,950 1,446,000 11,050 Net Difference (Revenues Less Expenditures) 6,462 (34,230) (15,380) 18,850 Fund Balance Ending Fund Balance Unreserved 56,458 18,909 41,078 22,169 Library Variances . Additional book expenses (funded with grants received) 9 Parks, Recreation & Cultural Services Parks, Recreation & Cultural Svcs Fund Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance (506,981) (514,128) (846,381) (332,253) 3,454,406 5,955,390 5,955,390 - 3,793,806 5,785,940 5,925,602 139,662 (339,400) 169,450 29,788 (139,662) (846,381) (344,678) (816,593) (471,915) 10 Parks, Recreation & Cultural Services Variances • Costs for recreation instructors not in original budget ($85.,000) . Part-time staff usage over budget by $109,000 • Offsetting savings in medical costs, service and supply for child care program and fuel and lubes for equipment 11 Police Special Revenue Fund Police Special Revenue Fund Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance 223,572 296,173 203,034 (93,139) 388,541 166,730 329,285 162,555 409,079 252,655 404,971 152,316 (20,538) (85,925) (75,686) 10,239 203,034 210,248 127,348 (82,900) 12 Police Special Revenue Fund Variances . Asset seizure expenses ($73k) . JAG grant expenses ($52k) . Avoid the 10 expenses ($16k) • Sobriety Checkpoint expenses ($10k) 13 Transit Transit Fund Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance 2,002,105 1,881,256 2,509,652 628,396 4,068,380 8,223,830 3,560,833 8,132,898 507,547 90,932 8,085,372 (138,458) 7,293,293 (839,605) 792,079 701,147 2,509,652 1,972,188 3,301,731 1,329,543 14 Transit Variances . Capital project expenses lower than budget . MSC Solar project ($350k) . Security systems project ($383k) . Bus replacement ($97k) 15 Streets Street Fund Fund Balance Beginning Fund Balance Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance 8,663,509 6,452,367 7,589,026 1,136,659 7,581,239 5,654,197 8,655,722 6,919,266 (1,074,483) (1,265,069) 5,158,381 (495,816) 3,434,915 (3,484,351) 1,723,466 2,988,535 7,589,026 5,187,298 9,312,492 4,125,194 16 Streets Variances . Savings from Harney Lane related projects ($2.3M) • Savings from Overlay projects ($800k) • Savings from revising equipment replacement plans ($125k) 17 Electric Utility Audited 2010-11 Actuals Electric Utility Enterprise Fund Cash Balance Beginning Cash Balance * 12,125,835 Revenues Expenditures Net Difference (Revenues Less Expenditures) Estimated Budget to Est. 2011-12 2011-12 Est. Actuals Budget Actuals Variance 9,957,907 10,334,750 376,843 62,984,863 68,016,190 64,775,948 72,326,018 (1,791,085) (4,309,828) 66,108,609 (1,907,581) 68,513,217 (3,812,801) (2,404,608) 1,905,220 Cash Balance Ending Cash Balance * 10,334,750 5,648,079 7,930,142 2,282,063 * Local cash, excluding NCPA General Operating Reserve (GOR) IN Electric Utility Variances . Savings due to reduced power purchases ($3.4M) • Salary and benefit savings from vacant positions ($470k) 19 Water Utility Audited 2010-11 Actuals Water Utility Enterprise Fund Cash Balance Beginning Cash Balance 14,120,605 Revenues Expenditures Net Difference (Revenues Less Expenditures) Cash Balance Ending Cash Balance Estimated Budget to Est. 2011-12 2011-12 Est. Actuals Budget Actuals Variance 10,164,496 12,807,412 2,642,916 14,554,388 43,723,940 15, 867, 581 46, 508, 045 (1,313,193) (2,784,105) 37,970,638 (5,753,302) 36,121,351 (10,386,694) 1,849,287 4,633,392 12,807,412 7,380,391 14,656,699 7,276,308 20 Water Utility Variances . Capital project expenses lower than budget . Treatment Plant construction ($6.3M) . Water Meter program ($2.4M) . PCE clean-up progarn ($673k) . DBCP program ($450k) 21 Wastewater Utility 22 Audited Estimated Budget to Est. 2010-11 2011-12 2011-12 Est. Actuals Actuals Budget Actuals Variance Wastewater Utility Enterprise Fund Cash Balance Beginning Cash Balance 6,831,614 5,481,418 10,606,065 5,124,647 Revenues 17,159,228 18,050,750 18,307,512 256,762 Expenditures 13,384,777 22,347,905 20,532,870 (1,815,035) Net Difference (Revenues Less Expenditures) 3,774,451 (4,297,155) (2,225,358) 2,071,797 Cash Balance Ending Cash Balance 10,606,065 1,184,263 8,380,707 7,196,444 22 Wastewater Utility Variances . Capital project expenses lower than budget . Main replacement ($1.6M) . G Basin Storm Drain Pump ($220k) 23 Questions?