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HomeMy WebLinkAboutMinutes - July 26, 2011 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, JULY 26, 2011 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, July 26, 2011, commencing at 7:10 a.m. Present: Council Member Hansen, Council Member Nakanishi, Mayor Pro Tempore Mounce, and Mayor Johnson Absent: Council Member Katzakian Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl B. Topic(s) B-1 Receive Update on Parks, Recreation and Cultural Services Aquatics Programs (PRCS) City Manager Bartlam provided a brief introduction into the subject matter of the aquatics operations in the City. Parks, Recreation and Cultural Services Director James Rodems provided a PowerPoint presentation regarding the aquatics operations in the City. Specific topics of discussion included Lodi Lake beach, Blakely/Enze pool complex, Hutchins Street Square pool, activities and programming at facilities, aquatics revenue for the last three years, attendance numbers at the facilities, aquatics staffing levels, Blakely pool expenses, and maintenance issues at Hutchins Street Square pool. In response to Council Member Hansen, Mr. Rodems stated the decline in revenue in aquatics is primarily related to the weather with cooler summers and rainy opening days. In response to Mayor Johnson, Mr. Rodems stated he has not received any comments from users regarding the ten dollar fee increase and the aquatics program has not been affected any more or less than the other programs by the economy. In response to Council Member Hansen, Mr. Rodems stated there are one-half the number of classes being held at the Community Center pool versus Blakely pool, which is why the swim lesson numbers are lower at the Community Center. In response to Mayor Pro Tempore Mounce, Mr. Rodems stated the water quality was more of a concern in the 2009/10 year when the weather was hotter and there was a higher number of users as a result. Discussion ensued amongst Mayor Pro Tempore Mounce, Mr. Bartlam, and Mr. Rodems regarding a long-term plan to address water quality issues, mitigation of geese and other wildlife, water flow and depth challenges, and the costs associated with the same. In response to Council Member Hansen, Mr. Rodems stated the standard pool heating at the Community Center pool is 88 degrees constantly, the pool is not a therapeutic pool per se although it is operated in that manner with the seniors, and the PAC system needs approximately $20,000 in upgrades. In response to Mayor Johnson, Mr. Rodems stated the Hutchins Street Square Foundation Continued July 26, 2011 initially purchased and installed the PAC system, the vendor subsequently went out of business, the system was troubleshooted by engineers, and upgrades are necessary as the system has not operated properly for more than 45 days in a row. In response to Council Member Hansen, Mr. Bartlam stated the Foundation would like the City to accept the PAC system so that it no longer retains maintenance liability for the system. In response to Mayor Pro Tempore Mounce, Mr. Rodems stated a temperature reduction of the pool will likely be a challenge for the seniors utilizing the pool for therapeutic purposes. In response to Mayor Pro Tempore Mounce, Mr. Rodems stated the original cost of the equipment for the Foundation was over $200,000 for the purchase and installation. In response to Mayor Johnson, Mr. Rodems stated all aquatics instructors are qualified as lifeguards and are interchangeable. In response to Mayor Johnson, Mr. Rodems stated staff's ability to market the pools for entertainment and private rental value is limited due to cost recovery. Mayor Pro Tempore Mounce suggested working with Lodi Adopt -A -Child for grant and scholarship programs related to children's swim classes. In response to Council Member Hansen, Mr. Rodems stated he is not sure how private pools are affecting the pool usage at the Community Center as they have not done a user survey. In response to Council Member Hansen, Mr. Rodems stated that, outside of its own pool facilities, the City also uses the pools at Twin Arbors and Tokay High School. In response to Council Member Hansen, Mr. Rodems stated in California not many municipalities are building indoor pool facilities although in other states private organizations may build such facilities based on weather controls and the ability to recapture costs through higher fees. In response to Mayor Johnson and Mayor Pro Tempore Mounce, Mr. Bartlam stated staff is looking at a variety of options including maintenance and replacement costs for the retractable roof, which is currently closed. A brief discussion ensued between Mayor Pro Tempore Mounce, Mr. Bartlam, and Mr. Rodems regarding the Community Development Block Grant eligibility and retractable roof maintenance and operations. C. Comments by Public on Non-Aaenda Items Zi" D. Adjournment No action was taken by the City Council. The meeting was adjourned at 8:05 a.m. ATTEST: Randi Johl City Clerk N AGENDA ITEM B-01 CITY OF LODI COUNCIL COMMUNICATION • TM AGENDA TITLE: Receive Update on Parks, Recreation and Cultural Services Aquatics Programs MEETING DATE: July 26, 2011 PREPARED BY: Parks, Recreation and Cultural Services Director RECOMMENDED ACTION: Receive update on Parks, Recreation and Cultural Services aquatics programs. BACKGROUND INFORMATION: The Department of Parks, Recreation and Cultural Services provides aquatic programs at the Blakely/Enze Pool Complex, Lodi Lake Beach and at the Hutchins Street Square Community Center. This update will include information on Recreation Division programs and Parks Division maintenance at these facilities. A variety of recreation programs are provided to the public at these facilities including public swim, swim lessons, exercise classes, lifeguard training, Summer Swim League and pool rentals for private parties. Budget numbers for FY 2011/12 are estimated at $164,150 in revenue and $181,355 in Recreation Division expense. Total participation numbers in the last fiscal year were 140,397. Additional detailed information regarding operations and maintenance of these facilities will be provided at the Shirtsleeve Session. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. James odems Parks, Recreation and Cultural Services Director APPROVED: Wo r t Bartlam, City Manager Aquatics Operations Lodi Lake Beach Blakely/Enze Pool Complex Hutchins Street Square Pool Parks, Recreation and Cultural Services Parks, Recreation and Cultural Services Activities and Programming Blakely/Enze Public Swim, Public Swim, Swim League, Rentals Lessons, Summer Party Rentals Family Swim, Lap Swim, Conditioning, Seniors/Disabled, Arthritis, Cardio Challenge and Fluid Moves Aquatics Revenue 2008/09 2009/1 59,525 85,773 63,340 Parks, Recreation and Cultural Services Blakely / Enze Pool Complex Attendance Public Swim Admissions (all ages, $1.00) Swim Lessons ($50 resident, $60 non -res.) Summer Swim League ($85 resident, $95 non -res) 2010/11 765 314 EM Parks, Recreation and Cultural Services Lodi Lake Beach Public Swim Attendance 2009/10 2010/11 3,851 21004 5,855 Parks, Recreation and Cultural Services Community Center Pool at HSS 2010/11 Attendance Exercise Classes Lap Swim Open/Family Swim Admissions (60+, disabled, youth 2-17 $2.50/day, $1.66/pass) Swim Lessons ($35 resident, $45 non-resident) I U, "M . 111 me Z� 30,000 Blakely Parks, Recreation and Cultural Services Aquatics Staffing Beach Community Center Staffing costs: 2009/10 2010/11 Guards Instructors Guards Guards 180,417 196,580 Parks, Recreation and Cultural Services Parks Division Expenses Blakely Pool 2007-08 2008-09 2009-10 2010-11 $44)244 $667417 These expenses include general maintenance, gas, electric, chemicals, supplies and other repair/replacement (heater, energy efficient booster pumps) Parks, Recreation and Cultural Services Maintenance Issues at HSS Pool • Approximately $25,000/year • Mechanical Issues with the PAC system — Replaced in 2009 — Off the shelf product — Not currently accepted by the City — Needs in excess of $20,000 in upgrades — Practical lifetime estimated at 10-12 years