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HomeMy WebLinkAboutMinutes - March 8, 2011 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MARCH 8, 2011 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, March 8, 2011, commencing at 7:00 a.m. Present: Council Member Hansen, Council Member Katzakian, Council Member Nakanishi, Mayor Pro Tempore Mounce, and Mayor Johnson Absent: None Also Present: City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl B. Topic(s) B-1 Review of the Annual Community Development Block Grant Funding Requests in the 2011/12 Action Plan (CD) City Manager Rad Bartlam briefly introduced the subject matter of the annual Community Development Block Grant (CDBG) funding requests. Neighborhood Services Manager Joseph Wood provided a PowerPoint presentation regarding the annual CDBG funding requests in the 2011/12 Action Plan. Specific topics of discussion included the annual allocation plan, third year as entitlement community, federal reductions in CDBG program, application process, factors considered during review, funding availability, scoring matrix for community based organization (CBO) requests, public service funding, City funding, and process for public hearing, action plan approval, and submittal to the Department of Housing and Urban Development. In response to Council Member Hansen, Mr. Wood stated through the County the City was receiving approximately $700,000 and separately as an entitlement agency the City is receiving approximately $850,000. In response to Council Member Nakanishi, Mr. Wood stated the City previously went through the County and separated approximately three years ago as an entitlement City. In response to Mayor Johnson, Mr. Wood stated ten applications were received this year and that number is down from previous years. In response to Council Member Hansen, Mr. Wood stated the County intends to finish service on existing contract for the home meals delivery program until 2012, at which time LOEL will be able to provide a proposal to service the North County service area. In response to Mayor Johnson, Mr. Wood stated he will provide a breakdown of the $30,000 request for the home delivery meals program at the public hearing. In response to Council Member Hansen, Mr. Wood stated the Emergency Food Bank did indicate last year that it was the last phase but it has identified additional need. In response to Council Member Hansen, Mr. Wood stated the Housing Authority request involves six additional units. Continued March 8, 2011 In response to Mayor Johnson, Mr. Wood stated there is an additional challenge associated with the Loel Center request for acquisition of property, which may eventually trigger a relocation in the future. In response to Council Member Hansen, Mr. Wood stated the City missed the funding for the Tienda affordable housing project by 12 to 14 points because it was a rather competitive year but he is confident that the City will do well in the third round of applications and the construction will commence in 2013. In response to Mayor Pro Tempore Mounce, Mr. Bartlam stated two alleys were previously done and three are starting this spring at a cost of approximately $100,000 to $150,000 each and the City Council can allocate additional funds for alleys if it desires. In response to Mayor Johnson, Mr. Bartlam stated staff has barely touched the surface on Americans with Disabilities Act (ADA) curbs because $100,000 does not go very far at four curbs per intersection. In response to Council Member Nakanishi, Mr. Wood stated Public Works sets the priorities for alley improvements and also compares the improvement locations with its future construction schedule for the area. In response to Mayor Johnson, Mr. Wood stated spending the $180,000 in a timely manner with the ADA improvements for the Grape Bowl is not a concern as the funds will be expended quickly. In response to Council Member Nakanishi, Mr. Bartlam stated the first phase of the Grape Bowl had a set aside of $250,000 in CDBG funding including the $180,000. In response to Council Member Hansen, Mr. Wood stated Fair Housing works on issues associated with landlord -tenant disputes, habitability concerns, and discrimination issues. In response to Council Member Hansen, Mr. Wood stated the City Council can decrease the $20,000 for Fair Housing if it desires. In response to Council Member Hansen, Mr. Wood stated the County will operate the Home Delivered Meals Program with or without the City's contribution of $30,000. In response to Mayor Pro Tempore Mounce, Mr. Bartlam stated the Grape Bowl is a regional facility and similar to other City facilities is only eligible for CDBG funds based on disability and access reasons. In response to Mayor Pro Tempore Mounce, Mr. Wood stated the City Council can fund both the main Salvation Army request and the window replacement if it so desires. In response to Council Member Hansen, Mr. Wood stated agencies are closely monitoring the status of federal CDBG funding and proposed reductions and a seven to nine percent reduction is likely. In response to Council Member Hansen, Mr. Wood stated the proposed family units are within the existing footprint of the Salvation Army through a renovation. In response to Tony Amador, Mr. Bartlam stated the County used to charge a 6% administration fee for the CDBG program, the City has not hired additional people to administer the program, and the County is requesting the $30,000 to fill a gap due to budget constraints but will continue N Continued March 8, 2011 to administer the program for home delivered meals regardless. Linda Castelanelli spoke in regard to the economic challenges facing the spay and neuter program and the need for continued funding of the same. In regard to Myrna Wetzel, Mr. Wood stated the newly proposed family units at the Salvation Army, which will allow certain families to stay together, will need to meet ADA requirements. Council Member Nakanishi and Mayor Pro Tempore Mounce suggested a greater emphasis be placed on alley improvements in future years. C. Comments by Public on Non -Agenda Items None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 7:55 a.m. ATTEST: Randi Johl City Clerk AGENDA ITEM A% CITY OF LODI COUNCIL COMMUNICATION Im AGENDA TITLE: Review of the Annual Community Development Block Grant Funding Requests in the 2011/12Action Plan MEETING DATE: March 8,201 1 PREPARED BY: Community Development Department RECOMMENDEDACTION: Review the annual Community Development Block Grant (CDBG) Program funding requests in the 2011/12 Action Plan. BACKGROUND INFORMATION: A public hearing has been set for March 16,2011, for the City Council to review and approve the City Manager's recommendations for funding for the 2011/12 CDBG Program. The City will receive approximately $750,000 in CDBG Program funds from the federal government in the coming fiscal year. At the completion of an application period that ran from January 5, 2011 to February9, 2011, the City received a total of 10 applications from community-based organizations (CBO's) requesting a total of $720,426. In 2007, the City Council adopted a CDBG allocation policythat pre-determinesa set-aside of 60 percent of the CDBG adjusted annual allocation for City projects and services, and 40 percentfor CBO projects and services. The distribution of CDBG funding in accordance with that policy is as follows: 2011/12 CDBG Allocation Estimated $750,000 20% Program Admin $ 150,000 Adjusted Balance Available for Distribution $600,000 60% Set-aside for City Projects & Services $360,000 40% Set-aside for CBO Projects & Services $240,000 HUD regulations also place a 15 percent cap on the amount of funding that can be allocated to Public Service activities, whether that be by the City or by a CBO. The City has a total of $148,000 requested in Public Services and a Service Cap for 2011/12 of $112,500. n APPROVED: onradt Bartlam, City Manager Reviewof CDBG Funding Requestsfor 2011/12 March 8,201 1 Page 2 of 2 For the pastfew years, the City has used a grading/scoring matrix for all CBO funding requests. This was intended to provide a standard of measurement to allow for an empirical rating of applicants. Each application is rated on a grading scale that allows a maximum of 100 points. As staff is still in the process of reviewing the applications and receiving follow up information on many of the funding requests, not all applications have been reviewed through the grading matrix and therefore those comparative scores will not be available until the public hearing on March 16tH Tables listing the applicants, their funding requests, and activity type are attached as Exhibits A (City) and B (CBO). Depending on the comments made at this meeting, staff will be putting together a final recommendation to the City Manager. FISCAL IMPACT: Not Applicable FUNDING AVAILABLE: 2011/12CDBG Program Konradt Bartlam Community Development Director Attachments City of Lodi 2011-12 CBO Applications Received Fair Housing Services Provide required fair housing services, including telephone hotline for tenants and Public Service $20,000 San Joaquin Fair Housing landlords, investigation of complaints, and fair housing testing. Food Distribution Programs Provide support for the administration of the Food Assistance and Senior Brown Bag Public Service $10,000 Second Harvest Food Bank Programs. Home Delivered Meals Program SJC Human Services Agency Provide nutritious home -delivered meals to Lodi seniors five days per week. Public Service $30,000 Mobile Farmer's Market Offer a mobile farmer's market once a month in Lodi, which includes distribution of Public Service $3,000 Emergency Food Bank of Greater Stockton free fruits and vegetables, nutrition education, and cooking demonstrations. Residential Handicap Accessibility Improvements Funding for accessibility improvements in residences such as entry/exit ramps and Disability Resource Agency for Independent Living lifts, assistive technology (lift chairs, bath lifts, wheelchair carriers and wheelchairs), Public Service $5,000 (DRAIL) and repairs to equipment. TOTAL CBO PUBLIC SERVICE FUNDING $68,000 Exhibit A-1 City of Lodi 2011-12 CBO Applications Received Hope Harbor - Family Shelter Units Interior renovations to existing warehouse space at the Hope Harbor facility at 622 N. Public Facility $288,000 Salvation Army - Lodi Sacramento Street, to provide three new family shelter units. Phase IV Construction Phase IV of the Emergency Food Bank's ongoing expansion and modernization of Public Facility $22,326 Emergency Food Bank their facilities located at 7 W. Scotts Avenue in Stockton. . 719 S. Washington - Energy -Efficient Window Install new, retrofit, energy-efficient windows in the 6 -unit affordable housing Retrofit apartment complex owned and operated by the Housing Authority at 719 S. Public Facility $17,100 Housing Authority Washington. Land Acquisition for Affordable Housing Purchase 200 E. Oak Street for future development of affordable, senior housing Public Facility $225,000 LOEL Foundation units. Land Acquisition for Rehabilitation Counseling Purchase unspecified property to use for permanent location for case management Sunhouse and counseling services to serve low-income individuals, the homeless and those Public Facility $100,000 experiencing life challenges such as domestic violence and mental health issues. TOTAL CBO PROJECT FUNDING $652,426 Exhibit A-2 City of Lodi 2011-12 Internal Applications Received M ADA Curb Ramps Public Install ADA -accessible curb ramps at City -owned facilities and at Public I Project would likely start in 2011. Funds Works various intersections to comply with ADA standards. Facility $100,000 would likely be expended by end of 2012. Grape Bowl ADA Improvements Install ADA -accessible features within the Grape Bowl facility through Public $180,000 Funding would be expended by the end Parks and Recreation the phases of renovation. Facility of 2012. TOTAL CITY PROJECTS REQUESTED $280,000 Spay and Neuter Program Continue the Spay/Neuter Program that offers free spay/neuter Public Funding would be expended by June 30, Animal Services services to feral cats and cats and pit bulls owned by low-income Service $30,000 2012. households. Animals are also given a rabies shot if needed. Graffiti Abatement Abate graffiti on public and private properties in the CDBG target Public $50,000 Funding would be expended by June 30, Public Works areas. Service 2012. TOTAL CITY SERVICES REQUESTED $80,000 EXHIBIT B 2011/12 CDBG Funding Requests Presented by Community Development Department March 2011 CDBG Funding Requests 2011/12 ■ Annual Allocation Process 3rd Year as an Entitlement Community ■ Receiving CDBG Funds Directly From U.S. Department of Housing and Urban Development (HUD) ■ Home Investment Partnership (HOME) Program Funds are Available Through State Department of Housing and Community Development ❑ Competitive Application Process CDBG Funding Requests 2011/12 ■ Proposed Federal Budget Includes Reductions in CDBG Program u $750,000 estimated allocation. ■ Application Process u 10 applications received from Community -Based Organizations (CBO). u 4 City Projects/Services identified. ■ Factors to consider during review. u HUD Regulations • Program Administration Cap of 20% ■ Public Service Cap of 15% • Timely Expenditure of CDBG Funds u Council Policies • Preference for Projects over Services. • 60% Set-aside for City — 40% for CBO's. • Scoring Matrix 2011/12 CDBG Funding Availability Estimated 2011/12 CDBG Allocation $750,000 20% Program Administration ($150,000) Adjusted Balance Available for Distribution $600,000 60% Set-aside for City Projects/Services $360,000 40% Set-aside for CBO Projects/Services $240,000 2011/12 CDBG Funding Requests ■ Scoring Matrix for CBO Funding Requests ■ Activity Need and Justification ■ Readiness to Proceed • Cost Reasonableness and Effectiveness • Activity Management and Implementation ■ Past Performance ■ Matching Contributions Service/Project Activity Type Funding Agency/Organization Request Fair Housing Services Public Service $20,000 SJC Fair Housing Food Distribution Programs Public Service $10,000 Second Harvest Food Bank Home Delivered Meals Program Public Service $30,000 SJC Human Services Agency Mobile Farmer's Market Public Service $3,000 Emergency Food Bank Residential Handicap Accessibility Public Service $5,000 DRAIL Service/Project Activity Type Funding Agency/Organization Request Hope Harbor Family Shelter Units Public Facility $288,000 Salvation Army - Lodi Phase IV Construction Public Facility $22,326 Emergency Food Bank 719 S. Washington - Energy Efficient Public Facility $17,100 Window Retrofit Housing Authority Land Acquisition for Affordable Housing Public Facility $225,000 LOEL Foundation Land Acquisition for Rehabilitation Public Facility $100,000 Counseling Sunhouse Service/Project Activity Type Funding Agency/Organization Request ADA Curb Ramps Public Facility $100,000 Public Works Grape Bowl ADA Improvements Public Facility $180,000 Emergency Food Bank Spay and Neuter Program Public Service $30,000 LPD — Animal Services Graffiti Abatement Public Service $50,000 Public Works 2011/12 CDBG Funding ■ Public Service Funding o Capped at $112,500. ■ Graffiti Abatement - $50,000 ■ Spay/Neuter Program - $30,000 Leaves only $32,500 for remaining Public Service requests. ■ Fair Housing - $20,000 ■ Second Harvest - $10,000 ■ HSA —Home Delivered Meals - $30,000 ■ Mobile Farmer's Market - $3,000 • Residential Handicap Access. - $5,000 2011/12 CDBG Funding ■ CBO Funding Available - $240,000 • Projects — Total of $652,426 Requested ■ Family Shelter Units - $288,000 ■ Window Replacement - $171100 ■ Emergency Food Bank Phase IV - $22,326 ■ Affordable Housing Land Acquisition - $225,000 ■ Rehab Counseling Land Acquisition - $100,000 • Public Services $32,500 Available ■ Fair Housing - $20,000 ■ Second Harvest - $10,000 ■ Residential Handicap Access. - $5,000 ■ HSA — Home Delivered Meals - $30,000 ■ Mobile Farmer's Market - $3,000 2010/11 CDBG Funding ■ City Funding Available - $360,000 Projects/Programs - $280,000 ■ ADA Curb Ramps - $100,000 ■ Grape Bowl ADA - $180,000 Public Services - $80,000 • Graffiti Abatement - $50,000 • Spay/Neuter Program - $30,000 2011/12 CDBG Funding ■ Public Hearing — March 16th. Action Plan 2011/12. ■ Draft Action Plan Document. 0 30 Day Public Review/Comment Period. ■ Final Document to Council on April 20th. ■ Submittal to HUD by May 15th. ■ Questions or Comments?