HomeMy WebLinkAboutMinutes - August 4, 2010LODI CITY COUNCIL
REGULAR CITY COUNCIL MEETING
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, AUGUST 4, 2010
The City Council Closed Session meeting of August 4, 2010, was called to order by Mayor
Katzakian at 7:04 p.m.
Present: Council Member Hansen, Council Member Johnson, Mayor Pro Tempore Hitchcock,
and Mayor Katzakian
Absent: Council Member Mounce
Also Present: Interim City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl
C-2 Announcement of Closed Session
a) Prospective Sale of Giant Garter Snake Habitat Conservation Easement Covering 0.15
Acres of 12751 North Thornton Road, Lodi; Negotiating Parties Are Rad Bartlam for the
City of Lodi and Port of Stockton: Price and Terms Are Under Negotiation: Pursuant to
Government Code §54956.8
C-3 Adjourn to Closed Session
At 6:52 p.m., Mayor Katzakian adjourned the meeting to a Closed Session to discuss the above
matter. The Closed Session adjourned at 7:00 p.m.
C-4 Return to Open Session / Disclosure of Action
At 7:04 p.m., Mayor Katzakian reconvened the City Council meeting, and City Attorney
Schwabauer disclosed the following action.
Item C-2 (a) was discussion only with no reportable action.
A. Call to Order / Roll call
The Regular City Council meeting of August 4, 2010, was called to order by Mayor Katzakian at
7:04 p.m.
Present: Council Member Hansen, Council Member Johnson, Mayor Pro Tempore Hitchcock,
and Mayor Katzakian
Absent: Council Member Mounce
Also Present: Interim City Manager Bartlam, City Attorney Schwabauer, and City Clerk Johl
B. Pledge of Allegiance
C. Presentations
C-1 Quarterly Update by the Greater Lodi Area Youth Commission (COM)
Mandy Majidian and Dey Nave, members of the Greater Lodi Area Youth Commission, gave an
update on the activities and accomplishments of the Commission. Mayor Katzakian then
presented Certificates of Recognition to the following Teen of the Month award recipients: Alyson
Hamlet - June 2010; Danielle Spray - July 2010; and Rochelle Lippert - August 2010 (who was
Continued August 4, 2010
unable to attend the meeting).
D. Consent Calendar (Readina: Comments by the Public: Council Action
Mayor Pro Tempore Hitchcock made a motion, second by Council Member Johnson, to approve
the following items hereinafter set forth, except those otherwise noted, in accordance with the
report and recommendation of the City Manager.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Hansen, Council Member Johnson, Mayor Pro Tempore Hitchcock, and
Mayor Katzakian
Noes: None
Absent: Council Member Mounce
D-1 Receive Register of Claims in the Amount of $3,388,191.45 (FIN)
Claims were approved in the amount of $3,388,191.45.
D-2 Approve Minutes (CLK)
The minutes of July 20, 2010 (Shirtsleeve Session), July 21, 2010 (Regular Meeting), and July
27, 2010 (Shirtsleeve Session) were approved as written.
D-3 Approve Specifications and Authorize Advertisement for Bids for Extruded Thermoplastic
Traffic Stripes for Various City Streets 2010 (PW)
Approved the specifications and authorized advertisement for bids for extruded thermoplastic
traffic stripes for various City streets 2010.
D-4 Adopt Resolution Authorizing Sole Source Procurement of Residential Water Meters from
Badger Meter, Inc., of Milwaukee, Wisconsin, for City of Lodi Residential Water Meter
Program (PW)
Adopted Resolution No. 2010-125 authorizing the sole source procurement of residential water
meters from Badger Meter, Inc., of Milwaukee, Wisconsin, for the City of Lodi Residential Water
Meter Program.
D-5 Adopt Resolution Approving Purchase of Vac -Con Sewer Vacuum Truck from Municipal
Maintenance Equipment, Inc., of Sacramento ($316,518) (PW)
Adopted Resolution No. 2010-126 approving the purchase of vac -con sewer vacuum truck from
Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $316,518.
D-6 Adopt Resolution Approving the Purchase of Encoder Receiver Transmitter Equipped Itron
Solid -State Meters from General Pacific, of Portland, OR ($333,000) (EUD)
Adopted Resolution No. 2010-127 approving the purchase of encoder receiver transmitter
equipped Itron solid-state meters from General Pacific, of Portland, OR, in the amount of
$333,000.
D-7 Adopt Resolution Awarding Contract for Well 27 On -Site Improvements to A.M. Stephens
Construction Company, Inc., of Lodi ($172,106), and Appropriating Funds ($234,000) (PW)
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Continued August 4, 2010
Adopted Resolution No. 2010-128 awarding the contract for Well 27 on-site improvements to
A.M. Stephens Construction Company, Inc., of Lodi, in the amount of $172,106, and
appropriating funds in the amount of $234,000.
D-8 Adopt Resolution Awarding Contract for Traffic Signal Preventive Maintenance and Repair
Program to Republic ITS. of Novato ($17,819), and Authorizing the City Manager to
Negotiate and Execute One -Year Contract Extension (PW)
Adopted Resolution No. 2010-129 awarding the contract for Traffic Signal Preventive
Maintenance and Repair Program to Republic ITS, of Novato, in the amount of $17,819, and
authorizing the City Manager to negotiate and execute a one-year contract extension.
D-9 Adopt Resolution Authorizing Additional Task Order with West Yost Associates for Fiscal
Year 2010/11 to Provide Permit Assistance and Prepare Various Studies Required by
City's Wastewater Discharge Permit ($284,400) (PW)
Adopted Resolution No. 2010-130 authorizing additional Task Order with West Yost Associates
for fiscal year 2010/11 to provide permit assistance and prepare various studies required by City's
Wastewater Discharge Permit in the amount of $284,400.
D-10 Adopt Resolution Accepting Improvements Under Contract for Grape Bowl Americans with
Disabilities Act (ADA) Construction Project and Appropriating Funds ($89,700) (PW)
Adopted Resolution No. 2010-131 accepting improvements under contract for Grape Bowl
Americans with Disabilities Act (ADA) Construction Project and appropriating funds in the amount
of $89,700.
D-11 Adopt Resolution Approving Contract Change Orders No. 1, No. 2, and No. 3 and
Appropriating Additional Funds for Lodi Grape Bowl All -Weather Surface Project
($134,400) (PW)
Interim City Manager Bartlam briefly introduced the subject matter of the proposed resolution
approving change orders for the all-weather surface project. Public Works Director Wally
Sandelin provided a brief presentation regarding the proposed change orders for the Lodi Grape
Bowl all-weather surface project.
In response to Council Member Hansen, Mr. Sandelin stated four handicap stalls is minimum
requirement and staff is trying to keep costs down to a minimum. Mr. Sandelin stated the two
lower spaces cost $20,000 and the two upper spaces cost $45,000. He stated the stalls must
have a certified path of travel to the event location.
In response to Council Member Hansen, Mr. Sandelin stated the concrete walkway does not
affect the drainage.
In response to Council Member Johnson, Mr. Sandelin provided an overview of the location of the
upper and lower handicap parking stalls on the map of the site.
In response to Council Member Johnson, Mr. Sandelin stated the 10,000 and 7,000 figures
represent future planned seating capacity. Mr. Bartlam stated that, despite any action that is
taken by the Council tonight, the facility is still non Americans with Disabilities Act compliant and
improvements will be ongoing. A brief discussion ensued between the City Council, City
Manager, and Mr. Sandelin regarding the same.
In response to Council Member Johnson, Mr. Bartlam provided an overview of the metal stair and
Continued August 4, 2010
concrete stair options, stating both are acceptable from a regulatory standpoint although the
concrete stair option is a better long-term improvement.
In response to Council Member Johnson, Mr. Sandelin stated the handicap ramp goes down to
the parking stalls and the concrete walkways and sidewalks are connected for a clear path of
travel.
In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin stated that, when reviewing the
existing ramp placement and the proposed improvements, staff saw an opportunity to bring the
late developing concrete stairway option to Council so that it can make the decision.
In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin stated over time gravel will have
weed growth and become compacted and concrete will be the cleaner installation.
In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin and Mr. Schwabauer reviewed the
handicap sidewalk and accessible parking stall related rules and regulations.
In response to Mayor Pro Tempore Hitchcock, Mr. Schwabauer stated schools go through the
State versus the City when installing handicap accessible parking stalls and different regulations
may apply.
In response to Mayor Katzakian, Mr. Sandelin stated there is drainage with a metal grate.
In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin stated there is adequate room
between the concrete wall and the positioning of the soccer and football fields.
Jack Fiore spoke in support of the proposed change orders for the Grape Bowl facility based on
overall benefit to the community.
Council Member Johnson made a motion, second by Council Member Hansen, to adopt
Resolution No. 2010-139 approving Contract Change Orders No. 1, No. 2, and No. 3 and
appropriating additional funds for Lodi Grape Bowl all-weather surface project in the amount of
$134,400.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Hansen, Council Member Johnson, and Mayor Katzakian
Noes: Mayor Pro Tempore Hitchcock
Absent: Council Member Mounce
D-12 Accept Improvements Under Contract for Traffic Signal Modification Project at Church
Street and Lockeford Street and at Elm Street and Ham Lane (PW)
Accepted improvements under contract for Traffic Signal Modification Project at Church Street
and Lockeford Street and at Elm Street and Ham Lane.
D-13 Adopt Resolution Authorizina the Citv Manaaer to Enter into a Professional Services
Agreement for an Electric System Arc Flash Study with RW Beck, Inc., of Hendersonville,
TN ($39,900)(EUD)
Adopted Resolution No. 2010-132 authorizing the City Manager to enter into a professional
services agreement for an Electric System Arc Flash Study with RW Beck, Inc., of
Hendersonville, TN, in the amount of $39,900.
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Continued August 4, 2010
D-14 Adopt Resolution Authorizing the City Manager to Execute an Amendment to the Northern
California Power Agency_(NCPA) Green Power Project (NGPP) 3rd Phase Agreement to
Add City of Gridley_(EUD)
Adopted Resolution No. 2010-133 authorizing the City Manager to execute an amendment to the
Northern California Power Agency (NCPA) Green Power Project (NGPP) 3rd Phase Agreement
to add City of Gridley.
D-15 Adopt Resolution Authorizing the City Manager to Enter into a Letter of Agreement
Between the City of Lodi and Ralcorp/Cottage Bakery for the Sale of Designated Electric
Distribution Facilities ($166.234) (EUD)
Adopted Resolution No. 2010-134 authorizing the City Manager to enter into a letter of
agreement between the City of Lodi and Ralcorp/Cottage Bakery for the sale of designated
electric distribution facilities in the amount of $166,234.
D-16 Adopt Resolution Authorizing the Lodi Police Department to Participate in a Traffic
Initiative Grant Funded by the Office of Traffic Safely (PD)
Adopted Resolution No. 2010-135 authorizing the Lodi Police Department to participate in a
Traffic Initiative Grant funded by the Office of Traffic Safety.
D-17 Adopt Resolution Authorizing Submittal of Safe Route to School Grant Application to
California Department of Transportation and Authorizing City Manager to Execute Grant
Application (PW)
Adopted Resolution No. 2010-136 authorizing submittal of Safe Route to School Grant
application to California Department of Transportation and authorizing the City Manager to
execute the grant application.
D-18 Adopt Resolution Amending Traffic Resolution No. 97-148 by Approving Installation of
Stop Control on Pixley Parkway at Auto Center Drive (PW)
This item was pulled for further discussion by Bill Estanislau, a member of the public. Bill
Estanislau spoke in support of the proposed action, stating the proposed stop sign near the new
DMV site will provide additional safety in the area.
Council Member Johnson made a motion, second by Council Member Hansen, to adopt
Resolution No. 2010-140 amending Traffic Resolution No. 97-148 by approving the installation of
stop control on Pixley Parkway at Auto Center Drive.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Hansen, Council Member Johnson, Mayor Pro Tempore Hitchcock, and
Mayor Katzakian
Noes: None
Absent: Council Member Mounce
D-19 Adopt Resolution Amending the Bylaws for the Lodi Arts Commission to Reduce the
Membership of the Commission from Eleven to Nine Members (COM)
Adopted Resolution No. 2010-137 amending the bylaws for the Lodi Arts Commission to reduce
the membership of the Commission from eleven to nine members.
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Continued August 4, 2010
D-20 Adopt Resolution Revising the Lodi Budget/Finance Committee Membership from Seven
to Five Members (CM)
Adopted Resolution No. 2010-138 revising the Lodi Budget/Finance Committee membership from
seven to five members.
D-21 Set Public Hearing for August 18, 2010, to Consider the Certification of the Final Mitigated
Negative Declaration for the Harney Lane Interim Improvements Project (CD)
Set public hearing for August 18, 2010, to consider the certification of the Final Mitigated
Negative Declaration for the Harney Lane Interim Improvements Project.
D-22 Cancel September 15, 2010, Regular City Council Meeting (CLK)
Canceled the September 15, 2010, Regular City Council Meeting.
E. Comments by the Public on Non -Agenda Items
THE TIME ALLOWED PER NON -AGENDA ITEM FOR COMMENTS MADE BY THE
PUBLIC IS LIMITED TO FIVE MINUTES. The City Council cannot deliberate or take any
action on a non -agenda item unless there is factual evidence presented to the City Council
indicating that the subject brought up by the public does fall into one of the exceptions
under Government Code Section 54954.2 in that (a) there is an emergency situation, or (b)
the need to take action on the item arose subsequent to the agenda's being posted.
Unless the City Council is presented with this factual evidence, the City Council will refer
the matter for review and placement on a future City Council agenda.
Kelly Geist invited the City Council and the public to the Twin Arbors fundraiser to be held
on August 28, 2010, from 11:00 a.m. to 4:00 p.m. at the Twin Arbors Athletic Club.
Bob Takeuchi, Chair of the Budget and Finance Committee, spoke in regard to the relevancy and
purpose of the Committee.
F. Comments by the City Council Members on Non -Agenda Items
Council Member Johnson commended the Lodi Police Department for its efforts with respect to
National Night Out. Mr. Johnson also asked that the City Council discuss park security concerns
at a future Shirtsleeve Session.
Council Member Hansen commended the Lodi Police Department for its efforts with respect to
National Night Out. Mr. Hansen also discussed the availability of a County weatherization
program for low-income residents, Lodi Energy Center status, funding for San Joaquin Council of
Governments staff to participate in major construction projects, and SB 722 renewable portfolio
standards. Mr. Hansen also commended the girls' softball team on making it to the World Series.
G. Comments by the City Manager on Non -Agenda Items
None.
H. Public Hearings - None
I. Communications
1-1 Post for One Vacancy on the Lodi Animal Advisory Commission (CLKJ
Continued August 4, 2010
Mayor Pro Tempore Hitchcock made a motion, second by Council Member Johnson, to direct the
City Clerk to post for the following vacancy:
Lodi Animal Advisory Commission
Dan Phillips, Term to expire December 31, 2012
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Hansen, Council Member Johnson, Mayor Pro Tempore Hitchcock, and
Mayor Katzakian
Noes: None
Absent: Council Member Mounce
J. Regular Calendar
J-1 Approve Plans and Specifications and Authorize Advertisement for Bids for White Slough
Water Pollution Control Facilitv Bio -Solids Dewaterina Facilitv (PW)
Interim City Manager Rad Bartlam briefly introduced the subject matter of the water pollution
control facility.
Deputy Public Works Director Charlie Swimley provided a PowerPoint presentation regarding the
water pollution control facility. Specific topics of discussion included facts, staff recommendation,
history, land application facilities, application of liquid biosolids, uneven crop growth, biosolids
before dewatering, dewatering press, biosolids cake, biosolids spreading, landfill disposal,
proposed dewatering facility location, outside dewatering services, regulatory considerations,
proposed dewatering facility cost, schedule, why dewatering, and the State Board order.
In response to Mayor Katzakian, David Anderson from West Yost and Associates stated the parts
may wear out on a particular press but the overall life expectancy of the equipment is 20 years.
Mr. Swimley stated the cost for each press is $400,000 and does not include maintenance.
In response to Mayor Pro Tempore Hitchcock, Mr. Swimley stated that, although the current
hydraulic application cannot be done for much longer, land application can be done as long as
the City can show it is not impacting water.
In response to Mayor Pro Tempore Hitchcock, Mr. Swimley stated based on the land application
report some wells with concentration show that there may be some impact.
In response to Mayor Pro Tempore Hitchcock, Mr. Swimley stated there are other options to land
application and they could cost more or less depending upon the methodology. He stated
additional work needs to be done to determine the impact levels and the best treatment control.
In response to Mayor Pro Tempore Hitchcock, Mr. Swimley stated that, even if there is a
prohibition placed on land application, the proposed methods will still allow for trucking.
In response to Mayor Pro Tempore Hitchcock, Mr. Swimley stated if the money was not available
staff would still be recommending dewatering through consultant services. Mr. Schwabauer
stated regardless of the future changes in regulation dewatering will be necessary because liquid
form will always be prohibited.
Discussion ensued between Council Member Johnson and Mr. Swimley regarding the amount of
waste generated, the amount applied by land, and the amount to be hauled off by trucking.
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Continued August 4, 2010
In response to Council Member Johnson, Mr. Swimley stated the current lease does not permit
direct application by the farm owners.
In response to Council Member Johnson, Mr. Swimley stated the common practice for most
agencies is to pay for waste disposal.
In response to Council Member Hansen, Mr. Swimley stated it is a good idea for agencies to stay
ahead of the game on waste disposal before the State comes in and imposes more regulations.
In response to Council Member Johnson, Mr. Ayers stated there is a time frame in which to
obligate bonds, but it is not necessarily a use or lose it proposition.
Council Member Hansen made a motion, second by Council Member Johnson, to approve the
plans and specifications and authorize advertisement for bids for White Slough Water Pollution
Control Facility Bio -Solids Dewatering Facility.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Hansen, Council Member Johnson, Mayor Pro Tempore Hitchcock, and
Mayor Katzakian
Noes: None
Absent: Council Member Mounce
J-2 Consider Approval of Insubstantial Amendments to the Assignment and Assumption
Agreement, Attached as Exhibit G to the Development Agreement By and Between the
City of Lodi and San Joaquin Valley Land Company_("SJVLC"), and Thereby Consent to
the Assignment of the Costco Site from SJVLC to Costco (CA)
City Attorney Schwabauer provided a brief presentation regarding the proposed Assignment and
Assumption Agreement. Specific topics of discussion included an overview of the Reynolds
Ranch Development Agreement, the proposed Costco site, previous Assignment and Assumption
Agreement for Blue Shield, and the benefits and burdens to be assigned between the original
developer and the land owner.
In response to Mayor Pro Tempore Hitchcock, Mr. Schwabauer stated some of the fee programs
are established and the costs are known while others are not. He stated it would be difficult to
collect money for a specified purpose when the amount is still unknown and some items are paid
with building permits. Mr. Schwabauer individually reviewed the fee programs listed on page two
of the blue sheet.
In response to Mayor Pro Tempore Hitchcock, Mr. Schwabauer stated the purchase of the Lyons
building satisfied one of the conditions pursuant to the former City Manager's direction.
In response to Mayor Pro Tempore Hitchcock, Mr. Schwabauer stated there is some risk that the
company may go under but there is property with the Costco site that can be leveraged against
whoever the developer of the project is at the time. Mr. Schwabauer stated the proposed
agreement would let Costco off the hook while keeping Reynolds Ranch on the hook.
In response to Mayor Katzakian, Mr. Bartlam stated the permit and impact fees for the project are
well over $1 million.
Dale Gillespie spoke in favor of the proposed agreement, stating Costco is paying over
$1.6 million consisting of a variety of fees and discussed the fees for which the costs are yet to be
determined.
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Continued August 4, 2010
Mayor Pro Tempore Hitchcock requested a copy of the original Reynolds Ranch Development
Agreement.
Council Member Hansen made a motion, second by Council Member Johnson, to approve
insubstantial amendments to the Assignment and Assumption Agreement, attached as Exhibit G
to the Development Agreement by and between the City of Lodi and San Joaquin Valley Land
Company (SJVLC), and thereby consent to the assignment of the Costco site from SJVLC to
Costco.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Hansen, Council Member Johnson, and Mayor Katzakian
Noes: Mayor Pro Tempore Hitchcock
Absent: Council Member Mounce
K. Ordinances - None
L. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at
9:25 p.m.
ATTEST:
Randi Johl
City Clerk
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