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HomeMy WebLinkAboutMinutes - December 8, 2009 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, DECEMBER 8, 2009 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, December 8, 2009, commencing at 7:02 a.m. Present: Council Member Hitchcock, Council Member Johnson, Mayor Pro Tempore Katzakian, Council Member Mounce, and Mayor Hansen Absent: None Also Present: City Manager King, City Attorney Schwabauer, and City Clerk Johl B. Topic(s) B-1 Water Meter Program - Privately -Contracted Meter Installation Program Presentation (PW) City Manager King provided a brief introduction to the subject matter of the water meter installation guide. Public Works Director Wally Sandelin provided a PowerPoint presentation regarding the privately - contracted water meter installation guide. Specific topics of discussion included Assembly Bill 2572, private property owner installation period, pre -1979 properties, complete installation, 1979- 1992 properties, post -1992 properties, eligibility chart for single family residences, installation process, confirming eligibility, hiring a qualified and licensed contractor, obtaining City permits, obtaining and installing water meter and transponder, inspection requirements, and initiation of meter based utility bill. In response to Council Member Mounce, Mr. Sandelin stated there are 22 miles of smaller than six-inch mains in backyards, the front location is more conventional and better to work with, and the mains that are larger than six inches are being left in the rear yards. Council Member Mounce requested the statistical information regarding which properties will have the meters located from the back yards to the front yards. In response to Council Member Mounce, Mr. Sandelin stated the consultant will be on site, fielding questions, and handling the permit issuance directly from City Hall. In response to Council Member Mounce, Mr. Sandelin stated the fees include a $37.50 inspection fee, $75 building fee, $100 valve shut off and isolation fee, $300 meter cost, and the cost of the contractor for the self -installation option. In response to Council Member Johnson, Mr. Sandelin stated a contractor would not necessarily have the equipment to turn the valves off and on because many of the valves have never been turned and there is a concern about breaking the valves. Mr. Sandelin stated there is a need to go through a valve opening and closing exercise routinely. In response to Council Member Mounce, Mr. Sandelin stated the bid cost was $1,025 in an older neighborhood for installation and meter costs. In response to Mayor Katzakian, Mr. Sandelin stated the $1,200 estimate did not include permit fees. Continued December 8, 2009 In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin stated there are no permit fees for the City contract for installation, although there will be reimbursement costs at a later date. In response to Council Member Hansen, Mr. Sandelin stated the consultant cost will be incorporated into the final reimbursement costs and that information will be brought back to Council in approximately nine months or after the first contract is bid and hard numbers are available. Mr. King stated there is also a Community Development cost for inspections and related services that will need to be transferred to Community Development as a special revenue fund to cover the true costs of the services incurred. General discussion ensued between Council Member Johnson, Mr. Sandelin, and Mr. King regarding the ability to ascertain as a citizen what the actual costs will be for the self -install option versus City install option and the ability of local contractors to solicit multiple properties in neighborhoods to provide the service without the need to pay prevailing wages. In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin confirmed there will be a general estimate of what both options cost with installation and fees and the Council will decide the reimbursement costs of the City install option at a later date. In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin confirmed there will be a general estimate of what both options cost, including fees, and although there may not be an encroachment or building fee for the City option currently, all reimbursement costs will be coming back to Council for approval. General discussion ensued between Council Member Mounce, Mr. Sandelin, and Mr. King regarding whether or not water meters are actually going to save money, the unfunded State mandate to install meters, and statistics indicating some properties will save while others will not. In response to Mayor Katzakian, Mr. Sandelin stated the overall rates need to generate as much revenue as is generated currently. Mr. Schwabauer stated the rate model estimates are an educated guess and the rate model is designed to generate the same amount of revenue with the exception of water meter installation. In response to Council Member Hansen, Mr. Sandelin confirmed that with water meters property owners can adjust habits accordingly and will have some control over their own costs. In response to Council Member Hansen, Mr. Sandelin stated the water main will not have to be shut off for approximately 3,000 properties, but will have to be shut off for the remaining 10,000 properties. In response to Council Member Johnson, Mr. Sandelin confirmed that the installation process could take two to three hours. In response to Mayor Katzakian, Mr. Sandelin confirmed that the valve can remain in place, although there will be more fittings and connections required, which is not preferred. In response to Council Member Johnson, Mr. Sandelin stated when the first phase gets underway there will be approximately nine crews working throughout the City in various neighborhoods installing meters. In response to Mayor Pro Tempore Hitchcock, Mr. Sandelin confirmed that the main could be turned off once for multiple properties in a neighborhood doing the installation versus multiple shut offs. N Continued December 8, 2009 In response to Council Member Mounce, Mr. King confirmed that the costs will be incurred by property owners regardless of whether the City does the work or there is self -install, although the City may be able to do more work at one time. In response to Council Member Mounce, Mr. Sandelin stated staff will be bringing forth an option for a summer discount during the rate discussion to address maintenance of mow strips. In response to Council Member Hansen, Mr. Sandelin confirmed that comparative analysis is beneficial for customers and stated the trend was to start the billing during the November month. General discussion ensued between Council Member Mounce, RMC Water Meter Program Administrator Tom Dugan, and Mr. Sandelin regarding the need to have an accelerated program, other communities addressing the mandate, and charging property owners for the installation of the meters. Council Member Mounce requested information on what other communities are doing to address the mandate. In response to Mayor Katzakian, Mr. King confirmed currently the property owner is responsible for watering and maintaining the mow strip. In response to Mayor Katzakian, Mr. Sandelin and Mr. Schwabauer confirmed that the home owner is ultimately liable with the self -install option. Myrna Wetzel stated as a resident she would prefer knowing all of the costs associated with each option, including fees, upfront prior to making the decision. C. Comments by Public on Non -Agenda Items None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 8:08 a.m. ATTEST: Randi Johl City Clerk �j w► t AGENDA ITEM CITY OF LODI COUNCIL COMMUNICATION Im AGENDA TITLE: Water Meter Program — Privately -Contracted Meter Installation Program Presentation MEETING DATE: December 8, 2009 (Shirtsleeve Session) PREPARED BY: Public Works Director RECOMMENDEDACTION: Receive presentation on Water Meter Program — Privately -Contracted Meter Installation Program. BACKGROUND INFORMATION: City Council has directed staff to establish a one-year program (January 1,20 10 through December 31, 2010) during which property owners would be allowed to privately contract for the installationof newwater meters. The presentation will includea description of the process leading from eligibility to participate in the program through contractor requirements and ultimately to final acceptance by the City. A draft copy of the Privately -Contracted Meter Installation Guide will be provided to the City Council at the Shirtsleeve meeting. Some highlights of the Guide are provided below. 1. Property owners with existing services in the rearyard where the water main will be moved to the street are not eligible. 2. Contractors will be required to post a warranty bond covering one year past acceptance to protectthe City from making repairs due to faulty installation or material defects. 3. Three installation classes have been identified with estimated installation costs ranging from $200 to $1,200. Details of the three classes will be presented at the Shirtsleeve meeting. 4. Contractors will be required to purchasethe water meter and electronic radio transmitterfrom the City at a price of approximately $200. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. A"4' F. Wally S delin PublicWorks Director FWS/pmf APPROVED: Blair King, Ci nager K:\WP\PROJECTS\WATER\Meters\CPrivatelyContractedMeterinstallationGuide Shirtsleeve.do 12/1 /2009 The City of Lodi Public Works Water Services Privately C Installation Guide Shirtsleeve December 8, 2009 f Background Assembly Bill 2572 ➢ 2,866 homes affected constructed since 1992 ➢Metered water bills by January 1, 2011 ➢Meters now installed on all new services Private Property Owner Installation Period ➢Accelerate meter installation ➢January 1, 2010 through December 31, 2010 MIO Pre -1 979 7 law 4Lwp.L .4W Completed Installation 1979 - 1992 f I w Post - 1992 I Eligibility Chart Privately Contracted Meter Installation (Single Family Residences) Front Yard off - Prepaid or already Program " ' Do you want confirmed to privately 0 have a r? eligibilitycontract for mete Where is existing 1einror Rear or Side Yard No I I Yes Contact the Program -0 Administrator f No Cannot Locate Not eligible OR Unfavorable Condition Assessment Confirmed Eligible AND Favorable Condition Assessment Installation Process — Step 1 ➢ Program Administrator confirms eligibility and schedules Condition Assessment. ➢ Condition Assessment must be favorable to continue. "U') Installation Process — Step 2 Hire a Qualified and Licensed Contractor ➢Contractors License (C-36) ➢$i 000,000 liability insurance to City ➢ Performance and Warranty Bond for one year past acceptance (Estimated cost $200) f F11.14 h.. Installation Process — Step 3 Obtain City Permits Encroachment Permit from Public Works Building Permit if plumbing modifications Permit Fees Paid by Water Fund? Installation Process — Step 4 Obtain Water Meter and Transponder ➢ Purchase from City (Estimated Cost $300) ➢Serial Number Tracking ➢ Insures One Meter Per Parcel f Installation Process — Step 5 Contractor Installs New Meter and Transponder ➢Per Standard Plans ➢Per Construction Specifications ➢Disinfection Required Prior to Installation ➢Main Shutdown May Be Required ➢Shutdown Costs Paid by Water Fund? f F11.14 h.. Installation Process — Step 6 Inspection Requirements ➢ Public Works Inspection During Construction ➢ Building Division Inspector At Completion ➢ Inspection Fees Paid by Water Fund? f Installation Process — Step 7 Initiation of Meter Based Utility Bill ➢Will Not Begin Immediately ➢Should comparative billing information be provided? ➢Wastewater monthly billing based upon winter water usage C Hp..Rtinnq City of Lodi Residential Water Meter Program R MC Water aPaSw ronmert Privately -Contracted Meter Installation Guide In compliance with State of California policy and regulations and as directed by the Lodi City Council, this guide has been prepared to inform property owners within the City of Lodi (City) of the opportunity to arrange for their water meter to be installed by a qualified contractor of their choice. This optional method for meter installation should be carefully considered by property owners. If a property owner elects to participate in this optional self -contracting program, he or she will be taking on significant responsibilities and the cost for the work of installing a meter, including the cost of the meter, modifying a water service line and repairing damage caused by them or their contractor to any City -owned facilities and improvements. Those property owners who elect not to participate will have their water meter installed under a City public works contract that will be constructed by a City contractor. The information provided in this guide is intended to assist property owners in making a decision whether to participate in the optional privately -contracted meter installation program and to disclose the responsibilities and costs that would be placed on property owners who do choose to participate. Note that all residential properties are required to be metered under the City's residential water meter program. 1 Introduction to the City of Lodi Water Meter Program The following is intended to provide some background and basic information for the residential Water Meter Program. 1.1 What is the Water Meter Program? • The vast majority of water connections in the City are unmetered, and water customers are charged flat rates for water based on the number of bedrooms in the dwelling unit. • City is embarking on a four year program (20 10 through 20 13) to install water meters for all unmetered residential water service connections in the City • Program is concurrent with a capital improvement project that would relocate and upsize existing undersized water mains located in rear yard easements. 1.2 Why is the City implementing the Program? • In 2004, the State Legislature passed and the Governor signed into law Assembly Bill 2572 requiring metering of all water services by January 1,2025. These requirements are contained in Water Code Section 527. • Lodi City Council voted to accelerate compliance with State law in May 2007. • Metering of water usage will help promote water conservation and will provide more equitable billing based on actual usage than the current flat rate water billing system. 1.3 How will the City Implement the Water Meter Program? • The program will be implemented over fours year (2010 through 2014), during which time all residential water customers within the City will be converted from a flat rate water bill to metered/usage based water bill. December 4, 2009 1 City of Lodi Water Meter Program Privately Contracted Meter Installation Guide DRAFT • The City Council has determined that property owners who qualify will be given a one year opportunity to arrange for their own installation of water meters; this Privately - Contracted Meter Installation program will be in effect until the end of December 2010. o The details of eligibility to privately contract for water meter installation are provided later in this document (Section 3). o Not all residential properties are eligible. o Eligible property owners who elect to privately contract for meter installation will be required to hire a qualified contractor and obtain applicable permits from the City, and will bear the entire cost for installation and permitting directly. Further, eligible property owners who pursue this option will be responsible for any additional City costs to repair damage to City facilities and improvements caused the property owner's meter installation contractor. • For those property owners who elect not to privately contract for their meter installation, the City will install your meter during the three year period from January 2011 to December of 2013. o Installations of new meters and, in some areas, new water mains, will be performed in approximately three phases, roughly one phase for each year of the Water Meter Program. The properties included in each phase have not yet been determined; however each property owner will be informed well in advance of construction. o Property owners who elect to have the City install their meter, or who are not eligible for privately contracted meter installation, will be billed by the City for the cost of meter installation. This cost will vary depending on the existing water service connection at a given property, as described in Section 4. o Under the City -Installed option, property owners would choose between a one- time payment, in full, or amortized payments over time at a low interest rate, which would be added to the monthly water bill. 1.4 How Much will it Cost to Have a Water Meter Installed? • The cost of meter installation will vary depending on whether you privately contract for your meter installation or have the City install your water meter for you. Refer to Section 4 for additional details. In either case, property owners are responsible for the cost of installing a new meter. Under the Privately Contracted Meter Installation option, property owners are also subject to City permit fees and potential City repair costs should there be any damage to or impacts on the City water system resulting from the privately contracted meter installation work. 1.5 Am I Required to Participate? • Only the few properties that already have water meters are exempt (these properties have already paid the meter and installation cost). These properties typically include new homes, pools and significant remodels constructed in 1992 and earlier. • All properties without existing water meters are required to have a meter installed, and to pay all applicable permitting and installation fees, to continue their water service. • Participation is mandatory for all property owners. Tenants are not responsible for meter installation. Tenants will continue to receive notices regarding the project, however, to keep December4,2009 2 City of Lodi Water Meter Program Privately Contracted Meter Installation Guide DRAFT tenants informed of construction progress. Tenants may want to discuss water meter costs with the property owners relative to leases or rental agreements. 1.6 How will this impact my water bill? • Once meters are installed and meter reading begins, water bills will transition from a flat -rate to a usage -based pricing system. Because the new water bills will be usage based, each month's bill will probably be different, and the average bill for the year may be higher or lower than the current flat rate bill, depending upon water usage. Flat rate and usage based bill comparisons will be provided for a period prior to the transition to usage based water bills. 1.7 How else might I be impacted by this project? Installation of new water mains and water meters by the City will require construction in City streets and at over 13,000 residential properties between March 2011 and November 2013. This construction will create some disturbances, though every effort will be made to minimize disruption to the community. The City will send future notifications to property owners and residents to keep you informed of our progress and to let you know when we anticipate construction activities in your neighborhood. • During construction, it may be necessary to temporarily discontinue water service to some properties for short periods of time during meter installation and water main relocation. These outages typically can last from 4 to 6 hours. The City will send notifications to property owners and residents in advance of these disruptions to allow you to make appropriate arrangements for a short interruption in water service. In many cases, installation of a new water meter will require only minor construction in the front yard of a property, with minimal disruption to existing landscaping. However, construction impacts may be greater if the existing water service line is relocated from the property's rear yard to its front yard, or if relocation of the service is required for some other reason. The City will contact property owners during the design for each construction phase to identify these cases and potential impacts to existing landscaping, walkways or driveways. 1.8 Who can I call if I have questions or concerns? • Contact the Water Meter Program Administrator: o Mr. Tom Dugan, Water Meter Program Administrator o Phone: (209) 333-67XX o Hours: Normal business hours (M -F, 9:00 AM to 5:00 PM). o Email: tdugan@rmcwater.com. 2 Getting Started The following presents the Privately Contracted Meter Installation program and requirements. Property owners should review this information carefully in considering whether to select this option for water meter installation. 2.1 Forms and Information The following attachments to this Guide are provided to assist property owners in determining whether to pursue private contracting for meter installation. • Encroachment Permit Application and General Provisions December4,2009 3 City of Lodi Water Meter Program Privately Contracted Meter Installation Guide DRAFT • Building Permit Application • Water Meter Installation Standard Details and Specifications • Minimum Private Contract insurance Requirements • Public Works Water Fee and Service Charge Schedule • Warranty Security Letter of Credit Form 2.2 How to identify your existing service connection Each property owner must identify the type of water service that serves their property. This is required to assess eligibility for the privately contracted meter installation option. • The first step in determining whether to participate in this option is to make sure the property has not already paid for a water meter. The Program administrator can assist with determining which properties are on record as having paid for meter. If your property has is one of these, then you do not need to participate and you will not be charged for the meter installation. Property owners may have receipts and records that can serve as proof of payment. Copies of these documents should be provided to the Program Administrator to reconcile with the City's records. • Both your eligibility for Self Installation and your cost for the City -installed option are dependent of the type of existing water service at your property. Determining the type of connection requires finding an existing valve or meter box in the front or rear yard of your property. • The majority of water connections are located in the front yard of a property. Start there when locating your service connection. Refer to Figure 1 for typical water service installations and their locations. • If you cannot locate the connection in the front yard, it may be located in the rear yard of your property. Existing rear yard connections will be Rich Boxes. Refer to the description and photo above for help in identifying a Rich Box connection in your rear yard. • If you cannot determine where your connection is located (front or rear yard) or what type of connection is currently installed, please contact the Water Meter Program Administrator for assistance. Please, attempt to determine the type of meter connection you have before calling, as investigating this own your own will take only a few moments in most cases. 2.3 Deciding to Privately Contract for Meter Installation • Not all properties are eligible for private contracting for meter installation. Refer to Section 3 for details. • If your property is eligible, carefully consider the requirements and responsibilities outlined in Section 3, as property owners who elect to Self Install are agreeing to carry out the project in accordance with specific requirements and City codes and agree to accept financial risk should the work result in damage to City facilities, requiring City repairs. Should complications arise during Self Installation, the cost to complete the project may exceed the cost to have the City install your meter for you. • Should you elect to Self Install, please return the included Notice of Intent to Self Install to the Program Administrator and await confirmation per the instruction in Section 3. • Should you elect to have the City install your meter, you are not required to do anything at this time. The Program Administrator will contact you via notices and mailings in the future to determine your preference for payment (one time or monthly payments) and to update you on the schedule for the project. December4,2009 4 City of Lodi Water Meter Program Privately Contracted Meter Installation Guide DRAFT 3 Self Installation 3.1 Determining Eligibility for Self Installation • For those owners of eligible properties who elect to privately contract for their meter installation, the period for privately contracted meter installation will expire on December 31, 2010. All construction must be completed by the property owner's qualified contractor and inspected and accepted by the City no later than December 31,2010. • Eligibility can be determined using the following Flow Chart No. 1. • If a property owner is in possession of a building permit that has required payment for City forces to install a meter at the property, the property owner is eligible to select the private contracting option as set forth herein. Your payment to the City would be refunded. • If a property owner is in posssion of a building permit that has required it to pay for City forces to install a meter at the property, the property owner can wait until the City installs the meter as part of the meter program. The property owner's payment for the meter would be refunded. • Important notes: o Only property owners can elect to privately contract for water meter installation. Tenants are not responsible for water meter installation o Rear yard connections are not eligible for Self Installation. Water mains serving back yard connections are likely to be abandoned as part of the Water Meter Program (See Section 1). In this case, existing rear yard connections will be relocated to the front yard of the property and connected to a new main in the street. Only the City can perform such construction, including tapping into a water main. 3.2 Self Installation Process, Requirements and Responsibilities • The Self Installation process is depicted in Flow Chart No. 2. • Important notes: o Upon deciding to privately contract for meter installation, the property owner must return the Notice of Intent to Privately Contract, included at the end of this manual, to the Program Administrator. o Owners of eligible properties must return this notice no later than August 1, 2010 to allow adequate time for verifying eligibility and the permitting and meter installation process. The City also intends to assign meter inspection times to avoid a logjam of meter installations at the end of the year. o A condition assessment of the property's water service will be scheduled by the Program Administrator after receiving the Notice of Intent postcard. The condition assessment will verify that the water service meets the eligibility criteria and that the work can be performed without risk of contamination of the City's potable water distribution system. • Do not proceed with Self Installation until you have received confirmation from the Program Administrator that you are eligible for Self Installation. By electing to self -install, property owners agree to many important requirements and responsibilities. o A no cost Encroachment Permit must be obtained prior to or upon receiving the water meter at the Municipal Services Center. December4,2009 5 City of Lodi Water Meter Program Privately Contracted Meter Installation Guide DRAFT o The property owner is responsible for finding and hiring a licensed, bonded and insured contractor to perform this work. License requirements ■ Bonding requirements ■ Insurance requirements ($1,000,000) ■ For additional information on licensed contractors in the State of California, contact the Contractors Licensing Board (website: www.cslb.ca.aov). o All installations must be done in accordance with City of Lodi Standard Plans and Specifications. City Standard Plans can be obtained from the City's website: bttp://mapguide.lodi.gov/depts/pw/std/stdplaiis.hbill or by visiting the [location?] to purchase a hardcopy of the Standard Plans ($�. o This construction will impact a public water supply source. Installation must comply with applicable health codes (reference). o Property owner is responsible for all permitting fees (See Section 4) and for obtaining all required inspections. Q The property owner assumes all risk for damage to the City's water system, including damage to existing isolation valve at the point of connection to the main or in existing Rich Box. The City may treat damages as emergency situations, and respond to repair such damages as required. Any work performed by the City will be billed to the property owner on a time and materials basis. o The property owner is responsible for all modifications to and restoration of existing landscaping on the property. o The property owner is responsible for obtaining a water meter from the City. Once the property owner obtains the meter, the property owner assumes responsibility for maintaining the meter in good condition through installation. Replacement meters will result in additional costs to the property owner. o Property owner is responsible for ensuring that Underground Service Alert (USA) is contacted prior to any excavation, as required by California law. 4 Cost of Meter Installation and Payment Options 4.1 Self Installation Self installers will need to contact an eligible contractor for a price estimate (see Section 3 for contractor eligibility requirements). Permitting fees will be paid directly to the City, in accordance with the Payment Schedule shown below. Refer to Section 2 for help in identifying the existing meter installation type. December 4,2009 6 City of Lodi Water Meter Program Privately Contracted Meter Installation Guide . DRAFT Self Installation Payment Schedule Existing Meter Box and Prepaid Prepaid Meter Box Box - with no ...meter Meter $ZZ Exempt Exempt Exempt $XX $XX Contact a $YY $YY Meter Box with No Meter Contractor for Installed $ZZ Quote $XX Not Required Rich Box in front yard, no Contact a other plumbing Contractor for modifications $ZZ Quote $XX Exempt --------- _-.._.__-._-------- Rich Box in front yard, Contact a —— service relocation or other Contractor for plumbing modification $ZZ Quote $XX $YY Cannot Self Cannot Self Cannot Self Rich Box in Rear yard $ZZ Install Install Install • Permitting fees are due upon submitting a permit application. 4.2 City -Installed Meters • Property owners who elect to have the City install their meter, or who own properties that are not eligible for Self Installation, will be billed in accordance with Payment Schedule shown below. Refer to Section 2 for help in identifying the existing meter installation type. City Installed Meter Installation Payment Schedule Existing meter box and meter Prepaid Prepaid Meter Box Box - with no ...meter installed Prepaid Prepaid Rich Box in front yard $XX $XX Rich Box in rear yard $YY $YY • Property owners can elect a one-time payment, in full, prior to construction or may elect to pay in monthly installments over a 3 year period. The City will contact you in the future to determine which payment plan is desired. December4,2009 7 • ff Eligibility Chart Privately Contracted Meter Installation (Single Family Residences) y Have you prepaid Yes for your meter or NO Are you the do you already Property have a meter? n f Owner? tom, No rg :.s _ ' <� Yes Not Eligible Privately for Contracted Privately Installation Contracted not Installation _ required `j I have an existing meter box t or Rich box in my front yard. (Front Yard Connection) r OR You may be Complete and return 1 have been told by the = eligible for the enclosed r ;d Program Administrator thatPrivately , "Notice of Intent to a r 1 am eligible for Privately Contracted MeterYes Privately Contract h .:4 Contracted Meter = Installation Meter Installation" Installation. r } Do you want to Where is I have an existing meter box privately contrail your existing or Rich box in my rear yard or for your meter The Program g water service side yard (alley): installation? Administrator will located? (Rear/Side Yard Connection) - n contact you to confirm a ^ your eligibility and -• schedule a Condition Assessment at your Contact the property. r : Program Administrator for No assistance Confirmed Not eligible AND ' confirmed Condition eligible Assessment 1 need help determining r , 's ` OR is favorable... j where my existing connection Condition is located n Assessment Refer to The City will install is not flowchart on s" your meter for you favorable Page at the property _to continue =ZWowner's cost. Private Contractor . Installation. s � 1 " Refer to the text Sorria.but not all, reii yard and gesureyouunderstandallofthe Ifyou chooseto pursue ° ofSection_for side yard connections will. be ... requirements. and private installation, the helpinaocating. eligible for nvate meter:.. . g P responsibiiitiesofSelf Program Administrator wi I I yourexisting installation...7his:depends onthe Installation:priortomakingthis. confirm your eligibility after connection. water main serving.your property -decision.:.' receivin gyour NoticeOf Please contract the Program: ifthe:Citywill install your meter, Intent and schedule a Administratorif ou have rearor "' IC'\ -`I -Y` I"II Condition Assessment to o side yard'connectionand wish to re arding payment o tions. g p ata determine ifyour existing pursue private contractor later date. You do not need to do c-ofm ctioncan be worked installation: anything at,this time. on by a private contractor. Within 2 weeks of receivingyour "Notice of Intentto PrivatelyContract Meter Installation", the Program Administrator will contactyouto schedule Condition Assessmentof your existingservice connection. The Program Administrator may also inform you that you are not eligibleafter reviewingyour situation. Priortothe ConditionAssessment, the propertyowner is responsiblefor exposingtheir existingservicefrom location of the existing meter box or valve boxto a point24" upstreamof the valve (towardsthe water main). Ifthe condition of the existing connection is suitablefor private contractorwork, the Program Administrator will provideyouwith a Confirmationof Eligibility letter. Do n of proceed u nti I you have received a Confirmationof Eligibility letter. To obtain your water meter, bring a copy of your building permit to : Cityoflodi Municipal Service Center 1331 S Ham Lane (209) 333-6740. Only the property owner or the owner's contractorcan obtain a water meter. Once the owner/contractor take possession of the meter, the owner becomes responsiblefor the meter. An Encroachment Perm itwiII beissuedat the time you pickup your meter. Referto Step 3 for permit requirements. You cannotobtain a meterwithout an Encroachment Permit. Privately Contracted Meter Installation Process Hire Qualified;. licensed Contractor Eligibilityrequirementsinclude, but • IF your property currently has a meter box installed (but no meter), youwill needtoobtainonlyan are not limited to: Encroachment Perm itfrom the City. • For all other plumbing modifications, includinginstalling anew meter in place of an existing rich box • License Type: or proposed mod ificationsto the location of the existing service connection, you will need to obtain • Minimum Insurance: $1,000,000 both Building Permitand Encroachment Perm itfrom the City. (single occurrence or annual limit) • Bonds and letter of Creditto be To obtain a permit: furnished: Performance (inamountof • Encroachment Permits wiII be issued when you pickup your meter (Step 4) construction estimate) and Warranty • Building Permits are issued at the City's Building Inspection Division: 221 W. Pine Street (1 year from acceptance) (209) 333-6714 • Please note that it may take upto 7 days for permit approval. Additional information regarding contractor bond ingand licensingcan be obtained through the California Contractors I icensi ng Board (website: www.csib.ca.gov). Please note that the City cannot providea recommendation for eligible contractors. Contractors must install, disinfectand test new meter, boxes, valves and piping inaccordancewith City of lodi Standard Plans and all applicable buildingcodes. City Standard Plans can be obtained from the City's website: hftp://mapguide.lodi.gov/depts/pw/std/s tdplans.html or a hardcopymay be purchasedfor $20 by visiting: CityoflodiPublicWorks Department 221W. Pine Street (209)333-6706 Please note that the emergencynumber to be called in rase of a breakor other damage is (209) 368-5735 Additional permitting requirements areas follows: • A copyof your Confirmationof EligibilityLetterwill be requirecito obtain your permit. • Onlythe property owner or the owner's contractorcan obtain a permit from the City. • All permit applications requirethataqualified contractor bedesignated. • Proofofcontractor insurance and bondingarerequired. • Perm itting and i nspectionfees must be paidwhen the permit application is filed. Refertothe Fee Schedule in Section—, • Al I permit applications must include a site plan(8Y " by 11") showingthe location of the water meter and service connection relative to existing property lines, structures and easements. Referto Section_ for additional information. • Failureto obtain a required permit prior to constructionwi I I increase the permit charge to nine (9) times the normal amount. Do n of bury piping or otherwise conceal new work prior to inspectionby C ity Inspection Personnel. Water servicewill becutoffduring installation and until the new meter installation has been inspectedand approved. Please plan accordingly. To schedule an inspection, either the home owneror the contactormustcontactthe City's Buildinglnspectorat (209) 333-6714. Inspections must be scheduled no later than 3:00 P.M. on the day prior to the requested inspection. Upon passing inspection, water servicewill be restoredto your property by the City. Waitfor Initiation of Meter Reading Once your meter installation has passed inspection, the Program Administrator will send you a letter confirmingthe date of which your meter was installed. Please note that meter readingwill not begin immediately, and may not start for several months. Afinal confirmation letterwill be sent to your address prior to the start of meter reading to let you know when usage -based or comparative billing will begin. Please note that the City may visit your meter installation priorto the initiation of meter reading in order to install anelectronic reading deviceto facilitate automatic meter reading. The costfor this device is includedi n your permitting fees and will be installed at no additional cost. .•'. -1�, PUBLIC WORKS Locate service 12" south or east of lot Q - Sidewalk 7 Support box with extension or bricks all around on compacted sub— grade (90%RC) & plug openings w/ brick or mortar. �•-- 12" Imin 1-1/2" & 2" Water Service Center box over valves. Set box 1/2" to V above ex. ground. Meter reading lid. (See Attached kloterials List) #4 Rebor 36" Long SS Hose Clamps 4 13" for 1-1/2" serv. i 17" for 2" serv. 1 ,a _ Molded male threaded adaptor 3 PE riser or Schedule 80 PVC or SCh 40 GIP Angle & elbow as req'd to avoid W/# 14 solid &coated kinking pipe.. THNN, THWN or MTW 13"min 20"max 18"min Cap I end 41 12" min (— Service by others W 4" WW Water Line to be above Wastewater 10 Line 18" min. (24" at box) Trench Section Notes: 1. Maintain 24" clearance between tap and any coupling, fitting or adjacent tap. Plastic services shall be installed with slack in the line. If the service is installed in the same trench as sanitary service, the water service shall be installed without splices and the trench section shown applies: 2. S.S. liners required on PE pipe fittings. "' • KT No Date I Revision 9/03 ADDED END CAP ECh. WTS2 2/04 REVISED PAGE 4 2/05 REVERSED TRENCH SECTION Date STD PLAN Dole 412..0 Dole CITY OF LOPUBLIC WORKS DEPARTIVIEN1 1-1 /2" & 2" Water Service Materials List V • •rte ,•CITY OF LODIPUBLIC WORKS DEPARTMENT Fitting (o) Size Basic Feature Service I —1/2" Pipe & 2" 31 Angle 1-1/211 Ground Key or stop & 2" Ball Valve with 47 Loc kwing Spacer 1-1 /2' Bronze or Bross 0 & 2" flanges meter x FIPT with Sch. 80 PVC Spacer 13" long for 1 —1/2" Service 17" long for 2" Service 1-1/2 to --1/2" & 2" Water Service Materials List Inlet Outlet -onnection Connection PJ CTS 1-1/2" & 2" 2 hole meter flange 2 Hole Fig 2 Hole Fig x FIPT I x FIPT Coupling 1-1/2' Flanged meter2 Hole Fig © & 2" coupling adapter without ring Malleable Iron Customer 1-1/2 Brass or bronze Valve 2" Angle Globe Valvl a with Handwheel All valves must have brass handl Customer 1-1 /2 Stub & 2" IPT Compression coupling to fit 2" or 1-1/2' Sch. 8 0 Nipple IPT Manufacturer's Nos. C.T.S. PE 3408 200 PSI SDR9 ASTM D-2737 Sch 80 PVC with trace wire, or Sch 40 GIP 1-1/2" Ford FW 43-666W with Insert 2" Ford FV 43-777W with Insert J4205 with Insert 2" x 1-1/2" Mueller H14277 with Insert J129 1-1/2" Ford #6F Fig 2" Ford #7F Fig 2x16 Sch. 80 PVC IPT Rockwell 926 Meter Coupling with 4" Sch. 80 Nipple IPT x pion End Nibco T— 311—Y Stockham B-216 Mueller 8130 IPS PVC Schedule 40 per Uniform Plumbing Code. (Some size as service pipe) Dr.qKT Date _ Recision A r. Approved 13STD PLAN 9/03 ADDED END CAP / 7 Ch.2/04 1 REVISED PAGE 4 412 Wolly Sa elin REVISED PAGE 1 CityEngine DateDatR.C.E. 39895 " CITY OF LODIPUBLIC WORKS DEPARTMENT 1-1/2 & 2" Water Service Materials List Fitting Size Basic Inlet I Outlet Manufacturer's Nos. (a) Feature Connection I:onnection Service Box 97 90' PJ Elbow 90' Elbow 7. —1/2" All Lids to read Water Holes in Lids for touch read Probe will be required if a meter is to be installed 2" All Lids to read Water Holes in Lids for touch read Probe will be required if o meter is to be installed Christy B36 or Bes C36W Box Christy B36D or Bes D70 Lid (Flush Fit foot Traffic, Grass Areas) Christy F1360 (Foot Traffic, Grass Areas, Flush fit) Christy 636-61D 1/4" Steel Checker Plate (Driveways, Sidewalks) Christy E1730 Full Vehicular Traffic Box Christy 840 or Bes C40W Box Christy B40 -61D of Bes 61D75 Lid 1/4" Steel Plate Christy B24x36 Full Vehicular Traffic Box 1-1/2" 1-1/2" 1-1/2" Ford L44-46 with Insert OR 2" OR 2" Jones 1-1/2" J2611 with Insert PJ CTS PJ CTS 2" Ford L44-77 1-1/2 2" Mueller H-15526 with Insert 1-1 /2" 1-1/2" PVC OR 2" OR 2" a. Alternate Fittings must be approved by the City Engineer CITY OF LOPUBLIC WORKS DEPARTMENT� Street surface 36"m i n Locate service 12" south or east of lot CL. Sidewalk--\ I " WATER SERVICE METERED W/ 60W ERT Center box over valves. Set box 1/2" to 1" above ex. ground or adjacant sidawalk 4 5 7 r � 11 Support box with bricks all around on compacted subgrade (90% RC) 26"min. Trace wire #14 SOW & coated (TW, THHN, THWN or MTW)- �� C Bulge pipe for slack 1 " service) See Note 1 --J §&cvm trd0e Y!!iJg around fittings 90'Elbow Sch. 80 PVC Radius per manuf. req's 1� Optional Cap 17"min —►1 House service - by others. (Plastic service only) 18" min. #4 rebar — 36" Ig. w/3—#10 wire ties. See note 2. min. 3" min. Trench Section Notes: 1. Maintain 24" clearance between tap and any coupling, fitting or adjacent tap. Plastic services shall be looped approximately 6" vertically or laterally to provide slack in the line. If the service is installed in the same trench as the sanitary service, the water service shall be installed without splices and the trench section shown applies. 2. Backfill shall conform to Std. Plan 501. Sheet 1 of 4 ci,00t i nt A Dr. KT No Date Revision 2 2 05 rArJ REVERSED TRENCH SECTION ADDED METER & ERT Ch. WS 3 10 05 Date 4 7 09 CHANGED CUSTOMER VAVLE Approved By -STD PLAN W G Inn City Eng' //-- Date 403 KACADDISTDPLANSN403-1.dw9, Layouti, 07/15/20091:18:15 PM, 1pizzo PUBUC WORKSCITY OF LODI i 1 " WATER SERVICE MFTFRFD MATERIAL LIST K:\CADD\STDPLAN8\403-2.dwg, Layoutl, 07/15/200912:00:06 PM,jpiuo !'CITY OF LODIPUBUC WORKS DEPARTMENT i 1 " WATER SERVICE METERED MATERIALS LIST K:\CA0D\STDPLANS\403-3.dwg, Layoutb 07/15/200912:00:33 PM,Jpizzo City of Lodi Encroachment Permit Public Works Department Application (Construction) Permission is requested to encroach on the City of Lodi's Right of Way as follows: (Complete all items. Use NA, if not applicable. Application is not complete until all required attachments are included.) 1. Permit Address or Street Name 2. Cross Street (Distance and direction from site) 3. Applicant Name Address City State Zip Phone No. 4. Contractor Name Address City State Zip Office Phone No. Cellular Phone No. License No. 5. Estimated Start Date Estimated Completion Date 6. Estimated Cost in City Right-of-way (Excluding material costs) 7. Work Description (Fully describe work within City's Right-of-way, including any street or lane closures. Attach separate sheet if necessary. Attach complete plans, specifications, calculations, maps, etc., where applicable.): 8. Additional Information (Check one or more of the following): ❑ Sidewalk Replacemenff Installation: Length Lineal feet Sidewalk Width feet (Excluding curb) ❑ Driveway Replacement/ Installation (Check one): ❑ Residential ❑ Commercial Gutter Type (Check one if applicable): Width Lineal feet Width Lineal feet ❑ Square (15" gutter) ❑ Vertical (24"gutter) ❑ Rolled ❑ Driveway ❑ Other ❑ Utility Work ❑ Excavation ❑ Directional Boring ❑ Other Max. Depth Avg. Depth Avg. Width Length Surface Type Conduit: Type Diameter ❑ Other (Describe): The undersigned agrees to indemnify and save the City of Lodi free and harmless from any liability in accordancewith the provisionsof Lodi Municipal Code (LMC) Sec. 12.04.040. Permittee is specifically aware of LMC Sec. 12.04.290 thereof relating to the relocation or removal of said encroachment if future construction requires such relocation. Permit void if work not started within 6 months of permit date. The undersigned agrees and understands that a permit can be denied or a bond required for non-payment of prior or present permit fees, that the work will be done in accordance with City of Lodi rules and regulations subject to inspection and approval. Permit applicationfees are non-refundable. If the work for which this permit has been issued has not been completed within 6 months of permit date, the City of Lodi shall have the right to complete the work, and to file a Cause of Action to recoup the City's expenses in completing the work and for all other costs and fees in accordancewith the provisionsof the Lodi Municipal Code Section 12.04.120. DATE SIGNED OFFICE USE ONLY . ccc• PERMIT NO. ❑PENDING []FINAL Minimum amount (Balance to be collected at permit issuance) DATE & TIME RECEIVED ❑ DENIED/WITH DRAWN TOTAL FEE: EncroachmentPermitApp.doc 3/1212004 EncroachmentPermitApp.doc 311212004 CITY OF LODI ENCROACHMENT PERMIT GENERAL PROVISIONS 1. REVOCATION: This permit issued by the City of Lodi shall be revocable upon any violation of the provisions as hereinafter provided. 2. ACCEPTANCE OF PROVISIONS: It is understood and agreed by the Permittee that performance of any work under this permit shall constitute an acceptance of the General Provisions. 3. KEEP PERMIT ON THE JOBSITE: This permit, or copy thereof, shall be kept on the jobsite and must be shown to any representativeof the Public Works Department, or any law enforcement officer of the City of Lodi on demand. 4. PERMITS FROM OTHER AGENCIES: The party or parties to whom this permit is issued shall, whenever the same is required by law, secure the written order and consent to do any work under an Encroachment Permitfrom CALTRANS. All work performed within paved areas, traveled ways or improved shoulders of said State Highways shall conform to the current Standard Specificationsof CALTRANS. Any permit shall not be valid until such order and consent is obtained. 5. NOTIFICATION TO OTHER AGENCIES: No excavation shall be done until all utility agencies have been notified and have been given the opportunity to mark their facilities in the field. Notification shall be given to USA at (800) 227-2600, 48 hours priorto starting work. 6. MINIMUM INTERFERENCE WITH AND PROTECTION OF TRAFFIC: All work shall be planned and carried out so that there shall be the least possible inconvenienceto the traveling public. Permittee is authorized to place flaggers to stop and warn or direct traffic, but traffic shall not be unreasonably delayed. One-way traffic shall be maintained at all times unless otherwise stated on this permit. Adequate provisions shall be made for the protection of the traveling public. Placing of lights, barricades, warning signs, other safety devices and other measures required for the public safety shall be the responsibility of Permittee. 7. STORAGE OF MATERIALS: No material shall be stored on any public street, alley, or sidewalk unless approved by the Public Works Director. Any excess earth materials from trenching or other operations shall be removed from the pavement, traveled way, or shoulders as the trench is backfilled or otherwork carried forward. 8. STANDARDS OF CONSTRUCTION: All work shall conform to City of Lodi Construction Specifications, Design Standards, and Standard Plans. 9. CARE OF DRAINAGE: If the work herein contemplated interfereswith the established drainage, provisions shall be made by Permitteeto provide adeauate drainage as may be directed by the Public Works Directoror his representative. 10. REPAIRS: Permittee'shallbe responsible for restoring to its former cdndition any portion of the street, sidewalk area or other encroachment which has been excavated or otherwise disturbed by Permittee. Permittee shall be responsible for said work for a period of one year after completion and acceptance of the work by the Public Works Director or his representative. 11. MAINTENANCE: Permittee agrees by acceptance of a permit to exercise reas onable care to maintain properly any encroachment placed in the street or sidewalk area, and to exercise reasonable care in inspectingfor and preventing any injuryto any portion of the street or sidewalk area resulting from the encroachment. 12. CLEANUP OF JOBSITE: Upon completion of work, thejobsite shall be restored to a condition of order and cleanliness. 13. INSPECTION: A minimum of twenty-four (24) hours notice shall be required for inspection prior to the placing of any backfill, connectionto any existing facility, or the placement of any concrete or pavingwork. 14. APPROVAL: All work shall be subject to approval by the Public Works Director or his representative. 15. DUST CONTROL: Dirt, dust, and mud are to be controlled by Permittee or City has the right to do the work and bill Owner. 16. TRENCHING. BACKFILL AND RESURFACING All trenching and backfill shall conform to City of Lodi Standard Plans and Specifications. Resurfacing of streets shall be as required by the Public Works Director. Streets shall be resurfaced in kind or with 3 -inch asphaltic concrete, whichever is greater. Upon request by the City any settlement, sagging of surface, or cracking of pavement shall be repaired immediately by and at the sole expense of the Permittee for a period of one year following the acceptance by the City. 17. PORTLAND CEMENT CURBS, GUTTERS, SIDEWALKS AND DRIVEWAYS: Existing concretework shall be removed to the nearest score mark or construction joint. Sidewalk and/or curb and gutter shall be cut cleanly and removed for the entire width. All concrete curb, gutter, sidewalk, and/or driveways shall be replaced or constructed to conform to City of Lodi Standard Plans. All concretework shall be scored and made to conform to adjacent existing concretework unless otherwise directed by the Public Works Director. 18. LATERAL STREET CUTS: A street cut of 30 by 30' may be made for connection to any mainline. Connecting pipe may be required to be jacked completely under the street paving, curb and/or gutter and sidewalk. The street cut shall be backfilled and repaved in conformancewith the City's Standards. 19. LANDSCAPEDAREA INSTALLATIONS: Where utilities are to be placed in the parking strip adjacentto the curb and/or sidewalk, Permittee shall take all necessary precautionsto protectthe existing curb and/or sidewalk and Iandscapingand shall replace same at its sole expense if damaged. No excavated material or other obstructions shall be placed on the curb and/or sidewalk location or in the gutter. 20. TIME ELAPSED PRIOR TO TEMPORARY AND PERMANENT REPAYING Temporary or permanent surfacing shall be installed on the same or next working day after the backfilling has been completed or when directed by the Public Works. 21. FRIDAY WORK: No workshall be started on any Friday of any week if the work to be done under said permit is of such nature as to cause pedestrian or vehicular traffic interruption over the weekend if not completed. IMPROVEMENT SECURITY Warranty Security WHEREAS, the CITY OF LODI, a municipal corporation, hereinafter designated "City" and , hereinafter designated "Principal', have entered into an agreement whereby Principal agrees to furnish warranty security of at least 10% of the total cost of the public improvements as security for repair or replacement of defective work for 2 CALENDAR YEARS FROM THE DATE OF THE ACCEPTANCE OF THE PROJECT IMPROVEMENTS. The agreement, dated , and identified as "Warranty Security for the Public Improvement of U, is hereby referred to and made a part hereof; and WHEREAS, said Principal is required under the terms of said agreement to furnish a warranty security. NOW, THEREFORE, the Principal and the undersigned , being a financial institution or corporate surety subject to regulation by the State of California or by the Federal Government, hereby pledges that monies to the extent of - DOLLARS ($ ) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents. The undersigned further agree that upon written demand signed by the City Manager of City, the undersigned shall immediately pay said funds or such amount as shall be set forth in said demand to the Director of Finance of City to be used for payment of repair or replacement of defective work, materials, or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor. The undersigned further agrees that this warranty security shall remain in place until such time as it receiveswritten notice signed by the Public Works Director of City to the effect that said agreement has been fully performed by Principal. Dated this day of By-. Title Wauanty Seciuity- L.ettaofCredit,doc ,20—. Name of Bank Address Principal hereby agrees to all the terms and conditions of the foregoing Warranty Security and releases the financial institution executing said Warranty Security from all liability except as therein specifically set forth. Dated at , this of (City) (State) , 20_ OWNER(S) Approved as to Form: City Attorney Warranty Security- Letterof Credit.doc 2