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HomeMy WebLinkAboutMinutes - June 2, 2009 SMLODI CITY COUNCIL SPECIAL CITY COUNCIL MEETING CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, JUNE 2, 2009 A. Roll Call The Special City Council meeting of June 2, 2009, was called to order by Mayor Hansen at 7:05 a.m. Present: Council Member Hitchcock, Council Member Johnson, and Mayor Hansen Absent: Mayor Pro Tempore Katzakian, and Council Member Mounce Also Present: City Manager King, City Attorney Schwabauer, and City Clerk Johl B. Reaular Calendar B-1 Receive and Review the Draft Fiscal Year 2009-10 Financial Plan and Budaet (CM City Manager King briefly introduced the subject matter of the 2009-10 fiscal year budget. Departmental presentations continued from the Shirtsleeve Session of May 26. Interim Parks and Recreation and Community Center Director James Rodems presented the proposed budget for the Parks and Recreation Department and the Community Center for the 2009-10 fiscal year specifically discussing the department's anticipated expenditures, staffing, accomplishments, and goals. In response to Council Member Johnson, Mr. Rodems stated there is some increase in vandalism at the skate park; although, staff is attempting to be proactive in its approach to the same by working with the Police Department in reporting incidents immediately and notifying the users. In response to Mayor Hansen, Mr. Rodems stated residents are made aware of the on-line registration opportunities through the website and the catalog mailings. In response to Mayor Hansen, Mr. Rodems stated less staff time is used for on-line registration, in particular on closing days for programs where traditionally residents came into the office at the last minute prior to closing. In response to Council Member Johnson, Mr. Rodems stated he is not sure if public benefit funds can be used for Salas Park but Park Superintendent Steve Dutra and Manager Customer of Services and Programs Rob Lechner are working together on the project. In response to Council Member Hitchcock, Mr. Rodems stated the information for line 7103 on page 375 was separated last year but is combined for a more accurate history this year and for the future. He stated the part-time salary may include the seasonal employees in parks and there has been some decrease in the ASCES program. In response to Council Member Johnson, Mr. Rodems stated all indications from the School District are that the after school program funded by state and federal monies will continue for the next three-year cycle. In response to Council Member Hitchcock, Mr. King stated that as a stand-alone proposition the Hutchins Street Square pool runs in the negative and, in order to run it more efficiently, the cost of the aquatics coordinator has been transferred to Recreation; although, operationally everything will remain the same. Continued June 2, 2009 In response to Mayor Hansen, Mr. Rodems stated the revenue for the Hutchins Street Square pool is generated from passes to the pool and class participation. Mr. Rodems stated that, while a fee increase was looked at, it was considered to be somewhat of a wash because the pool is utilized by a large segment of the senior population. Mr. King stated there are also questions of demand and rates versus the cost of providing the service. In response to Council Member Hitchcock, Mr. Rodems confirmed that the $1.1 million also includes the $662,000 debt service figure for the building. In response to Mayor Hansen, Mr. Rodems stated the expenses and revenues for Blakely pool are holding steady and covering its costs. In response to Council Member Hitchcock, Mr. Rodems stated the box office and specialty class numbers have done pretty well in light of the current economy and staff is continuously looking to revise classes. In response to Council Member Johnson, Mr. Rodems stated the 70-30 split for specialty classes is standard and staff has the ability to adjust during catalog review if a class is under priced. In response to Council Member Hitchcock, Mr. Rodems stated as more revenue is generated, more costs will be incurred; although, those costs are recovered from the client, especially with the rentals. In response to Mayor Hansen, Mr. Rodems stated the UOP classes are extended learning opportunities offered by world renown teachers for seniors 55 and older. He stated there is generally a nominal fee to attend the class and there is a Stockton and Lodi site. In response to Council Member Hitchcock, Mr. Rodems stated clients are provided a list of possible caterers and the catering is currently handled directly by the client. A brief discussion ensued of previous catering practices at Hutchins Street Square and the possible options that could be provided with in-house catering and contracting catering services through the bid process. In response to Mayor Hansen and Council Member Johnson, Mr. Rodems stated a request for proposals would need to set forth the requirements of an affordable catering service offering a wide range of options for breakfast, lunch, and dinner to clients with an overall view of balancing the costs and revenues. In response to Council Member Hitchcock, Mr. Rodems stated the professional services line item previously included security and cleaning services that are currently handled in a more efficient manner by event staff, which provides additional flexibility in providing services. He stated there is no overtime because the regular shift for some of the event staff starts at 3:00 p.m. In response to Council Member Hitchcock, Mr. King stated the security and event staff transition has been successfully working for over a year and there is cost recovery through the revenue generation side through the clients. City Clerk Johl presented the proposed budget for the City Clerk and City Council Departments for the 2009-10 fiscal year specifically discussing the departments' anticipated expenditures, staffing, accomplishments, and goals. A brief discussion ensued among the City Council, City Manager, and City Clerk regarding implementation of Granicus, the effect of the recent Comcast decision to stop providing video N Continued June 2, 2009 services and staffing for Council meetings, the ongoing effort to work with Comcast on the transition of the service, and options for public access in the future. City Attorney Schwabauer presented the proposed budget for the City Attorney Department for the 2009-10 fiscal year specifically discussing the department's anticipated expenditures, staffing, accomplishments, and goals. In response to Council Member Hitchcock, Mr. Schwabauer stated the professional services line item is down because of the lack of need for outside attorneys, some PCE/TCE services were charged directly to water, the $50,000 figure is to address specialty or conflict type services, and some of those services are subject to reimbursement. City Manager King presented the proposed budget for the City Manager Department for the 2009-10 fiscal year specifically discussing the department's anticipated expenditures, staffing, accomplishments, and goals. In response to Council Member Johnson, Mr. King stated the San Joaquin Partnership with Grupe being appointed as the leader was charged to bring more money into the County. In response to Mayor Hansen, Mr. King stated the Eastside Summit topic will be brought back to Council for consideration in the future after the budget is adopted. In response to Council Member Johnson, Mr. King stated he is envisioning some type of a one - day event to address concerns on the east side of town. In response to Council Member Hitchcock, Mr. King stated he would like to spend some time working on bringing downtown business and property owners together during a one -day event to address ongoing topics of concern and improvements in the downtown area. In response to Council Member Hitchcock, Mr. King stated he would like to continue looking at options for a downtown hotel or motel, restaurants as a part of the downtown mix, modifications to the parking district, and monitor downtown tasting room expansions and additional visitor opportunities. In response to Council Member Johnson, Mr. King stated it is likely that Constellation will continue to look at the success of local wineries in downtown before they themselves bring a presence to the downtown area. Myrna Wetzel spoke in favor of the practice of having an invocation prior to City Council meetings. C. Adjournment There being no further business to come before the City Council, the meeting was adjourned at 8:35 a.m. ATTEST: Randi Johl City Clerk