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Home My WebLink AboutMinutes - October 14, 2008 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, OCTOBER 14, 2008 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, October 14, 2008, commencing at 7:00 a.m. Present: Mayor Pro Tempore Hansen, Council Member Hitchcock, Council Member Johnson, Council Member Katzakian, and Mayor Mounce Absent: None Also Present: City Manager King, City Attorney Schwabauer, and City Clerk Johl .. 01 B-1 Receive Presentation on Parks and Recreation Capital Improvement Projects City Manager King briefly introduced the subject matter of Parks and Recreation Capital Projects. Interim Parks and Recreation / Community Services Director Jim Rodems provided a PowerPoint presentation regarding the Parks and Recreation capital projects. Specific topics of discussion included Lodi park facts, current projects, priority playground replacement, low priority playgrounds, major capitol projects, Pigs Lake riverbank project, Grape Bowl, Lodi Lake, DeBenedetti/Pixley Parks, project prioritization, and current funding. In addition, estimates and costs were provided for Armory Park, Beckman Park, Blakely Park, Candy Cane Park, Century Park, Emerson Park, English Oaks Park, Grape Bowl, Hale Park, Henry Glaves Park, Katzakian Park, Kofu Park, Lawrence Park, Legion Park, Lodi Lake Park, Peterson Park, Salas Park, Softball Complex, Van Buskirk Park, Vinewood Park, Zupo Field, and Parks and Recreation administration. In response to Mayor Pro Tempore Hansen, Mr. Rodems confirmed that part-time staff is included in the full-time equivalent number. In response to Council Member Hitchcock, Mr. Rodems confirmed that the $9,065 amount does not include administration and is only representative of straight maintenance. Mr. King stated this is an estimated standard number, which gives the City an opportunity to compare with other neighboring agencies. In response to Council Member Hitchcock, Mr. King stated that, with respect to community facilities districts, the basic assumption is that we want to maintain the current standard; although, this is the type of number used along with other considerations. In response to Council Member Hitchcock, Mr. King stated the primary reason for looking at this subject area is for deferred maintenance purposes; although, coincidentally it may connect to the General Plan as well due to timing. In response to Mayor Pro Tempore Hansen, Mr. Rodems concurred that partnerships with community members, such as Geweke and General Mills, will be key as staff continues to look for funding opportunities for parks facilities. In response to Council Member Johnson, Park Superintendent Steve Dutra stated the proposed improvements to Pigs Lake are a temporary fix. Mr. King stated staff is not aware of any specific Continued October 14, 2008 earmarked funds that may be used for this type of a project, but they are continuing to look at grants and other funding sources. Mayor Pro Tempore Hansen and Council Member Hitchcock suggested it may be worthwhile to work with federal and state legislative representatives on the issue of repairs to Pigs Lake. Myrna Wetzel requested that the Grape Bowl Committee supply more information to the public about the needs of the facility. In response to Mayor Pro Tempore Hansen, Mr. Rodems stated the current project at Lodi Lake extends from the booth area to the Lake itself. In response to Mayor Mounce, Mr. Rodems stated staff will continue to look at Community Development Block Grant funds as a possible funding source for improvements as was done with Blakely Park. In response to Mayor Pro Tempore Hansen, Mr. Rodems stated Proposition 12 and Proposition 40 funds were utilized for the Lodi Lake project. Mr. King stated both propositions were voter approved state park bonds, are not competitive grants, and certain rules must be followed to obtain funding. Mr. King stated the goal is to get better at grant funding by spending per capita grants in order to be competitive with other grants. He stated identifying the needs is important as a result. In response to Mayor Pro Tempore Hansen, Mr. King stated staff may have been a little bit slow on the capital grants side previously because there may have been a strategy in place for DeBenedetti Park. He stated when the buy -in power eroded over time, restroom improvements were made at Beckman Park and Glaves Park instead. Mr. Rodems stated funding from the State was approximately $514,000. In response to Council Member Hitchcock, Mr. King stated the City will likely receive a request to modify the related development agreement, which is not due to DeBenedetti Park itself, but rather because of the housing slow down. A brief discussion ensued regarding the realistic possibility of maintaining the five -acre standard based on the tax base and options to obtain additional funding. In response to Council Member Johnson, Mr. Dutra stated 13 of the 28 parks are controlled with Maxicom and the others are automated in some fashion. Mr. Rodems stated generally pumps that push water over larger areas versus home irrigation systems require more maintenance because of the greater areas they serve and the function of the equipment. In response to Mayor Pro Tempore Hansen, Mr. King stated existing impact fees originally spoke to new parks and development consistent with the original General Plan. He stated after adoption there was a reduction in the impact fee program, which moved park improvements out and the level of construction did not occur. Mr. King stated impact fees were originally based on specific new parks. In response to Council Member Hitchcock, Mr. King confirmed that the community facilities district is to take care of ongoing maintenance with new development, while impact fees pay for new facilities. A brief general discussion ensued between the City Council regarding the process associated with narrowing down the list through staff and the Parks and Recreation Commission to those items that are of a greater priority than others and possible criteria for the same. David Akin, representing the Parks and Recreation Commission, provided an overview of the list 2 Continued October 14, 2008 of prioritization, the history of the Commission's consideration of the same at the Commission meeting, and the Commission's direction to staff to further prioritize the list based on general criteria including health and safety, youth and adult recreation areas, and revenue. In response to Council Member Johnson and Mayor Mounce, Mr. Rodems stated the demographic study may provide valuable data and additional options for improvements. In response to Council Member Hitchcock, Mr. King confirmed that the Parks and Recreation deferred maintenance needs are a part of the broader deferred maintenance for the City in general and will require a balancing act between delivering services through personnel and capital equipment. In response to Council Member Katzakian, Mr. King stated full rehabilitation could occur through redevelopment in a project area and other cities have used it for these purposes. In response to Mayor Mounce, Mr. Rodems stated staff will narrow down the list further for Council based on certain criteria. In response to Myrna Wetzel, Mr. King stated there is no specific reserve fund for vehicle replacement or capital replacements in general at this time but the goal is to head that way. C. None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 8:25 a.m. ATTEST: Randi Johl City Clerk AGENDA ITEM IS_' CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Receive Presentation on Parks and Recreation Capital Improvement Projects MEETING DATE: October 14, 2008 PREPARED BY: Interim Parks and Recreation Director RECOMMENDED ACTION: That the City Council receives a presentation on Parks and Recreation Capital Improvement Projects priorities as well as updates on current projects and potential capital issues. BACKGROUND INFORMATION: The Parks and Recreation staff presented a modified project overview at the August 19, 2008 shirtsleeve meeting in which staff provided general information pertaining to the park system and capital project needs for the future. Currently, the city owns 372.84 acres of park property. There are 23 developed parks that encompass 275.34 acres and 97.5 acres of undeveloped park property. Our current system offers 4.33 acres of park space per 1,000 residents. For discussion will be a list of projects assembled by the Parks and Recreation staff that address health and safety issues, mandated retrofit work, revenue generating projects, and upgrade and replacement projects. FISCAL IMPACT: James M. Rodems Interim Parks and Recreation Director JMRRI cc: James Rodems, Interim Parks and Recreation Director Steve Dutra, Parks Superintendent APPROVED: /� 1 ing, City Manager LODI PARKS & RECREATION CAPITAL IMPROVEMENT PROJECTS (September, 2008) FACILITY DESCRIPTION ESTIMATED COST ARMORY PARK SITE TOTAL: $524.500.00 ARMORY PARK REMOVAL & REPLACEMENT OF EXISTING RESTROOM FACILITY $340,000.00 ARMORY PARK PARK SIGN INSTALLATION $3,000.00 ARMORY PARK CONSTRUCT STORAGE & PARKING LOT AREA (DUMPSTER AREA) $150,000.00 ARMORY PARK REPLACE SCOREBOARD & UPGRADE ELECTRICAL $30,000.00 ARMORY PARK ADDRESS TRIP & FALL HAZARDS $1,500.00 BECKMAN PARK SITE TOTAL: $500.000.00 CANDY CANE PARK SITE TOTAL: $320,000.00 BECKMAN PARK DESIGN / CONSTRUCT NEW PLAYGROUND MEETING ADA REQUIREMENTS $450,000.00 BECKMAN PARK INSTALLATION OF MAXICOM IRRIGATION EQUIPMENT $35,000.00 BECKMAN PARK INSTALLATION OF ADDITIONAL PICNIC AREAS $15,000.00 BLAKELY PARK SITE TOTAL: $811.000.00 BLAKELY PARK REPLACE PARK RESTROOMS & POOL RESTROOMS $600,000.00 BLAKELY PARK WEST BALL DIAMOND RENOVATION (FENCING/TURF/GRADING/IRRIGATION) $85,000.00 BLAKELY PARK REPLACEMENT OF EXISTING CHLORINE SYSTEM $15,000.00 BLAKELY PARK CONSTRUCT NEW STORAGE AREA FOR POOL EQUIPMENT (COVERS/LANE LINES) $85,000.00 BLAKELY PARK REMOVAL & REPLACEMENT OF FRONT POOL GATE $6,000.00 BLAKELY PARK INSTALL ADDITIONAL PARK SECURITY LIGHTING $20,000.00 CANDY CANE PARK SITE TOTAL: $320,000.00 GRAPE BOWL CANDY CANE PARK RE-HAB ENTIRE PARK SITE $320,000.00 CENTURY PARK SITE TOTAL• $5,500.00 $800,000.00 CENTURY PARK REMOVE EXISTING ASPHALT BASKETBALL PAD & VOLLEYBALL STANDARDS $5,500.00 EMERSON PARK SITE TOTAL: $197.000.00 $600,000.00 EMERSON PARK REPLACEMENT OF CHAIN LINK FENCE AT BALL DIAMOND AREA $7,000.00 EMERSON PARK RETRO -FIT EXISTING SOUTH TOT LOT PLAY AREA BUILT PRIOR TO 1994 $130,000.00 EMERSON PARK INSTALLATION OF MAXICOM IRRIGATION EQUIPMENT $25,000.00 EMERSON PARK RE-HAB EXISTING HORSESHOE AREA $30,000.00 EMERSON PARK ADDRESS TRIP & FALL HAZARDS $5,000.00 ENGLISH OAKS SITE TOTAL: $279.000.00 ENGLISH OAKS INSTALLATION OF IRRIGATION BOOSTER PUMP & MAXICOM EQUIPMENT $60,000.00 ENGLISH OAKS INSTALLATION OF (2) PARK SIGNS $6,000.00 ENGLISH OAKS INSTALLATION OF BOLLARDS $8,000.00 ENGLISH OAKS REPLACEMENT OF EXISTING PARK BENCHES $5,000.00 ENGLISH OAKS REPLACE EXISTING TOT PLAYGROUND EQUIPMENT BUILT PRIOR TO 1994 $200,000.00 GRAPE BOWL SITE TOTAL: $3,056,000.00 GRAPE BOWL FIELD RENOVATION - (GRADING/IRRIGATION/DRAINAGE/ARTIFICIAL TURF) $1,500,000.00 GRAPE BOWL REMOVAL & REPLACEMENT OF FIELD HOUSE STRUCTURE $800,000.00 GRAPE BOWL REMOVE BERM ALONG NORTH SIDE OF STADIUM $UNKNOWN GRAPE BOWL CONSTRUCT NEW RESTROOMS/CONCESSIONS AT WEST END OF STADIUM $600,000.00 GRAPE BOWL CONSTRUCT WALKWAY FROM FIELD HOUSE TO SOUTH BLEACHER AREA $45,000.00 GRAPE BOWL ASPHALT IMPROVEMENTS - (SLURRY SEAL OR OVERLAY) $85,000.00 GRAPE BOWL INSTALLATION OF PARK SIGNS $6,000.00 GRAPE BOWL ADDRESS SIDE HILLS - (POSSIBLE REMOVAL OF TURF) $UNKNOWN GRAPE BOWL INSTALLATION OF NEW P.A. EQUIPMENT AND SPEAKERS $20,000.00 HALE PARK SITE TOTAL: $143.000.00 HALE PARK REMOVE LIGHTS FROM COURT AREAS & RELOCATE TO ANOTHER SITE $90,000.00 HALE PARK RENOVATION OF PARKING LOT PLANTER AREAS $8,000.00 HALE PARK RENOVATION OF LARGE TURF AREA BETWEEN PARKING LOT & COURTS $10,000.00 HALE PARK ASPHALT IMPROVEMENTS - (SLURRY SEAL OR OVERLAY) $UNKNOWN HALE PARK RESURFACE BASKETBALL COURTS $35,000.00 FACILITY DESCRIPTION ESTIMATED COST HENRY GLAVES SITE TOTAL: $250.000.00 HENRY GLAVES INSTALLATION OF MAXICOM EQUIPMENT $35,000.00 HENRY GLAVES REPLACE EXISTING PLAYGROUND EQUIPMENT BUILT PROR TO 1994 $165,000.00 HENRY GLAVES REPLACE EXISTING FIBAR PLAYGROUND SURFACE MATERIAL $50,000.00 KATZAKIAN PARK SITE TOTAL: $230.000.00 KATZAKIAN PARK PLAYGROUND EQUIPMENT UP -GRADE $100,000.00 KATZAKIAN PARK PLAYGROUND SAFETY SURFACE REPLACEMENT (POUR -IN-PLACE) $130,000.00 KOFU PARK SITE TOTAL: $312.000.00 KOFU PARK LIGHTING IMPROVEMENTS ALONG WALKWAY - (HAM LANE TO REC. BLDG.) $20,000.00 KOFU PARK ADDRESS SIDE HILL AREAS BETWEEN DUGOUTS & BLEACHERS $25,000.00 KOFU PARK INSTALLATION OF NEW WINDOWS FOR RECREATION BUILDING $25,000.00 KOFU PARK RESURFACE TENNIS COURTS $40,000.00 KOFU PARK ASPHALT IMPROVEMENTS - (SLURRY SEAL OR OVERLAY) $15,000.00 KOFU PARK INSTALLATION OF IRRIGATION BOOSTER PUMP $60,000.00 KOFU PARK INSTALLATION OF MAXICOM EQUIPMENT $40,000.00 KOFU PARK ADDRESS AREAS IN FRONT OF DUGOUTS $30,000.00 KOFU PARK INSTALL A/C & HEAT PUMP SYSTEM FOR REC BUILDING $25,000.00 KOFU PARK CONSTRUCT NEW DUG OUT SHADE STRUCTURES $28,000.00 KOFU PARK FIX TRIP & FALL HAZARDS (10) $4,000.00 LAWRENCE PARK SITE TOTAL: $25.000.00 LAWRENCE PARK INSTALLATION OF IRRIGATION & LANDSCAPE ALONG LOCKEFORD STREET $25,000.00 LEGION PARK SITE TOTAL: $105.000.00 LEGION PARK ADDRESS CONCRETE AROUND RECREATION BUILDING $50,000.00 LEGION PARK INSTALLATION OF CONCRETE BOLLARDS ALONG VINE STREET $20,000.00 LEGION PARK RESURFACE TENNIS COURTS $35,000.00 LODILAKE PARK SITE TOTAL: $10.702.000.00 LODI LAKE DEVELOP SOUTH SIDE IMPROVEMENTS PER NORDSTROM MASTER PLAN $3,500,000.00 LODI LAKE RECONSTRUCT RIVER BANK ALONG PIG'S LAKE $1,250,000.00 LODI LAKE DEVELOP 13 ACRES — WEST BANK AREA $3,000,000.00 LODI LAKE REMOVE TOT LOT IN YOUTH AREA & CONSTRUCT NEW $300,000.00 LODI LAKE INSTALLATION OF NEW PARK LIGHTING & ELEC UPGRADE $400,000.00 LODI LAKE ASPHALT REMOVAL & REPLACEMENT — (TRIP& FALL HAZARDS) $1,000,000.00 LODI LAKE CONSTRUCT NEW BOAT RAMP FACILITY & NEW DOCKS $275,000.00 LODI LAKE UPGRADE ELECTRICAL SERVICES IN OVERFLOW AREA $45,000.00 LODI LAKE CONSTRUCT RESTROOMS FOR HUGHES BEACH AREA $225,000.00 LODI LAKE CONSTRUCT A NEW BEACH HOUSE WITH CONCESSIONS $600,000.00 LODI LAKE INSTALL NEW PARK SIGN AT THE CORNER OF TURNER & LAUREL $12,000.00 LODI LAKE INSTALL ACRYLIC GRAPHICS FOR TRIAL SYSTEM $80,000.00 LODI LAKE REMOVE CONCRETE WALKWAY AT SOUTH PLAYGROUND $15,000.00 PETERSON PARK SITE TOTAL: $280.000.00 PETERSON PARK REMOVAL & REPLACEMENT OF EXISTING PLAY EQUIPMENT (EAST SIDE) $260,000.00 PETERSON PARK RESURFACE TENNIS COURTS $20,000.00 SALAS PARK SITE TOTAL: $850,000.00 SALAS PARK SPORTS LIGHTING REPLACEMENT $600,000.00 SALAS PARK INSTALLATION OF MAXICOM IRRIGATION EQUIPMENT $55,000.00 SALAS PARK ADDITIONAL LIGHTING FOR SOUTH TURF AREAS $80,000.00 SALAS PARK ADDRESS DRAINAGE PROBLEMS ALONG MAIN WALKWAY $15,000.00 SALAS PARK FENCE & MOW STRIP REPLACEMENT ALONG BASIN FENCE $30,000.00 SALAS PARK ASPHALT IMPROVEMENTS — (SLURRY SEAL OR OVERLAY) $60,000.00 SALAS PARK REMOVE (15) DEAD TREES (12 have been removed) $2,000.00 SALAS PARK ADDRESS TRIP & FALL HAZARDS 1 $8,000.00 FACILITY DESCRIPTION ESTIMATED COST SOFTBALL COMPLEX SITE TOTAL:.. $873,000.0 SOFTBALL COMPLEX ASPHALT IMPROVEMENTS TO PARKING LOT AND PARK INTERIOR $140,000.00 SOFTBALL COMPLEX REMOVAL & REPLACEMENT OF EXISTING CONCESSION STAND FACILITY $400,000.00 SOFTBALL COMPLEX REMOVAL & REPLACEMENT OF EXISTING RESTROOM FACILITY $245,000.00 SOFTBALL COMPLEX LANDSCAPE THE CORNER OF STOCKTON STREET & LAWRENCE AVENUE $20,000.00 SOFTBALL COMPLEX REPLACE SCOREBOARDS & UPGRADE ELECTRICAL $60,000.00 SOFTBALL COMPLEX ADDRESS TRIP & FALL HAZARDS $8,000.00 VAN BUSKIRK SITE TOTAL: $13.500.00 $40,000.00 VAN BUSKIRK RE -PLANT LANDSCAPE AREA AT THE CORNER OF DAISY & PLEASANT $2,000.00 VAN BUSKIRK REPLACE WALL BENCHES AT PLAZA AREA $4,000.00 VAN BUSKIRK INSTALLATION OF NEW DRINKING FOUNTAIN $6,000.00 VAN BUSKIRK ADDRESS TRIP & FALL HAZARDS $1,500.00 VINEWOOD PARK SITE TOTAL: $1,346.000.00 VINEWOOD PARK REMOVAL & REPLACEMENT OF EXISTING RESTROOM FACILITY (NEW LOCATION) $275,000.00 VINEWOOD PARK REMOVE & REPLACE EXISTING IRRIGATION SYSTEM $1,000,000.00 VINEWOOD PARK INSTALLATION OF (2) PARK SIGNS $6,000.00 VINEWOOD PARK REPLACE EXISTING BALL DIAMOND BLEACHERS $45,000.00 VINEWOOD PARK REMOVE & REPLACE BALL DIAMOND FENCING AT (SW) FIELD $20,000.00 ZUPO FIELD SITE TOTAL: $1.217.000.00 ZUPO FIELD REPLACE DUGOUTS —(TIE INTO RAMP SYSTEMS FOR BLEACHER ACCESS) $40,000.00 ZUPO FIELD ASPHALT IMPROVEMENTS $25,000.00 ZUPO FIELD REMOVAL OF EXISTING TICKET BOOTHS — INSTALL ENTRANCE GATEWAY $30,000.00 ZUPO FIELD REMOVE & REPLACE EXISTING CONCESSION STAND STRUCTURE $450,000.00 ZUPO FIELD PURCHASE & INSTALLATION OF NEW PROTECTIVE PADS BEHIND HOME PLATE $15,000.00 ZUPO FIELD INSTALLATION OF NEW HANDICAP ACCESSIBLE DRINKING FOUNTAIN $6,000.00 ZUPO FIELD INSTALLATION OF SHADE COVERS FOR BLEACHER AREAS $50,000.00 ZUPO FIELD INSTALLATION OF LANSCAPE AROUND PARK SIGN $1,000.00 ZUPO FIELD REMOVE & REPLACE EXISTING BLEACHERS ON 1a & 3RD BASE SIDES $450,000.00 ZUPO FIELD REPLACE OUTFIELD FENCE $150,000.00 P & R STAFF/OFFICE TOTAL: $965.000.00 P & R STAFF/OFFICE OFFICE UP -GRADES FOR PARKS & RECREATION STAFF $750,000.00 P & R STAFF/OFFICE UPGRADE OFFICE PHONE SYSTEM $60,000.00 P & R STAFF/OFFICE INSTALL SCREENING MATERIAL TO EXISTING FENCE LINE AROUND PROPERTY $20,000.00 P & R STAFF/OFFICE ASPHALT IMPROVEMENTS IN CORP YARD $75,000.00 P & R STAFF/OFFICE APPLY NEW ROOF WATER PROOF COATING (ANNEX BUILDING) $60,000.00 TOTAL: $23,004,500.00 275.34 developed acres, 97.5 undeveloped acres State industry standard: 3 to 5 acres pe r 1,000 residents Lodi: 4.33 acres/1,000 residents Annual maintenance cost/acre: $9,065 Lodi has 1 FTE/17.48 acres We have approximately 5 acres of contracted maintenance property Lodi Lake Boat House Project: $3879250 Blakely Pool Deck Resurface: $ 957000 Skate Park repair: $ 257000 Roof replacement Salas Concession: $ 12,000 Salas park lighting: $ 157000 Repairs to Grape Bowl Field House: $ 15,000 Installation of an additional cricket pitch at Beckman Park: $ 47000 Lodi Lake information kiosks: $ 3,000 DeBenedetti/Pixely Parks - Drawings $ NA Candy Cane Park Emerson Tot Lot English Oaks North Lodi Lake Varying scope of work for each playground Range between $20,000 and $300,000 Working with community groups for funding Potential for a reduce cost in playground equipment Demographic survey underway for all priority playgrounds 6 Playgrounds: Legion Park, Van Buskirk, Peterson East, Henry Glaves, Lodi Lake South, English Oaks Common $100,000 to repair all six Relatively minor repairs Currently funding repairs up to $20,000 within Parks Budget Pigs Lake Grape Bowl Lodi Lake DeBenedetti Pixely Site inspection was completed including site survey and schematic site map Received final engineer's report Engineer contacting State and Federal agencies regarding preliminary repair work Investigate funding Selected architect for first phase Deadline for drawing down county funding is April 2009 Must start construction to qualify First phase estimated cost is $1.7 million Once we start ... we can't stop General upgrades to the park infrastructure on the south side of the lake Road bed, drainage, electrical, lighting, and irrigation all need to be updated Will require some tree removal Can work off the 1995 preliminary plan Primary funding through impact fees Additional storm water program funding DeBenedetti: Pixely: Approx. $8 million Approx. $9.5 million Can phase in portions of these parks? All park projects have been listed by site Currently working on a task -oriented project I i st Staff has prioritized these projects through the first 30 items Does not preclude additional projects being added to address future infrastructure issues Total cost for capital projects: $23,004,500 Potential funding sources? General Fund State Grants Donations Revenues