HomeMy WebLinkAboutMinutes - July 10, 2007 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, JULY 10, 2007
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
July 10, 2007, commencing at 7:01 a.m.
A. ROLL CALL
Present: Council Members — Hansen, Hitchcock, Katzakian, and Mounce
Absent: Council Members — Mayor Johnson
Also Present: City Manager King, City Attorney Schwabauer, and City Clerk Johl
B. TOPIC(S)
B-1 "Internal Services Staffing Changes and Electric Utility Open Position and Power
Procurement Needs"
City Manager King provided a brief introduction of the subject matter.
Deputy City Manager Krueger provided a presentation regarding internal services staffing
changes. Mr. Krueger specifically provided an overview of various staffing changes made
from previous years to the present. He also reviewed the overall organization of internal
services and the budget associated with the same.
In response to Council Member Hansen, Mr. Krueger stated the positions shown in yellow
include a reclassified position for the accounting manager and a retired position for the
customer service manager. Mr. Krueger stated these positions were filled with people
already employed by the City. He also confirmed the illustrated white positions are no
longer here.
Discussion ensued between Council Member Hansen, Deputy City Manager Krueger, and
City Manager King regarding the difference in budgeted amounts, including inflation
comparisons, for the 2004-05 budget and the 2007-08 budget.
In response to Mayor Pro Tempore Mounce, Mr. Krueger stated the customer service
supervisor position was reclassified and there was some opposition from the bargaining
unit.
In response to Council Member Hitchcock, Mr. Krueger stated the budget manager is
Kirk Evans and the financial services manager is Ruby Paiste. He also stated the human
resources manager position is currently being recruited for and he is comfortable with the
qualifications and workloads of individuals. Mr. Krueger provided an overview of the functions
of various positions. Mr. King provided comments regarding organizational structure,
previous budget related practices, and future goals regarding the same
In response to Council Member Hansen, Mr. Krueger stated the typical alignment between
position classifications is 20%. Mr. King stated in some cases it may be less depending
upon the steps.
In response to Council Member Hansen, Mr. Krueger stated they are working on restoring
customer service as the remaining key positions are filled to meet the goal of being a more
efficient organization. Council Member Hansen suggested doing an employee survey to
measure internal customer service.
Continued July 10, 2007
Electric Utility Director Morrow provided a presentation regarding the fiscal year 2008 open
position. Topics of discussion included, but were not limited to, an overview, open position,
open position in other cities, planned hedges, market price trends, laddering concept,
existing open position, Northern California Power Agency (VCPA) cash position, NCPA
power purchase project, Z.E. PowerGroup Inc., and a summary.
In response to Council Member Hansen, Mr. Morrow stated they will be making a purchase
soon for the January -March open position of 25 megawatts. Mr. Morrow stated that, while
30 is the base load amount, low and high loads are a factor as well.
In response to Council Member Hansen, Mr. Morrow stated they hope to make the
purchases by the end of the week if the numbers are favorable. Discussion ensued between
Council Member Hansen and Mr. Morrow regarding downward trends, premiums for
hedging, real time prices, and risk analysis.
In response to Council Member Hansen, Mr. Morrow stated there is a 10% open position for
the next fiscal year. Mr. Morrow provided an overview of the laddering concept and three-
year period benchmarks.
In response to Mayor Pro Tempore Mounce, Mr. Morrow stated staff will provide the open
position numbers for Roseville as requested.
In response to Council Member Hansen, Mr. Morrow stated monitoring the market separate
from NCPA is more of a generalization, and not a criticism, to keep our eyes open to
procurement possibilities.
C. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
None
D. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at 8:04 a.m.
ATTEST:
Randi Johl
City Clerk
W
AGENDA ITEM B-47
&I&' CITY OF LODI
%IV COUNCIL COMMUNICATION
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AGENDA TITLE: Internal Services Staffing Changes and Electric Utility Open Position and Power
Procurement Needs
MEETING DATE: July 10, 2007 (Shirtsleeve Session)
PREPARED BY: City Manager
RECOMMENDED ACTION: None; discussion only.
BACKGROUND INFORMATION: The final fiscal year 2007-08 budget has been published and will be
distributed along with a "Budget -in -Brief" document at the
Shirtsleeve Session. The Budget -in -Brief is a reader -friendly
summary of the budget intended to help the general public
understand the budget.
In response to a request from the Council for more information regarding the history of staffing changes
in finance and internal services, staff will explain the evolution of the Internal Services Department by
presenting organizational chart(s) from fiscal year 200405 to fiscal year 2007-08 with budget and
positions. The handout information is attached. It should be noted that some position changes that
affected the Internal Services Department occurred in departments not represented in the attachments.
In addition to staffing changes in the Internal Services Department, a question has arisen with regard to
the Electric Utility's "open position" for 2007-08 or, in other words, the need to procure power. Staff will
review the information previously provided and the history of the Utility's open position.
FISCAL IMPACT:
FUNDING AVAILABLE:
13K jmp
Attachments
NIA
NIA
Blair King
City Manager
APPROVED: —;�-
Blair Ki ity Manager
N:\Administration\CLEAK\Council\COUNCOM\07-10-MShirtsleeve.DOC