HomeMy WebLinkAboutMinutes - May 22, 2007 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 22, 2007
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
May 22, 2007, commencing at 7:00 a.m.
A. ROLL CALL
Present: Council Members — Hansen, Hitchcock, Katzakian, Mounce, and Mayor Johnson
Absent: Council Members — None
Also Present: City Manager King, City Attorney Schwabauer, and City Clerk Johl
B. TOPIC(S)
B-1 "Receive Information Regarding Proposed Personnel Position Allocations and Position
Control for the Proposed Fiscal Year 2007-08 Budget and Information on the History of
Supplemental Personnel Positions"
City Manager King briefly introduced the subject matter.
Deputy City Manager Krueger provided an overview of mandated vacancies, authorized
positions, and net increases in budgeted and authorized positions for various departments
including Administration, Community Center, Community Development, Electric Utility,
Internal Services Department, Fire Department, Library, Parks and Recreation Department,
Police Department, and Public Works Department.
In response to Council Member Hitchcock, Mr. King stated the economic development
position cannot be filled automatically if it is authorized. Mr. King provided an overview of
the relationship of budgeting and attrition to the vacancies.
In response to Council Member Hitchcock, Mr. King stated if the position is not budgeted it
will come back to Council to be filled.
In response to Council Member Hitchcock, Mr. King stated the latitude of position mobility
between departments is one difference between unbudgeted and mandated vacancies.
In response to Council Member Hitchcock, Mr. King stated staff would return to the Council
to fill unbudgeted and mandated vacancies.
In response to Council Member Hitchcock, Mr. King stated the City is hiring for various
positions all year round and discussed the Police Department as an example.
In response to Council Member Hitchcock, Mr. Krueger stated there are 42 mandated
vacancies in addition to the eight hard -to -fill positions.
In response to Council Member Hansen, Mr. King confirmed that the mandated economic
development position means there is no intention to fill the position in the upcoming budget
year unless it comes back to Council. Discussion ensued between the City Council and
Mr. King regarding potential reduction of service levels.
In response to Council Member Hansen, Mr. King confirmed the Council will have to
approve filing the economic development position and stated staff is recommending
removing the mandated vacancies tag from the electric utility.
In response to Mayor Pro Tempore Mounce, Mr. Krueger stated the difference between the
42 and 19 figures is the Electric Utility positions.
In response to Council Member Hitchcock, Mr. King stated in the City Clerk's Office, there
are one Deputy City Clerk and one Records Clerk II positions authorized.
In response to Mayor Pro Tempore Mounce, Mr. Krueger stated there is no step up in
salary for position title change in the facilities maintenance area.
1
Continued May 22, 2007
In response to Mayor Johnson, Mr. King stated the position recently became vacant around
the same time as when the new director was hired who is working on some organizational
changes. Mr. King also stated the recruitment lists may need to be updated.
In response to Council Member Hitchcock, Mr. Hatch stated the Permit Technician I and II
positions allow flexibility with moving staff when education and experience requirements
have been met.
In response to Council Member Hitchcock, Mr. Krueger stated the senior building position
will go away with the addition of the other position.
In response to Mayor Johnson, Mr. King and Mr. Hatch stated there is some flexibility with
the new plan check engineer position.
Mayor Pro Tempore Mounce requested information regarding code enforcement efforts and
organizations in other cities.
Discussion ensued between Council Member Hansen, Mayor Johnson, Council Member
Hitchcock, Mr. Morrow, and Mr. King regarding the Electric Utility's ability to fill whatever
positions are needed so long as the overall Electric Utility personnel budget is not
exceeded.
In response to Council Member Hitchcock, Mr. Morrow provided an overview of the meter
reader collector system.
Council Member Hitchcock requested a copy of the chart of positions.
In response to Council Member Hansen, Mr. Krueger stated they are actively working on
improved customer service in answering phone calls in the Finance area.
Discussion ensued between Council Member Hansen and City Manager King regarding the
flexibility associated with a management analyst position who can work in multiple
departments.
In response to Mayor Pro Tempore Mounce, Mr. Krueger stated the customer service
supervisor position became another supervisor position.
In response to Council Member Hansen, Mr. Krueger stated they are only looking to fill the
Human Resources Manager position in the personnel division.
In response to Council Member Hansen, Mr. Krueger stated there are five new positions
total Citywide.
Mr. King provided a synopsis of each of the five newly proposed positions and provided a
status of eliminating the permanent part-time positions that were contract based.
C. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
In response to Myrna Wetzel, Mr. King stated the City is not in a hiring freeze mode.
D. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at 8:31 am
ATTEST:
Randi Johl
City Clerk
2
AGENDA ITEM bw I
n
COUMIL COMMUMCATION
TM
AGENDA TtTL.E: Receive information regarding proposed personnel position allocations and
position control for the proposed Fiscal Year (FY) 2007-08 budget and
information on the history of supplemental personnel positions.
MEETING DATE: May 22, 2007
PREPANED BY: City Manager
RECOOMNOED ACTION: Receive data and information regarding the proposed
personnel position allocations and position control for
the proposed Fiscal Year (FY) 2007-08 budget, and a
report on the history of supplemental personnel
positions.
BACKGROU14D IIWORIMATION: The FY 2007-08 budget recommends 497 regular
authorized positions (Note: a distinction is made
between budgeted and authorized positions) and
provides for 37.9 full time equivalent employees. The Shirtsleeve presentation will provide a
comparison and explanation of mandated vacancies between FY 06-07 and 07-08, and a review
of all authorized positions. In addition, a recent history and accounting of supplemental
personnel positions will be provided. Supplemental personnel positions are those positions in
certain departments that were not accounted for in the City's "standard" personnel counts.
Z `—
Blair King, Ci nager
APPR{?VED: _
ing, City Manager
CITY MANAGER
City Manager
Assistant City Manager
Deputy City iul$liagerAnte nal $micas Dir.
EconomicCoerdk~
ManagorneM�y rakwafllll
SecreiYy to #aCity Manager
City Manager%Ul
CITY ATTORNEY
City Atbmey
Deputy City Aftney IAI
Legal Secretary
City A1Nomey Total
CITY CLA};ftK
Administrative Clerk - (C)
City Clark
DOcity d%rx
Recorala Cleraw
City Clerk ToW
COMMUNITY CWTER
Aquatics Cooftstor
Arts Coordlnatllt'
Community Cq*er Director
BuildbWFeefflEs raq COOneNrrallor
Feclll�es Ilnbrlker
Senior Servio*Coo dkwtor
Sr. Facilities K*ytenance Worker
Stage TechnkW
Community Outer Total
COMMUNITY DIWLORMENT
Admin* ativ**Ierk
Administralh 7
Building Insp4w 1111
8uiltling Olmc *
City Planner
Planning
CommurftTI,=.
DWAdor
CommunityOfter 11I1
Community lnwvwmm Meow
Junior/Aaei sa0ctale PlannerPW V At T n (Ise nolo 1)
Plan Check neer
Sr. Admini Cierk
Senior Bulla) Inspector
Senior Plannat
Community ClOwetopment Total
ELECTRIC UTILn `Y
Adminlo#rativa+ilerk
AdmInWralWe*aetaty
Consrrardionl irdafwe Supervisor
Electric �eMtwk
dt
Elelo F or"Mcnan
Elec&k LineftndAnwww
Elec&k Lha46nRAeew o men (ApprwW--)
Electric AIIahr" recrWe r;
1
1
1
0
1
0
0
0
1
1
0
0
0
0
0
0
0
0
1
0
1
0
0
0
1
0
0
0
1
1
1
1
1
0
1
0
0
0
1
1
1
0
1
0
0
0
5
4
4
0
1
1
1
1
1
0
0
0
1
1
1
0
1
0
0
0
1
1
1
0
1
0
0
0
3
3
3
0
3
0
0
0
1
1
1
0
1
0
0
0
1
1
1
0
1
0
0
0
2
2
2
0
1
0
0
0
0
0
1
0
4
4
4
0
4
0
0
0
1
2
1
0
1
0
0
0
1
1
1
0
1
0
0
0
1
1
1
0
1
0
0
0
1
0
1
1
1
1
0
0
1
1
1
0
1
0
0
0
1
0
2
2
2
0
1
0
1
1
1
0
1
0
0
0
1
1
1
0
1
0
0
0
1
1
1
0
1
0
0
0
10
10
10
1
10
1
0
0
1
1
2
0
2
0
0
0
1
1
1
0
1
0
0
0
3
3
3
0
3
0
0
0
1
1
1
0
1
0
0
0
1
1
0
0
0
0
0
0
0
0
1
0
1
0
0
0
1
1
1
0
1
0
0
0
2
2
2
0
2
0
0
0
1
1
1
0
1
0
0
0
2
2
2
0
2
0
0
0
1
1
2
0
2
0
0
0
0
0
0
0
1
0
1
1
0
0
0
0
0
0
1
1
f
0
0
0
1
1
1
0
1
0
0
0
17
17
0
18
0
0
0
2 2 2 0 2 0 0 0
1 1 1 0 1 0 0 0
1 1 1 0 1 0 0 0
1 1 1 0 1 0 0 0
4 4 4 0 4 0 0 0
10 10 1? 12 0
z
1 2 2 ` 2;: 0
Page 2
Flectrk systems Supawlsor 1 1 1
Electric TroubWehooler 2 2 2 0 2 0 0 0
Electric Utility 19Wor 1 1 1 0 1 0 0 0
Electric Utility Mite An*St 1 1 1 0 1 0 0 0
fuA t
Elecfts DraitB Tedtnician1 2 2 ` `' 2 . , 0 it fi
Electrical EngkYier 1 0 0 0 0 0 0 0
Electrical Estirlt " 3 4 4 0 4 0 0 0
60=1101111 Taollpician 3 3 3 3 .: 0 ;
Electrkian 2 2 0 0 0 0 0 0
snow Speci411fst 0 1 1 � � 1 0
Field Servlceallepre"nadve 0 3 3 2 0
Field Servicea;uperwisor 0 1 1 0 1 0 0 0
Manager, Buslillilsa Plan & Markefing 1 1 1 0 1 0 0 0
Manager, Cusoler Services 3 Programs 0 1 1 0 1 0 0 0
Manager, EI*Wc Service 1 1 1 0 1 0 0 0
Man r, Enatwra 4, opeolons 1 1 1 0 1 0 0 0
� 0 1 0
Afeter Maher 0 3 3 0 4 0
ElacojCien 1 1 1 1 '° 0
Senior Admini stiveClerk 1 1 1 0 1 0 0 0_
Senior ElecU1owoubhst"W 1 1 1 0 1 0 0 0
Senior Electft%Rillty Rale Analyst 1 1 1 0 1 0 0 0
Senior EI Esrl mdw 1 1 1 0 1 0 0 0
Senior mw 0 2 2 2 0
UUllly Equolont Soma t 1 1 2 2 0
Utility Service VII 3 4 4 � 0,. ` 4 0: 0 0
Utility Service Qperalor IIH - Relief 1 1 1 0 1 0 0 0
Electric Utllttylotal 51 65 85 10 0
Noss: Aithough go nuns of positions increased, ihb does not represent an increase in authorized or twdgeled positions. The Electric Utility
the City Manager will control personnel expenditures based on the service reeds of the utility. Any naw positions require City Council approval before filling.
INTERNAL SEROCES DEPARTMENT
BUDC3Ei DIV1.0m
Admldshatl *CIW* 0 0 0 0 1 0 1
Budget Managlr 0 0 1 0 1 0 0 0
Buyer 1 1 1 1 D
Afena fornmrf aiyetWl (d mr&rrwrf tmsflr) 0 1 1 0 2 0 1
Purchasing 1 1 1 1 0
Purchasing T41nicuin 1 1 1 0 1 0 0 0
Senior Storek4sper 1 1 1 0 1 0 0 0
Storekeeper 1 1 1 0 1 0 0 0
6 6 7
FINANCIAL SOVICES DIVISION
Accountant ill[ 2 1 1 0 1 0 0 0
Accounting Ciafk 1111 4 3 4 1 4 1 0 0
Accounting MMpager 1 1 0 0 0 0 0 0
Customer Sere and Revenue Manager 1 1 0 0 0 0 0 0
CusLptrter $al'we moraasmanwe 9N 9 B a f 9 1 1 1
cuss—SAW supervisor 1 1 f 0 0 0 (1) 11)
Field Service appresarmtive 3 0 0 0 0 0 0 0
Field Service ijlipervhw 1 0 0 0 0 0 0 0
Finance Te&Adan 3 3 3 1 3 1 0 0
Finance DireoW 1 1 0 0 0 0 0 0
Financial SeMOes Manager 0 1 1 0 1 0 0 0
Meter Reader 3 0 0 0 0 0 0 0
Senior AcwnpMint 1 1 0 0 0 0 0 0
Senior Cusl Amar Service Reproaent0ve 3 1 3 3 ?` 0 ':: :'.:
Supervising A*curdwd 0 0 1 D 1 0 0 0
Utility Billing &Collection Supervisor 0 0 1 0 1 0 0 0
33 22 23 5 23 4 0 0
Page 3
HUMAN RESOURCES DIVISION
Adminisb'ative Clark • (C)
1
0
0
0
0
0
0
0
AdmirliiWAVY04-feWy-(C)
1
1
1
0
0
0
(1)
(1)
Human Resouom Dkrctor
1
0
0
0
0
0
0
0
Flumaa Raaowllfes 811naE0M
0
4
1.'.
1.`
:z..
0
Human Resoufts Technk$sn
1
1
1
0
1
0
0
0
mansawrwt Amw Trahmmi,
1
1
f
0
3
0
2
2
Rfsk it 6nayer
1
1
1
0
0
0
0j1
6
4
5
1
5
0
INFORMATION SYSTEMS DIVISION
Data Proo"W* Manager
1
1
1
0
1
0
0
0
Data ProcessProgi i marAnslyst
1
0
0
0
0
0
0
0
InfomrMion S Analyst
0
1
1
0
1
0
0
0
krformWw S Sprde W
1
1
1
0
1
0
0
0
Information S i warn
1
1
1
0
1
0
0
0
Informoa m SyWns Caoroftor
1
1
1
0
1
0
0
0
NetworkAdinh*stor
1
1
1
0
1
0
0
0
Network Techi"sn
2
1
2
1
2
1
0
0
Senior PrograriltnerArWyst
1
1
1
0
1
0
0
0
9
8
9
1
9
f
0
Internal Serviess Total
53
40
44
8
46
6
FME DEPARTMOT
Adminlat wove Socretary
1
1
1
0
1
0
0
0
Fire Battalion OW
4
4
4
0
4
0
0
0
Fire Captain
12
15
15
0
15
0
0
0
Fire Chlef
1
1
1
0
1
0
0
0
Fire Division ChW
2
2
2
0
2
0
0
0
Fire Inspector
1
1
1
0
1
0
0
0
Fire Engineer
16
18
21
0
21
0
0
0
Firefighter Illi
24
18
18
0
18
0
0
0
Pennif Technoon
0
0
1
0
0
0
(1)
(1)
Sr. Ad irisb re CAsrk
1
1
0
0
1
0
1
1
Fire D"af n9 t Total
02
61
e4
0
64
0
0
0
LtI lRARY
Administrative Clerk
1
0
0
0
0
0
0
0
Librarian IIII
3
3
3
0
3
0
0
0
Library Assis W
6
4
6
2
6
2
0
0
Adminht Ne "-AMY
0
1
1
0
1
0
0
0
Literagr Servigo Cowdinator
0
1
1
0
1
0
0
0
Library S8rviG*Dir4CSDr
1
1
1
0
1
0
0
0
Senior Library *sMW
3
3
0
0
0
0
0
0
Supervising LiWy ASWtwd
0
0
3
0
3
0
0
0
Supervising LWan
1
1
1
0
1
0
0
0
Library Total
15
14
to
2
16
2
0
0
PARKS tt RECFt$KTION DEPARTMENT
Administrative ark
2
1
2
f
2
f
0
0
Admirtistretivesrxetary
1
1
1
0
1
0
0
0
LaborarrPark **Mrw= Wsrkcer Illi
12
11
12
1
12
1
0
0
Avanayernew* alyW T-AwtaRftramdw)
1
1
1
0
0
0
(1)
{4y
Park Mairdondfte Werker III
5
5
5
0
5
0
0
0
ParkS Project WdMlor
1
1
1
0
1
0
0
0
Parks Progr" fp*GWM
1
0
1
f
1
1
0
0
Parks i R D
1
1
1
0
1
0
0
0
�kedor
Parks Sups-ertt
1
1
1
0
1
0
0
0
Parks SuperWW
2
2
2
0
2
0
0
0
Recreation SuWvkw
4
4
4
0
4
0
0
0
Sr. Administraom Clerk
1
1
1
0
1
0
0
0
Senior FadtRsipMaxitenanoa Worker
1
1
1
0
1
0
0
0
Weldor Med*
1
1
1
0
1
0
0
Parks S RecrOpon Total
34
31
34
3
33
3
womi
Page 4
POLICE IDEPARVIBENT
AdminhArativelberstery
1
1
1
0
1
0
0 0
Animal Servloi Suprvlsor
1
1
1
0
1
0
0 0
Assistant AM* Services Officer
2
2
2
0
2
0
0 0
Community Swiss Orf ow
3
1
1
0
1
0
0 0
DrapeleheNJ r
16
18
i6
ire'It
1g
`. ,. ,;
0 -
Dispatcher Suilorvisor
2
2
2
0
2
0
0 0
Lead DiapaGctt pJailer
2
2
2
0
2
0
0 0
Management Aoslyst TralnealUll
0
1
1
0
1
0
0 0
Parking Enfor� Assstant
1
2
2
0
2
0
0 0
Police Captain
2
2
2
0
2
0
0 0
Police Chief
1
1
1
0
1
0
0 0
Police Corporal
8
8
8
0
8
0
0 0
Police LleutenW
6
6
6
0
6
0
0 0
Police Of'Nee rcfudsa 1 pont posillort)
53
52
52
0
52
0
0 0
Police 9e00A CAN* bill
5
5
5
,W
5
i' "
0
Police Recorditlerk Supervisor
1
1
1
0
1
0
0 0
Police Sergent
9
9
9
0
9
0
0 0
Speciai Servi* Manager
0
1
1
0
1
0
0 0
Sr. Poke AdniNwirallive Clerk
2
2
2
0
2
0
0 0
Police Deparow Tc fatl
116
117
117
2
117
0
PUBLIC WOW4,,9EPARTMENT
ADMINIISTRAVN
Admitfth iveSocretaryr
1
1
1
0
1
0
0 0
Managwnent Awillyst Trainesdlai
1
1
1
0
1
0
0 0
Public Works 19yrector
1
1
1
0
1
0
0 0
3
3
3
0
3
0
0 0
ENGINEERING DIVISION
Administrative ark
2
3
2
0
2
0
0 0
City Engineed%puty Public Works Dkoctor
1
1
1
0
1
0
0 0
Construction Pi
1
1
1
0
l
0
0 0
Engineering T40nirisn UII
0
2
2
0
2
0
0 0
Jr.lAsslitant Aesociaoe Civil Engineer
3
2
3
1
3
f
0 0
Pubik %brkmigispaeor kv
2
2
3
3
0 (T)
Senior Civil
2
2
3
0
3
0
0 0
Senior Engi Techniclal
0
3
5
1
5
1
0 0
Senior Traffic b9inew
1
1
1
0
1
0
0 0
12
17
21
2
21
3
0 (1)
FLEET & FACILITIES
Equipment Sssdoe Worker
2
1
2
1
2
1
0 0
Facilidaa Mainoance Worker
2
1
2
1
2
1
0 0
Facilities Supoolsor
1
1
1
0
1
0
0 0
Fleet & Facilltiiiiii Manager
1
1
1
0
1
0
0 0
Fleets Servk4,$upsnleor
1
1
1
0
1
0
0 0
Nrsvy Equiprrrt AMclksrrJc
4
3
44
0 1
Lead EquiprneM Meehrdc
2
2
2
0
2
0
0 0
Parts Cirk
1
1
1
0
1
0
0 0
Senior Adminiill!ative Clerk
1
0
1
0
1
0
0 0
Senior FacilitloWaBrYnarxe Worker
1
1
1
0
1
0
0 0
Welder-Mectu"D
1
1
1
0
1
0
0 0
17
13
17
3
17
2
0 1
Page 6
-08
Net ltll�aeae in Nat M0169" M
Alseldaied A1e11datad A+�q►lo/aizedBUdOW
VecenCy Vseency Poallluns POSAR ns
20tH 07 206708 06-07 aD 67 -DR 0647 to 07—M
STREETS & MANAGE
NAGE
Admirmtrubve 06rk
1
0
1
0
1
0
0
0
Assistant Stre ft& Drainage Manager
1
1
1
0
1
0
0
0
LaboraHMairdOWce Worker UII
13
9
14
2
14
2
0
0
ManagsrneM A60 yst minae Ull
1
0
0
0
0
0
0
0
Office Buporvi*
1
0
1
0
1
0
0
0
Sr. AdmninistraOr Clerk
1
1
1
0
1
0
0
0
Street Cleanup lyorlier Ill]
1
0
0
0
0
0
0
0
&treat Mainteroce WpAcer 111
8
7
8
0
8
0
0
0
Streets Drain## Manager
1
1
1
0
1
0
0
0
Street SupervF
3
3
3
0
3
0
0
0
Tree Operations Supervisor
1
1
1
0
1
0
0
0
32
23
31
2
31
2
0
0
WATER SERVICES
Wasteleater T�Superintendent
1
1
1
0
1
0
0
0
Water gerv"
1
1
1
0
1
0
0
0
Chiet Wwwwrdr Plant Operetor
1
1
1
0
1
0
0
0
Elaclriden
0
0
2
0
2
0
0
0
Environmental Oempliminos Impactor
2
2
2
0
2
0
0
0
Labor moq Sano" Stwwriaor
1
1
1
0
1
0
0
0
Laborallory Tei ician Ull
2
2
2
0
2
0
0
0
Laborw&j Worker UII
7
9
8
0
8
0
0
0
Plant & EquipnW M Milk
4
4
4
0
4
0
0
0
Public Works IAi
1
1
0
0
0
0
0
0
Senior Civil E
1
1
0
0
0
0
0
0
Senior Eng Tedlnician
1
1
0
0
0
0
0
0
Senior Plant &Ouipmard Medi nic
2
2
3
0
3
0
0
0
Wastew sw P Operator Um1l
8
6
8
0
6
0
0
0
Water Con
1
1
0
0
0
0
0
0
Water ServiceF
0
0
1
0
1
0
0
0
WaterlVlMA MoRMenanoe Worker III
5
5
5
0
5
0
0
0
WaterlW Supr[wwmwd
1
1
1
0
1
0
0
0
Wateriwe Supervisor
3
3
3
0
3
0
0
0
40
42
41
0
41
0
0
0
TRANSPORTATION & COMMUNICATIONS
Transportation Obnagar
1
t
1
0
1
0
0
0
Tkansparte toe twhaMan
0
0
0
0
t
0
i-
1
t
1
0
2
0
1
1
Total Public Wafts
105
99
114
7
116
7
ALL CITY DEPARTMDITS
TOTAL
r
Note 1- Aultwrized poshions changed based on mid- year budget adjusrwb
Page 6