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HomeMy WebLinkAboutMinutes - October 25, 2005 SSCITY OF LODI SPECIAL INFORMAL INFORMATIONAL MEETING "SHIRTSLEEVE" SESSION LODI POLICE DEPARTMENT, 215 W. ELM STREET TUESDAY, OCTOBER 25, 2005 A Special Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, October 25, 2005, commencing at 7:03 a.m. A. ROLL CALL Present: Council Members — Hansen, Hitchcock, Johnson, Mounce, and Mayor Beckman Absent: Council Members — None Also Present: City Manager King, City Attorney Schwabauer, and City Clerk Blackston B. TOPIC(S) B-1 "Review of Emergency Management Plan at the Emergency Operations Center, 215 W. Elm Street" Fire Chief Pretz described various areas of the Emergency Operations Center (EOC), which included sections for operations, planning, logistics, and finance. The EOC serves as the center of the City's emergency operations. All of the functions of the Emergency Plan operate under the Incident Command System. The City of Lodi is part of the county and statewide mutual aid system. There is a joint Police and Fire mobile command post for use in the field that has the capability of communicating with the EOC. With the aid of an overhead presentation (filed), Kevin Donnelly, Fire Division Chief, reported that the National Incident Management System (NIMS) is a comprehensive national approach to incident management, applicable to federal, state, and local governments. The Homeland Security Presidential Directive, issued by the President on February 28, 2003, directed the Secretary of Homeland Security to develop and administer the NIMS. The Governor of California issued an executive order that the Standardized Emergency Management System (SEMS) Advisory Board develop a program to integrate the NIMS into the State's emergency management system. As of 2007, federal funding grants will not be available to jurisdictions not in compliance with NIMS. Division Chief Donnelly reviewed the EOC organization chart and work flow models. The City Manager acts as the Director of Emergency Services. The Executive Officer would be either the Fire Chief, Police Chief, or Public Works Director depending upon the type of emergency. The Community Development Director serves as the Planning Section Chief, the Electric Utility Director serves as the Logistics Section Chief, and the Finance Director serves as the Finance Section Chief. Division Chief Donnelly explained that there are three levels of EOC activation: 1) Normal operation would be to review the Emergency Plan and update resource lists, 2) Partial activation occurs for a small emergency where a limited number of responders can handle the situation, and 3) Full activation would take place when a greater response effort is needed and all or most of the positions identified in the Emergency Plan are filled. If Lodi %ere to activate its EOC, it would cause the County to activate its EOC and communicate the situation to the State. Optional EOC locations are the library community room, wastewater treatment plant, and Hutchins Street Square. A full-scale Office of Emergency Services exercise is planned for 2006 in Sacramento and both the County of San Joaquin and the City of Lodi will be participating. In 2007, Lodi will conduct an EOC "table top" and full-scale exercise. In response to Council Member Johnson, Division Chief Donnelly reported that communication sources include phone, internet, intranet, and radio frequency to the field. Police and Fire share the same band frequency and the Office of Emergency Services has satellite communication. Mark White, Information Systems Coordinator, added that there is a special device that cross patches Lodi's radio communications with others. Continued October 25, 2005 City Manager King stated that he (serving as the Director of Emergency Services) can declare a local emergency, after which the City Council would take action to confirm it. He noted that all City employees are considered emergency service workers. In reply to Mayor Pro Tempore Hitchcock, Fire Chief Pretz reported that it has been estimated that Lodi would be under three to six feet of water if both Camanche and Pardee Dams broke. Police Chief Adams recalled that the Army Corps of Engineers had explained to him previously that flooding in Lodi would be gradual because Camanche is an earthen dam. In response to Council Member Hansen, Chief Pretz stated that evacuation routes have been considered; however, it would depend upon where the emergency is situated before the public could be instructed on the best exit. Note: At 8:17 a.m., Council toured the mobile command post, EOC, and Police conference room. C. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS None. D. ADJOURNMENT No action was taken by the City Council. The meeting was adjourned at 8:30 a.m. ATTEST: Susan J. Blackston City Clerk W CITY OF • FIVE DEPA,V.TWEVT MEMORANDUM FROM: Division Chief Donnelly, Operations DATE: 10/21/2005 RE: 10/25/2005 Council Shirtsleeve Meeting Agenda At the City Council Shirtsleeve meeting scheduled for Tuesday October, 25, 2005, the Fire Department, in cooperation with the Police Department and Information Systems Division, will be showcasing the City's Emergency Operations Center (EOC). During this session the City Council, along with the press and public, will be nvited to tour the facility, review the City's current Emergency Operations Plan, and provided a summary of the hazard planning and training development. The meeting will begin with an introduction to the new Emergency Operations Center. A demonstration of the flexibility of the facility will be conducted through a tour. The Council and press will be provided direction on the locations provided for them in the event of an EOC activation. The tour will also provide insight into the planned use of the Mobile Command Post and how it fits in during a large emergency event. Following the tour a presentation will be given This will encompass the activation and operations of the Emergency Operations Center. Included will be a Power Point presentation and discussion related to emergency management systems, EOC organization, the Lodi Emergency Operations Plan, future training and improvements planned. Below is the agenda for the morning of 10/25/2005 @ 0700 L Introduction to Emergency Operations Center Facility a. Sign in b. Tour facility II. Presentation a. National Emergency Management System b. Emergency Operations Center Operations c. Lodi Emergency Operations Plan d. Planned Training III. Questions