HomeMy WebLinkAboutMinutes - September 27, 2005 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, SEPTEMBER 27, 2005
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
September 27, 2005, commencing at 7:02 a.m.
A. ROLL CALL
Present: Council Members — Hansen, Hitchcock, Johnson, and Mayor Beckman
Absent: Council Members — Mounce
Also Present: Interim Deputy City Manager Kersnar, City Attorney Schwabauer, and City Clerk
Blackston
B. TOPIC(S)
B-1 "Community Center and Parks and Recreation facility fees"
With the aid of an overhead presentation, Parks and Recreation Director Goehring reported
that user groups for the Department include: A) City sponsored, B) Non-profit 501(c)(3)
groups in the city limits, C) Individuals and businesses in the city limits, and D) Individuals
and businesses outside the city limits. There is no charge for Group A, the lowest fee is
charged to Group B, a retail rate is charged for Group C, and a cost recovery rate is
charged to Group D.
Community Center Director Silvestre stated that the Center has defined its user groups as:
A) Private individuals and for-profit businesses, B) Non-profit 501(c)(3) status, C) City
associated boards and commissions, and D) City entities.
Mr. Goehring reported that the City has 12 picnic sites available to be rented, 5 of which are
at Lodi Lake. In addition, it has one soccer, three baseball, and six softball fields available
for private practices, games, and tournament play. A camping area, with spaces for up to
24 recreational vehicles, is available at Lodi Lake. Blakely Park pool, as well as the wading
pool and beach at Lodi Lake, are available for private parties from May to September during
non-public use hours. The Department has two community rooms that can accommodate
up to 30 people.
Ms. Silvestre noted that rooms available to the public at Hutchins Street Square include
Kirst Hall, Crete Hall, Cottage Room, Pisano Room, the classroom, Thomas Theater, the
Performing Arts Theater, and Wishek Amphitheater. In addition, Hutchins Street Square
has a park area with an outdoor stage. Ms. Silvestre reported that maintenance issues are
a challenge for the Community Center. Last year, the rentals and Performing Arts Center
revenue goal was $221,325. Actual revenues received were $259,000 with expenses of
$381,927 for a cost recovery of 68%. The Center's revenue goal for fiscal year 2005-06 is
$299,500 with a cost recovery goal of 80%.
Mr. Goehring stated that deferred maintenance and work related to keeping activity fields at
the proper mowing height has proven to be difficult, due to a reduced workforce and budget
cuts. The revenue goal for facility rentals in fiscal year 2004-05 was $52,000. Actual
revenues received were $69,464 with expenses of $39,320 for a cost recovery of 177%. The
revenue goal for fiscal year 2005-06 is $84,000. Mr. Goehring explained that "actual"
expenses include only the costs incurred to prepare the rental area for a specific use. It
does not include "indirect" costs such as mowing, edging, general maintenance, and
administration. Mr. Goehring mentioned that the cost to run the Lodi City Swim Club
program is $650 per swimmer.
Continued September 27, 2005
Interim Deputy City Manager Kersnar confirmed that not all the costs for rentals are fully
accounted for. Facility rentals are off -setting some of the costs of recreation programs.
Mayor Beckman asked that, when the matter is brought back to Council, all costs be
incorporated so it does not appear as a 177% cost recovery.
Council Member Hansen suggested that Mr. Beckman's request be presented for
informational purposes; however, he noted that indirect costs are paid by general taxes. It
is important that Council understand what the direct results to citizens are in terms of
paying fees or renting a facility.
In response to Mayor Pro Tempore Hitchcock, Mr. Kersnar explained that anyone can use
public use areas on a first come, first served basis. When paying the "whole park" fee it
allows customers to reserve an area and ask public users to leave during the time it is
rented.
Proposed fee adjustments for Parks and Recreation and the Community Center were
distributed to Council (filed).
Mr. Goehring summarized that, on average, Group B would have a 20.18% increase, Group
C would have a 13.4% increase, and Group D would have an 18.5% increase. The All
Veterans Plaza would have a rental fee of $25 an hour for private events.
Ms. Silvestre stated that she was not proposing to increase fees for the Community Center.
She explained that when benchmarking local and regional facilities similar to Hutchins
Street Square it was found that current fees were already at the top tier. Consequently, the
greatest opportunity for increasing revenue would be to get more clients. She noted that
there is very little activity from Sunday through Tuesday and proposed decreasing fees
during that time as an incentive to rent facilities. A whole park fee of $1,200 Wednesday
through Saturday is proposed for the Omega -Nu stage in the west park area. For Group D,
she proposed that City functions be relocated if, 30 days or more in advance of the event, a
paying client is received.
C. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
None.
D. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at 8:01 a.m.
ATTEST:
Susan J. Blackston
City Clerk
W
Lodi Parks and Recreation
Proposed Fee Adjustments
PICNAR_EA
Lodi Lake Hughes each Shelter
Lodi Lake Hughes each Whole
Lodi Lake Kiwanis Area
Lodi Lake Parson's Point Shelter
Lodi Lake Parson's Point Whole
Lodi Lake Rotary Area Shelter
Lodi Lake Rotary Area Whole
Lodi Lake Williamson Youth Area Shelter
Lodi Lake Williamson Youth Area Whole
Emerson Lions Den Picnic Area
Katzakian Picnic Area
Lawrence Picnic Area NO CHANGE
Legion Loewen's Den Picnic Area
Peterson Picnic Area
Salas Picnic Area
E996WMAO
Enze/Field Pool
Lodi Lame Beach
Lodi Lake Wading Pool
Each increment of 25 people
Each additional hour
$ 50,00 $ 50,00 $ 70.00 $ 75,00 $ 85.00 $ 100.00
$ 85-00 $ 100-00 $115-00 $ 126-00 $ 140,00 $ 200.00
$ 66,00 $ 75,00 $ KOO $ 100,00 $ 105.00 $ 125.00
$ 40,00 $ 50M $ 60.00 $ 75,00 $ 75.00 $ 100.00
$115.00 $ 125.00 $ 170.00 $ 200.00
$ 40.00 $ 50.00 $ 65M $ 75.00 $ 80,00 $ 100.00
$ 90-00 $ 100M #!# $ 170-00 $ 200.00
$ 65.00 $ 75.00 $125.00 $ 125.00 $ 140-00 $ 150.00
$ 165M $ 175-00 $215.00 $ 225M $ 270.00 $ 300.00
KOO $ 55.00 $ 60.00 $ 70,00 $ 80,00
$ 20.00 $ 30.00 $ 35.00 $ 45,00 $ 60.00 $ 65.00
$ 45M $ 45,00 $ 55M $ 55,00 $ 70.00 $ 70.00
$ 40.00 $ 50.00 $ 55.00 $ 60M $ 70.00 $ 80M
$ 20.00 $ 30.00 $ 35.00 $ 45.00 $ 50.00 $ 65.00
$ 40.00 $ 50.00 $ 55.00 $ 6000 $ 70.00 $ 80.00
$ 70,0
$
0
$
80.00
$
95.00
$
90.00
$
110M
$ 80,00
$
85.00
$
90.00
2
95.00
$
100.00
$
110,00
$ 60,00
$
65.00
$
70.00
$
75.00
$
80.00
$
90.00
$ 25,00
$
36.00
$
25.00
$
35M
$
2500
$
35.00
$ 25M
$
35.00
$
25.00
$
35-00
$
25M
$
3500
Practice
$
25.00
$
65.00
$ 25.00
$
70.00
$ 50.00
$
80.00
Game
$
25.00
$
90.00
$ 25.00
$
95.00
$ 50-00
$
105.00
Doubleheader NEW
$
-
$
110-00
$ -
$
115,00
$
125.00
Tournament - per team (dble elim)
$
40.00
$
50.00
$ 40.00
$
50.00
$ 40-00
$
50.00
Lights NEW
$
-
$
5.00
$
5.00
$
5,00
Blakely - Practice
$21/41
$
50.00
$21/41
$
60.00
$62/82
$
75.00
Blakely - Game
$35/$68
$
70.00
$35/$68
$
80,00
$1031137
$
100.00
Blakely - Doubleheader NEW
$
100.00
$
110.00
$
140,00
Yamashita Field (Kofu) - Practice
$21/41
$
65,00
$21/41
$
75,00
$62/82
$
100.00
Yamashita Field (Kofu) - Game
$35/$68
$
85,00
$35/$68
$
95,00
$103/137
$
125.00
Yamashita Field (Kofu) - Doubleheader
$37/$73
$
115-00
$37/$73
$
125.00
$110/147
$
155.00
Yamashita Field (Ko.fu) - Tourney NEW
$
130.00
$
130.00
$
130,00
Yamashita Field (Kofu) - Lights NEW
$
5,00
$
5.00
$
5.00
Zupo Field - Practice
$21/41
$
80,00
$21/41
$
90,00
$62/82
$
120.00
Zupo Field - Game
$36/$68
$
100.00
$351$68
$
110.00
$103/137
$
150.00
Zupo Field - Doubleheader
$371$73
$
130,00
$37/$73
$
140.00
$110/147
$
180,00
Zupo Field - Tourney NEW
$
130,00
$
130.00
$
130.00
Zupo Field Lights - Now
$
10.00
$
10.00
$
10-00
92RUREM
Kofu Park Soccer Field NEW
$
70.00
75.00
$
90.00
Presented to City Council 09/.P7/05
Lodi Parks and Recreation
Proposed Fee Adjustments
WHOLE PARK AREAS - NEW
Lodi LakePark (whole, excluding nature area)
$ 2,500.00
$3,500-00
Lodi Lake Park (north side)
$
700.00
$1,000-00
Lodi Lake Extra Day (cleanup/setup)
$
300.00
$
300.00
Beckman Park (basin area)
$
500.00
$
700.00
Hale Park (grand sta nd/parking areas)
$
300-00
$
500.00
Henry Glaves (basin area)
$
500-00
$
700,00
Grape Bowl - extra day $ 250.00
$
300-00
$250M $
300-00
Lawrence Park
$
300-00
$
500-00
Peterson Park (basin area)
$
500.00
$
700.00
Vinewood Park (basin area)
$
500.00
$
700,00
Zupo Field (non -athletic events)
$
500-00
$
700-00
All whole park areas,
Plus cost of city services and 10% of proceeds
MISCELLANEOUS
All Veterans Plaza - Community events
$
-
All Veterans Plaza - Private events
$25
p/h
$25 p/h
$5,000,00
$1,500.00
$ 300,00
$1,000-00
$ 800,00
$1,000.00
$ 500.00 $ 300.00
$ 800,00
$1,000.00
$1,000.00
$1,000.00
Group S., Local non-pr6fitswith A 601(c)(3) designation
Group C', individuals, agencies, organizations and businesses within the incorporated Lodi city limits
Group D: All individuals, agencies, organizations, and businesses outside the incorporated Lodi city limits
Presented to City Council 09/27/05
R Eff M.
Community Center - Hutchins Street Square
Proposed Fee Adjustments
Group A: individuals; for-profit businesses
Group & Local non -profits with a 501(c)(3) designation
Group C: City Associates (Arts Commission; HSS Instructors; other appointed boards, commissions groups)
Group D: City (subject to bump w/in 30 days of a Group A booking)
Presented to City Council 9127105
Current
propo!zed
Current
Proposed
taurreot
Proposed
t urrent
Proposed
.........
Sara -Tues
._.._ _._.._
__
..._.. ....
........
Wed -Sat.........
PRICE PER DAY
........
........
....... ......... ......
ENTIRE INSIDE SQUARE
_....
$Q
$3 500
$5,5®p
$0
$2,000
$3,000
..........
$1,o0
$1 500'
$0
$0
$0
_ _
ENT; RE.INSME/ UTSi DE SQUARE
_ _
$Pl
.........
$4,504''
$6.$00:
$
_
$3,000
,Qt3Q'
.. ...
$ ..
$1,500:
..
$2,000
__
$Q'
$0
CPLTHEATRE
$1,6
$75D
$1.5.iD4
$7 0
$500:$700
$250$350'
$0
$0,
$fi;
P6IRST BALI.
$1,400
$1 0w0
1;40€D:
$5€I
S�Offi
$T54D
_
CRETE HAII
$850
$600 _
$85p
$400.
_ _....,
$350
$400
$200
$175
$2410..
$Q
$0
$0'
4aAEFtI E'S KITCHEN
$25£i-
$4
$1543;
$2441
$100:$5(D,
$1
$0
........
$0
$0'
THOMAS T EATRE ................
$600
$360.
$600.
$�
$2UQ _
_ pm
$150;
$75
..... $150
$0
... $0
$0
A P141THEATR
...... ..
... ...
... ..
COTTAGE ROOM
.. ....
$250....
$400
$2
$154;
$200
$1
$$0
$1001
$0
$0
$Q.',,
PISANO ROOM$4W.
$250. _
...
$4.00.2
....
$15(3
$205D,....
$10
$50
$1004
_ _
$0;
St1'
CO.TTAGE PISAiVC1 COMBINED..
70
.... $475;
$700
$260
$2 .
$) i3#D
$20Q$0
$0:
GREEN ROOM(per how)
$30.
........ $20 ....
$30.,......
$151.
$141`
$15.$
..
$0
...
$43,
$0
RL?$IINRA (when no other space is rented)
$600.
$450
$600
$
$200
$300
$150:
$1
.. -...
$150
... _....
$0
............ ..........._
$0, ............
$0;
.......
ARTS CLASSROOM (per hour)
..
$0
$25 ...
$25
$I1.......
$15
..
. $20.
_.. :..
$0',
........ $0:..
$0
$0
$0
$0
_ €1)
SENIOR CENTER (tier hour, tatter closing)
$0
$25
$50
$41
$24D
.......
$3Q
$41
$43
$�,
$0
$0
5®
?001(per hour; atter closing)
$0'
P9/A
V6,,
_ .
$p,
N/A'
$65.$0
N/A.$6Q'
........
.. ..
$0'
.OMEGA -NU STAGE/West Park
$0.
$76fi
$1.200
$Q.
$400
$65Q
$0
$240.
$350
$0
... $ ..
$0
Group A: individuals; for-profit businesses
Group & Local non -profits with a 501(c)(3) designation
Group C: City Associates (Arts Commission; HSS Instructors; other appointed boards, commissions groups)
Group D: City (subject to bump w/in 30 days of a Group A booking)
Presented to City Council 9127105