HomeMy WebLinkAboutMinutes - January 14, 2003 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, JANUARY 14, 2003
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
January 14, 2003, commencing at 7:00 a.m.
A. ROLL CALL
Present: Council Members — Beckman, Hansen, Howard, Land, and Mayor Hitchcock
Absent: Council Members — None
Also Present: City Manager Flynn, City Attorney Hays, and City Clerk Blackston
SPECIAL CITY COUNCIL MEETING
At 7:05 a.m., Mayor Hitchcock adjourned the Shirtsleeve Session to a Special Closed Session Council
meeting (NOTE: refer to the Special meeting minutes of January 14, 2003). The Shirtsleeve Session
reconvened at 8:07 a.m.
B. CITY COUNCIL CALENDAR UPDATE
City Clerk Blackston reviewed the weekly calendar (filed),
C. TOPIC(S)
C-1 "Discussion regarding Lodi Municipal Code Sections 2.04.010 Regular Meetings — Day
and Time and 2.04.020 Informal Informational Meetings"
City Clerk Blackston reported that in 1984 the regular City Council meeting start time was
changed from 8:00 p.m. to 7:30 p.m. and in 1993 the time changed from 7:30 p.m. to
7:00 p.m. An ordinance authorizing weekly Tuesday 7:00 a.m. Informal Informational
meetings was adopted on November 19, 1975; however, in reviewing past minutes
references to informational meetings appeared as far back as 1955. The earliest
reference that could be found for the name that is now associated with informational
meetings was during the meeting of January 3, 1973, in which the minutes read, "Mayor
Ehrhardt announced that the next morning's "Shirtsleeve Session" of the City Council
would be held at 7:30 a.m."
Ms. Blackston reviewed the results of a 14 city survey as follows:
➢ Ten conduct meetings twice a month.
➢ Two have meetings three times a month.
➢ Two have meetings every week.
➢ Eight of the cities begin their regular meetings at 7:00 p.m., two begin at 5:30 p.m.,
two begin at 6:30 p.m., and two begin at 7:30 p.m.
➢ Eleven cities hold their closed session meetings prior to their regular meetings and
three hold them following the meeting.
Five cities do not have informational meetings, four conduct them on an as -needed
basis, three schedule them quarterly, one conducts them one time per month, and
one has an informational meeting on an annual basis.
Ms. Blackston explained that minute style was included in the survey, due to the
significant difference in the amount of time required to prepare them. Action minutes
have a standard format and contain only the action taken by the Council with no summary
of the discussion. The average amount of time to prepare comprehensive minutes for a
four-hour meeting is 16 hours. Preparation of action minutes for the same four-hour
meeting would be approximately two and a half hours. For example purposes,
Ms. Blackston distributed a copy of the City of Modesto's action minutes (filed). She
Continued January 14, 2003
reported that eight of the survey cities prepare action minutes and six prepare summary
minutes.
Ms. Blackston distributed a table listing biweekly and weekly Council packet schedules
(filed). She noted that if weekly regular meetings were to take place, it would require her
staff to produce agendas and Council packets on a continuous basis, with production of
the upcoming Council packet and follow up from the previous meeting occurring
simultaneously. With the aid of an overhead, Ms. Blackston displayed a list of topics for
consideration related to this matter (filed).
Mayor Hitchcock asked Ms. Blackston what she thought of the difference between action
and summary minutes as far as usefulness and questioned whether summary minutes
were worth the time.
Ms. Blackston reported that department heads had voiced their appreciation of the history
that the comprehensive summary minutes provide. She noted that they are also useful to
the public when they are researching past meetings.
In reply to Mayor Hitchcock, Ms. Blackston stated that she would not have adequate
staffing if Council were to have weekly regular meetings, in addition to weekly Shirtsleeve
Sessions, and did not change to action minutes. She believed that current staffing levels
would be adequate if weekly regular meetings were to take place and Shirtsleeve
Sessions were eliminated.
Council Member Hansen expressed concern regarding having weekly meetings and the
likelihood that the four agenda packets would soon become as full as the biweekly
packets currently are.
Council Member Land stated that he was not an advocate for weekly or additional
meetings. He pointed out that because budget discussions are no longer taking place at
Shirtsleeve Sessions, it will extend the regular meetings an additional one and a half
hours. For meeting efficiency, he recommended that Council allow staff the opportunity to
give its full presentation before asking questions or making comments. In addition, he
recalled that the Housing Authority at one time had long meetings and found that by
placing a timeframe on each agenda item it helped to expedite the meeting. He also
suggested that items that are expected to have the most public comments be moved to
the beginning of the regular calendar.
City Attorney Hays pointed out if weekly Council meetings were to occur, it might inhibit
Council Members from serving on various agency boards and commissions. In reference
to how meetings are being handled he advised Council that during the public comment
period on non -agenda items, Council should merely listen and if at the conclusion it is felt
that further discussion or action is needed, the matter should be scheduled for a future
agenda. As an example he stated that the City Council is similar to a board of directors of
a corporation. As such, the audience that staff prepares reports for is the "board," not the
general public. If Council Members have questions that are not addressed in the staff
report, they should advise staff in advance of the meeting so that they can research the
matter and prepare a response.
City Manager Flynn concurred with Mr. Hays' statements and believed that weekly
Council meetings would result in absences due to conflicting schedules. He remarked
that the current meeting schedule has been successful for thirty years and could see no
justification for changing it. He noted, however, that according to the survey Lodi
conducts more informational meetings than other cities and perhaps did not need to hold
them as frequently. He commented that the length of the meetings could be attributed to
how they were being managed.
Mayor Hitchcock suggested having Shirtsleeve Sessions from 5:30 to 6:30 p.m. prior to
regular meetings.
2
Continued January 14, 2003
Mr. Flynn cautioned that any change to the meeting schedule would likely be something
that Council and staff would have to live with for many years. He reiterated that the
current schedule has worked well and questioned what is driving the need to make a
change now.
Mayor Hitchcock did not believe that 7:00 a.m. meetings were conducive to public input.
She suggested that Council could try a different meeting schedule and if it did not work,
they could try something different. She did not think it was necessary to adopt an
ordinance initially, while Council was merely experimenting with different schedules.
Mr. Hays read Lodi Municipal Code Sections 2.04.010 and 2.04.020. He pointed out that
the concept behind informal informational meetings was not to solicit public comment, but
to allow an opportunity for staff to present an item in detail to the Council.
PUBLIC COMMENTS:
Myrna Wetzel acknowledged that she formerly worked part time for the City Clerk's
Office. She believed that Council was not fully aware of how hard the staff works and
the difficulty of producing agenda packets. She was opposed to weekly Council
meetings, due to the additional burden it would create for staff. She pointed out that
the reason most cities hold their meetings on Tuesdays is because national holidays
are typically on Mondays. She suggested that the media do more to inform the public
about Council meetings. In conclusion, she hoped that Council would not change its
meeting schedule because it has worked well for a long period of time. She stated
that if the public is interested in a topic Council is considering, they will be present at
the meeting and absent if they are not.
Public Works Director Prima commented that benefits of Shirtsleeve Sessions include the
opportunity for getting an article in the newspaper prior to Council's action on the matter
and staff's understanding of Council's concerns so that they are better prepared when the
item is scheduled for a regular meeting.
Mayor Pro Tempore Howard pointed out that the majority of questions at the Council
meetings are coming from one individual, not the Council as a whole. Addressing Mayor
Hitchcock, she suggested that specific questions and concerns be discussed with staff in
advance, so that regular meeting business can be handled more efficiently.
Tony Goehring, Economic Development Coordinator, did not believe that the time of the
Shirtsleeve Sessions had any relation to the public's attendance. Meetings that have
topics of interest to the public will be well attended irregardless of the time. In reference
to Mayor Hitchcock's suggestion to hold Shirtsleeve Sessions prior to regular meetings,
he advised that it would be beneficial to start them at a time before people had an
opportunity to go home following work, e.g. at 5:30 p.m.
D. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
None.
E. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at 8:55 a.m.
ATTEST:
Susan J. Blackston
City Clerk
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Mayor's & Council Member's Weekly Calendar
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WEEK OF JANUARY 14, 2003
Tuesday, January 14, 2003
7:00 a.m. Shirtsleeve Session.
1. Discussion regarding Lodi Municipal Code Sections
2.04.010 Regular Meetings - Day And Time And 2.04.020
Informal Informational Meetings (CLK)
Special Closed Session Meeting
1. Conference with Labor Negotiator, Human Resources
Director Joanne Narloch, regarding International
Brotherhood of Electrical Workers (IBEW) and Mid -
Management Employees.
9:00 a.m. Hitchcock and Howard. Lodi Unified School District
Groundbreaking Ceremony of New Middle School, 233
North Mills Avenue, Lodi.
Wednesday, January 15, 2003
11:00 - 1:00 p.m. EI Concilio Council for the Spanish Speaking Coalition
Meeting, Salem Methodist Church, 345 East Elm Street, Lodi.
7:00 p.m. City Council Meeting
(Note: Closed Session 6:00 p.m.)
Thursday, January 16, 2003
4:00 p.m. Hitchcock and Howard. Annual meeting with Richard
Pombo's Office, 2495 West March Lane, Suite 104, Stockton.
5:30 - 7:00 p.m. First Impression in Style, Custom Area Rugs and Runners,
Ribbon Cutting, 302 South Orange Street, Lodi.
Friday, January 17, 2003
Saturday, January 18, 2003
6:00 p.m. Lodi Boys and Girls Club Annual Crab Feed.
Sunday, January 19, 2003
Monday, January 20, 2003
noon - 1:00 p.m. Hitchcock. Martin Luther King Celebration,
Hutchins Street Square, Kirst Hall.
N:\Adminisbration\CLERK\FORMS\Mcaindr.doc
AGENDA TITLE: Discussion regarding Lodi Municipal Code Sections 2.04.010 Regular Meetings —
Day And Time And 2.04.020 Informal Informational Meetings
MEETING DATE: January 14, 2003
PREPARED BY: City Clerk
RECOMMENDED ACTION: None.
BACKGROUND INFORMATION: This item appears at the request of the Mayor and is intended for
Council discussion on the feasibility of amending the Lodi Municipal
Code as it relates to the dates and times of the Regular City Council
meetings and informal "Shirtsleeve Sessions." Attached as Exhibit A
are Lodi Municipal Code Sections 2.04.010 Regular Meetings — Day and Time and 2.04.020 Informal
Informational Meetings.
Should Council wish to discuss the implications of changing to a weekly meeting, areas of consideration
include increased workload on staff, particularly for the City Clerk's, City Manager's and City Attorney's
offices; AT&T Broadband broadcasting concerns; and the overall pace of producing staff reports and
Council packets.
Also attached for comparison purposes are the results of an informal survey of other cities, which includes
date, time, and average length of regular meetings, whether informational meetings are held, and other
pertinent information related to production of Council agendas and minutes.
FUNDING: None required.
Susan J. Blackston
City Clerk
Attachment
cc: City Manager
City Attorney
APPROVED'
H. Dixon Flynn -- City Manager
EXHIBIT A
Lodi Municipal Code
Chapter 2.04
City Council Meetings
2.04.090 Regular meetings --Day and time.
Regular meetings of the council shall be held on the first and third Wednesday of
each month at seven p.m.; provided, however, that any such regular meeting at
which a closed session is to be held may be commenced, for the holding of such
closed session, at such earlier time on the meeting day as may be noticed on the
council's agenda and posted at least seventy-two hours in advance of such
earlier commencement time. In the event of any such earlier commencement of a
regular meeting for the purpose of holding a closed session, no other items of
business on the council's meeting agenda shall be addressed before seven p.m.
In case the regular meeting falls upon a legal holiday, then the regular meeting
which otherwise would have occurred on that day shall be held on the first
business day thereafter at the hour of seven p.m. (Ord. 1699 § 1, 2001)
2.04.020 Informal informational meetings.
Informal informational meetings of the city council shall be held on each Tuesday
morning of each month at the hour of seven a.m. in the council chambers of the
city or at such location and at such time as the council may deem appropriate,
subject to notice requirements as provided by law. No formal action shall be
taken by the city council at such meetings. The city manager, city attorney,
department heads and members of the public, as the council may request, shall
be present and present such information as may be deemed desirable. (Ord.
1594 § 1 (part), 1994)
Chico
I$' and TO
Before regular
Full day
Action minutes.
City Clerk's
Four full-time
66,000
Tuesdays
meetings.
quarterly work
Office.
positions.
7:30 p.m.;
sessions; and
average 3.5 hrs.
one full day
meeting in June
to discuss the
budget
Clovis
1 S , 2nd, and 3
After regular
As -needed.
Summary
City Manager's
Two part-time
75,000
Mondays;
meetings.
minutes.
Office.
staff members.
7:00 p.m.;
average 3 hrs.
Davis
Every
Before regular
None.
Action minutes.
City Clerk's
Two full-time
67,000
Wednesday;
meetings.
Office.
staff members.
6:30 p.m.;
average 5-6 hrs.
Elk Grove
I St and 3
After regular
None.
-Summary
City Clerk's
Three full-time
81,800
Wednesdays
meetings.
minutes.
Office.
staff members
6:30 p.m.;
and one part -
average 5 hrs.
time.
Galt
1 S and 3
Before regular
As -needed.
Action minutes.
City Clerk's
Three full-time
21,000
Tuesdays
meetings.
Office.
staff members.
7:30 p.m.;
average 3 hrs.
Manteca
is and 3
Before regular
As -needed.
Action minutes.
City Clerk's
Three full-time
53,000
Mondays
meetings.
Office.
staff members.
7:00 p.m.;
average 4 hrs.
Merced
1 't and 3rd
Before regular
None.
Action minutes.
City Clerk's
Two full-time
65,363
Mondays
meetings.
Office.
staff members.
7:00 p.m.;
average 2.5 hrs.
jmp/QuestionnaireMeetings2.doc
Modesto
15, 2" , and 3rd
Before regular
None.
Action minutes.
City Clerk's
Seven full-time
200,000
Tuesdays
meetings.
Office.
staff members.
5:30 p.m.;
average 4 hrs.
Redding
15 and 3rd
Before regular
Quarterly.
Summary
City Clerk's
Nine full-time
80,000
Tuesdays
meetings.
minutes.
Office.
staff members
7:00 p.m.;
and one part -
average 2 hrs.
time.
Roseville
1 S and 3rd
Before regular
Quarterly.
Action minutes.
City Clerk's
Eight full-time
90,000
Wednesdays
meetings.
Office.
staff members.
7:00 p.m.;
average 3 hrs.
Stockton
Every Tuesday
Before regular
As -needed.
Comprehensive
City Manager's
Nine full-time
250,000
5:30 p.m.;
meetings.
summary
Office.
staff members
average 4 hrs.
minutes.
and two part-
time.
Tracy
15 and Td
Before regular
None.
Summary
City Clerk's
Two full-time
65,643
Tuesdays
meetings.
minutes.
Office.
staff members
7:00 p.m.;
and one part -
average 3 hrs.
time.
Turlock
2 nd and 4th
After regular
Council conducts
Action minutes.
City Clerk's
Three full-time
59,367
Tuesdays
meetings.
a once -a -year
Office.
staff members
7:00 p.m.;
forum with its
and one part -
average 1.5 to 2
boards &
time.
hrs.
commissions,
and regularly
scheduled
budget
workshops.
Woodland
15 and Td
Before regular
Study sessions
Comprehensive
Prepared jointly
One full-time
50,314
Tuesdays
meetings.
are held monthly
summary
City Manager's
staff member.
7:00 p.m.;
on the 4h
minutes.
and City Clerk's
average 4 hrs.
Tuesday at
Offices.
7:00 p.m.
jmp/QuestionnaireMeetingsldoc
LODI CITY COUNCIL - MEETING SCHEDULE
TOPICS FOR DISCUSSION
Regular Meetings
4 Start time change?
-� If earlier, should Closed Sessions be held prior to or after the
regular meeting?
Example: If regular meetings begin at 5:30 p.m., the closed session
held prior to the meeting would begin at 4:00 or 4:30 p.m.
4 Weekly meetings?
If so, there are four months out of the year with five Wednesdays —
should weekly meetings be limited to 4 times a month?
Shirtsleeve Sessions
4 If regular meetings are held each week, should Shirtsleeve Sessions
be eliminated?
i Should Shirtsleeve Sessions be held each week OR scheduled on as
"as needed" basis?
4 Start time change?
4 Does "Shirtsleeve" adequately describe informational meetings?
Suggestion: "Study Session"
Minufps
4 If meeting frequency increases — in an effort to conserve staff time,
should the minute preparation style be changed to action minutes?
CURRENT COUNCIL PACKET SCHE )ULE — BIWEEKL MEETINGS: +1-ul I - 144 6-z
COUNCIL PACKET SCHEDULE — WEEKLY MEETINGS:
Staff Reports
(Shirtsleeve
(Council
Follow up from
Agenda Titles
due for meeting
Session)
Session)
Meeting #1)
yesterday's
due for Council
Office reviews
#2 agenda
Council meeting
Meeting #2.
Department
Council packet
packet "signed
done by Clerk's
Heads & Mayor
for meeting #2
off' by Finance
Office
Prepare draft
review draft
Director, City
agenda for
agenda for
Manager & City
Agenda titles due
Council meeting
meeting #2.
Clerk.
for meeting #3.
#2.
Department
Staff Reports
City Clerk and
Final changes
Council packet
Heads & Mayor
Due for Council
City Manager's
made & #2
duplicated and
review draft
meeting #2
Office reviews
agenda packet
distributed for
agenda for
Council packet.
"signed off' by
Council meeting
Council meeting
done by Clerk's
Finance Director,
42.
#2.
Office.
City Manager &
Minute
Minute
Minute
Minute
City Clerk.
Preparation
Minute
Minute
Minute
Minutes
Staff Reports
Preparation.
Preparation
Preparation
completed.
due for meeting
Session)
City Manager's
(Council
duplicated and
#3.
Office reviews
Meetina #21
distributed for
COUNCIL PACKET SCHEDULE — WEEKLY MEETINGS:
Staff Reports
(Shirtsleeve
City Clerk and
Final changes
Council packet
due for meeting
Session)
City Manager's
made & meeting
duplicated and
#2.
Office reviews
#2 agenda
distributed for
Department
Council packet
packet "signed
Council meeting
Heads & Mayor
for meeting #2
off' by Finance
#2.
review draft
Director, City
agenda for
Manager & City
Agenda titles due
meeting #2.
Clerk.
for meeting #3.
(Council
Meeting #1)
Follow up from
Prepare draft
yesterday's
agenda for
Council meeting
Council meeting
done by Clerk's
#3.
Office.
Minute
Minute
Minute
Minute
Minute
Preparation
Preparation
Preparation
Preparation
Preparation
Staff Reports
(Shirtsleeve
City Clerk and
Final changes
Council packet
due for meeting
Session)
City Manager's
made & meeting
duplicated and
#3.
Office reviews
#3 agenda
distributed for
Department
Council packet
packet "signed
Council meeting
Heads & Mayor
for meeting #3
off' by Finance
#3.
review draft
Director, City
agenda for
Manager & City
Agenda titles due
meeting #3.
Clerk.
for meeting #4.
(Council
Follow up from
Prepare draft
Meeting #2)
yesterday's
agenda for
Council meeting
Council meeting
done by Clerk's
#4.
Office.
Minute
Minute
Minute
Minute
Minute
Preparation
Preparation
Preparation
Preparation
Preparation
(Council
Meeting #3
(Council
Meeting #4
0
EXAMPLE OF
ACTION MINUTES
MODESTO CITY COUNCIL
www.modestoQov.com
MINUTES
City of Modesto
City Council Meeting
Chambers, Basement Level
Tenth Street Place, 1010 10th Street
Modesto, California
Tuesday, January 7;003, at 5:30 p.m.
Roll Call — Present: Councilmembers Conrad, Fisher, Frohman, Jackman, Keating, O'Bryant,
Mayor Sabatino
Absent: None
Pledge of Allegiance to the Flag
Invocation: Evangelist Linda Wade, Mighty Women of Modesto
City Clerk's Announcements: Items 28 & 29 suggested to betaken prior to Council Comments
& Reports - '
Declaration of Conflicts of Interest: Fislier; Items 1.5, 19, & 28
Sabatino, Item 19
ACKNOWLEDGEMENTS AND PRESENTATIONS
1. Introduction of promoted employee - Robert Howard, Deputy Director of Operations and
Maintenance by Peter Cowles
ACTION: ' Peter Cowles, Director of Operations & Maintenance, introduced Robert Howard,
Deputy Director of Operations & Maintenance.
January 7 2003
2. Presentation regarding Modesto Wastewater Treatment Plant named Plant of the Year -
Jana Coons
ACTION: Robert Howard presented the Plant of the Year award.
ORAL COMMUNICATIONS
• Joan Ruttschow thanked the Mayor for facilitating the meeting between the Board and the
musicians of the Modesto Symphony.
• Mayor Sabatino thanked David Harvey for his comments however noted that the City
Manager did not participate in the Symphony and Board negotiations.
COUNCIL COMMENTS & REPORTS
At the request of Councilmember O'Bryant, consider status report to the Council from the
Ad Hoc Public Safety Committee.
ACTION: Report made by Councilmember O'Bryant.
4. At the request of Councilmember Fisher, consider rescinding Resolutions 2002-568, 2002-
569 and 2002-570, and consider calling a special election to submit a Charter amendment
to the voters for the purpose of changing the run-off election date from December to
March. To implement this recommendation the following three resolutions must be
adopted:
• Resolution calling for a special election to be held on April 8, 2003 (or such other date
as determine by the Council) for the purpose of submitting to the voters an amendment
to the Modesto City Charter changing the run off election date from December of odd -
numbered years to March of even -numbered years recommended.
• Resolution directing the City Clerk to transmit a copy of the proposed Charter
amendment to the City Attorney for the purpose of preparing an impartial analysis
recommended.
• Resolution authorizing members of the City Council to file written arguments in favor
of, or in opposition to, the proposed Charter amendment recommended.
ACTION: By Motion (Fisher/Frohman; unan.) directed City Clerk to solicit Request for
Proposals for vendors to provide election services for the December 9, 2003 Run -Off
Election and prepare for the failure of the Charter Amendment in November.
ACTION: By Motion (Fisher/Frohman; unan) also directed City Clerk to request the County
Clerk to purge the Voter files.
___�__ - 2 - January 7 2003
5. At the request of Vice Mayor Conrad, consider establishing a procedure for disclosing
minutes of City Council closed sessions.
ACTION: This item was referred to the Safety & Communities Committee.
• Mayor Sabatino commented on his letter to the Grand Jury regarding the restructuring of the
City's purchasing policy.
CONSENT ITEMS — ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEMS 6- 8,10- 14,16-18, & 22- 24: Fisher/Jackman; unan.
ACTION ITEM 9: Conrad/Jackman; unan.
ACTION ITEM 15: Conrad/Frohman; unan.; Fisher, absent
ACTION ITEM 19: Frohman/Conrad; unan.; Sabatino & Fisher, absent
ACTION ITEM 20: Item continued to January 14, 2003
CONSENT ITEMS
An item may be removed from consent and discussed at the request of an audience member
or Councilmember.
CONSENT
6. Approval of the minutes of the regular City Council meeting of December 10, 2002.
(Motion approving recommended.)
Clerk; Rebecca Bartholomew, 577-5397, rbartholomew@modestogov.com
ACTION: By Motion (Fisher/Jackman; unan.) approved the minute of December 10, 2002.
CONSENT
7. Consider excusing Councilmember Frohman's absence at the December 3, 2002 meeting
due to representing at the National League of Cities Annual Conference in Salt Lake City.
ACTION: By Motion (Fisher/Jackman; unan.) excused Councilmember Frohman's absence.
CONSENT
8. Consider authorizing the award of presort mailing services to ABS Presort for an estimated
annual cost of $270,200 for a period of one year with four one-year extension options.
- 3 - January 7 2003
• Resolution authorizing the award of presort mailing services to ABS Presort for an
estimated annual cost of $270,200 for a period of one year with four one-year extension
options recommended.
Finance; Ken Masasso, 577-5420, kmasasso@modesto og v.coni
ACTION: Res. No. 2003-1 (Fisher/Jackman; unan.) authorizing the award of presort mailing
services to ABS Presort for an estimated annual cost of $270,200 for a period of one
year with four one-year extension options.
REMOVED FROM CONSENT
9. Consider approving an Online Privacy and Use Statement and authorizing its inclusion on
the City of Modesto Internet Web site.
• Resolution approving an Online Privacy and Use Statement and authorizing its
inclusion on the City of Modesto Internet Web site recommended.
Information Technology; Joyce Engberg, 577-5229, 'e� Mberg@modestogov.com
ACTION: Res. No. 2003-2 (Conrad/Jackman; unan.) approving an Online Privacy and Use
Statement and authorizing its inclusion on the City of Modesto Internet Web site.
CONSENT
10. Consider extending pay and benefits for Reservists called into active military duty, for an
additional year.
• Resolution approving extending pay and benefits for Reservists called into active
military duty, for an additional year recommended.
Personnel; Janice Stewart, 577-5466, jstewart@modestogov.com
ACTION: Res. No. 2003-3 (Fisher/Jackman; unan.) approving extending pay and benefits for
Reservists called into active military dut;•, for an additional year
CONSENT
11. Consider authorizing joint membership in the Equal Opportunity/Disability Commission
and Human Relations Commission for five current Equal Opportunity/Disability
Commissioners.
• Resolution appointing five of the current Equal Opportunity/Disability Commissioners
as members to fill the five vacancies on the Human Relations Commission. These five
commissioners would hold joint membership on both commissions.
Personnel; Jason Mauga, 577-5209, imauga@modestogov.com
ACTION: Res. No. 2003-4 (Fisher/Jackman; unan.) appointing five of the current Equal
Opportunity/Disability Commissioners as members to fill the five vacancies on the
Human Relations Commission.
-4- January 7 2003
CONSENT
12. Consider accepting the work of Richard Heaps Electrical for the "Upgrade Traffic Signals -
State Route 108" project as complete and authorizing the City Clerk to file a Notice of
Completion. Project total - $170,578.
• Resolution accepting the work for the "Upgrade Traffic Signals - State Route 108"
project as complete and authorizing the City Clerk to file a Notice of Completion
recommended.
Engineering & Transportation; Genichi Kanow, 577-5452, gkanow@modestogov.com
ACTION: Res. No. 2003-5 (Fisher/Jackman; unan.) accepting the work for the "Upgrade
Traffic Signals - State Route 108" project as complete and authorizing the City Clerk
to file a Notice of Completion.
CONSENT
13. Consider, as a result of a request by Councilmember Jackman to initiate a Project Study
report (PSR) for future needs and improvements for the Briggsmore interchange,
requesting StanCOG to add the Briggsmore Interchange upgrades project to the Federal
Transportation Improvement Plan (FTIP) and begin the PSR process.
• Resolution requesting StanCOG to add the Briggsmore Interchange upgrades project to
the Federal Transportation Improvement Plan (FTIP) and begin the PSR process
recommended.
Engineering & Transportation; Firoz Vohra, 577-5429, fvohra@modesto ov.com
ACTION: Res. No. 2003-6 (Fisher/Jackman; unan.) requesting StanCOG to add the
Briggsmore Interchange upgrades project to the Federal Transportation Improvement
Plan (FTIP) and begin the PSR process.
CONSENT
14. Consider solicitation of a request for proposals from sign manufacturers to design,
manufacture and install an illuminated marquee sign at Modesto City -County Airport to
honor Harry Sham for the aviation contribution to the community and to provide airport
location identification information.
• Resolution approving Requests for Proposals from sign manufacturers to design,
manufacture and install an illuminated marquee sign at Modesto City -County Airport
recommended.
Engineering & Transportation; Howard Cook, 577-5318, hcook@modesto og v.com
ACTION: Res. No. 2003-7 (Fisher/Jackman; unan.) approving Requests for Proposals from
sign manufacturers to design, manufacture and install an illuminated marquee sign at
Modesto City -County Airport.
Councilmember Fisher absent due to Conflict of Interest
15. Consider accepting the work for the "2002 HandicapRamp Construction" project as
complete and authorizing the City Clerk to file a Notice of Completion. Total cost of
project - $201,789.
- 5 - January 7 2003
• Resolution accepting the work for the "2002 HandicapRamp Construction" project as
complete and authorizing the City Clerk to file a Notice of Completion recommended.
Engineering & Transportation; Genichi Kanow, 577-5452, gkanow@modestogov.com
ACTION: Res. No. 2003-8 (Conrad/Frohman; unan.; Fisher, absent) accepting the work for the
"2002 HandicapRamp Construction" project as complete and authorizing the City
Clerk to file a Notice of Completion.
CONSENT
16. Consider awarding a $272,677 contract to Remediation Constructors Inc. for the project
titled "Hillside Drive Extension". Funds are budgeted.
• Resolution awarding a $272,677 contract to Remediation Constructors Inc, for the
project titled "Hillside Drive Extension" recommended.
Engineering & Transportation; Dean Phillips, 577-5260, dphillips@modestogov.com
ACTION: Res. No. 2003-9 (Fisher/Jackman; unan.) awarding a $272,677 contract to
Remediation Constructors Inc. for the project titled "Hillside Drive Extension".
CONSENT
17. Consider rejecting all bids and the contract for Village One West Basin Road
Improvements and rescinding Resolution 2002-560.
• Resolution rejecting all bids and the contract for Village One West Basin Road
Improvements and rescinding Resolution 2002-560 recommended.
Engineering &Transportation; Dean Phillips, 577-5260, dphillips@modesto og v.com
ACTION: Res. No. 2003-10 (Fisher/Jackman; unan.) rejecting all bids and the contract for
Village One West Basin Road Improvements and rescinding Resolution 2002-560.
CONSENT
18. Consider authorizing the City Manager to execute a professional services agreement with
Associated Engineering Group Inc for $66,775 to complete the design of the Village One
Storm Drainage Improvements.
• Resolution authorizing the City Manager to execute a professional services agreement
with Associated Engineering Group Inc for $66,775 to complete the design of the
Village One Storm Drainage Improvements recommended.
Engineering & Transportation; Dean Phillips, 577-5260, dphillips@modesto og v.com
ACTION: Res. No. 2003-11 (Fisher/Jackman; unan.) authorizing the City Manager to execute a
professional services agreement with Associated Engineering Group Inc for $66,775
to complete the design of the Village One Storm Drainage Improvements.
Councilmember Fisher & Mayor Sabatino absent due to Conflicts of Interest
19. Consider awarding a $277,673 contract to BDS Construction Inc. for the project titled
"2003 Handicap Ramp Construction".
- 6 - January 7 2003
• Resolution awarding a $277,673 contract to BDS Construction Inc. for the project titled
"2003 Handicap Ramp Construction" recommended.
Engineering &Transportation; Dean Phillips, 577-5260, dphillips@modesto o� v.com
ACTION: Res. No. 2003-12 (Frohman/Conrad; unan.; Fisher & Sabatino, absent) awarding a
$277,673 contract to BDS Construction Inc. for the project titled "2003 Handicap
Ramp Construction".
CONSENT
20. Consider awarding a $262,258 contract to BDS Construction for the project titled "Bowen
Avenue Roundabouts"; and Consider approving an appropriation transfer to fully fund the
project budget.
• Resolution awarding a $262,258 contract to BDS Construction for the project titled
"Bowen Avenue Roundabouts" recommended.
• Resolution approving an appropriation transfer to fully fund the project budget
recommended.
Engineering & Transportation; Dean Phillips, 577-5260, dphillips@modestogov.com
ACTION: This item was continued to January 14, 2003.
CONSENT
21. Consider accepting the work for "Village One West Basin Excavation" as complete and
authorizing the District Engineer and the District Administrator to file a Notice of
Completion.
• Resolution accepting the work for "Village One West Basin Excavation" as complete
and authorizing the District Engineer and the District Administrator to file a Notice of
Completion recommended.
City Manager; Tina Rocha, 577-5321, trocha@modestogov.com
ACTION: Res. No. 2003-13 (Fisher/Jackman; unan.) accepting the work for "Village One West
Basin Excavation as complete and authorizing the District Engineer and the District
Administrator to file a Notice of Completion.
CONSENT
22. Consider accepting the Modesto Sister Cities International Annual Financial Report.
• Motion acknowledging receipt of report recommended.
Parks, Recreation & Neighborhoods; Debbie Conder, 577-5391, dconder@modestog.com
ACTION: By Motion (Fisher/Jackman; unan.) acknowledging receipt of report.
CONSENT
23. Consider authorizing staff to enter into negotiations with the Del Rio Foundation to bring
The First Tee program to Muni Course.
- 7 - January 7 2003
• Resolution authorizing staff to enter into negotiations with the Del Rio Foundation to
bring The First Tee program to Muni Golf Course recommended.
Parks, Recreation & Neighborhoods; Bob Quintella, 577-5644, bquintells@modesto ov.com
ACTION: Res. No. 2003-14 (Fisher/Jackman; unan.) authorizing staff to enter into negotiations
with the Del Rio Foundation to bring The First Tee program to Muni Golf Course.
CONSENT
24. Consider approving a lease agreement renewal for the Downtown Water Tank cellular
antenna site and lease agreement amendments for cellular antenna/tower sites at Beyer,
Davis, and Downey Community Parks with AT&T Wireless Service of California.
• Resolution approving a lease agreement renewal for the Downtown Water Tank cellular
antenna site and lease agreement amendments for cellular antenna/tower sites at Beyer,
Davis, and Downey Community Parks with AT&T Wireless Service of California
recommended.
Parks, Recreation & Neighborhoods; Jim Niskanen, 577-5351, iniskanen@modestogov.com
ACTION: Res. No. 2003-15 (Fisher/Jackman; unan.) approving a lease agreement renewal for
the Downtown Water Tank cellular antenna site and lease agreement amendments
for cellular antenna/tower sites at Beyer, Davis, and Downey Community Parks with
AT&T Wireless Service of California.
WRITTEN COMMUNICATIONS
25. Letter from Latino Community Roundtable regarding remarks made recently by
Councilmember Bill Conrad.
ACTION: No action taken.
26. Letter from Paul & Sue Thorpe requesting their appeal to a decision by the Planning
Commission approving the Mira Loma vesting tentative subdivision map be moved to
January 28, 2003.
ACTION: This item was heard under Public Hearings at the request of the appellant.
HEARINGS
Appellant requests hearing be continued to January 28, 2003.
27. Hearing to consider the appeal by Paul and Sue Thorpe, to a decision by the Planning
Commission approving the Mira Loma vesting tentative subdivision map.
- 8 - January 7 2003
• Resolution denying the appeal and upholding the decision of the Planning Commission
recommended.
Community & Economic Development; Brad Wall, 571-5808, bwall@modestogov.com
ACTION: Res. No. 2003-16 (Fisher/Keating; majority; Conrad, Frohman & Jackman; no)
granting the appeal and overturning the decision of the Planning Commission
Councilmember Fisher absent due to Conflict of Interest
28. Hearing to consider regarding the application of Redev Inc. to rezone property located on
the Northwest corner of 'lolly Road and Snyder Avenue from SP -0 to P -D to allow for the
development of a medical office complex made up of two buildings of 3,000 -square feet
and four buildings of 4,000 square feet and related parkway, parking and driveways.
• Ordinance approving rezoning from SP -0 to P -D(557) recommended.
• Resolution approving a Development Plan for P -D(557) recommended.
• Resolution finding the requested rezoning within the scope of the General Plan Master
EIR recommended.
Community & Economic Development; Josh Bridegroom, 571-5540, jbridegroom@modestogov.com
ACTION: By Motion (Keating/Conrad; unan.) introduced Ordinance No. 3278—C.S.
approving rezoning from SP -0 to P -D(557)
ACTION: Res. No. 2003-17 (Keating/Conrad; unan.) approving a Development Plan for P -
D(557)
ACTION: Res. No. 2003-18 (Keating/Conrad; unan.) finding the requested rezoning within the
scope of the General Plan Master EIR.
29. Hearing to consider California Statewide Communities Development Authority Revenue
Bonds for the benefit of Sutter Health.
• Resolution approving California Statewide Communities Development Authority
Revenue Bonds for the benefit of Sutter Health recommended.
Finance; Barry Newlin, 577-5373, bnewlin@modestogov.com
ACTION: Res. No. 2003-19 (Keating/Fisher; unan) approving California Statewide
Communities Development Authority Revenue Bonds for the benefit of Sutter
Health.
NEW BUSINESS
30. Consider appointing a new vice mayor for calendar year 2003.
(Resolution approving a vice -mayor for calendar year 2003 recommended.)
Attorney; Mike Milich, 577-5284, mmilich@modestogov.com
- 9 - January 7 2003
ACTION: Res. No. 2003-20 (Fisher/Conrad; unan.) appointed Bruce Frohman as Vice -Mayor
for the calendar year 2003.
31. Consider approving the proposed Village One Facilities Cost Estimates, adopting the
revised Village One Facilities Prioritization List, approving immediate payment of project
SD -211 (Central Basin Property - Payback to storm Drain fund, providing policy guidance
with respect to administration of the Facilities Prioritization List.
• Motion approving the proposed Village One Facilities Cost Estimates, adopting the
revised Village One Facilities Prioritization List, approving immediate payment of
project SD -211 (Central Basin Property - Payback to storm Drain fund, providing
policy guidance with respect to administration of the Facilities Prioritization List
recommended.
City Manager; Tina Rocha, 577-5321, trocha@modestogov.com
ACTION: By Motion (Fisher/Conrad; unan.) approved the proposed Village One Facilities
Cost Estimates -
ACTION: Res. No. 2003-20A (Fisher/Conrad; unan.) adopting the revised Village One
Facilities Prioritization List and approving immediate payment of project SD -211
(Central Basin Property - Payback to storm Drain fund, providing policy guidance
with respect to administration of the Facilities Prioritization List
32. Consider introduction of an ordinance amending the Municipal Code relating to City
Contracts regarding the current $50,000 limit on traffic -calming projects not being
adequate to perform the amount of work that is normally needed, and the work as a bid is
not cost-effective and timely.
• Motion introducing on ordinance amending Section 8-3.102 of Article 1 of Chapter 3 of
Title 8, Section "a" of the Modesto Municipal Code relating to City Contracts -
Contracting Authority to include traffic control devices, roundabouts, and other traffic -
calming devices.
Engineering & Transportation; Firoz Vohra, 577-5429, fvohra@modesto$ov.con
t
ACTION: Item was continued to the City Council meeting of January 14, 2003.
MISCELLANEOUS
Appointments
33. Consider re -appointment of Rich Rosa to the Airport Advisory Committee.
• Resolution approving re -appointment of Rich Rosa to the Airport Advisory Committee
recommended.
City Manager; George Britton, 577-5404, ebritton@modestoeov.com
_10- January 7 2003
ACTION: Res. No. 2003-21(Fisher/O'Bryant; unan.) approving re -appointment of Rich Rosa
to the Airport Advisory Committee.
34. Consider re -appointment of Cleopathia Moore to the Citizens Housing & Community
Development Committee, with a term expiration of January 1, 2007.
• Resolution approving re -appointment of Cleopathia Moore to the Citizens Housing &
Community Development Committee recommended.
City Manager; George Britton, 577-5404, gbritton@modesto og v.com
ACTION: Res. No. 2003-22 (Fisher/O'Bryant; unan.) approving re -appointment of Cleopathia
Moore to the Citizens Housing & Community Development Committee.
35. Consider re -appointment of Chester Graham to the Citizens Advisory Committee on
Recycling, with a term expiration of January 1, 2007.
• Resolution approving re -appointment of Chester Graham to the Citizens Advisory
Committee on Recycling recommended.
City Manager; George Britton, 577-5404, gbrition@modestogov.com
ACTION: Res. No. 2003-23 (Fisher/O'Bryant; unan.) approving re -appointment of Chester
Graham to the Citizens Advisory Committee on Recycling
36. Consider re -appointment of Jane Fenton and Thomas Stone to the Culture Commission,
each with a term expiration of January 1, 2007.
• Resolution approving re -appointment of Jane Fenton and Thomas Stone to the Culture
Commission recommended.
City Manager, George Britton, 577-5404, gbritton@modestogov.com
ACTION: Res. No. 2003-24 (Fisher/O'Bryant; unan.) approving re -appointment of Jane Fenton
and Thomas Stone to the Culture Commission.
37. Consider re -appointment of Horace Henline, Charles Behr, and Mike Burns to the Golf
Courses Advisory Committee, each with a term expiration of January 1, 2007.
• Resolution approving re -appointment of Horace Henline, Charles Behr, and Mike
Burns to the Golf Courses Advisory Committee recommended.
City Manager; George Britton, 577-5404, gbritton@modestogov.com
ACTION: Res. No. 2003-25 (Fisher/O'Bryant; unan.) approving re -appointment of Horace
Henline, Charles Behr, and Mike Burns to the Golf Courses Advisory Committee.
38. Consider re -appointment of Andrew Mendlin to the Planning Commission, with a term
expiration of January 1, 2007.
- 11- January 7 2003
• Resolution approving re -appointment of Andrew Mendlin to the Planning Commission
recommended.
City Manager, George Britton, 577-5404, gbritton@modestogov.com
ACTION: Res. No. 2003-26 (Fisher/O'Bryant; unan.) approving re -appointment of Andrew
Mendlin to the Planning Commission.
39. Consider re -appointment of Margaret Leaman, Mary Grogan, and Dave Gianelli to the
Tuolumne River Regional Park Citizens Advisory Committee, each with a term expiration
of January 1, 2007.
• Resolution approving re -appointment of Margaret Leaman, Mary Grogan, and Dave
Gianelli to the Tuolumne River Regional Park Citizens Advisory Committee
recommended.
City Manager; George Britton, 577-5404, gbritton@modestogov.com
ACTION: Res. No. 2003-27 (Fisher/O'Bryant; unan.) approving re -appointment of Margaret
Leaman, Mary Grogan, and Dave Gianelli to the Tuolumne River Regional Park
Citizens Advisory Committee.
MATTERS TOO LATE FOR THE AGENDA
None.
This meeting adjourned at 1:15 a.m.
ADJOURNMENT
ATTEST:
Jean Zahr, City Clerk
-12- January 7 2003