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HomeMy WebLinkAboutMinutes - May 21, 2002 SMLODI CITY COUNCIL SPECIAL CITY COUNCIL MEETING CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MAY 21, 2002 A. CALL TO ORDER / ROLL CALL The Special City Council meeting of May 21, 2002 was called to order by Council Member Land at 7:02 a.m. Present: Council Members — Howard, Land, and Nakanishi Absent: Council Members — Hitchcock and Mayor Pennino Also Present: City Manager Flynn, City Attorney Hays, and Deputy City Clerk Perrin CITY COUNCIL CALENDAR UPDATE Deputy City Clerk Perrin reviewed the weekly calendar (filed). B. CLOSED SESSION At 7:03 a.m., Council Member Land adjourned the meeting to a Closed Session to discuss the following matter. B-1 Prospective lease of 212 West Pine Street, Lodi; the negotiating parties are the City of Lodi and Beckman Capital Corporation; price and terms are under negotiation; Government Code §54956.8 The Closed Session adjourned at 7:46 a.m. C. RETURN TO OPEN SESSION / DISCLOSURE OF ACTION At 7:46 a.m., Council Member Land reconvened the City Council meeting, and City Attorney Hays disclosed the following action. In regard to Item B-1, the City Council gave staff direction regarding the prospective lease of 212 West Pine Street. D. REGULAR CALENDAR D-1 "Adopt resolution authorizing the City Manager to start the process for Finance Department relocation within the Civic Center and execute contracts and purchases" City Manager Flynn reported that staff is continuing to move forward looking at options to relocate the Finance Department, as well as the long-term needs of the Civic Center. Options include 1) moving the Finance Department into temporary trailers; 2) moving the Finance Department into City Hall, with the Community Development and Public Works Departments relocating into temporary trailers; and 3) moving the Community Development and Public Works Departments into the new parking structure office spaces, which would free up space in the Civic Center as well as utilize a City -owned facility. Fleet and Facilities Manager, Dennis Callahan, stated that the City currently has a contract with a local architect that is studying how to better utilize the public safety building and how best to relocate the various City departments on a long-term plan. There are several interim questions that need to be answered before the completion of the public safety building. In answer to Council Member Land, Mr. Callahan replied that staff would bring back options to the City Council within the next couple of months, following the space needs study currently in progress. The difficulty is that there are many departments and buildings, and one decision affects another. City Manager Flynn added that the goal is to get everyone relocated within one year. Continued May 21, 2002 Council Member Howard thanked staff for its careful consideration and its recognition of the need to relocate City departments to better meet the community's needs on a long- term basis. She also expressed her appreciation for not making a hasty recommendation in order to meet a rushed time frame. Ms. Howard is glad to see that staff is looking at all of the options thoroughly and completely and feels confident that a sound recommendation will be forthcoming. Council Member Nakanishi commented that the City Council received the letter from Finance Department staff (filed), in which it expressed concern about staying in the building. Mr. Nakanishi further stated with emphasis that Council acknowledges its concerns about the building, and it will play an important factor in the City's final plan. MOTION/ VOTE: The City Council, on motion of Council Member Howard, Nakanishi second, adopted Resolution No. 2002-110 authorizing the City Manager to start the process for City department relocations within the Civic Center, or other appropriate locations, and execute contracts and purchases. The motion carried by the following vote: Ayes: Council Members — Howard, Land, and Nakanishi Noes: Council Members — None Absent: Council Members — Hitchcock and Mayor Pennino D-2 "Adopt resolution awarding the asbestos abatement contract for 100 East Pine Street (approximately $55,000)" Dennis Callahan explained that the item before Council relates to the lease agreement with Lodi Adopt -A -Child, which sets forth the City's responsibility for the removal of the asbestos materials in the building. The City received six bids that ranged from $12,000 to $31,000. Staff has reviewed the bids, licenses, and attachments and recommends the contract be awarded to the low bidder. Mr. Callahan added that, although the successful bidder is located in Fremont, it does have a local office in Stockton. MOTION / VOTE: The City Council, on motion of Council Member Nakanishi, Howard second, adopted Resolution No. 2002-111 awarding the contract for Asbestos Abatement, 100 East Pine Street, to RB Construction, of Fremont, in the amount of $12,670; and appropriated funds in accordance with staff recommendation. The motion carried by the following vote: Ayes: Council Members — Howard, Land, and Nakanishi Noes: Council Members — None Absent: Council Members — Hitchcock and Mayor Pennino City Manager Flynn informed the Council that the lease agreement for the Shanghai building has not yet been signed. Dennis Lewis with Lodi Adopt -A -Child has now requested that Adopt -A -Child assume the responsibility for the Americans with Disabilities Act repairs to the restroom. The lease currently states that the City is responsible; therefore, Council would need to approve an amended lease should it agree with this request. Council Member Howard added that she has spoken with Mr. Lewis who explained that Adopt -A -Child would like to expedite the upgrades and improvements in conjunction with the other work being done on the building. In answer to Council Member Land, it was confirmed that Lodi Adopt -A -Child would assume the financial responsibility of this project. 2 Continued May 21, 2002 COMMENTS BY THE CITY COUNCIL ON NON -AGENDA ITEMS • Council Member Howard suggested that the City send a letter to the coaches and team members of the Sacramento Kings wishing them good luck in the playoff games in Los Angeles, to which the Council Members concurred. • Council Member Nakanishi, referring to a letter the Council received from citizen Robert Hartzell, questioned if his request to discuss winery wastewater would be on the next City Council agenda of June 5. City Manager Flynn replied in the affirmative. E. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS None. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 8:01 a.m. ATTEST: Jennifer M. Perrin Deputy City Clerk 3