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Home My WebLink AboutMinutes - January 22, 2002 SSCITY OF LODI INFORMAL INFORMATIONAL MEETING SPECIAL "SHIRTSLEEVE" SESSION LODI PUBLIC LIBRARY - 201 WEST LOCUST STREET TUESDAY, JANUARY 22, 2002 A Special Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, January 22, 2002 commencing at 7:00 a.m. A. ROLL CALL Present: Council Members — Hitchcock, Howard, and Nakanishi Absent: Council Members — Land and Mayor Pennino Also Present: City Manager Flynn, City Attorney Hays, and Deputy City Clerk Taylor B. CITY COUNCIL CALENDAR UPDATE Deputy City Clerk Taylor reviewed the weekly calendar (filed). C. TOPIC(S) C-1 "Presentation of the Library Facilities Master Plan by Fletcher Farr Ayotte regarding future library services and facilities" Library Services Director Martinez introduced Bob Boileau, Troy Ainsworth, and Bjorn Clouten, representing Fletcher Farr Ayotte, and Larry Wenell, representing Wenell Mattheis Bowe. Ms. Martinez reported that the two architectural firms were retained to evaluate the existing conditions of the current library and its future potential, and to provide optional space and design strategies including floor plans, alternate sites, and cost summaries. Mr. Ainsworth described the Library Facilities Master Plan in detail with the aid of a PowerPoint presentation (filed). Mr. Ainsworth stated that project and design teams were established to create a schedule, develop goals, and review existing structural conditions. Additionally, focus groups were created and town hall meetings were conducted providing an opportunity for community participation. He noted that the design team has prepared a variety of options toward meeting the projected goals established for today's standards through the year 2021. The project team recommendation is that the existing building be renovated and that additional property be purchased adjacent to the current facility for expansion and parking. In response to Council Member Howard, Library Services Director Martinez stated that the library would require the addition of two or three full-time positions to staff the larger facility. Council Member Howard suggested that the design team consider more handicapped spaces in the parking lot. She asked whether they had looked at funding mechanisms. Ms. Howard preferred that the main library remain at its current location, which she felt would encourage a neighborhood atmosphere, as well as to retain its accessibility to the surrounding area and downtown community. In reply to Mayor Pro Tempore Hitchcock, Mr. Ainsworth stated that meeting the needs of east side residents was addressed in the project team's recommendation to establish a satellite library on leased property to serve the area. Mayor Pro Tempore Hitchcock mentioned that a Bookmobile program might better serve the needs of the east side, and questioned whether the project team reviewed this option. Continued January 22, 2002 Library Services Director Martinez replied that while a minivan Bookmobile could be used to meet the needs of east side residents, the Bookmobile program traditionally serves areas outside a three-mile radius of the library and the vehicles are normally full-size semi trucks with trailers. At the request of Council Member Nakanishi, Ms. Martinez shared that for the first time since 1988, approximately $350 million in local library funding is available through Proposition 14 at a 35%-65% match. She stated that the City would be required to secure 35% funding prior to submitting an application for funds, and that the cost of additional property for the project would count in establishing the City's funding commitment. Discussion ensued regarding the need for additional parking at the current facility, whether the new facility would create a greater burden on the limited downtown parking, and the City's need for more medium- or high-density housing, and specifically, that of quality apartments. D. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS None. E. ADJOURNMENT No action was taken by the City Council. The meeting was adjourned at 8:00 a.m. ATTEST: Jacqueline L. Taylor Deputy City Clerk 2 Mayors & Council Member's Weekly Callender WEEK OF JANUARY 22, 2002 Tuesday, January 22, 2002 —REMINDER - Pennino. U5 -Conference -of -Mayors; Washington D.C. andailew York City, 1/22 - 1/26/02. REMINDER Howard and Land. NCPA 2002 Strategic Planning Workshop, Sacramento, 1/22 -1/24/02. 7:00 a.m. Shirtsleeve Session 1. Presentation of the Library Facilities Master Plan by Fletcher Farr Ayotte regarding future library services and facilities (LIB) NOTE: The meeting will be held at the Lodi Public Library. 5:30 p.m. Ribbon cutting and grand opening of Century 21 M&M, 1420 W. Kettleman Lane, Suite K-1. Wednesday, January 23, 2002 REMINDER Pennino. US Conference of Mayors, Washington D.C. and New York City, 1/22 -1/26/02. REMINDER . Howard and Land. NCPA 2002 Strategic Planning Workshop, Sacramento, 1/22 -1/24/02. Thursday, January 24, 2002 REMINDER Pennino. US Conference of Mayors, Washington D.C. and New York City, 1/22 - 1/26/02. REMINDER Howard and Land. NCPA 2002 Strategic Planning Workshop, Sacramento, 1/22 -1/24/02. 5:30 p.m. Hitchcock and Land. Chamber of Commerce Citizen of the Year Celebration and 2002 Annual Dinner, Hutchins Street Square. Presentations at 6,30 p.m. with dinner to follow. Mayor Pro Tempore Hitchcock to present certificates to award recipients. Friday, January 25, 2002 REMINDER Pennino. US Conference of Mayors, Washington D.C. and New York City, 1/22 - 1/26/02. 8:30 a.m. Central Valley Regional Water Quality Control Board meeting, Sacramento. Saturday, January 26, 2002 REMINDER Pennino. US Conference of Mayors, Washington D.C. and New York City, 1/22 -1/26/02. Sunday, January 27, 2002 Monday, January 28, 2002 Disclaimer. This calendar contains only information that was provided to the City Clerk's office council\miscuncalndr.doc wt WENELL MA7THEIS ROWE Lodi Public Library Facilities Master Plan Fletcher Farr Ayotte PC ARCHITECTURE PLANNING INTERIORS Dallas Young Shaffer Library Consultant o �, c Q oma` .� � � N a � o � .� _ � a .�_ J ��y L c a) co U ca 2 U Z co /O V O q 0 J �t O Mm W NN� O t5 J 0 U rl" r nom, cu `J L ca w co to ca In Lodi Public Library, south entry • Built in 1978 • 28,260 Square Feet • Serves the City of Lodi and surrounding area • An independent Library Interior, shelves filled with books • Flexible interior • Majority of interior walls could be removed • Well built solid structure • System controls for mechanical and electrical systems require upgrading • Lighting fixtures require upgrading for increased light levels and energy conservation. • Solve water issues in basement • Make bathroom ADA accessible. • Dated decor Facilities Master Plan • Define community needs for library service • Inform community regarding possibilities for future library services • Raise public awareness of library needs • Develop a rigorous planning methodology • Demonstrate planning is underway for the future • Affirm current vision, goals and mission statements • Evaluate relationship between downtown commercial core and possible sites for new libraries(s) • Define funding strategies • Evaluate options for location(s) for new library(s) • Investigate feasibility of locating new library in the city-'. s downtown area • Implement master plan Public • Library should be inviting and comfortable • Library should be a good place to work for staff • Spaces for parents with small children (crying, feeding, baby changing) • Library as a community center • People living among books uqd Jalsepl IfftmJ luasud asnoN undo Ga Bullaary opgnd uodaa ueld AwM puW axdaid tjoIs0 id--o pauyay loom salewlls3 sod puc'suOpea 'sldo-co yup FOIA luasald MEOW uBlsa0-ld-two aslnaa sanpwaW uOlsoo leradao403 rwlnaa san4ewal6llua udolana0 salOaae4S luawdMaaa0 uOl-0 lentdaouo0 dopna0 7uwrop0 sp-N wedS pq! 7uasald waunoo0 speaN amws oslaaa _OUR-- AEN u ao1. zo Oulmm alQnd tuaUgap spaaN coeds A—c 1 ;a ;-a -l^atl luawroa0 sD-N -edS 4v0 dMAa0 wounloiana0 weaoad /uem pue spLleuy spaaN sdnoup snool Awriumoo l L .Ou;va"pH umoL 1/ M!isayyolgnd mea puopiedo A-4l mama ma!naa aulSpueslsAleuy saallpe�Jl�e+�lOWslx3 sAalunS dnauo Asn 3onpu*3 Q 4oewddy puff sleoo 4sygels3 as &JPK lllo-ryaDl wwlssassispaaN hlwnuua0 puff uagell!ul ioala+d Si�wssaifa jspaaN.lFy +rxuuaal'.PuR3AA�eliN l} Q1d uI!i+d saTITIT j jaisEW z(j-e1g1-1 ajignd !Pori Population 2021 Books Media Magazines/Newspaper Subscriptions General Seating Public Technology Stations Technology Training Children -*s Program Room Meeting Room Seats Conference Room Seats Prepared by Dallas Young Shaffer — Library Consultant 71,500 3.0 volumestapita 10% of books 7/1,000 5 seatsl1,000 1 station(1,000 12 stations 60 seats 150 seats 36 seats r LL o c NN O LO U) 0 Z 0 LO LL N C/) ._ Cc) N 00 N N L C6 Z C) LL 0 N .N O O 00 00 N c w N a) W UCU � U c O =3a) cr ^ LL Q cuL VJ c ADULT PROPOSM): 2(WOIRF- RMT11N.Ck lfk'fat S.F. yvk 'A t YOUNG ADULT PROP05RA. 2,1ii4 S.F. FXrTjTXC-k 484 4- S.F. PROPOSED TOTAL 59,802 S.F. EXISTING TOTAL 29,260 S.F. MEETING ROOMS pRoposm): 00 S.F. Tz.xllsjlN.Ce 2; 17+ S.F. STAFF WORK AREAS PROPOSET): FA.;S.F. FXTTI TX(;:4,0R7 + S.F. fX[STINCr. 2,916 + SERVICE DESKS PROPCJIMT); 4, f29 U. P,X1SjtKC,. 1,101 + S.F. SUPPORT SPACE 0 RX11.7m. G: 4,91"n + S.F. 3aut Oft -W Current Library Site Potential Library Site I Q Q U a 4 N Lo �a zpg Wu Oaa1In .4 y y'�:w 0 . 'T,$w H.9 gi-r, �j � o j 0 � oa_ . a 0 0 Qc 8 CA !.d F4 "4 Option A - Existing Site Land Cost Building Demolition and Removal New Library Addition(Remodel Construction, $150 per s.f. Site work Off Site Improvements Furniture Fixtures and Equipment (7.5% of Construction) $850,000 $80,000 $9,018,000 $697,000 $14,000 $676,350 Soft Cost (30% of Construction) $2,705,400 Option B - New Site Land Cost (incl. lots for parking) Building Demolition and Removal New Library Construction, $210 per s.f. Site work Off Site Improvements Furniture Fixtures and Equipment (7.5% of Construction) $1,385,000 $440,000 $12,550,000 $800,000 $90,000 $941,250 Soft Cost (30% of Construction) $3,765,000 1 � ' ANNOL r� L j'