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Home My WebLink AboutMinutes - October 23, 2001 SSCITY OF LODI INFORMAL INFORMATIONAL MEETING "SHIRTSLEEVE" SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, OCTOBER 23, 2001 An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, October 23, 2001 commencing at 7:02 a.m. A. ROLL CALL Present: Council Members — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi Absent: Council Members — None Also Present: City Manager Flynn, City Attorney Hays, and City Clerk Blackston B. CITY COUNCIL CALENDAR UPDATE City Clerk Blackston reviewed the weekly calendar (filed). C. TOPIC(S) C-1 "Library Facilities Master Plan" Library Services Director Martinez reported that the Library Board appropriated $50,000 from the private sector trust fund, and in June Council approved a $60,000 expenditure from impact fees toward the library facilities master plan. Ms. Martinez introduced members of the project team: Troy Ainsworth, Associate with Fletcher Farr Ayotte; Bjorn Clouten, Project Coordinator; Larry Wenell of Wenell Mattheis and Bowe; and Dallas Shaffer, Library Programmer. Troy Ainsworth stated that the project initiation and needs assessment phase took place from June through August. During this time a number of public meetings were held, the library programmer spoke to staff, and a written survey was conducted, from which project goals were derived. The library space needs assessment took place from mid- August to the end of September and the development alternatives phase will take place from the end of September through December. Larry Wenell reported that a group of local engineers have done an initial evaluation of the existing library building, which included architecture, structure, mechanical, electrical, data communications, and Americans with Disabilities Act (ADA) compliance. He stated that architecturally the building is pleasing to the eye and well maintained. From a site standpoint there is limited ability to expand the facility. Water runoff from the roof and parking lot goes to a cistern in the basement and is pumped out into the gutter on Pleasant Avenue. The main electrical service is located in the basement, which has flooded on a few occasions. The building is structurally sound and comes close to meeting current earthquake resistance codes. The bearing capacity of the roof can support additional mechanical equipment. The mechanical system needs upgrading in equipment and controls. Electrically there is a major capacity; however, it needs to be expanded as does the data communication system. There are ADA non-compliance issues, which could be resolved during remodeling. Mayor Pro Tempore Pennino asked that Council be given a copy of the study and survey. Bjorn Clouten reviewed the space planning guidelines (filed). The guideline was based on a 1 % population growth, which would amount to 71,500 in 2021. He commented that the library plays an important role as a formal learning support center for the City. He displayed a space allocation diagram and reviewed conceptual development options. Continued October 23, 2001 In reply to Council Member Howard, Mr. Ainsworth stated that options for increasing space include a main library with a branch or satellite. He noted that the neighborhood on the east side is under served by library services. The recommended option from the feedback received was to go forward with a new or remodeled main library and a temporary branch. Mayor Pro Tempore Pennino pointed out that 30% to 40% of the Lodi library customers are from surrounding areas. He suggested that funding from the county be sought. Mr. Ainsworth explained that to accommodate the greater Lodi area, they increased the per capita book volume to three. In answer to Mayor Pro Tempore Pennino's inquiry regarding the Internet, Mr. Ainsworth stated that it has had a major impact on how librarians do their work and how people access information. The circulation of hard materials has decreased, but people still come to the library for reference questions and things they cannot find on the Internet. If the current library were remodeled, extensive electrical work would need to be done to bring power to remote sources. Ms. Martinez added that the Internet has not decreased the space needs of libraries. Customer questions have become more complicated and the public needs to be taught how to extract the information. She stated that it is hoped the library could serve as a community center. Mayor Pro Tempore Pennino felt that the City already has sufficient community center space at Hutchins Street Square and more is anticipated at the Indoor Sports Center. He favored using the existing library site and suggested looking at the overall master plan for the civic center and walking paths of the area from Lockeford to Pine Streets. He recommended that drawings for a remodeled library proceed so that funding can be sought. Council Member Land spoke in favor of the main library being expanded at its current location in the downtown area. Council Member Hitchcock preferred that the library focus on traditional services, rather than ancillary uses such as conference space and a technology center. She noted that there might be room at Hutchins Street Square for additional library space. She agreed that there is a need for library services on the east side, particularly at the Blakely Park area and noted that a bookmobile is a good way to bring books to areas that need them. City Manager Flynn commented that some cities have been putting library branches in their fire stations. Mayor Pro Tempore Pennino suggested that the library consider the possibility of having books at the Boys and Girls Club facility and conducting story telling there once or twice a week. Mayor Nakanishi stated that he would prefer keeping the main library in its current location and have a branch on the east side. He asked that the California Room at the library also have a section regarding Lodi and to include video tapes of the town hall meetings. He requested a report from Ms. Martinez regarding how the library eliminates access to pornographic material on the Internet to children. Ms. Martinez introduced members of the Library Board who were present. She commented that the California Room at the Library currently includes information regarding Lodi. PUBLIC COMMENTS: • Myrna Wetzel commented that the Library heating unit is not functioning properly and the temperature is often below what is comfortable for patrons. Continued October 23, 2001 At the request of Mayor Nakanishi, Public Works Director Prima outlined the program and list of speakers for the upcoming City Council "Town Hall" meeting. D. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS None. E. ADJOURNMENT No action was taken by the City Council. The meeting was adjourned at 8:05 a.m. ATTEST: Susan J. Blackston City Clerk Mayor's & Council Member's Weekly Calendar WEEK OF OCTOBER 23, 2001 Tuesday, October 23, 2001 7:00 a.m. Shirtsleeve Session 1. Library Facilities Master Plan 10:00 a.m. Nakanishi. Read to 2"d Grade class at Reese Elementary School, Mrs. Hennecke's class (Room 21). Check in with office first. 10:30 a.m. Ribbon cutting for Flying J Travel Plaza and Restaurant, 15100 Thornton Road, Lodi. Open House from 11:00 - 12:00 noon. Wednesday, October 24, 2001 Thursday, October 25, 2001 7:30 - 8:30 a.m. Kaiser Permonente major press conference and breakfast with Dr. Robert Pearl to unveil Kaiser's capital expansion in San Joaquin and Stanislaus Counties, Kaiser's Offices, Conference Rooms A, B, and C, Stockton. 4:00 - 6:00 p.m. Open House for the Center for Positive Prevention Alternatives, Inc., (CPPA) new Manteca location, 965 E. Yosemite Avenue, Suite 5. 4:00 - 7:00 p.m. Nakanishi. Women's Center 25"' Anniversary Celebration, 620 N. San Joaquin Street, Stockton. 5:30 - 7:00 p.m. Ribbon Cutting for Phenix Print do Image, 1213 Lockeford Avenue, Lodi. 7:00 p.m. City Council Special Town Hall meeting 1. Discussion regarding water issues Friday, October 26, 2001 6:00 p.m. Congressman Pombo's Celebrate America, Phillips Farms. Saturday, October 27, 2001 Sunday, October 28, 2001 Monday, October 29, 2001 Disclaimer. This calendar contains only information that was provided to the City Clerk's of ce counciflmiscUncalndr.doc FFA Discussion Outline li� I U —1:415-0 1 Prepared by: Troy Ainsworth Date: 10/22/01 Project Name: Lodi Public Library Master Facilities Plan Project Number: 24-19-00 Meeting Date: 10/23/01 Meeting Time: 7:00 — 8:00 AM - City Council Update Meeting Location: Carnegie Forum 1. Project Overview and Schedule 2. Community Needs Assessment A. Public "Town Hall" Meetings B. Focus Groups C. Written Survey 3. Existing Library Site/Facility Review and Analysis 4. Library Space Needs Document A. Population projections B. Library collections "standards" C. Local influences D. Library staff input 5. Conceptual Development Options A. Main Library w/ Branch (es) Option B. Main Library w/ "Temporary" Branch Option • Existing Site • New Site C. Selected preferred development alternative 6. Next Steps A. Potential site (s) analysis and review B. Draft design concept and cost estimate C. Final design concept and cost estimate FLETCHER FARR AYOTTE PC ARCHITECTURE PLANNING INTERIORS 708 S.W. THIRD, SUITE 200 PORTLAND, OREGON 97204 TELEPHONE 503.222.1661 FAX 222.1701 Lodi Public Library Space Planning Guidelines Population 2021 71,500 City of Lodi figure, assumes 1% annual growth Item Gu Books 3.0 volumes/capital Media - videos, audios, CD's, software, etc. 10% of books) Magazine and newspaper subscriptions 7/1,000 population) Seating General Seating (80% table/20% lounge) 5 seats/1,000 pop) Group Study/Homework Rooms - Seats 12-24 seats/faciltiy Tutoring/Study Rooms - Seats 8-12 seats/facility Public Technology Stations General Access 1 station/1,000 pop Technology Training B-12 stations/facilityi Meeting Spaces Storytelling Space - Floor Seats 45 seats/facility Meeting Room Seats 80-150 seats/facility Conference Room Seats 12-24 seats/facility Library Space Needed Total Square Feet Needed 2021 57,000 Current Square Feet 2001 28,000 Additional Square Feet Needed 2021 29,000 Dallas Young Shaffer, September 2001 • Define community needs for library services • Library should be inviting and comfortable • Inform community regarding possibilities for future library services • Raise public awareness of library needs • Develop a rigorous planning methodology • Demonstrate planning is underway for the future • Affirm current library vision, goals and mission state- ments • Evaluate options for location(s) for new library(s) • Evaluate relationship between downtown commercial core and possible sites for new library(s) • Investigate feasibility of locating new library in the city's redevelopment area • Define funding strategies • Implement master plan • Library should be a good place to work for staff • Spaces for parents with small children • Library as a community center • People living among books I Lodi Public Library October 23, 2001 WA #B Fletcher,FarrAyotte,PC F�f Architecture Planning Interiors Master Facilities Plan Lodi Public Library Master Facilities Plan June Demoer Juw Aubusl September October Novemberm Task Name Project Initiation and Community Needs Assessment Protea Initiation and Community Needs Assessment Kick-off Meeting to Establish Goals and Approach Q Conduct User Group Surveys Existing Library Facilities Analysis and Site Review Review Library Operational Data Public Meeting N7 Town Hall Meeting' Corrsnunity Focus Groups O O Nees. gefys s•e d,1 ry epp{am'DevNt;pm. _, Needs Analysis and Library Program Development Develop Drell Space Needs Document.'.._,: Review Draft of Library Space Needs Docment - Publtc Meeting e2 Town Hall Meeting"{ Revise Space Needs Document Present Final Space Needs Document s._. Develop Conceptual Design Development Strategies _ s -. z�. Development Alternatives Review Conceptual Design Alternatives Revise Concept Designi%-•:,;a.. . Present Frnal Draft Concepts, Designs, and Cost Estimates Select Preferred Concept Design Prepare Final Master Plan Report Public Meeting M3 Open Howe ? �;.z•`kr:::;Si;�`'a?s` Present Final Master Plan r Lodi Public Library WB Fletcher, FarrrAyotcerPc F'F June 19, 2001 c Architecture Planning Interiors Master Facilities Plan �Wr MEETING ROOMS PROPOSED: 3,070 S.F. EXISTING: 2,517± S.F. ADULT PROPOSED: 20,160 S.F. EXISTING: 10,708 ± S.F. -------------1. Y/_A FIGIION / NONI7CI70N YOUNG ADULT MRDN i YOUNG ADULT MAGAZINESI CFIIDRN'S EPICTURE BOOKS STAFF WORK AREAS PROPOSED: 8,215 S.F. EXISTING: 4,053 ± S.F. SERVICE DESKS PROPOSED: 4,929 S.F. EXISTING: 1,101 ± S.F. YOUNG ADULT SEATING Y/A TECHNOLOGY STATIONS I CFII.DRENS FICTION/NONFILTIqN LOBBIES _ I I CHBDRBNSMBDIA II TMUR YOUNG ADULT c'°ID"'"W"7DES FST o a PROPOSED: 2,084 S.F.MBCHAMCAL/EUW CHUDRENS Smnm, CHILDBPN'S78CHNOLOGAS[AnQNS MCAL EXISTING- 484 ± S.F.CORBIDORS CIOID/PARBNT LOUNGB SBATIJGI / CUUCUL &MON STA@JOfIsYA1DRS - I PROPOSED TOTAL: 59,802 S.F. CHILDREN'S _. SUPPORT SPACE PROPOSED: 7,581 S.F. EXISTING TOTAL: 28,2.60 S.F. EXISTING: 2,916 ± S.F. PROPOSED: 13.800 S.F. 0 32 EXISTING: 4,901 ± S.F. SCALE W3rq-w Lodi Public Library October 23, 2001 'B Fletcher • Farr • Ayoue PC F Fly Master Facilities Plan ARCHITECTURE PLANNING INTERIORS wvo-� im Lel r�