HomeMy WebLinkAboutMinutes - September 18, 2001 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, SEPTEMBER 18, 2001
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
September 18, 2001 commencing at 7:00 a.m.
A. ROLL CALL
Present: Council Members — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi
Absent: Council Members — None
Also Present: City Manager Flynn, City Attorney Hays, and City Clerk Blackston
B. CITY COUNCIL CALENDAR UPDATE
City Clerk Blackston reviewed the weekly calendar (filed).
SPECIAL MEETING OF THE CITY COUNCIL
At 7:03 a.m., Mayor Nakanishi adjourned the Shirtsleeve Session to a Special meeting of the City
Council (NOTE: refer to the September 18, 2001 Special meeting minutes).
The Shirtsleeve Session was reconvened at 8:00 a.m. — All present.
C. TOPIC(S)
C-1 "Review of Council follow up requests"
Deputy City Manager Keeter referenced two handouts (filed) and provided the following
information in response to the Pending Council Requests report:
Items Completed or "In Progress"
Request
08/96/00 RE. • Public Hearing to consider electric residential and commercial rate changes.
City Manager Flynn assured Council Member Hitchcock that staff would report back to
Council on how many businesses have taken advantage of this program over the last five
years and determine the dollar savings to the businesses in total.
Response:
Electric Utility is currently working on a response to this request.
Request
09/19/00 RE.- Shirtsleeve Topic "Wastewater Treatment Master Plan."
Mayor Pro Tempore Nakanishi requested a summary explaining why water cannot be
discharged into the river after tertiary treatment and removal of chemicals.
Response:
An answer was provided to Mayor Nakanishi on September 4, 2001.
Request:
09/20100 RE Item H -I "Recommendations on results of Traffic Study..."
Council Member Land questioned why a stop sign was placed in the alley between
Pleasant and Lee. Mr. Prima stated he would look into it and report back.
Response:
An answer was previously provided by Public Works to Council Member Land.
Continued September 18, 2001
Request:
11/15/00 RE: Item F-1 Adoption of 2000 Growth Management Allocations.
In response to Council Member Pennino, Mr. Bartlam stated that the backlog of
allocations could be expired by Council action. Council Member Pennino requested that
this be brought back for Council consideration.
Response:
The Community Development Department plans to bring this issue before Council for
consideration at the second regularly scheduled meeting in October or the first
meeting in November 2001.
Request:
11/15100 RE., Item E-23 Traffic Safety Initiative Grant.
Council Member Hitchcock asked for a more detailed report on statistics related to this
item. Council Member Pennino commented that he too was concerned about the
statistics and had asked staff this afternoon to schedule the issue for discussion at a
future Shirtsleeve Session.
Response:
A Shirtsleeve Session on this topic has been tentatively scheduled for November 27,
2001.
Request:
02/07/01 RE: E-14 Adopt resolution approving a rental agreement between the City of
Lodi and Sherry Beltz and Emily Wolfe, dba Jazzercise Fitness Center, for use of 111 N.
Stockton Street, Unit B, Lodi" and E-15 `Adopt resolution approving a rental agreement
between the City of Lodi and Richard Mojica, dba Mojica's Batting Cages, for use of 125
E. Elm Street, Lodi, Unit D, Lodi"
Mayor Pro Tempore Pennino expressed concern that the City may be competing with the
private industry for rental property. He stated that he did not believe that government
should be subsidizing rentals to the public and asked that staff return to Council in two
months with a fair market analysis of rental property downtown, and make a comparison
to these properties. City Manager Flynn confirmed that this information would be brought
back to Council for review.
Response:
A fair market analysis will be brought to Council at the time the lease renewal for this
property is being considered.
Request:
02/21/01 RE: E-3 Approve plans and specifications and authorize advertisement for bids
for Elm Street Improvements, School Street to Sacramento Street."
Mayor Pro Tempore Pennino stated that he wants conduits placed in the light poles for
the purpose of amplifying music through speakers on School Street.
Response:
Ms. Keeter reported that conduit has been placed at the intersection of Elm and
School Streets. City Manager Flynn noted that it was stubbed out so that it can be
run to the parking structure in the future if desired.
Request.
02/21/01 RE. E-23 Authorize use of Dial -A -Ride from Delta College to Lodi, Monday
through Friday evenings."
Mayor Pro Tempore Pennino requested that before any more transportation projects
come before Council a Shirtsleeve Session be held to discuss future community transit
goals and objectives.
Response:
Ms. Keeter stated that this was accomplished during the Shirtsleeve Session on July
17, 2001.
2
Continued September 18, 2001
Request:
02/27/01 RE: Shirtsleeve Session `Review of City Department's Accomplishments."
At the request of Mayor Nakanishi, Parks and Recreation Director Baltz indicated that he
would calculate a rough estimate on the future annual maintenance costs for the
proposed aquatics center.
Response:
The City Manager and Parks and Recreation Director are currently working on an
estimate of the future annual maintenance costs for the proposed aquatics center.
Request:
05/01/01 RE. item C-1 Review of Expenditures.
Council Member Hitchcock commented that the Sheriffs Department has not been
funding grant positions, due to the continued expense to the department when the grants
expire. She asked when the grants would expire for the other three CROs in the City.
Ms. Keeter indicated that she would provide this information to Council Member
Hitchcock.
Response:
Ms. Keeter reported that the School District pays for two and a half school Resource
Officers and the City pays for one and a half Resource Officers. When the three-year
grant expires, the cost would be paid half by the City and half by the District. There
will be an automatic continuance.
Request:
05/22/01 RE: New Electric Utility Service Center.
Mayor Pro Tempore Pennino requested a one-page summary detailing the various costs
of the $7 million project.
Response:
Ms. Keeter reported that this project is still in the planning stages. A summary will be
brought to Council when more definite costs are estimated.
Request:
07/18/01 RE: Item E-3 Approve plans and specifications for skate park.
In reply to Council Member Howard, City Manager Flynn acknowledged that inquiries
have been received about building a wall in the vicinity of the park. A letter was prepared
for the Mayor's signature that was sent back to the inquiring parties, which stated that the
City was moving forward with construction of the skate park and would conduct another
assessment as to what if any noise impact the skate park had on the adjacent
neighborhood. Pursuant to the results, a decision would then be made regarding the
necessity of a wall.
Response:
Staff will return to Council on this issue after the skate park is in operation and a
determination is made regarding potential noise impacts.
Request
06/06/01 RE. Speed Limits on Pine Street.
Mayor Pro Tempore Pennino asked that residents on Pine Street from Church to Guild be
notified of the speed limit reduction. He also asked that the Council be informed of the
cost for the notification.
Response:
Public Works sent notification to Pine Street residents on July 18, 2001.
Continued September 18, 2001
Request:
06/12/01 Mayor Nakanishi asked when Jackson Street would be resurfaced. Mr. Prima
replied that he would obtain the information and report back.
Response:
Jackson Street was resurfaced on August 9, 2001.
Request.
06/20/01 RE: Item 1-4 Library Facilities Master Plan.
Council Member Land asked Ms. Martinez for statistics on how many patrons from areas
outside the City limits are using the Lodi Public Library.
Response:
Library Services Director Martinez previously informed Council Member Land that
31% of the circulation is for non-residents, and 34% of the individuals with Lodi
Library cards are from outside the City limits.
Request:
07/10/01 RE: Art in Public Places.
Council Member Hitchcock suggested adding I% to the cost of the project, as many other
cities require in their art policies.
Mayor Pro Tempore Pennino made the following recommendations:
• Bring the Public Art Policy back to Council for further discussion/consideration;
• Amend the policy to require that Council give final approval on Ari Advisory Board
recommendations; and
• He supported 2% of City CIP projects for art, 1% or %% on commercialrndustrial
projects; and no impact on residential fees.
Response:
Consideration of an Art in Public Places policy has been scheduled for the
September 19, 2001 City Council meeting.
Request:
07/17/01 RE. Item C-1 Transit Update.
Mr. Pennino suggested that the City establish a policy or a release of liability form
regarding this service, and Mayor Nakanishi asked that staff review other comparison
cities regarding their procedures in offering this service. Council Member Hitchcock
requested that staff provide information to Council regarding the amount of children using
the morning and afternoon Dial -A -Ride service, the ages of these children, and whether or
not an adult escorts them to the vehicle.
Response:
Public Works staff is currently gathering this information.
Request:
07/24/01 RE: Item C-1 Workers Compensation Program
In response to Mayor Nakanishi, Mr. Evans reported that insurance for Local Agency
Workers' Compensation Excess — Joint Powers Authority is $50,000 per year. Mayor
Nakanishi expressed concern that with the recent increase in Police and Fire personnel,
the City is increasing its risk. He asked for further information to be provided to him on
this subject.
Response:
Senior Human Resources Analyst Kirk Evans previously provided this information to
Mayor Nakanishi.
4
Continued September 18, 2001
Request:
08/01/01 RE. item 1-2 Parking restriction in vicinity of PCP.
• Oren Shobert stated that he lives on east Tokay Street and complained about the
abundance of cars parking in front of his home for periods of time exceeding one
month. He asserted that there is no parking enforcement done between 3:00 a.m.
and 4:00 a.m., as is stated on the signs. He also complained of loud music being
played for extended periods.
• Mr. Shoberts wife added that the cars parking in front of their home have parking
stickers on them; however, they reside in the apartments across the street where she
claimed four to five families are living in each apartment. A blue van parked in front of
their home for four and a half weeks had cobwebs under it. She stated that the
cannery is not the problem, it is the residents in the area.
Council directed staff to increase parking enforcement in this area, look into the
complaints of overcrowding and excessive noise, and report back on the results.
Response:
The Community Development and Police Departments are addressing these
complaints.
Request:
08/07/01 RE: Item C-1 Electric Utility Improvements.
Mayor Pro Tempore Pennino expressed concern about the size of the plant and
recommended that before this matter goes any further, the Council should do a site visit
and be shown conceptual drawings/overlays of the project.
Response:
A site visit to the proposed peak power plant has been scheduled for the Shirtsleeve
Session of September 25, 2001.
Request
06/27/01 RE. Budget — Mayor Pro Tempore Pennino expressed the following comments,
concerns, and/or requests:
• Page B-12, Budget Policies, Debt Management, Item F — He asked the City Manager
to bring the following concept back for discussion at a future meeting. No more than
60% of all Capital projects costs will be funded from long-term financing."
• Page D-83 — He strongly supported having the Library open on Sundays, Council
previously expressed concurrence to do so, and yet it is not listed in the budget
in reply, Ms. Keeter reported that it has been incorporated into the operating budget, and
it will be added to the Library's objectives in the final budget document. She explained
that the General Fund would absorb the cost of Library utilities, which will free up funds
within the Library's operating budget, allowing them to open on Sundays and hire a part-
time Reference Librarian.
Page D-110, City Clerk — He pointed out that the Council concurred with adding a full-
time Administrative Clerk position, and yet the budget document does not reflect it.
Ms. McAthie noted that the error had been detected previously, and Ms. Keefer stated the
total number of regular positions would be changed from three to four in year two.
• Page G-20, Electric Fund — He pointed out that there is $43 million restricted cash in
the Electric Fund; however, it does not show up on the balance sheet.
City Manager Flynn explained that it represents the bond proceeds that are set aside for
specific Capital projects, and stated that it will be added under Fund Balance as restricted
cash.
• Page H-7, In -Lieu Franchise (Other) — He noted that the description would be
changed to "refuse".
• Page H-14, 2000-01 Revised Budget —He pointed out that this needs to be corrected
to show the $1.5 million.
Mayor Pro Tempore Pennino noted that staff would be coming back with word changes
that he recommended.
5
Continued September 18, 2001
Response:
1. The issue of long-term financing has been scheduled for the Shirtsleeve Session
on October 2, 2001.
2. Corrections as recommended by Mayor Pro Tempore Pennino have been
incorporated into the budget.
3. Discussions are in progress between Library Services and Human Resources
regarding staffing and opening the Library on Sundays. Ms. Keeter indicated that
staff would provide the Council with an update on this issue once a determination
is made.
Request.
06/27/01 RE. Budget — Council Member Land expressed the following comments,
concerns, and/or requests:
• Page B-33, Civic Plaza Veterans Monument — He noted that a significant amount of
donations were anticipated and suggested amending the language under Objectives
to reflect, e.g., $450,000, which will be reduced by donations."
• Page B-35, Formation of a Redevelopment Agency — He pointed out that funds have
already been allocated and the project is completed, with the exception of approving
the project area.
Ms. Keeter acknowledged that it should not have been included in the budget documents.
• Page D-19, Fire Department — He noted that the numbers do not add up, and the
significant expenditure does not indicate that an additional battalion chief is being
added.
Ms. Keeter stated that the page would be corrected to reflect two additional firefighters
and one battalion chief in year one, and three additional firefighters in year two.
Mr. Pennino stated that he has been assured by staff that Council will get a corrected
copy of the budget (with grammatical changes) to review.
Council Member Land requested that Council reconsider (concurrently with the DLBP
issue) funding the Police Chaplain program in year one instead of year two.
Response:
Ms. Keeter stated that the Police Chief has indicated that the department can fund
year -one of the Police Chaplain program out of its operating budget.
Suggestion:
11/15/00 RE. Item E-24 Ordinance relating to truck parking in the City limits.
Council Member Pennino suggested that staff look into the possibility of a public/private
truck parking lot working with trucking associations, Council of Governments, and
Caltrans.
Response:
Economic Development Director Tony Goehring has approached the topic of a
public/private truck parking lot with several individuals and has had no success.
Suggestion:
04/25/01 Council Member Howard suggested that a walkway be constructed from the
downtown parking structure to the Indoor Sports Facility, as a means of addressing
pedestrian safety issues related to the close proximity to the railroad tracks.
Response:
Staff will discuss pedestrian safety with the Council once the Indoor Sports Facility
parameters have been determined.
Suggestion:
05/08/01 Council Member Land recalled that previously there was discussion about
community service groups maintaining the City's smaller parks. Mr. Baltz indicated that
he would look into the concept and bring the issue back to Council if deemed feasible.
A
Continued September 18, 2001
Response:
Parks and Recreation Director Roger Baltz has been communicating with the Rotary
Club to determine its interest in small park maintenance as a service project.
Mayor Pro Tempore Pennino suggested that Mr. Baltz also contact churches for this
purpose.
Suggestion:
05115101 RE. Mayor Pro Tempore Pennino asked what impact the Internet site has on
recruitment and questioned the City's current requirement for a signature on preliminary
employment applications.
City Manager Flynn responded that he would look into the necessity of requiring
signatures on preliminary employment applications. He indicated that if there were no
legal requirement, it would be discontinued.
Response:
Ms. Keeter reported that the Human Resources Department is currently discussing
this issue with the Information Systems staff.
Mayor Pro Tempore Pennino questioned the necessity of further discussion, as the
solution is to simply begin accepting employment applications without signatures that
are submitted through the Internet. City Manager Flynn replied that he would look into
the issue.
Suggestion:
05116101 Council Member Howard suggested that Council consider changing the format
for special joint meetings. Rather than a dinner, she recommended having an informal
meeting at the Carnegie Forum, which would better accommodate the public. Benefits
would also include decreased cost to the City and less burden on Hutchins Street Square
where the dinner meetings are typically held.
Response:
Ms. Keeter stated that the format of special meetings is up to the discretion of the
current Mayor.
Suggestion:
05122101 RE: Skate Park
Mayor Pro Tempore Pennino suggested getting testimony from neighbors and police
departments in other areas with skate parks operated by Spohn Ranch regarding the
impacts (e.g. noise) to the surrounding community.
Response:
Ms. Keeter reported that staff is now well into the skate park project and
recommended that this item be removed from the Council Pending Report.
Suggestion:
05/22101 RE. Meter Reader vehicle.
Mayor Pro Tempore Pennino suggested that an electric vehicle be considered, which may
qualify for grant funds.
Response:
The Fleet Committee reviews each type of funding request, and if it meets the
parameter for an electric vehicle, they would make that recommendation.
7
Continued September 18, 2001
Suggestion:
06127101 RE: 2001-03 Budget — Page E-56, Replacement Vehicle Requests, 7 Mini -Vans
— Mayor Pro Tempore Pennino suggested buying one -year-old used rental vehicles.
Response:
Ms. Keeter reported that the Fleet Committee has found that rental fleets rarely offer
one -year-old mini -vans; they are typically three years old or more.
Mayor Pro Tempore Pennino emphasized the importance of continuing to look for
rental vehicles.
Suggestion:
07124101 RE: C-1 Workers Compensation Program.
Council Member Howard suggested that staff contact Lodi Memorial Hospital for
ergonomics training, as it has in-house personnel qualified to review workstations'
ergonomic issues and teach body mechanics.
Response:
Staff has spoken with Donna Schultz of Lodi Memorial Hospital regarding its safety
awareness program, and will also discuss its ergonomics training in the future.
Suggestion:
07124101 RE. C-1 Workers Compensation Program.
Council Member Land asked whether the Fire Department conducts inspections for
hazardous conditions on City property. Fire Chief Pretz answered that he did not believe
so. City Manager Flynn agreed with Council Member Land that it would be a good idea to
begin instituting such inspections.
Response:
Ms. Keeter reported that when the new Fire Inspector is hired, he or she would be
responsible for conducting work place safety inspections of all City buildings.
Request:
12120100 RE: item H-6 ABD Insurance and Financial Services.
Mayor Pro Tempore Pennino stated that it appears as though in the fee structure there
are opportunities to tack on a lot of additional fees and expressed concern that this would
be an open-ended contract. He asked that quarterly reports be given to Council.
City Manager Flynn confirmed that the reports would be provided to Council.
Response:
Ms. Keeter reported that due in part to the CalPers program, ABD Insurance has
decreased and flatlined its fee to $25,000; consequently, a quarterly report is no
longer necessary.
Topics for Future Discussion
Request:
07/19100 Council Member Hitchcock requested that discussion regarding the disclosure of
Council Members' and Department Heads' expenditures be placed on a future agenda.
Direction:
Council Member Hitchcock again expressed support for a monthly public report listing
all expenses.
City Manager Flynn replied that the issue would be placed on a future City Council
agenda for discussion.
Mayor Nakanishi requested an estimate of the cost to produce such a monthly report.
Continued September 18, 2001
Request_
07/19/00 Council Member Hitchcock asked that the proposed Heritage Tree Ordinance,
prepared by the Planning Commission, come back to the City Council for discussion.
Direction:
Ms. Keeter reported that the Community Development Department has been unable
to locate minutes of past Planning Commission discussion or action related to a
Heritage Tree Ordinance.
Council Member Hitchcock recalled that the Planning Commission approved a
proposed Heritage Tree Ordinance, and it was subsequently forwarded to the City
Council for consideration. Ms. Hitchcock also stated that Management Analyst Janet
Hamilton previously provided her with information on the subject that she had
gathered from various cities.
City Manager Flynn replied that the issue would be placed on a future City Council
agenda for discussion.
Request.
08/02/00 RE: Council Member Land — A citizen asked if the City could put in a tum lane at
Church Street and Lodi Avenue.
Public Works Director Prima noted that this issue was previously brought before the
Council. He stated that he would bring it back for reconsideration.
Direction:
Ms. Keeter reported that this issue was originally considered by the City Council in
1992.
Council Member Land requested the background report related to the intersection of
Church Street and Lodi Avenue and indicated that he would review it before deciding
whether reconsideration is necessary.
Request:
02127/01 Mayor Pro Tempore Pennino asked for an update on the possibility of shifting
the responsibilities of the parking enforcement to the Police Department. City Manager
Flynn replied that this is strictly a policy call. The Finance Department would like to
transfer this responsibility, but the Police Department does not want to assume it.
Direction:
Mayor Pro Tempore Pennino requested that the issue be placed on a future City
Council agenda for discussion.
Request:
11/15/00 Council Member Pennino recalled that a year ago he recommended that staff
take a look at combining all lifeguard duties under either Hutchins Street Square, Lodi
Lake, or Blakely Pool.
City Manager Flynn replied that he would report back on this issue.
Direction:
Ms. Keeter reported that lifeguards are cross -trained between departments; however,
the functions are independent of each other.
Council Member Howard requested that the issue be placed on a future City Council
agenda for discussion.
Request:
04/18/01 Mayor Nakanishi stated that power conservation will become increasingly more
important in the coming months and asked that a conservation program proclamation
from the City Council be prepared in the near future.
Direction:
Mayor Nakanishi requested that this issue be placed on a future City Council agenda.
0
Continued September 18, 2001
Request:
04/25/01 Council Member Land emphasized the need to place lighted signage at
DeBenedetti Park before the outlying residential area develops. Citizens have brought to
his attention that dogs are walked off their leashes at Peterson Park and there are
sanitary issues that need to be addressed. Perhaps signs should be posted reminding
owners of their responsibility to clean up after their pets. In response to Mr. Sasaki's
request to schedule a park tour, Council Member Land suggested June or July.
Direction:
Council Member Hitchcock recommended a City park tour for a future Shirtsleeve
Session.
Request:
05/08/01 RE: Council Member Land supported increased street sweeping and pointed out
the difficulty in getting cars off the street, particularly on the east side of the City.
City Manager Flynn stated that staff would need to post and enforce no parking on certain
days and times. A recommendation would be brought back to Council on this issue within
the next two to three months.
Direction:
Ms. Keeter reported that Public Works has not yet determined a date to begin this
program.
City Manager Flynn indicated that this topic would be placed on a City Council agenda
in November 2001.
Request:
07/18/01 RE: Item 1-1 Electric Rate Market Cost Adjustment.
Council Member Howard recalled that approximately a year ago staff came before
Council recommending a 5% savings in electric rates for specific areas in the community.
Council approved a 20% savings. Ms. Howard suggested that taking into consideration
the current financial situation with Electric Utility, it may be beneficial for Council to
decrease the amount back to the 5% that staff originally recommended.
In reference to Ms. Howard's comments related to the business incentive, Mr. Vallow
stated that staff would look at how effective the program has been and report back to
Council.
Response:
Ms. Keeter reported that Electric Utility now provides the Council with quarterly
updates.
Request
07/18/01 RE: Item 1-4 SJC Groundwater Banking Authority Joint Powers Agreement,
The City Council tabled review of the amendment to the Northeastern San Joaquin
County Groundwater Banking Authority Joint Powers Agreement for one month.
(Prima: The amendment to the Joint Powers Agreement pertains to requests to join the
Authority from the Central Delta Water Agency and the South Delta Water Agency. Each
of these agencies has differing interests in terms of water supply issues.)
Response:
Ms. Keeter reported that the Groundwater Banking Authority will be addressing this
issue on September 26, 2001. Staff will report back to Council on the outcome.
Request:
06/27/01 RE.In reference to the DLBP's request for an additional $13,000, Mayor Pro
Tempore Pennino suggested that the budget be left as -is at this time, however, he agreed
to Council reconsidering it next month and, if necessary, deduct the amount from the
Contingency Fund.
10
Continued September 18, 2001
Direction:
Council Member Howard requested that the DLBP's request be placed on a future
City Council agenda for discussion.
City Manager Flynn noted that the Downtown Lodi Business Partnership (DLBP) has
submitted its annual report to the Council. They will be reviewing the report at an
upcoming City Council meeting, and Mr. Flynn suggested that this would be an
appropriate time to consider the funding request.
Council Member Land asked the City Manager to inform the Executive Director of the
DLBP to review the annual report before presenting it to the City Council.
Suggestion:
07/19/00 RE. Agenda item #E-6 entitled, "Approve 2000 Signal Priority Study and
Authorize Design of Signal and Street Lighting at Harney Lane and Stockton Street."
Council Member Pennino suggested that the intersection of Century Boulevard and Ham
Lane be referred back to staff to determine whether it can be raised higher on the priority
list.
Response:
Ms. Keeter reported that staff is currently looking for funding to install a street light at
the intersection of Century Boulevard and Ham Lane.
Suggestion:
RE: Item l-1 All Military Veterans Plaza Project.
Council Member Hitchcock suggested incorporating the meaning of the symbolic images
into the Plaza by having a descriptive plaque or providing brochures.
Direction:
City Manager Flynn stated that plaques are estimated to cost $1,100 each.
Mayor Pro Tempore Pennino reported that a significant contributor to the All Military
Veteran's Plaza project suggested to him that money should not be spent on a plaque
listing the contributor's names. Mr. Pennino felt that a plaque describing the symbolic
images would be more important than a contributor's plaque and believed that, if
surveyed, the contributors would agree.
Council Member Land stated that one plaque, centrally located, describing all the
symbolic images would be sufficient.
Council Member Howard emphasized the importance of keeping the project within its
budget of $450,000 and suggested that donations for the plaque could be sought.
Suggestion:
07/18/01 RE: Item G-1 Lodi's Urban Water Management Plan.
Mayor Pro Tempore Pennino suggested that staff compare Lodi's water usage with the
same survey cities that are used for salary range comparisons.
Direction:
Mayor Pro Tempore Pennino asked that this information be provided when the issue
of water rate increases is brought before Council.
Additional Council Requests and Comments
• Council Member Hitchcock recalled that at the last meeting of the Council she had
asked for an update on the PCEITCE situation, and specifically, for an itemization on
how much money was spent from the water fund and from loans.
City Attorney Hays replied that a closed session item has been scheduled for this
topic.
11
Continued September 18, 2001
• Council Member Land requested that the following issues be placed on a future City
Council agenda for discussion:
1. Housing element and availability of decent, affordable housing — single-family up
to multi -family; and consider areas where the City can help promote and
encourage non -profits to come to Lodi and assist with rehabilitation or new
construction.
2. Providing a resource center where individuals can obtain information on health
services, financial literacy programs, County services, etc.
Mayor Nakanishi requested that the topics of storm drainage on Lockeford Street,
and reverse frontage walls, be placed on a future City Council agenda for discussion.
• Council Member Howard noted that one-week has now past since the terrorist attack
on our Country. Citizens have shown courage, faith, and strength, and Ms. Howard
expressed certainty that this spirit will continue and the country will move forward,
heal, and mend.
D. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
None.
E. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at 8:48 a.m.
ATTEST:
Susan I Blackston
City Clerk
12
Mayor's & Council Member's Weekly Calendar
WEEK OF SEPTEMBER 18, 2001
Tuesday, September 18, 2001
7:00 a.m.
Shirtsleeve Session
1. Review of Council follow up requests (CM)
7:00 a.m.
Special meeting.
1. Closed Session
a. Prospective sale of real property (5.3 ± acres) located at 600 S. Guild Avenue
b. Prospective lease of City property - commercial/retail space located at 2 N.
Sacramento Street, situate in the Downtown Parking Structure
c. Prospective acquisition of real property located at 22 E. Locust Street and 17 E.
Elm Street
Wednesday, September 19, 2001
9:30 a.m.
Meeting of the Northeastern Son Joaquin County Groundwater Banking
Authority, Stockton.
10:00 a.m.
Dedication of the Joe Serna Jr. Charter School (featured speaker: Lt.
Governor Cruz Bustamonte), Central Avenue and Pine Street.
7:00 p.m. City Council meeting
One Closed Session item (NOTE: 6:00 o. m.)
8 Presentations
15 Consent Calendar items
No Public Hearings
One Regular Calendar item
Thursday, September 20, 2001
4:00 - 6:00 p.m. Chamber reception honoring new teachers to the Lodi Unified School
District, Wine and Visitors Center.
4:30 p.m. Howard and Pennino. Dedication of Lodi Lake Bike Trail Phase One, Lodi
Lake Beach Area.
5:30 - 7:00 p.m. Grand opening/ribbon cutting, National Planning, 404 W. Pine Street #6.
Friday, September 21, 2001
11:30 - 2:00 p.m. Nakanishi and Land. EBMUD Pardee Barbecue, outside McLean Hall,
Pardee Center.
Saturday, September 22, 2001
4:00 - 9:00 p.m. Downtown Lodi Live (wine/beer tasting, car show, Italian Street Painting Contest).
6:30 p.m. Nakanishi and Land. Boys and Girls Club Hall of Fame Banquet.
Sunday, September 23, 2001
Monday, September 24, 2001
Disclaimer. This calendar contains only information that was provided to the City Clerk's office
council\miscVwalndr.doc
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Review of Council Follow-up Requests
MEETING DATE: September 18, 2001
SUBMITTED BY: Deputy City Manager
RECOMMENDED ACTION: That Council review with staff the attached list representing
follow-up requests which have resulted from past City Council
meetings and Shirtsleeve Sessions.
BACKGROUND INFORMATION:The City Council, during Council meetings and Shirtsleeve
Sessions, have requested that staff follow-up on certain subject
matters for future Council Consideration or for specific action.
The City Clerk's office has done an outstanding job of detailing
and tracking these requests, which are provided as an attachment.
During the Shirtsleeve Session, staff will provide an update on the listed items and will ask for
general comments as to whether or not the Council wishes staff to proceed on certain items.
Staff will be prepared to answer any questions Council may have regarding the listed requests.
Attachment
JSK/sl
R7tS.
ully submitted,
L
JaKeeter
Deputy City Manager
APPROVED:
H. Dixon Flynn -- City Manager
PENDING COUNCIL REQUESTS
AND/OR SUBJECTS FOR FUTURE MEETINGS
(Prepared by the City Clerk — Updated through meeting of 08107/01)
Page 1 of 8
Exc retsl�+ ln9; e Y
07/19/00
Council Member Hitchcock requested that discussion regarding the disclosure of Council
Members' and Department Heads' expenditures be placed on a future agenda.
07/19/00
Council Member Hitchcock asked that the proposed Heritage Tree Ordinance, prepared
by the Planning Commission, come back to the City Council for discussion.
08/02/00
RE: Council Member Land -- A citizen asked if the City could put a turn lane in at Church
Street and Lodi Avenue.
Public Works Director Prima noted that this issue was previously brought before the
Council. He stated that he would bring it back for reconsideration.
08/16/00
RE: Public Hearing to consider electric residential and commercial rate changes.
City Manager Flynn assured Council Member Hitchcock that staff will report back to
Council on how many businesses have taken advantage of this program over the last 5
years and determine the dollar savings to the businesses in total.
08/16/00
RE. Agenda item #H-3 entitled, Reorganization of the Finance Department., approve the
reorganization, class specifications and salary ranges".
In response to Council Member Pennino, City Manager Flynn reported that a
recommendation regarding the Parking Enforcement position would be brought back to
Council at a later date.
(02/27/01)
RE. Shirtsleeve Session Review of Departments Accomplishments"
Mayor Pro Tempore Pennino asked for an update on the possibility of shifting the
responsibilities of the parking enforcement to the Police Department. City Manager Flynn
replied that this is strictly a policy call. The Finance Department would like to transfer this
res onsibilit , but the Police Department does not want to assume it.
09/19/00
"
DONE. Mayor received clarification from Mr. Prima on 09/04/01.
09/20/00
.."
Pleasant and Lee. IVIF. PF4.M_A_ 61at49-d- he V -90-1-11d Inak into it and Fspert bank.
NOTE. On 09/10/01 Mr. Prima reported that he previously provided this information to
Council Member Land.
11/15/00
RE: Hem F-1 Adoption of 2000 Growth Management Allocations
In response to Council Member Pennino, Mr. Bartlam stated that the backlog of
allocations can be expired by Council action. Council Member Pennino requested that
this be brought back for Council consideration.
Page 1 of 8
11/15/00
RE. Item E-23 Traffic Safety Initiative Grant
Council Member Hitchcock asked for a more detailed report on statistics related to this
item.
Council Member Pennino commented that he too was concerned about the statistics and
had asked staff this afternoon to schedule the issue for discussion at a future Shirtsleeve
meeting.
NOTE: A Shirtsleeve Session on this topic has been tentatively scheduled for 11/27/01.
11/15/00
RE: Comments by City Council Members
Council Member Pennino recalled that a year ago he recommended that staff take a look
at combining all the lifeguard duties under either Hutchins Street Square, Lodi Lake, or
Blakely Pool.
City Manager Flynn replied that he will report back on this issue.
02/07/01
RE., E-14 `Adopt resolution approving a rental agreement between the City of Lodi and
Sherry Beltz E-15and Emily Wolfe, dba Jazzercise Fitness Center, for use of 111 N.
Stockton Street, Unit B, Lodi" and E-15 "Adopt resolution approving a rental
agreement between the City of Lodi and Richard Mofica, dba Mofta's Batting Cages, for
use of 125 E. Elm Street, Lodi, Unit D, Lodi"
Mayor Pro Tempore Pennino expressed concern that the City may be competing with the
private industry for rental property. He stated that he did not believe that government
should be subsidizing rentals to the public and asked that staff return to Council in two
months with a fair market analysis of rental property downtown, and make a
comparison to the these properties.
City Manager Flynn confirmed that this information will be brought back to Council for
review.
02/21/01
RE: E-3 Approve plans and specifications and authorize advertisement for bids for Elm
Street Improvements, School Street to Sacramento Street"
Mayor Pro Tempore Pennino stated that he wants conduits placed in the light poles for
the purpose of amplifying music through speakers on School Street.
02/21/01
RE: E-23 "Authorize use of Dial -A -Ride from Delta College to Lodi, Monday through Friday
evenings"
Mayor Pro Tempore Pennino requested that before any more transportation projects
come before Council a Shirtsleeve Session be held to discuss future community
transit goals and objectives.
NOTE: A Shirtsleeve Session on this topic has been tentatively scheduled for 11/20101.
02/27/01
RE: Shirtsleeve Session: Review of City Departments Accomplishments"
At the request of Mayor Nakanishi, Parks and Recreation Director Baltz indicated that he
would calculate a rough estimate on the future annual maintenance costs for the
proposed aquatics center.
Page 2 of 8
04/18/01
RE. Council Comments
Mayor Nakanishi stated that power conservation will become increasingly more important
in the coming months and asked that a conservation program proclamation from the City
Council be prepared in the near future.
04/25/01
RE: Special Joint Meeting with Recreation Commission
Council Member Land emphasized the need to place lighted signage at DeBenedetti
Park before the outlying residential area develops. Citizens have brought to his attention
that dogs are walked off their leashes at Peterson Park and there are sanitary issues that
need to be addressed. Perhaps signs should be posted reminding owners of their
responsibility to clean up after their pets. In response to Mr. Sasaki's request to
schedule a park tour, Council Member Land suggested June or July.
05/01/01
RE: Item C-1 Review of Expenditures
Council Member Hitchcock commented that the Sheriffs Department has not been funding
grant positions, due to the continued expense to the department when the grants expire.
She asked when the grants would expire for the other three CROs in the City.
Ms. Keeter indicated that she would provide this information to Council Member Hitchcock.
05/08/01
RE. Council Member Land supported increased street sweeping and pointed out the
difficulty in getting cars off the street, particularly on the east side of the City.
City Manager Flynn stated that staff would need to post and enforce no parking on
certain days and times. A recommendation would be brought back to Council on this issue
within the next two to three months.
06/27/01
RE: Special Budget Meeting
Mayor Pro Tempore Pennino reminded staff that a recommendation for posting signs on
the street to allow for street sweeping, needs to come back to Council in the near future.
05/22/01
RE: Request -- New Electric Utility Service Center to include building, training facilities,
a corp yard, and warehouse; $2 million in year one and $5 million in year two. Ms. Keeter
pointed out that page 12 incorrectly states $2 million and $3 million. This project is
currently in the design phase.
Mayor Pro Tempore Pennino requested a one-page summary detailing the various costs
of the $7 million project.
06/06/01
R& Skate Park
issue landSGaping)
07/18/01
sound wall (whiGh will indude bank tQ Q011R.All fGF GeMidWat*GA at 8
fatWe date:
W86 FROVi GORStFUMIGA of the skate paFk and would conduct another
assessment as to what iGt the skate park had on the a0jaGeRt
r►eighberheed. Pursuant to the results, a decision would then be made regarding the
necessity of a wall.
Page 3 of 8
06/06/01
RE. Speed Limits on Pine Street
Mayor Pro Tempore Pennino asked that residents on Pine Street from Church to Guild be
notified of the speed limit reduction. He also asked that the Council be informed of the
cost for the notification.
NOTE: Public Works sent notification to Pine Street residents on July 18, 2001.
06/12/01
RE. Shirtsleeve Session Announcements
Mayor Nakanishi asked when Jackson Street would be resurfaced. Mr. Prima replied
that he would obtain the information and report back.
06/20/01
RE.- item I-4 Library Facilities Master Plan
Council Member Land asked Ms. Martinez for statistics on how many patrons from areas
outside the City limits are using the Lodi Public Library.
07/10/01
RE. Art in Public Places
Council Member Hitchcock suggested adding 1 % to the cost of the project, as many other
cities require in their art policies.
Mayor Pro Tempore Pennino made the following recommendations:
• Bring the Public Art Policy back to Council for further discussion/consideration;
• Amend the policy to require that Council give final approval on Art Advisory Board
recommendations;
• He supported 2% of City CIP projects for art; 1 % or 1/2% on commercial/industrial
projects; and no impact on residential fees.
NOTE: This topic has been placed on the 09/19/01 regular City Council agenda.
07/17/01
RE. Item C-1 Transit Update
Mr. Pennino suggested that the City establish a policy or a release of liability form
regarding this service, and Mayor Nakanishi asked that staff review other comparison
cities regarding their procedures in offering this service. Council Member Hitchcock
requested that staff provide information to Council regarding the amount of children using
the morning and afternoon Dial -A -Ride service, the ages of these children, and whether or
not an adult escorts them to the vehicle.
07/18/01
RE. Item I-1 Electric Rate Market Cost Adjustment
Council Member Howard recalled that approximately a year ago staff came before Council
recommending a 5% savings in electric rates for specific areas in the community. Council
approved a 20% savings. Ms. Howard suggested that taking into consideration the current
financial situation with Electric Utility, it may be beneficial for Council to decrease the
amount back to the 5% that staff originally recommended.
In reference to Ms. Howard's comments related to the business incentive, Mr. Vallow
stated that staff would look at how effective the program has been and report back to
Council.
07/18/01
RE. Item I-4 SJC Groundwater Banking Authority Joint Powers Agreement
The City Council tabled review of the amendment to the Northeastern San Joaquin County
Groundwater Banking Authority Joint Powers Agreement for one month.
(Prima: The amendment to the Joint Powers Agreement pertains to requests to join the
Authority from the Central Delta Water Agency and the South Delta Water Agency. Each
of these agencies has differing interests in terms of water supply issues.
Page 4 of 8
07/24/01
RE: Item C-1 Workers Compensation Program
In response to Mayor Nakanishi, Mr. Evans reported that insurance for Local Agency
Workers' Compensation Excess — Joint Powers Authority, is $50,000 per year. Mayor
Nakanishi expressed concern that with the recent increase in Police and Fire personnel,
the City is increasing its risk. He asked for further information to be provided to him on
this subject.
08/01/01
RE. Item I-2 Parking restriction in vicinity of PCP
PUBLIC COMMENTS:
• Oren Shobert stated that he lives on east Tokay Street and complained about the
abundance of cars parking in front of his home for periods of time exceeding one
month. He asserted that there is no parking enforcement done between 3:00 a.m. and
4:00 a.m., as is stated on the signs. He also complained of loud music being played
for extended periods.
• Mr. Shobert's wife added that the cars parking in front of their home have parking
stickers on them; however, they reside in the apartments across the street where she
claimed four to five families are living in each apartment. A blue van parked in front of
their home for four and half weeks had cobwebs under it. She stated that the cannery
is not the problem, it is the residents in the area.
Council directed staff to increase parking enforcement in this area, look into the
complaints of overcrowding and excessive noise, and report back on the results.
08/07/01
RE: Item C-1 Electric Utility Improvements
Mayor Pro Tempore Pennino expressed concern about the size of the plant and
recommended that before this matter goes any further, the Council should do a site
visit and be shown conceptual drawings/overlays of the project.
ITEMS RELATED TO 2001-03 BUDGET:
06/27/01 I Mayor Pro Tempore Pennino expressed the following comments, concerns, and/or
requests:
• Page B-12, Budget Policies, Debt Management, Item F —He asked the City Manager
to bring the following concept back for discussion at a future meeting: "No more
than 60% of all Capital projects costs will be funded from long-term financing."
• Page D-83 — He strongly supported having the Library open on Sundays, Council
previously expressed concurrence to do so, and yet it is not listed in the budget.
In reply, Ms. Keeter reported that it has been incorporated into the operating budget, and it
will be added to the Library's objectives in the final budget document. She explained that
the General Fund will absorb the cost of Library utilities, which will free up funds within the
Library's operating budget, allowing them to open on Sundays and hire a part-time
Reference Librarian.
Page 5 of 8
Page 6 of 8
(Continued from previous page)
• Page D-110, City Clerk — He pointed out that the Council concurred with adding a full-
time Administrative Clerk position, and yet the budget document does not reflect it.
Ms. McAthie noted that the error had been detected previously, and Ms. Keeter stated the
total number of regular positions will be changed from three to four in year two.
• Page G-20, Electric Fund — He pointed out that there is $43 million restricted cash in
the Electric Fund; however, it does not show up on the balance sheet.
City Manager Flynn explained that it represents the bond proceeds that are set aside for
specific capital projects, and stated that it will be added under Fund Balance as restricted
cash.
• Page H-7, In -Lieu Franchise (Other) — He noted that the description will be changed
to "refuse".
• Page H-14, 2000-01 Revised Budget — He pointed out that this needs to be corrected
to show the $1.5 million.
Mayor Pro Tempore Pennino noted that staff would be coming back with word changes
that he recommended.
06/27/01
Council Member Land expressed the following comments, concerns, and/or requests:
• Page B-33, Civic Plaza Veterans Monument — He noted that a significant amount of
donations were anticipated and suggested amending the language under Objectives
to reflect, e.g., 1450,000, which will be reduced by donations."
• Page B-35, Formation of a Redevelopment Agency — He pointed out that funds have
already been allocated and the project is completed, with the exception of approving
the project area.
Ms. Keeter acknowledged that it should not have been included in the budget
documents.
Page D-19, Fire Department — He noted that the numbers do not add up, and the
significant expenditure does not indicate that an additional battalion chief is being
added.
Ms. Keeter stated that the page would be corrected to reflect two additional firefighters
and one battalion chief in year one, and three additional firefighters in year two.
06/27/01
Mr. Pennino stated that he has been assured by staff that Council will get a corrected
copy of the budget (with grammatical changes) to review. In reference to the DLBP's
request for an additional $13,000, he suggested that the budget be left as -is at this time;
however, he agreed to Council reconsidering it next month and, if necessary, deduct the
amount from the Contingency Fund.
06/27/01
Council Member Land requested that Council reconsider (concurrently with the DLBP
issue) funding the Police Chaplain program in year one instead of year two.
Page 6 of 8
COUNCIL SUGGESTIONS
joint meetings. Rather than a dinnefj'sba recommended having an''irifc
the Carnegie f=orum, which would better accom' odate the:pubite, Bene
include decreased cost to the City and,less burden on Hutchins Street o
dinner meefirip are typically held.
PF Request - $5q8, 0q0. for an outdoor Skate Park; which rapreseno.
.t
�nnl�n O�nnM rin Anflrri...ni�nria9�inn �77Q /1M'in.cni�Inmcn! ir�rii�es:":v�
square foot concrete slab, installation of ilgltting, and oving� SWgat ora:
Page 7 of 8
ONGOING COUNCIL REQUESTS
Page 8of8
+� q - � ?-Ji
Completed or "In Progress"
✓ Electric incentives for businesses
✓ Wastewater discharge questions
✓ Stop sign in alley Pleasant/Lee
✓ 2000 Growth Management
Allocations
✓ Traffic Safety Statistics
✓ Downtown fair market analysis
✓ Elm St./School St. music conduit
✓ Transit goals and objectives
✓ M&O for aquatics center
✓ SRO funding
✓ New EU MSC costs
✓ Ham Ln. wall
✓ Pine St. speed limit notifications
✓ Jackson St. resurfacing
✓ Library circulation statistics
✓ Art In Public Places Policy
✓ DAR services for children
✓ Workers Comp JPA funding
✓ E. Tokay St. noise, parking, etc.
✓ Peak Power Plant site tour
✓ Long -Term CIP Financing
✓ Budget corrections
✓ Chaplain funding Year 1
✓ Public/private truck parking lot
✓ Ped. safety to indoor sports center
✓ Service club participation w/ parks
✓ Internet HR applications
✓ Special meetings format
✓ Skate park testimonies
✓ Electric vehicles for meter reader
✓ Mini -van replacements
✓ LMH ergonomics training
✓ Fire Dept. hazard inspections
✓ ABD Insurance reports
Topics for Future Discussion
1. Expenditure disclosure
2. Heritage Tree Ordinance
3. Turning Lane at Church Street and
Lodi Avenue
4, Parking Enforcement function
5. Lifeguard duties
6. Energy Conservation Policy
7. Parks tour with Parks and
Recreation Commission
8. Street sweeping
9. Electric Utility business incentives
10. Groundwater Banking JPA
DLBP funding
11. Century Boulevard/Ham Lane
signal
12. Veteran's Plaza descriptive plaques
13. Water usage comparison