HomeMy WebLinkAboutMinutes - May 22, 2001 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 22, 2001
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
May 22, 2001 commencing at 7:07 a.m.
A. ROLL CALL
Present: Council Members — Hitchcock, Pennino and Mayor Nakanishi
Absent: Council Members — Howard and Land
Also Present: City Manager Flynn, City Attorney Hays, and City Clerk Blackston
B. CITY COUNCIL CALENDAR UPDATE
City Clerk Blackston reviewed the weekly calendar (filed).
C. TOPIC(S)
C-1 'Review of Capital Improvement Budget Requests"
Deputy City Manager Keeter explained that the Financial Plan and Budget Capital
Requests (filed) include projects that are anticipated to be done over the course of the
next few years. Capital projects go through various stages, including designating the
projects, study, acquisition, design, construction, and debt service. The Veterans Mall
and Public Safety Building and Complex will be added to this list even though they are
currently under design.
Ms. Keeter reported on the following capital improvement budget requests:
Police Department
Request: $60,000 each year for three years for the purpose of replacing 30
computers each year.
Recommendation: Form an Information Systems Computer Replacement Committee
to filter all computer requests to determine whether they meet current standards and
are warranted by the work being done by the user. The committee will initially be
funded with $75,000 to purchase computers.
Mayor Pro Tempore Pennino suggested that the committee also review copier requests.
• Request: Replacement of Animal Shelter facility.
Recommendation: Enter into the design phase in year one and construction in year
two; site will likely be the property where Electric Utility will be building its new facility
east of Highway 99.
• Request: $40,000 to purchase animal services truck and equipment. The Animal
Shelter staff currently consists of 3.5 employees who share two vehicles. Staff will be
looking at purchasing a compressed natural gas vehicle and pursuing grants to fund
25%.
Recommendation: Approval.
Fire Department
• Request: $70,000 for purchase of tools and equipment for new truck/quint. Grant
proposals have been submitted for funding.
1
Continued May 22, 2001
• Request: $34,000 in year two for purchase of rescue trailer and equipment.
Recommendation: Approve as requested in year two; and recommend that staff
pursue grant funding.
• Request: $49,000 to purchase 1.5 ton truck for towing joint Police/Fire Department
Mobile Incident Command Trailer.
Mayor Pro Tempore Pennino suggested using the 1.5 ton truck that Public Works has,
rather than purchasing another vehicle for such a limited purpose, or explore the
alternative of a used vehicle.
Fire Chief Pretz stated that the truck would also be used by detectives, fire, and police
investigations and to pull the heavy rescue and horse trailers.
Public Utilities
• Request: Water/Wastewater purchase of pipe inspector and rehabilitation software
system.
Recommendation: Approve in year two through the Wastewater Fund.
• Request: Wastewater — $350,000 White Slough Water Pollution Control Facility
Upgrade, pre -design services for future expansion of the treatment plant. This is in
response to the recently issued discharge permit from the Regional Water Board.
The pre -design would identify needed improvements to the facility, recommend
repairs and upgrades to the treatment plant, and include documentation necessary for
obtaining possible funding and financing through the state revolving loan program.
Recommendation: Approval.
Request: Wastewater Treatment major replacements and repairs of facility
components and equipment. This was originally scheduled for 2003-04, but the
department is requesting that it be accelerated to complete the task in a more timely
fashion. Ms. Keeler noted that on page 9, the last sentence under Existing Situation
states in part, "excerpts from the study are attached, which better define the work
recommended." The attachment was not included in the report, but will be provided
to the Council.
Electric Utility
• Request: $20,000 in year two for upgrade of exchange server and software.
Recommendation: Approve as requested in year two; funded with Electric Utility
funds.
• Request: New Electric Utility Service Center to include building, training facilities, a
corp yard, and warehouse; $2 million in year one and $5 million in year two.
Ms. Keeter pointed out that page 12 incorrectly states $2 million and $3 million. This
project is currently in the design phase.
Mayor Pro Tempore Pennino requested a one-page summary detailing the various costs
of the $7 million project.
• Request: Personal computer replacements.
Recommendation: Approve in year one and two; pending review by IS Computer
Replacement Committee.
2
Continued May 22, 2001
• Request: Engineering, analysis, and design software. The request is for $50,000 in
year one and $50,000 in year two to augment the $80,000 approved for this project in
1999-00. The total of $180,000 would be used to hire a consultant to develop a
database, acquire the software for the design services, and implement the
programming of the software.
Recommendation: Approve in year one and two.
• Request: Electric line extensions to serve new customer loads for distribution system
improvements.
Recommendation: Approve as requested on pages 17 and 18.
• Request: Substation construction over a two year period for four substations:
Killelea, McLane, Henning, and the new west side substation. $1.9 million in year one
and just under $500,000 for year two. The total cost for the Killelea project is $3.4
million. Supplementary funds are being requested to offset additional costs for the
project.
In response to Council Member Hitchcock, Electric Utility Director Vallow explained that
the cost of the Killelea substation increased due to large load growth in the industrial area.
This substation had originally been designed four to five years ago.
• Request: $1.4 million for year one and $1.4 million in year two for streetlight
improvements. It is estimated that over the next five years an additional 1,000 to
1,200 streetlights will be installed.
Recommendation: Approval.
• Request: $40,000 for purchase of overhead wire puller.
• Request: $15,000 for purchase of flatbed trailer to reduce the number of trips to job
sites.
Recommendation: Approval.
• Request: $90,000 to purchase a forklift with a 20 -ton lifting capacity.
• Request: $30,000 for high current test set.
Recommendation: Approval.
• Request: $10,000 for battery test and equipment. This is a demonstration piece of
equipment. If it works well the department will request additional similar equipment in
future budget years to outfit its other substations.
• Request: Substation transformer, tap changer, and oil filter pumps. This is for two
pumps, which will be installed at the substations.
Recommendation: Approve in year two.
• Request: $100,000 for substation block wall to serve as a buffer between the
substation and the canal.
Public Works — Street Division
• Request: $150,000 from the Street Fund for tree planting and landscaping on
Hutchins Street. This is for the median and the frontage island between Kettleman
Lane and Wimbledon Drive and also includes a left -turn lane into the Mervyn's store
for northbound traffic.
Recommendation: Approve and recommend that Public Benefits pay for $31,500 of
the landscaping.
3
Continued May 22, 2001
Parks and Recreation
• Request: $270,000 for eight projects as outlined in the report.
Recommendation: Continue with past practice of funding $150,000 each year for
Capital projects and allow Department to determine which projects are a priority.
In response to Mayor Pro Tempore Pennino, Parks and Recreation Director Baltz
explained that there is a plan for improving the central south section of Lodi Lake park.
The cost estimate of $1.2 million includes redoing the parking, eliminating a lot of asphalt,
increasing greenery, landscaping, and irrigation. The Department also has a request in
the budget for $75,000 for improvements to the parking lot to the left of the park entrance.
Parks and Recreation staff have been working with Friends of Lodi Lake to update a
concept plan for improvements to the 13 acres on the west side of the park.
Mayor Pro Tempore Pennino stated that he wanted the 13 acres on the west side of Lodi
Lake included in the budget. City Manager Flynn replied that it would be added.
• Request: $500,000 for Lodi Lake Pedestrian Trail Phase II, which would add
improvements along the western side of the berm of the lake.
• Request: Aquatics Center recommended for design in year one and construction in
year two. Ms. Keeter stated that design costs for a $2 million project would be
$200,000. The site has not yet been determined.
• Request: $6.2 million for DeBenedetti Park/G-Basin. Ms. Keeter noted that an
updated page 41 has been distributed to Council (filed). Development impact fees
will pay a portion of this project and there is also potential for using Proposition 12
money.
Mr. Baltz explained that the Department is asking Council to support funding of the three
projects (i.e. Aquatics Center, DeBenedetti Park, and Indoor Sports Center) for design in
the first year and construction in the second year of the budget. A reimbursement
resolution is required for Certificates of Participation, which will need to be adopted by
Council to recapture costs that are expended. He estimated the cost range for the
Aquatics Center to be $2.5 to $3.5 million, and the Indoor Sports Center to be $5.5 to $7.5
million. The variation in cost is due to the lack of details about elements that will be
contained in each facility. Mr. Baltz stated that he is working on getting an estimate of the
operations and maintenance costs of these facilities and would bring this information to
Council when it is completed.
Request: $10,000 for a replacement copy machine.
Recommendation: Approval from the equipment replacement fund.
• Request: $16,000 floor lift for heavy equipment.
Recommendation: Deny.
Request: $26,000 for Project Coordinator pickup truck.
Recommendation: Deny; work with Public Works to identify a used City vehicle that
might become available.
• Request: $538,000 for an outdoor Skate Park, which represents cost of bringing
Spohn Ranch on board, purchasing $218,000 in equipment, grading, constructing a
20,000 square foot concrete slab, installation of lighting, and moving irrigation.
Mayor Pro Tempore Pennino suggested getting testimony from neighbors and police
departments in other areas with skate parks operated by Spohn Ranch regarding the
impacts (e.g. noise) to the surrounding community.
4
Continued May 22, 2001
Community Center
• Request: $43,660 to replace tables and chairs in Kirst Hall at Hutchins Street Square.
Recommendation: $20,000 in year one and $20,000 in year two; fund from the
General Fund Equipment.
Library
• Request: $30,000 for renovations and bring the building into Americans with
Disabilities Act compliance.
Recommendation: Seek Community Development Block Grant funds.
• Request: $13,500 for purchase of three laser checkout machines.
Recommendation: Fund through the Library Trust.
• Request: $270,000 to upgrade integrated library computer system.
Recommendation: Seek grants for funding.
• Request: $10,000 in year one for library staff workstations and $100,000 in year two.
The $10,000 would be for design to determine the proper layout.
Recommendation: Fund with private sector trust fund in year one and re-evaluate in
year two.
Community Development
• Request: $15,215 to convert microfiche to CD-ROM.
Recommendation: Approve funding out of General Fund Capital.
• Request: $24,400 for field inspection pickup truck including equipment.
Public Works Enaineerina
• Request: $30,000 for % ton pickup truck and equipment for field inspections.
Recommendation: Approve funding out of General Fund Capital.
City Clerk
• Request: $37,000 for replacement of high-volume copier used for duplication of
Council packets, etc.
Mayor Pro Tempore Pennino pointed out that project objectives a, b, and a relate to
computer functions and suggested that it be referred to the IS Computer Replacement
Committee.
• Request: Fortis software upgrade support contract.
Recommendation: Approve funding out of General Fund Capital.
• Request: $5,700 to convert microfiche documents to paper for purpose of scanning
into the Fortis electronic imaging system.
Recommendation: Move request to Significant Expenditures portion of the budget.
• Request: $4,000 for purchase of image scanner.
Recommendation: Refer to IS Computer Replacement Committee.
5
Continued May 22, 2001
Information Systems
• Request: $27,000 for purchase of six new Liquid Crystal Display projectors.
Recommendation: Refer to IS Computer Replacement Committee.
• Request: $16,000 to replace City Hall server.
Recommendation: Refer to IS Computer Replacement Committee.
• Request: $75,000 in year one and in year two for the purpose of establishing a
funding source for replacement of information systems hardware.
Recommendation: Approval; will return to Council for further appropriation if amount
is found to be insufficient.
Human Resources
• Request: $100,000 for implementation of Human Resources module in the
JDEdwards financial software.
Recommendation: Approve funding through Electric Utility, Water, Wastewater, and
General Fund.
Finance
• Request: $22,000 for purchase of Meter Reader vehicle.
Recommendation: Approve funding through Electric Utility funds.
Mayor Pro Tempore Pennino suggested that an electric vehicle be considered, which may
qualify for grant funds.
Facilities Services
• Request: $22,000 for purchase of Construction Project Manager pickup truck.
Recommendation: Approve funding from General Fund Capital.
• Request: Replace library heating, ventilation and air conditioning (HVAC) system.
$10,000 in year one for design and $600,000 in year two for construction.
Recommendation: Pursue Electric Utility funds through Northern California Power
Agency and grants.
• Request: $26,570 for roof replacement at Fire Station Three. This was approved in
the last budget, but the funds were diverted to install exhaust extraction systems.
Recommendation: Approve funding from General Fund Capital.
• Request: HVAC replacement at Fire Station Three.
Recommendation: Pursue Electric Utility funds for energy efficiencies.
• Request: $22,000 for roof replacement at White Slough Treatment Plant.
Recommendation: Approve in year one.
• Request: $29,000 for purchase of pickup truck.
Recommendation: Approve funding from General Fund Capital.
3
Continued May 22, 2001
D. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
None.
E. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at 8:34 a.m.
ATTEST:
Susan J. Blackston
City Clerk
Mayor's & Council Member's Weekly Calendar
WEEK OF MAY 22, 2001
Tuesday, May 22, 2001
7:00 a.m. Shirtsleeve Session
1. Review of Capital Improvement Budget Requests
6:00 p.m. Town Hall meeting with Assemblyman Anthony Pescetti, EU Director
Vallow, 5MUD, and PG&E, H55 - Pisano Room.
7:15 p.m. Nakanishi. Boy Scout Leadership Meeting, St. Paul's Lutheran Church.
Mayor to give 20 - 30 minute speech.
Wednesday, May 23, 2001
Reminder Land. LCC Legislative Action Days, Sacramento, 5/23 - 5/24/01.
7:00 a.m. Public Works Breakfast, M5C.
8:00 - 3:00 p.m. Nakanishi and Pennino. Business Council of San Joaquin County's Vision
2000 "Critical Issues Conference", Long Theater on the UOP Campus.
Thursday, May 24, 2001
Reminder Land. LCC Legislative Action Days, Sacramento, 5/23 - 5/24/01.
7:30 - 8:45 a.m. Nakanishi. San Joaquin County Board of Supervisors and the Workforce
Investment Board's Summer Jobs 2001 Kick -Off Breakfast, SJC Office of
Education, Education Service Center, Stockton. Mayor to present
proclamation for Summer Youth Employment and Training Program Week.
Friday, May 25, 2001
Saturday, May 26, 2001
Sunday, May 27, 2001
Monday, May 28, 2001
Disclaimer: This calendar contains only information that was provided to the City Clerk's office
counci I\mist':-ca Indndoc
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks & Flood Control
REQUEST TITLE: DeBenedetti Park/G-Basin
Project Description
This project consists of design and development of a youth sports complex (with lighted fields) and park within the "G -
Basin", which provides drainage for the area bounded on the north and east by the WID Canal, Harney Lane on the south
and Lower Sacramento Road on the west. The facility is located at the southeast corner of Lower Sacramento Road and
future Century Blvd.
Project Objectives
The objective of this project is to:
• Provide additional sports fields and neighborhood park facilities;
• Provide for growth in accordance with the General Plan;
Provide storm water storage in accordance with the City's Design Standards
Existing Situation
The G -Basin area is mostly developed without adequate park facilities and only interim storm water storage. This project
is one of the three highest (unranked) projects identified by the Parks & Recreation Commission as of early 2001. Lodi
Unified School District is planning an elementary school south of the site. Joint use potential may be investigated. The
cost estimates are index -updated budget estimates from the Parks & Recreation Master Plan and the General Plan studies
and need to be updated and refined in the design process.
Project Work Completed
Property acquisition to the planned dimensions has been accomplished (49 acres net). Portions of the basin have been
excavated to provide storm water storage. Street improvements on Century Blvd. at the east end of the project are being
installed as part of the Century Meadows 4, Unit #1 development underway. The water main in Century & Lower
Sacramento Road has been installed by San Joaquin County as part of the project to serve Sunnyside Estates located
south of the basin on Lower Sacramento Road. Drainage studies confirming the required storage volume have been
completed.
Schedule and Proiect Costs
2001-02 2002-03 2003-04 2004-05 Total
Preliminary Design/Study $ 60,000 $60,000
Acquisition (completed)
Construction (debt financing) $ 6,150,000
Environmental/Final Design $ 250,000
Construction $5,900,000
Total: $ 310,000 $5,900,000 $ 6,210,000
Funding Source: Parks Development Impact Mitigation Fees & General Fund/Grants.
Project Effect on Operating Budget
Some increase due to field maintenance and lighting.
41
CIP_DeBenedettiParkBasin.doc 05/21/01
2001-03
FINANCIAL PLAN AND BUDGET
Vehicle Replacement Requests
- o 0
CITY OF LODI
CALWORNU
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY MISSION - Replacement Vehicle Requests
� r
e.•.-"'•^�+-•�u��''•�•+cXS'�"^��k'•��y'-#"i d: :N&.._'.�; �. <��., ';�';C.OSt :ate �•,r. .::«F:a�:. �t CO6t �
Public Safety
52,310
Police Protection
05-020
Police Investigations
1
undercover units
2
under cover units
5
Police Operations
3
patrol sedans
5
motorcycles
04-139
Animal Shelter
6
3/4 ton CNG truck
09-002
Fire Department
215,000
Emergency Services
7
Command vehicle
8
Sedan
06-004
Total Public Safety
Public Utilities
316,350
Water Utility Services
1
Water
9
2 1/4 Ton Truck
1
Wastewater Utility Services
10
Replace generator
11
Replace generator
12
3/4 Ton Pickup
1
Electric Utility Services
Electric Construction & Maintenance
13
Bucket Truck
14
Line Truck/Digger
15
Line Truck/Digger
Total Public Utilities
Transportation
Streets and Flood Control
Street Maintenance
16
Air Compressor
17
Nine Wheel Rubber Tire Roller
18
One -yard Front End Loader
19
Twelve -yard Dump Truck
Total Transportation
1 30,000
52,310
05-020
2
60,000
05-078;05-080
5 155,925
5
163,350
04-266
1 19,000
1
20,000
04-139
1
40,000
09-002
1 44,000
215,000
06-007
1
33,000
06-004
8 248,925
10
316,350
1
52,310
share cost 50/50 with ww
1
46,000
04-2665
t
46,000
04-266
1
25,000
04-139
1
220,000
09-002
1
215,000
09-009
1
215,000
09-010
2
313,310 4
506,000
1
11,800
04-053
1
66,000
04-107
1
58,300
04-023
1
90,100
04-084
4
226,200 k
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY MISSION - Replacement Vehicle Requests
Leisure, Cultural & Social Services
Parks and Recreation
Parks Division
Equipment Maintenance
20 Flat bed Truck
21 Forklift
22 Dump Truck
23 One -ton Pick-up Truck
24 Turf vehicles
25 Turfvehicles
26 1/2 Ton Pickup Truck
27 Mini Van
28 Mini Van
29 Mini Van
30 Mini Van
31 Boat
32 Tractor/Loader
33 Trim Mower
34 Turf vehicles
Total Leisure, Cultural & Social Services
Community & Economic Development
Community Improvement
35 Mini Van
Construction Development
Building and Safety
36 Field Inspection Pickup Trucks
Total Community & Economic Development
General Government
Organizational Support Services
Field Services
37 Minivan/sedan
Total General Government
TOTAL OPERATING BUDGET
FUNDING LEVELS:
EQUIPMENT FUND
ELECTRIC FUND
WATER FUND
WASTEWATER FUND
1
29,680
7069
1
24,500
1
38,000
7018
1
28,000
7073
3
56,250
6,8,&10
3
60,000
17,18& 19
1
21,500
7006
1
24,000
7035
l
24,000
7005
1
25,000
7004
1
23,000
7014
1
19,700
1
1
60,000
7048
1
25,000
325
3
60,000
M1, M2 & TV 21
16
374,630
5
145,000
1
25,000
75
2
48,800
79 & 89
3
73,800
-
1
22,000
2088
1
22,000
0
-
1,258,866 i
425,000
215,000
52,310
46,000
738,310
425,000
435,000
71,000
931,000
The above is a listing of replacement vehicle requests. Per the budget and fleet policies, a funding
level has been set and approved by Council. The funding level may not allow for all the requests to be filled.
The fleet committee will recommend to the City Manager all vehicles to be replaced during the year
based on criteria stated in the fleet policy and the available funding levels.
PUBLIC SAFETY
POLICE
FIRE
GRAFFITI
ABATEMENT
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services / Police Department
REQUEST TITLE: Police Under -Cover Vehicle Replacement
Project Description
Purchase one "under -cover" vehicle in 2001-2002 as a replacement for a vehicle that has met the
retirement schedule; and obtain/install emergency and police equipment as needed to make the
vehicle ready for the full range of investigative and surveillance duties.
Project Objectives
Provide the Police Investigations Bureau with safe, properly equipped vehicles that will not
malfunction during critical incidents. Since these vehicles are sometimes used under emergency
conditions, advances in safety features that become available through regular replacement are
desirable. In addition, such regular replacement helps to prevent visual familiarity with the
vehicles among the local criminal element, which renders them less effective for surveillance.
Existing Situation
The listed vehicle (05-020) has reached mileage and age levels that are in excess of the Fleet
Policy and Procedures guidelines for Class 1-B (police undercover) vehicles. The vehicle is a
1994 Chrysler Concord with 65,000 miles. This vehicle was budgeted for replacement in the FY
2000-2001 budget, but was not funded due to higher priorities depleting the available funds.
Project Costs
It is estimated that the vehicle will cost approximately $30,000, including purchase of the vehicle
itself and the purchase and/or installation of police emergency and surveillance equipment.
Wherever possible, existing equipment will be salvaged from retiring vehicles and installed in new
ones. The recommended funding source is the equipment replacement fund.
Schedule
Budget Year: 2001/2002 2002-2003 Project Total
Acquisition: $30.000
Total $30,000 $30,000
3 I�t7 1
Leet anager Da e
-1-
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services I Police Department
REQUEST TITLE: Police Under -Cover Vehicle Replacement
Project Description
Purchase two "under -cover' vehicles in 2002-2003 as replacements for vehicles that will meet
their retirement schedule during the second year of the pending two-year budget period; and
obtain/install emergency and police equipment as needed to make the vehicles ready for the full
range of investigative and surveillance duties.
Project Objectives
Provide the Police Investigations Bureau with safe, properly equipped vehicles that will not
malfunction during critical incidents. Since these vehicles are sometimes used under emergency
conditions, advances in safety features that become available through regular replacement are.
desirable. In addition, such regular replacement helps to prevent visual familiarity with the
vehicles among the local criminal element, which renders them less effective for surveillance.
Existing Situation
It is projected that two existing vehicles will have reached mileage and age levels that will be in
excess of the Fleet Policy and Procedures guidelines for Class 1-B (police undercover) vehicles,
by the time replacement vehicles are purchased and equipped in the 2002-2003 budget year.
The two vehicles are 05-078, a 1998 Pontiac sedan with 43,000 miles and 05-080, a 1997 Ford
sedan with 45,000 miles.
Project Costs
It is estimated that each vehicle will cost approximately $30,000, including purchase of the vehicle
itself and the purchase and/or installation of police emergency and surveillance equipment.
Wherever possible, existing equipment will be salvaged from retiring vehicles and installed in new
ones. The recommended funding source is the equipment replacement fund.
Schedule
Budget Year: 2001/2002 2002-2003 Project Total
Acquisition: $0 $30,000
X 2
Total $0 860,000 S60,000
eet Mana t
r Date
- 2 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Purchase of Police Patrol Sedans
Project Description
Purchase five police patrol sedans in 2001/2002, and five more in 2002/2003, as replacement vehicles for
cars that will meet their retirement schedule during the next two years; and obtain emergency equipment
and accessories to fully equip these police patrol sedans for duty.
Project Objectives ,.,,..
1. Ensure that the Police Department is provided with safe, modern, and effective pursuit/pafrol vehicles
for its daily support needs.
2. Ensure that quantities of pursuit/patrol vehicles are adequate for staffing levels, providing for out -of -
service and emergency replacement situations.
Existing Situation
The current fleet of police patrol sedans includes twenty-two vehicles. Five are needed in the 2001/2002
fiscal year, and five in the 2002/2003 fiscal year, to meet the current replacement schedule.
The replacement patrol car is the Ford Crown Victoria four -door sedan at a current cost of $25,700 per
car. Our hope is that the design of the car will not change significantly so the emergency equipment in
the current vehicles can be reused. Planning on this limits the cost of emergency equipment and
accessories to installation expenses only, approximately $2,000 per car. If this equipment cannot be
reused, there will be additional costs to modify and equip the vehicles for service; i.e., back seat,
protective screen, shotgun rack, radio rack, push bumper, etc. New emergency equipment, purchased
and installed, is $4,000 per car.
Because the current patrol cars will reach their designated retirement mileage by the time these
Crown Victorias can be ordered, received, and readied for service, and because the availability of police
patrol vehicles is limited to a very short order period, these sedans must be approved in 2000/2001.
Project Work Completed
Several years ago, the Police Department and the Public Works Equipment Maintenance Division formed
the Police Vehicle Committee, comprised of representatives from both departments, to evaluate vehicles
available to replace the Dodge Diplomat, which was no longer being manufactured. The group's
recommendation was to standardize the police patrol fleet with Ford Crown Victorias.
Schedule and Project Costs
Prior Project
Budgets 2001/02 2002/03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Equipment Replacement Fund
Total
$155,925 $163,350
$155,925 $163,350
$319,275
$319,275
$155.925 $163.350 $319.275
$155,925 $163,350 $319,275
I&M
1999-2001 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services
REQUEST TITLE: Purchase of Police Patrol Sedans
Cost Detail 2000/2001 2002/2003
REPLACEMENT CARS:
(1) Crown Victoria sedan
$ 25,700
$ 25,700
Emergency equipment
4.000
4.000 r,.,..
Each car (including tax)
$ 29,700
$ 29,700
X 5
x 5
TOTAL
$ 148,500
$ 148,500
Plus 5% cost increase
$ 7,425
Plus 10% cost increase
S 14.850
GRAND TOTAL $ 155.925 $ 183.350
Alternatives
1. Do not replace police patrol sedans on the current schedule. This alternative would only delay
the replacement of patrol vehicles, and consequently compound the amount of purchase dollars
needed. Additionally, it would require the Police Department to use older, higher mileage vehicles
that could be suspect of their ability to perform under emergency conditions. Because of being older,
they would also be technically further behind, and possibly not as safe. Savings in purchase costs
would be partly offset by greater mechanical repair and maintenance costs, and increased fuel use
would be likely.
2. Require the Police Department to use alternative modes of transportation or downsize its
patrol staff who require full-size patrol sedans. Downsizing patrol staff to require less officers
would be directly opposed to the community -oriented policing program the City of Lodi has adopted.
3. Change police patrol sedan selection to a less-expensive model. This alternative has been
considered. The Crown Victoria (full-size) patrol car is the car favored by the Lodi Police Department
and the Public Works Fleet Services Division because of the number of units presently in service.
Performance, size, safety features, familiarity, and serviceability are proven; choosing a different make
and model now, with the multiple benefits to be realized by the "standardization" of the patrol fleet,
would be ill advised.
Project Effect on Operating Budget
The current police patrol fleet consists of twenty-two cars. Maintaining these units requires that funds for
fuel, car wash, maintenance and repairs be budgeted annually.
Ft et M nager 6at6
-4-
2001- 2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Police Motorcycle Replacement
Project Description
This project is to address the City of Lodi's commitment to the ongoing replacement of the Traffic
Bureau's motorcycles on a three year rotational basis (pursuant to Council resolution 96-06.) The
Traffic Bureau continues to be an invaluable asset in responding to the many requests for traffic
enforcement and specialized operations, such as DUI Checkpoints. The Traffic Bureau also.,
responds to major traffic accidents and utilizes extensive training in the investigation and "' `
reconstruction of such incidents. The assigned officers use police motorcycles as their primary
mode of transport during emergency response and enforcement activities.
Project Objective
The objective is to maintain the Police Department's current level of traffic enforcement and
safety by providing reliable motorcycles for our Traffic Bureau.
Existing Situation
Under the current motorcycle replacement plan, one motorcycle per year will be replaced. This
continues to give the City reliable motorcycles and takes advantage of the Harley Davidson "buy-
back" program. The Traffic Bureau has found the Harley Davidson FLHP-1 Motorcycle to be well
suited to its operations.
Project Costs
It is estimated that each motorcycle will cost approximately $18,000, and that
removallreinstallation of existing emergency and enforcement equipment will cost approximately
$1000. A 5% inflation factor has been added in the second year of the project. The
recommended funding source is the equipment replacement fund.
Schedule
Budget Year 2001-2002 2002-2003 Project Total
Acquisition: $19.000 $20.000
Total` $19,000 $20,000 $39,000
Please note that the total cost does not reflect the buy-back of the used Harley Davidson
motorcycle. After the buy-back, costs should be decreased significantly. Estimated trade-in
value is between $9,000 and $11,000 per unit.
-7/� f
` eef ana r Dat
- 5 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Animal Services Truck
Project Description
Purchase (in FY 2002-2003) of a 3/, ton CNG truck with attached specialized body and associated equipment (two-way
radio, etc.) for Animal Services Officer as a replacement for an existing vehicle. The existing vehicle will be nearing
scheduled retirement during the second year of the upcoming two-year budget, and substantial grant funding is available
during that time to defray the purchase.
Project Objectives
r S.,. .
1) Provide the Animal Services unit of the Lodi Police Department with an adequate number of appropriate vehicles to
allow for efficient and effective performance of daily operations, especially in light of recent increases in staffing.
2) Continue to upgrade the fleet of Animal Services trucks to a safer, more humane, and more efficient style of vehicle.
Newer trucks that are in service in this field are equipped with air conditioning for the animal transport box, ramps for
leading large animals into the vehicle, and other features designed for safe handling and transport of animals.
3) Place in service for primary use an alternative fuel vehicle (specifically CNG), which is a city fleet planning objective. A
CNG vehicle would also improve humane conditions for the animals, in that exhaust fumes would not be a factor during
transport. Similarly, employees working around the box while the vehicle is idling (a likely situation during the summer
when the A/C is running) would not be exposed to such fumes.
Existing Situation
The existing vehicle is a 1991 Dodge D250 cab and chassis with an animal transport body. The vehicle currently has
68,000 miles on it. It is estimated that based on current rates of usage, the vehicle will reach 80,000 miles and will be 12
years old in the second year of the two year budget. The Fleet Policy and Procedures guideline for the retirement of such
vehicles (Class 4-A) is 10 years and 85,000 miles; as a result, the vehicle will have not met the mileage guidelines.
However, preliminary approval has been received for approximately $8700 in federal grant funding that would substantially
defray the cost of the project, and it is believed that such funding would be less available in future years. Given this factor,
and that the City's goal of introducing low -emissions vehicles to the fleet would be furthered, it is recommended that the
replacement of this vehicle be budgeted.
Schedule and Project Costs
Prior Project
Budgets 2001/02 2002/03 Total
Acquisition
$40,000
$40,000
0
Total 0 $40,000 $40,000
Recommended Funding Sources
Capital Equipment Fund $40.000 $40.000
Total $40,000 $40,000
It is estimated that the project will cost approximately $40,000, including the purchase of the vehicle itself, and adding the
specialized body, equipment and two-way radio needed to perform required operations. The CNG upgrade will be paid for
with separate grant funding from the $8700 mentioned above.
3 1 1-7161
':�Mana er Dafe
- 6 -
2001-02 Financial Plan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: Fire Command Vehicle (Replacement)
Project Description:
Purchase a Sports Utility Vehicle for Shift Battalion Chiefs
Project Objectives:
Replace 16 -year old vehicle and place Battalion Chiefs in a single vehicle with the resources to command emergency scenes.
r ti•�.•.
Existing Situation:
The current vehicle is a 1986 full-size Chevrolet Van (06-007). The vehicle currently has 94,000 miles on the odometer and will be 16
years old during the budget cycle. This vehicle exceeds established guidelines of seven years for replacement as stated in the City of Lodi
Fleet Policy Manual. After evaluating the department fleet, it was determined no vehicle presently meets the requirements for a
command vehicle.
The 1936 Chevrolet Van was originally designed for utilization as a command vehicle. It has never met the expectations for this
utilization. The reassignment of the Battalion Chiefs to a shift schedule calls for sharing a single vehicle creates the need for an operational
command vehicle. The vehicle will be used as the command post for most emergency events.
COST
Sports Utility Vehicle
33,000
Incident Command Cabinet
2,000
Code 3 paeka.ge
3,500
Radio equipment
5.500
TOTAL $44,000
Schedule and Project Costs:
2000-01 2001-02 2002-03 Total
Phasing
Study
Acquisition 44,000.00 44,000.00
Construction
Total 44,000.00 44,000.00
Recommended Funding Source
General Fleet Fund
Total $44,000.00 $44,000.00
Alternatives:
1. Utilize sedan.
2. Defer replacement to a subsequent budget year.
-7-
2002-03 Financial Plan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: Staff Vehicle Replacement
Project Description:
Purchase a replacement vehicle for staff.
Project Objectives:
Provide a safe, reliable vehicle for staff personnel. These vehicles are used for emergency services and must maintain a high degree of
reliability and dependability. This vehicle will meet the alternate fuel vehicle requirements of the city. We plan to suggest to the fleet
committee to search for outside grant funding, if available. r,•,:,'
Existing Situation:
The vehicle to be replaced is a 1990 Plymouth Voyager (06-004). The vehicle currently has 81,000 miles on the odometer and will be 13
years old during the 2002-03 budget cycle. This vehicle exceeds the established guideline of seven years for replacement as stated in the
City of Lodi Fleet Policy Manual.
COST
Mid-size sedan 28,000
Code 3 package 1,500
Radio equipment 3.500
TOTAL 33,000
Schedule and Project Costs:
2000-01 2001-02
Phasing
Study
Acquisition
Construction
Total
2002-03 Total
33,000.00 33,000.00
33,000.00 33,000.00
Recommended Funding Source
General Fleet Fund
Total 33.000.00 33.000.00
ALTERNATIVES
1. Continue to utilize the existing vehicle.
2. Defer replacement to a subsequent budget year.
- 8 -
PUBLIC UTILITIES
ELECTRIC
WATER
WASTEWATER
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works—WaterlWastewater Division
REQUEST TITLE: 2 -1/4 -Ton Truck (#04-125) with Utility Bed with Three -Yard Dump Bed and Bumper Crane
Project Description
Purchase a new 2 1/4 -ton Cab and Chassis with utility bed with a three -yard hydraulic dump bed with a bumper crane to be installed on the new Water/Wastewater
2.114 tort service truck, No. 04-125.
Project Objectives
1. Replace a 19S9 Dodge D350 1 -Ton Utility Body, with a new larger 2 V. -ton truck with utility body.
2. Dispose of the existing unit by trade-in or at auction and transfer 2 -way radio to new vehicle.
Existing Situation
Unit No. 04-125 currently has an odometer reading of 30,407 miles. This unit was purchased for S15,S00 in 1939 and has accumulatedS9,453 in repairs and S7 I
in maintenance costs. It is used on a daily basis by the WatenlVastewater Division's maintenance crew and is indispensable to the Water and Wastewater Utilities.
This vehicle is used daily in upgrading wsterhvastewater services and in emergency situations to repair broken water mains or service connections. This vehicle will
also be equipped with a bumper crane to lift heavy tools and pans onto the truck (cement saws and pumps) and to lift fire hydrants. The existing utility body is too
small to use on the new WaterAVastewater service truck No. 04.125. This new utility body would be stocked with all the teals to make any type of repair and carry
a parts inventory for daily use and for handling emergencies. The dump bed %%ill be utilized to haul dirt and debris or trench patch material to and fromjob sites.
Schedule and Project Costs
Phasing
Study
Ucsi0l
Acquisition/Vehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund (50%)
Wastewater Fund (50%)
Total
Prior Project
Budgets 1999-00 2000-01 2001.2002 2002.03 Total
S52,3 f 0
552,310
552,310
552,310
526,155 S26,155
S26.155 526155___
552,310 S52,310 -
Note: Trade-in value is not included so that adequate funds- arc budgeted for purchase of vehicle.
Alternatives
Postpone replacement and continue with escalating repair costs. Endure more frequent breakdowns which will have a negative impact on our customers
Project Effect on Operating Budget
Eliminate any further expenses for this aging vehicle.
Approved:
Fleet S Facilities Manager Date
-9-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: PublicWorls— Water/WastervaterDivision
REQUEST TITLE: Generator for Nlokelutnne River Sanitary Sewer Lift Station
Project Description
Replace existing natural gas standby generator, No. 04-2665 for Mokelumne River Sanitary Sewer Lift Station,
Project Objectives
1. Replace a 1981 Smith & Loveless Model 8 1 -0296 generator with a new comparable model.
2. Dispose of existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-265 currently has a meter hour reading of 25.3 hours. This unit was purchase for approximately S 10,000 in 1981 and has accumulated 54,557 in repairs
and maintenance costs. This generator is used as standby power for Mokelumne River Sanitary Sewer Lift Station to continue sewage flow during power outages.
Because of this unit's age, it is difficult to find parts and maintenance costs will continue to escalate.
Project Work Completed
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001.2002 2002-03 Total
Phasing
Study
Design
AcquisitionNehiele Replacement 546,000 546,000
Construction
Total Continue to budget the following lift stations in 2003104 and 536,000 546,000
Recommended Funding Sources 200.3/05: Northeast Lift, Park West Lift, Woodlake Lift.
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund 546.000 $46,000
Total 546,000 546,000
Alternatives
Postpone replacement. Continue with escalating n:pair costs, rely on aging equipment to continue performing during power outages, and tun the risk oCtotal failure
which would allow raw sewage to flow into streets and the Mokelumne River.
Project Effect on Operating Budget
Eliminate any further expenses for this aging generator, reduce the threat to public health and possible risk o(sewage discharges to the Mokelumne River.
Approved:
Fleet & Facilities Manager Date
-10-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works — Water/Wastewater Division
REQUEST TITLE: Generator for Rivergate Sanitary Sewer Lift Station
Project Description
Replace existing natural gas standby generator, No. 04-266, for Riveroatc Sanitary Sewer Lift Station.
Project Objectives
1. Replace a 1979 Smith & Loveless Model 81-0228-C generator with a new comparable model.
2. Dispose of existing unit by trade-in or at auction.
Existing Situation
Unit No. 04.266 currently has a meter hour reading of 520 hours. This unit was purchase for approximately S 10,000 in 1979 and has accumulated 53,077 in repairs
and maintenance costs. This generator is used as standby power for Rivergate Sanitary Lift Station to continue sewage flow during power outages. Because of this
unit's ase, it is difficult to find pars and maintenance costs wilt continue to escalate.
Project Work Completed
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-2002 2002-03 Total
Phasing
Study
Design
AcquisitionNehicle Replacement
546,000
546,000
Construction
Total
546,000
546,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
546.000
S-46.000
Total
546,000
536,000
Alternatives
Postpone replacement. Continue with escalating repair costs, rely on aging equipment to continue performing during power outages, and tun the risk of total failure
which would allow raw sewage to now into streets and the Mokelumne River.
Project Effect on Operating Budget
Eliminate any further expenses for this aging generator, reduce the threat to public health and possible risk of svxaze dischar^es to the Makelumne River.
Approved:
Fleet & Facilities Manager
- 11
Date
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REOUEST
ACTMTY: Public Works Wastewater Utility
REQUEST TITLE: Purchase New -'/, Ton Pickup (Unit No. 04-139)
Project Description
Replace 1988 Dodge Pickup, Unit No. 04-139, with a new I/. ton pick-up for the White Slough Water Pollution Control Facility.
Project Objectives
1. Increase vehicle reliability.
2. Eliminate down time.
3. Eliminate continued repair costs.
Existing Situation
Unit No. 04-139 was purchased for use by the White Slough staff in 1988. This vehicle has accumulated 80,915 miles on the
odometer, repair costs of more than S 10,785, and corresponding down time to make repairs. The White Slough staff uses this
vehicle on a daily basis. They perform a variety of essential tasks which includes transporting supplies needed for Facility
maintenance, delivering equipment for repair to local shop, and performing various inspections and repairs around Plant facilities.
Project Work Completed
Schedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Wastewater Capital Reserve
Total
Prior Project
Budgets 2001-2002 2002-03 2003-04 2004-05 Total
$25,000 525,000
525,000 S25,000
525,000 S25,000
Alternatives
Continue using the existing Unit No. 04-139 and accumulate additional repair costs and endure continued down time.
Project Effect on Operating Budget
Approved • 3 l (�l
Flee Facilit ts
manager Date
- 12 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Bucket Truck (Replacement)
PROJECT DESCRIPTION
Replace existing Bucket Truck #09002.
PROJECT OBJECTIVES
To provide a dependable bucket truck with sufficient rating for hauling materials and equipment for today's
needs.
EXISTING SITUATION
Bucket Truck #09002 is a 1991 International 4900. This truck was delivered on 04/24/91. It is
approximately 10 years old with an odome�er reading of 30,591. The engine has significant idle time over
and above the measured road mileage due to bucket operation, installing transformers and keeping the
battery charged for radio transmission during the workday. The original cost of the vehicle was $115,683.
The cost of maintenance and repairs to date is $24,623. This truck does not have the Gross Vehicle
Weight (GVW) carrying capacity needed when fully loaded with tools and equipment necessary to perform
all tasks assigned in today's environment of prompt service to customers at the lowest possible cost. It is
essential to be prepared to perform all tasks on arrival at a job site.
The minimum replacement criterion of the 'Fleet Policies and Procedure" as outlined under "Guidelines for
Utilization/Replacement" Section 4.5 is 10 years. This vehicle (#09002) Bucket Truck meets the criteria.
SCHEDULE AND PROJECT COSTS
Prior
Budoet 2002-2003 Total Project
Phasing
Study
Design
Acquisition
Construction
220,000 $220,000
Total 220,000 $220.000
Recommended Funding Source
Capital Outlay Fund
ALTERNATIVES
Keep Truck #09002 (not recommended) which could result in significant downtime and cost for major
repairs.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase new truck, transferring radio equipment and sell vehicle at auction in 2002/2003
fiscal year.
- 13 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Line Truck/Digger (Replacement)
PROJECT DESCRIPTION
Replace existing Line Truck/Digger #09009.
PROJECT OBJECTIVES
To provide a dependable line truck with sufficient rating for hauling materials and equipment for today's
needs.
EXISTING SITUATION
Line Truck/Digger #09009 is a 1989 Ford F800 with a derrick/digger unit. This truck was delivered on
7/14/89. It is approximately 12 years old with an odometer reading of 37,472. The engine has significant
idle time over and above the measured road mileage due to Pigging pole holes, setting poles,,installing
transformers and keeping the battery.charged for radio transmission during the work day. The original cost
of the vehicle was $136,355. The cost of maintenance and repairs to date is $23,677. This truck does not
have the Gross Vehicle Weight (GVW) carrying capacity needed when fully loaded with tools and
equipment necessary to perform all tasks assigned in today's environment of prompt service to customers
at the lowest possible cost. It is essential to be prepared to perform all tasks on arrival at a job site.
The minimum replacement criterion of the "Fleet Policies and Procedure" as outlined under "Guidelines for
Utilization/Replacement" Section 4.5 is 10 years. This vehicle (#09009) Line Truck/Digger meets the
criteria.
SCHEDULE AND PROJECT COSTS
Prior Budget 2001-2002 Total Project
Phasing
Study
Design
Acquisition 215,000 $215,000
Construction
Total 215,000 $215,000
Recommended Funding Source
Capital Outlay Fund
ALTERNATIVES
Keep Truck #09009 (not recommended) which could result in significant downtime and cost for major
repairs.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase new truck, transferring radio equipment and sell vehicle at auction in 2001/2002
fiscal year.
- 14-
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Line Truck/Digger (Replacement)
PROJECT DESCRIPTION
Replace existing Line Truck/Digger #09010.
PROJECT OBJECTIVES
To provide a dependable line truck with sufficient rating for hauling materials and equipment for today's
needs.
EXISTING SITUATION ; ,•
Line Truck/Digger #09010 is a 1989 Ford F800 with a derrick/digger unit. This truck was delivered on
7/18/89. It is approximately 12 years old with an odometer reading of 30,200. The engine has significant
idle time I over and above the measured road mileage due to digging pole holes, setting poles, installing
transformers and keeping the battery charged for radio transmission during the work day. The original cost
of the vehicle was $135,690. The cost of maintenance and repairs to date is $16,669. This truck does not
have the Gross Vehicle Weight (GVW) carrying capacity needed when fully loaded with tools and
equipment necessary to perform all tasks assigned in today's environment of prompt service to customers
at the lowest possible cost. It is essential to be prepared to perform all tasks on arrival at a job site.
The minimum replacement criterion of the "Fleet Policies and Procedure" as outlined under "Guidelines for
Utilization/Replacement" Section 4.5 is 10 years. This vehicle (#09010) Line Truck/Digger meets the
criteria.
SCHEDULE AND PROJECT COSTS
Prior Budget 2002-2003 Total Project
Phasing
Study
Design
Acquisition 215,000 $215,000
Construction
Total1 215,000 $215,000
Recommended Funding Source
Capital Outlay Fund
ALTERNATIVES
Keep Truck #09010 (not recommended) which could result in significant downtime and cost for major
repairs.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase new truck, transferring radio equipment and sell vehicle at auction in 2002/2003
fiscal year.
- 15 -
TRANSPORTATION
STREETS
STORMDRAINS
TRANSIT
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: Air Compressor (#04-053)
Project Description
Replace 185 CFM, Air Compressor.
Project Objectives Yy
1. Replace a 1979 Sullair air compressor (Unit No. 04-053) with a new like -type unit.
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-053 has an hour meter reading of 624 hours. This unit's minimum replacement criteria was met in 1989. This unit
-as purchased for S 11,607 in 1979 and has accumulated 518,222 in repairs and 5590 in maintenance costs. This unit has an air
filter and attachment for a fresh air breathing hood utilized -when sand blasting. This unit is used by Street Division crews for
maintenance.
Schedule and Project Costs
Phasing
Study
Design
Acquisition/Vehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 20002-03 Total
511,800 511,800
S11,800 S11,800
S11,800 511,800
S11,800 S11,800
Continue to use current equipment and accumulate higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL:�J
3 o z o l
Fleet and Fac ities Manager Date
- 16 -
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: Nine Wheel Rubber Tire Roller (#04-107)
Project Description
Replace a nine -Wheel rubber tire roller (Unite No. 04-107) with a new 27,000 Lbs. Articulating Nine -Wheel Rubber Tire Roller.
Project Objectives
1. Replace a 1972 9 --wheel rubber tire roller (No. 04-107).
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit 04-107 has an hour -meter reading of 3,140 hours. The minimum replacement criteria for this type of vehicle is 15 years.
This unit was purchased for 59,010 in 1939 and has accumulated S30,975 in repairs and S750 in maintenance costs. This unit
is 29 years old and its dependability is questionable. This type of equipment is not available in alternative fuel engines. This
unit is used on a daily basis during the paving season by Street Division crews for maintenance.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
AcquisitionNehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
566,000 S66,000
566,000 566,000
566,000 566,000
566,000 566,000
Continue to use current equipment and accumulate higher than normal maintenance expenses.
Project Effect on Operating Budget
None_
APPROVAL:
Fleet and Fac ities Manager Date
- 17-
2001-2003 Financial Pian and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: One -Yard Front -End Loader with Two -Wheel Drive (#04-023)
Project Description
Replace a one -yard front-end loader with two -wheel drive tractor.
Project Objectives
1. Replace a 1986 one -yard front-end loader with two -wheel drive tractor (Unit No. 0-3-023) with anew like -type unit.
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-023 has an hour meter reading of 3,159 hours. This unit's minimum replacement criteria was met in 1993. This
unit was purchased for S21,282 in 1986 and has accumulated $31,120 in repairs and S2,424 in maintenance costs. This request
was originally submitted two years ago. Since that time, it has been necessary to spend an additional 59,000 in repairs. This
unit is used on a daily basis by Street Division crews for maintenance.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 20002-03 Total
Phasing
Study
Design
Acquisition/Vehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
558,300 558,300
558,300 558,300
558,300 558,300
558,300 S58,300
Continue to use current equipment and acquire higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL: � 3 o z o t
Fleet and Fac ities Manager Date
- 18 -
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: Tivelve-Yard Dump Truck (#04-084)
Project Description
Replace a sir -yard durnp truck.
Project Objectives
1. Replace a 1985 6 -yard damp truck with anew 12 -yard dump truck.
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit 04-OS4 has an odometer reading of 93,276 miles. The minimum replacement criteria for this type of vehicle is 15years or
55,000 miles. This unit was purchased for 544,603 in 1955 and has accumulated 537,130 in repairs and S 1,910 in maintenance
costs. This unit has a very sick engine and its dependability is questionable. The upgrade request is to provide the Street
Division with greater hauling capabilities at a reduced labor cost. This size truck is available in alternative fuel CNG engines.
It is staffs intention to write specifications around a CNG product line. This request was originally submitted two years ago.
Since that time, it has been necessary to spend an additional S2,000 in repairs. This unit is used on a daily basis by Street
Division crews for maintenance.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
AcquisitionNthicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
590,100 590,100
590,100 590,100
590,100 590,100
590,100 590,100
Continue to use current equipment and accumulate higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL:� 3 o -16 t
F1eit and Faci 'ties Manager Date
-19-
LEISURE, CULTURAL & SOCIAL SERVICES
PARKS
RECREATION
LIBRARY
COMMUNITY
CENTER
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Equipment Maintenance
REQUEST TITLE: Flat bed truck
Project Description
Purchase (1) flat bed one -ton truck to replace a one -ton flat bed truck (Vehicle No. 7069)
Project Objectives
This truck is used daily to haul materials such as brush, broken concrete, garbage, etc.
Existing Situation
This vehicle was budgeted for in the 1999/2000 budget, but has yet to be replaced.
Project Work Completed
This vehicle has 80,000 miles and meets the criteria set forth in the City of Lodi's Fleet Policies and Procedures.
Schedule and Project Costs
Prior
Project
Budgets
1999-00 2000-01 2001-02 2002-03
Total
Phasing
Study
Design
Acquisition
$29,680
$29,680
Construction
Total
$29,680
$29,680
Recommended Funding Sources
Capital Outlay Fund
$29,680
$29,680
Electric Utility Fund
Water Fund
Sewer Fund
Total
$29,680
$29,680
Alternatives
Continue to operate this vehicle in a manner that continually disrupts work schedules due to downtime and repairs.
Project Effect on Operating Budget
None
- 20-
2001-03 Financial Plan and Budget Request
CAPITAL EMPROVEMENT BUDGET REQUEST
ACTIVITY: Equipment Maintenance
REQUEST TTTLE: Forklift
Project Description
Purchase of one (1) Forklift to replace a 1961 forklift
Project Objectives
To facilitate the loading and unloading of materials.
Existing Situation
Currently the forklift we have is a 1961 -year model. It was a Pubic Works forklift that was to be disposed of. It was given to our
department to replace a 1965 forklift that was totally inoperative. This vehicle has major mechanical problems and is very difficult
to find parts for.
Project Work Completed
Schedule and Project Costs
Prior
Project
Budgets
1999-00 2000-01 2001-02 2002-03
Total
Phasing
Study
Design
Acquisition
$24,500
$24,000
Construction
Total
$24,500
$24,500
Recommended Funding Sources
Capital Outlay Fund
$24,500
$24,500
Electric Utility Fund
Water Fund
Sewer Fund
Total
$24,500
$24,500
Alternatives
Continue to operate this vehicle in a manner that continually disrupts work schedules due to downtime and repairs.
Project Effect on Operating Budget
None
- 21 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
,CTIVI'I'Y: Equipment Maintenance
REQUEST TITLE: Dump Truck
Project Description
Purchase (1) one ton dump truck. This is to replace a 1978 International 1600 dump truck (Vehicle No. 7018)
Project Objectives
To haul brush, dirt, etc.
Existing Situation
This vehicle is 23 years old and is time to be replaced. It is very large and we feet we can make better use out of a smaller dump truck.
A smaller dump truck would allow use more diversity in its usage. A smaller dump truck will cost substantially less.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
�cl►edule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $38,000 $38,000
Construction
Total $38,000 $38,000
Recommended Funding Sources
Capital Outlay Fund 538,000 $38,000
Electric Utility Fund
Nater Fund
Sewer Fund
Total $38,000 $38,000
Alternatives
Continue to operate this vehicle with higher maintenance costs and not as efficient as we can be.
Project Effect on Operating Budget
None
- 22 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
CTTVITY: Equipment Maintenance
REQUEST TTTLE: 1 Ton Pickup Truck
Project Description
Purchase (1) one ton pickup truck. To replace a 3k ton pickup truck (Vehicle No. 7073)
Project Objectives
To tow the Parks Divisions 6600 LB mower from park to park.
Eadsting Situation
Yy'
This vehicle has close to 100,000 miles. We feel that increasing the size to (1) one ton will aid in the life of the vehicle.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $28,000 $28,000
Construction
Total $28,000 $28,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total 528,000 $28,000
Alternatives
Continue to operate this vehicle with higher maintenance costs and disruption transportation needs.
Project Effect on Operating Budget
None
IW*M
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTPI=: Equipment Maintenance
REQUEST TITLE: Turf Vehicles
Project Description
Purchase (3) turf vehicles to replace Cushman 6, 8, and 10
Project Objectives
To provide Park Division employees with safe and reliable equipment to perform there job duties in a proficieftt manner.
Existing Situation
These vehicles are used to prepare our ball diamonds and maintenance of parks. This was budgeted in the 2000-01 budget, but has yet
to be replaced.
Project Work Completed
These vehicles satisfy the criteria of the City of Lodi's Fleet Policies and Procedures.
Schedule and Project Costs
Prior
Project
Budgets
1999-00 2000-01 2001-02 2002-03
Total
Phasing
Study
Design
Acquisition
$56,250
$56,250
Construction
Total
$56,250
$56,250
Recommended Funding Sources
Capital Outlay Fund
$56,250
$56,250
Electric Utility Fund
Water Fund
Sewer Fund
Total
$56,250
$56,250
Alternatives
Continue to operate vehicles with increasingly higher repair costs and downtime.
Project Effect on Operating Budget
None
-24-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
CTIVITY: Equipment Maintenance
REQUEST TITLE: Turf Vehicles
Project Description
Purchase (3) turf vehicles to replace Cushman 17, 18, and 19.
Project Objectives
To provide Parks Division employees with safe and reliable equipment to perform there job duties in a profic4nC manner.
Existing Situation
These vehicles are used to prepare our athletic fields and maintenance of our parks.
Project Work Completed
These vehicles are currently on a replacement schedule of 10 years and meet the criteria of the Fleet Policies and Procedures.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate vehicles with increasingly higher repair costs and downtimes
Project Effect on Operating Budget
;one
- 25 -
$60,000 $60,000
$60,000 $60,000
$60,000 $60,000
$60,000 $60,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
1CTIVITY: Equipment Maintenance
REQUEST TITLE: Full Size 'A ton Pickup Truck
Project Description . .
Purchase one (1) lh ton pickup truck (Vehicle No. 7006)
Project Objectives
To provide park employees with a safe reliable vehicle to perform there job duties.
Existing Situation
This vehicle has close to 100,000 miles and qualifies for replacement in the City of Lodi's Fleet Policies and Procedures. This vehicle
was budgeted for in the 1999/2000 budget, but has not yet been replaced.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
Schedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
$21,500 $21,500
$21,500 $21,500
$21,500 $21,500
$21,500
Alternatives
Keep operation this vehicle, disrupting schedules and increasing costs due to breakdowns.
Project Effect on Operating budget
one
- 26 -
$21,500
2001-03 Financial Plan and Budget Request
CAPITAL MPROVEMENT BUDGET REQUEST
\CTIVM: Equipment Maintenance
REQUEST TITLE: Mini -Van
Project Description
Purchase (1) mini -van to replace a 1989 Dodge Caravan (Vehicle No. 7035)
Project Objectives
0"
Provide safe and reliable transportation for the after school program and coordinator.
Existing Situation
Currently a motor pool car is being used, whereas the 1989 Dodge is in the shop with major engine problems. It is not going to be
repaired due to the cost.
Project Work Completed
This vehicle has 49,065 miles and was not anticipating replacing.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition 324,000 $24,000
Construction
Total $24,000 $24,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$24,000 $24,000
$24,000 $24,000
Continue to use the motor pool car. This vehicle is in inferior condition and I foresee problems with it in the future.
Project Effect on Operating Budget
None
- 27 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
..CTIVITY: Equipment Maintenance
REQUEST TITLE: Mini -Van
Project Description
Purchase (1) mini -van to replace a 1989 Dodge Caravan (Vehicle No. 7005)
Project Objectives ,.
r
Provide safe and reliable transportation for our Recreation Supervisor
Existing Situation
This vehicle is used to transport our Recreation Supervisor to sport activities and transport equipment to these grounds. This vehicle
was put into the 1999/2000 budget, but has yet to be replaced.
Project Work Completed
This vehicle has 100,000 miles. It satisfies the criteria of the City of Lodi's Fleet Policies and Procedures.
7chedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $24,000 $24,000
Construction
Total 524,000 $24,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$24,000 $24,000
$24,000 524,000
Continue to operate this vehicle, disrupting work schedules due to breakdowns and downtime.
Project Effect on Operating Budget
None
2001-03 Financial Plan and Budget Request
CAPITAL EMPROVETM ENT BUDGET REQUEST
ACTIVITY: Equipment Maintenance
REQUEST TITLE: Mini -Van
Project Description
Purchase (1) min -van to replace a 1987 Dodge Caravan (Vehicle No. 7004)
Project Objectives
To provide transportation for the Park Superintendent to travel to job sites and attends meetings.
Existing Situation
This vehicle has close to 90,000 miles and is constantly having mechanical failures. It was budgeted for replacement in the 1999100
budget, but has not yet been replaced.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
Schedule and Project Costs
Prior Project
Budaets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $25,000 525,000
Construction
Total $25,000 $25,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$25,000 $25,000
$25,000 $25,000
Continue to operate this vehicle with higher maintenance costs and disruption transportation needs.
Project Effect on Operating Budget
None
- 29 -
2001-03 Financial Plan and Budget Request
CAPITAL IlVIPROVEMENT BUDGET REQUEST
ICTiVM: Equipment Maintenance
BEQUEST TITLE: Mini -Van
Project Description
Purchase (1) mini -van to replace a 1989 Dodge Caravan (Vehicle No. 7014)
Project Objectives
ry l
To provide safe and reliable transportation for Recreation Supervisor.
Existing Situation
This vehicle is used by our Recreation Supervisor to go to sporting activities and to transport equipment to these grounds. This vehicle
was budgeted in the 2000/2001 budget, but has yet to be replaced.
Project `York Completed
This vehicle satisfies the criteria of the City of Lodi's Fleet Policies and Procedures.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $24,000 $24,000
Construction
Total $24,000 $24,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
524,000 $24,000
$24,000 $24,000
Continue to operate this vehicle, disrupting work schedules due to breakdowns and downtime.
•oject Effect on Operating Budget
None
- 30 -
2001-03 Financial Plan and Budget Request
CAPITAL INUROVEMENT BUDGET REQUEST
kCTTVTTY: Equipment Maintenance
.LEQUEST TITLE: Boat Replacement
Project Description
Purchase (1) boat to replace a boat at Lodi Lake. (Boat No. 1)
Project Objectives
To move docks, watch over and rescue the people that rent the aquatic equipment at Lodi Lake.
Existing Situation
This boat is over 17 years old. It is in very poor shape. The sides have to be chained to one another to keep them up. It is fiberglass
construction and leaks water. The bottom of the boat fills with water every year. This is also the boat that the Police Department used
in the recent boating accident on the river.
Project Work Completed
This boat doesn't meet with the City of Lodi's Fleet Policies and Procedures criteria for replacement. It falls short by 3 years. It is
felt the need is definitely here, on the standpoint of mechanic and safety.
Schedule and Project Costs
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction _ 19,700 19,700
Total 19,700 19,700
Recommended Funding Sources
Capital Outlay Fund 19,700 19,700.
Electric Utility Fund
Water Fund
Sewer Fund
Total 19,700 19,700
Alternatives
Continue to operate this boat with being unreliable and compromising safety.
Project Effect on Operating Budget
none
- 31 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
\CTIVITY: Equipment Maintenance
t1EQUEST TITLE: Tractor
Project Description
Purchase (1) Tractor/L.oader to replace a 1994 John Deere Tractor (Unit No. 7048)
Project Objectives
To provide the Parks Department with efficient and reliable equipment to perform there duties.
Existing Situation
Currently the Parks Division is using a John Deere tractor designed for farm use. It is big and cumbersome. This unit is very limited
due to its size. It also has had mechanical problems plaguing it throughout the period we have had it.
Project `York Completed
This tractor will meet the criteria of the Fleet Policies and Procedures.•
Schedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
$60,000
$60,000
$60,000
$60,000
$60,000
$60,000
$60,000
$60,000
Continue to operate under existing conditions and experience the awkwardness and ineffectiveness of the tractor. Increasingly higher
repair costs and downtime.
\'roject Effect on Operating Budget
None
-3Z-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTIVITY: Equipment Maintenance
REQUEST TITLE: Trim Mower
Project Description
Purchase (1) trim mower to replace trim mower (Mower No. 325)
Project Objectives
To provide the Parks Department with a safe and reliable mower to keep the parks looking well groomed.
Existing Situation
This mower is used to trim the outer acreage of all the parks.
Project Work Completed
This mower will meet the criteria of the Fleet Policies and Procedures.
,chedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $25,000 $25,000
Construction
Total $25,000 $25,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate mower with increasingly higher repair costs and downtime.
Project Effect on Operating Budget
None
- 33 -
S25,0W $25,000
$25,000 $25,000
2001-03 Financial Plan and Budget Request
CAPITAL EMPROVEMENT BUDGET REQUEST
.CTIVITY: Equipment Maintenance
REQUEST TITLE: Turf Vehicles
Project Description
Purchase (3) turf vehicles to replace three turf units. Turf vehicles M1, M2 and TV -21
Project Objectives
To provided Parks Division employees with safe and reliable equipment to perform there job duties in a proficient manner.
Existing Situation
These vehicles are used to prepare our athletic fields and maintenance of our parks.
Project Work Completed
These vehicles are currently on a replacement schedule of 10 years and meet the criteria of the Fleet Policies and Procedures.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate vehicles with increasingly higher repair cost and downtimes.
Project Effect on Operating Budget
None
- 34 -
$60,000
$60,000
$60,000
$60,000
$60,000
$60,000
560,000
COMMUNITY & ECONOMIC DEVELOPMENT
BUILDING
PLANNING
CODE
ENFORCEMENT
ENGINEERING
ECONOMIC
DEVELOPMENT
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: COMMUNITY IMPROVEMENT
REQUEST TITLE: PURCHASE ONE MINI -VAN FOR COMMUNITY IMPROVEMENT OFFICER
Project Description: Purchase and equip one mini -van to be used for code enforcement related field investigations
and inspections by the Community Improvement Officer.
N �C
Project Objectives: Provide a safe and reliable vehicle for the Community Improvement Officer. A mini -van
would allow for storage and better access to the necessary tools, equipment and materials
necessary in conducting field inspections for the Community Improvement Division.
Existing Situation: This van will replace car "175, which was a police vehicle prior to being utilized by the
Community Improvement Division. Car r75 is a 1992 Ford Crown Victoria sedan with
106,201 miles.
Project Work Completed: The vehicle is overdue for replacement.
Schedule and Proiect Costs
Prior Project
Budects 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
$25,000
$25,000
Recommended Funding Sources 525,000
General Fleet Fund
Projected Effect on Operating Budget
- 35 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Building & Safety
REQUEST TITLE: Purchase Two Field Inspection Pickup Trucks
Project Description: Purchase two t/2 ton pickup trucks with king cabs and 8 -foot boxes.
Vehicles to be used for residential and commercial field inspection.
Project Objectives: Provide safe and reliable vehicles for the field inspectors.
r ti'r'e'
Existing Situation: Truck 79 and 89, 1992 Chevrolet S-10'5, have been in service for a
full 10 years. They were due for replacement 3 years ago. Truck 79 has 53,170 miles and
89 has 76,324 miles. Both trucks are overdue for replacement.
Project Work Completed: N/A
Schedule and Projects Costs
Prior Budgets
2001-02 2002-03 2003 -Os 2004-05
Phasing
Stud
Design
Acquisition
$48,800
Construction
Total
$48,800
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
General Fleet Fund
$18,800
Project Effect on Operating Budget
- 36 -
GENERAL GOVERNMENT
LEGISLATION
ADMINISTRATION
CIN CLERK
SUPPORT SERVICES
NON -
DEPARTMENTAL
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Finance Field Services
REQUEST TITLE: Vehicle Replacement
Project Description
Purchase one (1) replacement vehicle for Field Services use. A Meter Reader uses this vehicle daily.
ra•,.•.
Project Objectives
Provide a safe, reliable vehicle for the Field Services employees. The majority of their duties are in the field,
performing scheduled work that must be completed within a certain timetable, usually that day.
Existing Situation
Vehicle #02088 is a 1990 Plymouth hatchback and has 74,047 miles on the odometer. A Meter Reader uses this
vehicle daily to carry equipment used for job duties that include reading electric and water meters and for
installation of angle meters. Total repair and maintenance costs are $12,837.62.
This vehicle exceeds the recommended replacement guideline of 7 years old/60,000 miles.
Project Work Completed
The Fleet Committee will approve and make recommendations to locate a vehicle for purchase.
Schedule and Project Costs
Prior Project
Budeets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternative
322,000
$22,000
The alternative is to continue using the existing vehicle. However, when this vehicle is in the shop for repairs,
a motor -pool loaner vehicle is used, which is unable to hold all of the equipment that the employee uses to
perform their duties.
-37 -
FINANCIAL PLAN AND BUDGET
Capital Requests
CITY OF LODI
CALIFORNIA
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY ACTIVITY
n
^`- 1
-r- v
rlx200
R estod
:Ctty er
Reques�d vCtty
er ,
Y x
? . ,H`� Cost--.v�:a..
Recan�meaded ,
_Cost eRecomm'�ended«.,�.
_ Coinmeiit� a �.
Pubtie Safety
Police Protection
Information Systems
1 Personal Computer replacement plan
60,000
60,000
other funding ie grants
Animal Shelter
2 Animal Shelter Expansion
220,000
220,000
2,250,000
2,250,000
financing
3 3,4 Ton CNG truck
40,000
40,000
other funding ie grants
Fire Department
Emergency Services
4 Tools & Equipment for Quint
70,000
70,000
other funding ie grants
5 Rescue trailer & equipment
34,000
34,000
other funding ie grants
6 1 1/2 Ton Truck to pull command center
49,000
49,000
other funding ie grants
Total Public Safety
439,000
379,000
2,3.14,000
2,284,000
Public Utilities
Wastewater Utility Services
7 Purchase Pipe Inspector System
16,000
16,000
Wastewater
8 Wastewater - White Slough Facility Upgrade
350,000
350,000
Wastewater
9 White Slough Capital Maintenance
312,000
312,000
1,132,000
1,132,000
Wastewater
Electric Utility Services
10 Upgrade server
20,000
20,000
Elec
Electric Utility
12 Electric New Building
2,000,000
2,000,000
5,000,000
5,000,000
Elec
Electrical Engineering & Operations
13 Personal computers replacement
21,000
21,000
14,000
14,000
Elec
15 Engineering Analysis & Design software
50,000
50,000
50,000
50,000
Elec
Electric Construction & Maintenance
17 Line Extensions
1,094,800
1.094,800
1,036,300
1,036,300
Elec
18 Distribution System Improv
1,795,200
1,795,200
1,527,200
1,527,200
Elec,
20 Substation Construction
1,886,250
1,886,250
419,950
419,950
Elec
22 Street Light Improvement
1,484,000
1,484,000
1,487,000
1,487,000
Elec
23 Overhead Wire Puller
40,000
40,000
Elec
24 Flathed trailer
15,000
15,000
Elec
25 Fork=lift
90,000
90,000
Elec
26 High Current Test Set
30,000
30,000
Elec
27 Battery Testing equipment
10,000
10,000
Elec
28 Tapchanger Oil Filter Pumps
23,000
23,000
Elec
29 Substation Block Wall
100,000
100,000
Elec
Total Public Utilities
9,278,250
9,278,250
10,725,450
10,725,450
Transportation
Streets and Flood Control
Streets Division
30 Tree Plantingl mWscape - Hutchins St
182,000
182,000
streets/ elec grant
Tonal Tmnsportation
182,000
182,000
-
-
Leisure, Cuituml, & Social Services
Parks & Recreation Capital
150,000
150,000
150,000
150,000
GF capital
31 Salas Park backstop (50,000)
32 Small projects (20,000)
33 Shade structure (25,000)
34 Nfarocom irrigation kofu (20,000)
35 Maxicom irrigation Salas (25,000)
36 Maxicom irrigation Beckman (20,000)
37 Slurry Seal for Natrue Trail (10,000)
38 Lodi Lake Parking lot (100,000)
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY ACTIVITY
rK�-�a-^ �?..i s �,. '.rte':.• '�. � I^�u� �1,.Y_,,?' .-a, .
39
Lodi Lake Pedestrian Trail Phase II
500,000
500,000
undetermined
40
Aquatic Center
225,000
225,000
2,000,000
2,000,000
Financing
41
DeBendetti Park Development
200,000
200,000
1,000,000
1,000,000
Financing
42
Indoor Sports Center
200,000
200,000
4,050,000
4,050,000
Financing
43
Replace duplicator
10,000
10,000
Equip Rep
44
Floor Lift
16,000
OF capital
45
1/2 Ton Pickup Truck
26,000
OF capital
46
Skate park
538,000
538,000
OF capital/ Elec benefits
Cultural Services
Community Center
47
Table & Chain Replacement for Kirst Hall
43,660
20,000
20,000
OF Equip
Library
Lib Trust
51
Renovation & ADA compliance
30,000
30,000
30,000
30,000
CDBG
52
Checkout equipment
13,500
13,500
Lib Trust
53
Upgrade computer system
270,000
270,000
grants
54
Workstations
10,000
10,000
100,000
-
Private sector trust for yr 1
Total Leisure, Cultural & Social Services
1,962 160
1,896,500
7,600,000
7,520,000
Communkh & Economic Development
Construction Development
Building and Safety
55
Microfiche conversion to CD ROM
15,215
15,215
OF capital
56
Field Inspection Pickup Truck
24,400
24,400
OF capital
Engineering
57
Purchase 1/2 ton Pickup
30,000
30,000
Water/ Ww
Total Community & Economic Development
69,615
69,615
-
-
General Government
Non -Department
58
Replace High Speed copier
37,000
37,000
equip replacement
City Clerk
59
Fortis Software Upgrade/Support
7,425
7,425
7,425
7,425
OF capital
61
Microfiche Printing - Fortis
5,750
5,750
one time expenditure
63
Purhase Image Scanner
4.000
-
part of Inf Systems rept
Information Systems
64
LCD projectors (6)
27,000
-
part of Inf Systems repl
65
Replace City Hall Server
16.000
-
part of Inf Systems rept
66
Information Systems Replacement
75,000
75,000
75,000
75,000
OF capital
67
JDE consultant services - HR module
100,000
100,000
OF capital/Elec & wlww
Organizational Support Services
68
Meter Reader Vehicle
22 000
22,000
Elect
Public Works Facilities Services
69
Vehicle for Const Proj :Manager
22.000
22,000
GF capital
70
HVAC replacement - Library
10,000
10,000
600,000
600,000
electric grant - NCPA
71
Roof Replacement - Fire Station #3
26,570
26,570
OF capital
72
HVAC replacement - Fire Station =`3
39,000
39,000
GF capital/ Public Benefits
73
Roof Replacement- White Slough
22,000
22,000
WW
74
Purchase one pickup truck
29,000
29,000
OF capital
Total General Government
442,745
395,745
682,425
682,425
TOTAL CAPITAL BUDGET
12,373,770 I
-r'---12,201,110
21ri51,875 1 ==
' 21,211,875
i
Debt Service:
General Fund
1,275,205
1,275,205
1,267,895
1,267,895
Electric Fund
1,391,435
1,391,435
1,391,435
1,391,435
Water Fund
227,975
227,975
227,975
227,975
Wastewater Fund
812,385
812,385
817,465
817,465
TOTAL CAPITAL BUDGET & DEBT SERVICE
�..�®e
= 16,080,770 {
, _ 15,908,;10 t
-25,056,645j :-
24,916,645 1
®mem
2001-02 FINANCIAL PIAN & BUDGET
CAPITAL BUDGET DETAIL BY ACTIVITY
FUNDING SOURCES:
GENERAL FUND - CAPITAL
950,035
232,425
GENERAL FUND -EQUIP REPL
67,000
20,000
LIBRARY- TRUST
23,500
-
FINANCING
845,000
9,300,000
CDBG GRANT FUND
30,000
30,000
STREET TDA
150,500
-
ELECTRIC FUND
393,775
707,000
ELECTRIC FUND -LONG-TERM
6,360,250
9,470,450
WATER FUND
19,025
-
WASTEWATER FUND
703,025
1,148,000
Undetermined
500,000
Other Grants
159,000
304,000
TOTAL CAPITAL BUDGET
_12,201,110 j
21,211„873_)
General Fund Debt Service
1,275,205
1,267,895
Electric Fund Debt Service
1,391,435
1,391,435
Water Fund Debt Service
227,975
227,975
Sewer Fund Debt Service
812,385
817,465
TOTAL CAPITAL BUDGET & DEBT SERVICE
-24,916,645 1
PUBLIC SAFETY
POLICE
FIRE
GRAFFITI
ABATEMENT
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Police Department - Information Systems
REQUEST TITLE: Personal Computer Replacement Plan
Project Description
To provide periodic replacement of the Personal Computers throughout the Lodi Police Department.
Project Objectives
Provide for the systematic re4placement of the personal computers in use throughout the Lodi Police
Department. This replacement plan would allow us to replace 30 computers per year, which would provide for
a three-year replacement program.
Existing Situation
The Lodi Police Department has in excess of eighty (80) personal computers including desk tops and lap top
computers with no provision for the replacement of these units. Current industry standards dictate that there is
almost a complete hardware and software infrastructure change every three years making equipment obsolete.
Currently 40% of our equipment is performing below industry standards, which affects productivity of
employees. Without a hardware replacement schedule we will not be prepared to handle the latest and most up
to date applications available on the market.
Schedule and Project Costs
Prior Project
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition $60,000 $60,000 $60,000 $180,000
Construction
Total $60,000 56U,000,
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
The PC market is highly volatile, therefore price may vary substantially on a month to month basis. The
quoted price ($2,000 x 30 per year) should allow for such fluctuations.
-i-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Police Department
REQUEST TITLE: Replacement of Animal Shelter Facility
Project Description
Construct an animal facility compliant with State law and that meets Lodi's projected requirements for animal
welfare and control
Project Objectives
The project objectives are:
• Compliance with newly mandated State laws regarding lower kill rates of animals, mandatory spay/neuter of
animals released for adoption, longer holding periods of impounded animals, provision of medical care for
all "treatable" animals, increased record keeping requirements and the development of public/private
collaborations.
• Compliance with American Disability Act
• Meet the growing needs for animal control as well as animal welfare and population control
Existing Situation
The Lodi Animal Shelter was built in the 1960's to service a community of approximately 26,000. As most
shelters built at that time its purpose was to be a "dog pound" i.e. a place to impound stray and vicious dogs before
euthanizing them. The facility was not built for animal welfare or protection from contagious illnesses. The state
holding requirements were minimal. There was little effort made to find adoptive homes or to educate the
community of the need for animal population control.
The current shelter cannot meet the newly mandated State laws or fulfill the expectations of a community eager to
provide more humane animal care. It is operating beyond its capacity for the number of animals Lodi needs to
serve. Present conditions result in hundreds of healthy animals being destroyed because of lack of housing or
resultant illnes from overcrowding.
Project Work Completed
The current staff and volunteers have done an outstanding job of improving the image of the shelter by increasing
adoptions, licensing and providing spay/neuter programs — all resulting in decreased euthanasia of healthy pets.
However, the current and projected increases in Lodi's animal population far exceed our shelter's present capacity.
Schedule and Project Costs
Prior Project
Budgets 200I-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
250,000
250,000
2,250,000 2,250,000
250,000 2,250,000 2,500,000
Project Effect on Operating Budget:
Staff expects the 2001-03 operating budget will not be impacted. They will evaluate the possible impact on the
operating budget for the 2003-05 Financial Plan and Budget.
- 2 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Animal Services Truck
Project Description
Purchase (in FY 2001-2002) of a3/. ton CNG truck with attached specialized body and associated equipment for Animal
Services Officer use in accomplishing designated duties. This vehicle would be an increase in fleet size, bringing the total
number of such trucks to three.
Project Objectives
1) Provide the Animal Services unit of the Lodi Police Department with an adequate number of appropriate vehicles to
allow for efficient and effective performance of daily operations, especially in light of recent increases in staffing.
2) Begin to upgrade the fleet of Animal Services trucks to a safer, more humane, and more efficient style of vehicle.
Newer trucks that are in service in this field are equipped with air conditioning for the animal transport box, ramps for
leading large animals into the vehicle, and other features designed for safe handling and transport of animals.
3) Place in service for primary use an alternative fuel vehicle (specifically CNG), which is a city fleet planning objective. A
CNG vehicle would also improve humane conditions for the animals, in that exhaust fumes would not be a factor during
transport. Similarly, employees working around the box while the vehicle is idling (a likely situation during the summer
when the A/C is running) would not be exposed to such fumes.
Existing Situation
The Animal Services Unit has been equipped with two trucks since the 1960's. This was commensurate with it's staffing
until recently, when a third (part-time) position, and then a fourth (full-time) position was added. These increases were
designed to improve the level of public service and allow for more humane and efficient treatment of animals in the unit's
care. However, this has necessitated an increase in fleet size to accommodate the staff. Their fleet consists of a 1991
Dodge with 67,000 miles and a 1995 Dodge with 31,000 miles. In the event that one of these vehicles is out of service, the
entire unit staff (four personnel) would be attempting to work out of one vehicle. The addition of a new vehicle would give
them two primary use vehicles and a backup vehicle, an appropriate arrangement for the extant staffing level.
Schedule and Proiect Costs
Prior Project
Budgets 2001/02 2002103 Total
Acquisition
Total
Recommended Funding Sources
Capital Equipment Fund
Total
$40,000
$40,000
$40,000
$40,000
$40.000 $40,000
$40,000 $40,000
It is estimated that the project will cost approximately $40,000, including the purchase of the vehicle itself, and adding the
specialized body, equipment and two-way radio needed to perform required operations. The CNG upgrade will be paid for
with grant funding (upgrade amount is not included in the above figure.) A 25% rebate on the total cost of the project is
likely through grant funding.
01-03 CIBR ASO Truck.doc
- 3 -
�_- 7of
et M Hager D e
03107/01
2001-02 Financial PIan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: Tools & Equipment for New Truck/Quint
Project Description:
Inventory of tools and equipment for truck/quint.
Project Objectives:
Provide emergency equipment for new truck/quint that will be stationed as a combination truck/engine company at Fire Station 1#1.
Existing Situation:
Currently Fire Station 1#1 houses both an engine and a truck company. During the 2001-2002 budget year Fire Station n4 will be
completed and the engine from Fire Station 1#1 will be relocated to Fire Station 1#4. The new tiller truck will be utilized for the next few
years as a stand alone combination truck/enQine company. The new truck is scheduled to be completed around January of 2002 and then an
approximate four-month period of training prior to being placed in service. The truck comes without any tools or equipment and funding is
needed to acquire the equipment to place this apparatus in service and follow the plan for staffing and equipment. The reserve truck will be
maintained with the full complement of tools and used when the tiller/quint is out of service for maintenance or on multiple alarm fires.
Schedule and Project Costs
2000-01 2001-02 2002-03 Total
Phasing
Study
Acquisition 70,000.00 70,000.00
Construction
Total 70,000.00 70,000.00
Recommended Funding Source
Capital Equipment Fund
Total 70,000.00 70.000.00
Alternatives:
1. Defer replacement to a subsequent budget year and utilize current truck.
2. Continue to utilize the existing vehicles.
- 4 -
2001-02 Financial Plan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: Rescue trailer and equipment (Light Operation Level)
Project Description:
Establishment of "Light' Rescue Operational Level capability with equipment and trailer for storage and transport to emergency scenes.
Project Objectives:
To ensure that the Fire Department has adequate tools and equipment to meet San Joaquin County "Light" Operational Level and State of
California criteria (ICS-US&R —120-1). Purchasing this equipment fulfills the needs within the scope of the Lodi Fire Department "Self
Assessment" document Criterion SE: Technical Rescue.
Existing Situation:
The City of Lodi has adopted the "Standard of Coverage" / "Self Assessment Document" for the Fire Departments. Lodi Fire Department
is also involved with San Joaquin County USAR and adheres to San Joaquin County guidelines for training and equipment. Utilizing
the Self -Assessment document, the Technical Rescue Team has determined a need to meet the San Joaquin Counties requirement for a
"Light Operational" equipment cache. The equipment cache will assist the Fire department personnel in the event of an emergency
situation involving structure collapse, flood etc. The Technical Rescue Team evaluated the level of service needs for the community
and determined the "light operational' level will meet the needs of the City of Lodi. The equipment is required to maintain the
minimum level of equipment to effectively handled rescue emergencies until mutual aid and heavier duty equipment can arrive. The
Mokelumne Fire District and the Woodbridge Fire District maintain "medium operation level' equipment and certification. The
requested items are required by OSHA maintain minimum operational capabilities.
COST SUM MARY
Nater Rescue
S10,000
Ropes & Hardware
S3,000
Confined Space
$7,000
Trench Rescue
$2,000
USAR
$4,000
Trailer
$S,000
Total $34,000
Schedule and Project Costs:
Budgets 2000-01 2001-02 2002-03 Total
Phasing
Study
Acquisition 34.000•00 34.000•00
Construction
Total 31,000.00 34,000.00
Recommended Funding Source
Capital Equipment Fund
Total 34,000.00 34,000.00
ALTERM-MVES
Maintain current position
-5-
2001-02 Financial Plan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: 1'/z Ton Truck for Mobile Incident Command Trailer
Project Description:
Truck for towing joint Police Department/Fire Department Mobile Incident Command Trailer, which Police purchased through funding
received from grants.
Project Objectives:
Purchase a truck having the capacity to tow an 13,000 pound trailer. The ability to locate a mobile incident command trailer at an
emergency scene is critical to the effective mitigation of any serious emergency.
Existing Situation:
The Police Department received funding through a grant to purchase a trailer to be utilized at major emergencies as an incident command
center. The cooperative effort between The Fire Department and Police Departments developed a plan to jointly develop the trailer to serve
the needs of both departments. Both agencies will most likely be at scene of all major emergencies. The initial plan was discussed by the
Police Chief, Fire Chief and City Manager. It was agreed upon that the Fire Department will submit a budget request for a truck to tow the
trailer and for both the truck and trailer to by housed at a Fire Station. This will protect both pieces of equipment and allow quick response
to the emergency, as dictated by the emergency and requested by the Incident Commander. This provides for a better utilization of the
Joint Command structure by placing both Police and Fire at the same location.
COST
1 'h ton Truck 42,000
Code 3 package 2.500
Radio equipment 5.500
TOTAL $49,000
Schedule and Project Costs:
2000-01 2001-02 2002-03 Total
Phasing
Study
Acquisition 49,000.00 49,000.00
Consnction
Total 49,000.00 49,000.00
Recommended Funding Source
General Fleet Fund
Total $49.000.00 549.000.00
ALTERINNATI VES
1. Do not purchase truck.
2. Police Department purchase.
3. Defer replacement to a subsequent budget year.
- 6 -
PUBLIC UTILITIES
ELECTRIC
WATER
WASTEWATER
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works — Water/Wastewater Division
REQUEST TITLE: Pipe Inspector and Rehabilitation System
Project Description
Purchase Pipe Inspector and Rehabilitation System (Data Cap 3.0 Data Acquisition System) to replace existing non-operable computer and components in the TV
van, Vehicle No. 04-032.
Project Objectives
I . To replace existing computer software and components.
2. To dispose of existing equipment by trade-in or at auction.
Existing Situation
Existing computer and sofhvare system was purchased in 1992. The existing computer is outdated and is not compatible with the neve equipment purchased from
QCUES. The Data Cap 3.0 Data Acquisition System will increase our capabilities with digital image and event capture, pipeline schematic generation with defects
noted to corresponding footage, report printing, and customize formatting of report. The system software will be titicrosoft Window's 9S. Video files and inspection
data can be exported into other data bases and other computers which would be an invaluable tool during the Eastside project upgrading the sanitary sewer system.
Project Work Completed
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-2002 2002-03 Total
Phasing
Study
Design
Acquisition/Vehicle Replacement
S16,000
516,000
Construction
Total
516,000
516,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Nater Fund
~Wastewater Fund
516.000
$16.000
Total
S 16,000
S16,000
Alternatives
Continue to do reports manually or not have report information available.
Project Effect on Operating Budget
-7-
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Wastewater
REQUEST TITLE: White Slough Water Pollution Control Facility Upgrade
Project Description: Predesign services for the future expansion of White Slough Water Pollution Control Facility.
Project objectives or Pre -desist, Phase: Comply with the scheduling requirements in the recently issued discharge permit; implement
needed improvements to the facility that will enable the plant to reliably meet provisions in the current discharge permit; repair
and/or upgrade other portions of the plant to improve satiety, maintainability and overall component reliability; identify the type
and location of secondary treatment facilities that will be required in the future; identity points of connection and space
assignments for the provision of tertiary treatment facilities that may be required or desired in the future; and to prepare the
documentation necessary for obtaining State Revolving Loan financing of the project.
Existing Situation: Under the discharge permit recently issued by the State, White Slough Water Pollution Control Facility must
comply with the scheduling requirements in that permit. The City could face fines and other regulatory sanctions if these
schedules are not met. There are portions of the plant that must be repaired and/or upgraded to maintain the current
nitrification. Also, work that was deferred under the previous expansion must now be completed.
Project Work Completed: The Treatment Plant Master Plan and monitoring studies.
Schedule and Project Costs
Prior Project
Budgets 2001-2002 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
water Fund
Sewer Fund
Total
'Page 1-34 of master Plan
—Land needs not definite at this time
Uternatiyes
Do nothing and limit growth
370,000
350,000
V V)o o xl•
350,000 $1,390,000
n7 ^
350,000
to be determined
Project Effect on Operating Budget - None for this project. However the final result of the design work will, of course, impact the operating budget in future
years.
-8-
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Wastewater Treatment
REQUEST TITLE: White Slough Water Pollution Control Facility Capital Maintenance
Project Description
Major replacements and repairs of facility components and equipment.
Project Objectives
Maintain reliability and efficiency of wastewater treatment facilities.
Existing Situation
The City's wastewater treatment facility was originally constructed in the mid 1960's. Various components, as listed, are in need of
major repair or replacement, independent of future improvements to the facility. Other components have been identified as needing
repair or replacement in a Component Reliability Study performed by the City's Wastewater Master Plan consultant. Excerpts from
that study are attached which better define the work recommended.
Schedule and Project Costs
Project
Fiscal Year 2001-2002 2002-03 2003-04 2004.05 Total
*Roadway Improvements (CM)
S 30,000
S 30,000
S 30,000 S 30,000
S120,000
**Variable Frequency Drive Replacements (CM)
S 70,000
S 70,000
$140,000
*Digester Cleaning
S 5,000
S 55,000
S 55,000 S 55,000
$170,000
Aeration Basin pH Control Chemical Addition
S 92,000
S 92,000
Chlorine Residual Monitor Replacement
S 55,000
S 55,000
Replacement Comminutors with Screens
S 30,000
S325,000
S325,000
5680,000
Restore Gate Operability at Headworks
S 5,000
S 56,000
S 61,000
Enlarge Capacity of Industrial Influent Pump
S 5,000
S 72,000
S 77,000
Temporary Clarifier Chemical Feed System
S 5,000
5290,000
S290,000
RAS and WAS Pump Modifications
S 30,000
S 30,000
Liquid HypochloriteBisulfite Disinfection
S 15,000
5260,000
5275,000
* These projects had funds approved in the 1999/01 Capital Improvement Budget but was unable to complete during that
budget cycle.
**This project had originally been scheduled through the 2003/04 budget cycle. Acceleration is requested to complete this task
in a more timely manner
Notes: All funding from Wastewater Capital Outlay Funds, 17.2
(CM) means Capital Maintenance Project account automatically appropriated with budget.
Alternatives
For slight reductions, roadway and equipment replacement projects can be deferred.
Project Effect on Operating Budget
Minor reductions in electrical and labor costs.
-9-
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Services
REQUEST TITLE: Upgrade Electric Utility Exchange Server and Software
PROJECT DESCRIPTION
Upgrade local area network exchange server and software. This upgrade will improve the email system
reliability, provide for future expansion, and future communication capabilities.
PROJECT OBJECTIVES
Project provides sufficient system capacity and capability to ensure:
• Long range needs of the Department.
• System reliability.
• Modem and Internet access.
• Email data storage and backup functions.
• Improved NCPA and USA access. I
EXISTING SITUATION
Over the last few years, with workstation additions and increased email traffic, the Electric Utility
Department email system has been operating near capacity. Coupled with the increasing dependency on
the local area network capabilities, the Department initiated a hardware/software study to identify viable
expansion options. Out of this study the above objectives were identified based upon system needs and
Department business objectives. This project will upgrade an existing 5 plus year old server and increase
email reliability_ In addition, this upgrade coupled with the new server' provides the City with the flexibility
and capability necessary for present and future demands of the Electric Utility Department in a competitive
deregulated market place.
SCHEDULE AND PROJECT COSTS
Prior Project
Budgets 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $20,000 $20,000
Construction
Total $20,000 $20,000
Recommended Funding Source
Capital Outlay Fund
Due to a server failure in February 1997, the server was replaced with a Compaq Pro]iant Raid 5 server.
-10-
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ALTERNATIVES
Continue to operate with existing network topology (not recommended). The Department will not have _the
necessary ability to operate effectively and efficiently. The equipment's age is nearing the end of it's useful
life.
IMPLEMENTATION
Upon approval, following City bidding and purchasing procedure, purchase necessary hardware and
software in both the 2001-02 and 2002-03 Fiscal Years.
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Services
REQUEST TITLE: Electric Utility Service Center
PROJECT DESCRIPTION
This project consists of a multi year program to design, engineer and the construction of a new Electric
Utility Service Center at Guild Avenue and Thurman Street on City owned property. The presently
occupied facility at Ham Lane and Kettleman Lane will be modified for other departments included in the
Public Works Capital Budget.
PROJECT OBJECTIVES
The objective of this project is to provide adequate space and facilities for the City's field gperations and
maintenance departments and divisions for current operations and for 20 to 30 years of growth. The
existing Electric Utility facility has gone through three (3) major renovations and is limited in future
possibilities with no available space. This project is currently in preliminary design phase. The City
Council has previously approved the purchase of property at the Guild Avenue/Thurman Street site,
adjacent to the Reid Industrial Substation. A preliminary design effort to detail space planning and layout is
underway with the thought that a construction project utilizing design/build concepts would take place in
2001-2003. Other departments are evaluating options at the Municipal Service Center facility including the
possible relocation of the Parks Maintenance corporation yard from its decrepit facility behind the Parks &
Recreation Office at 125 N. Stockton Street.
EXISTING SITUATION
The Electric Utility Department, the Public Works Water, Sewer, and Fleet Services Divisions, and the
Purchasing Office are currently housed in the existing Municipal Service Center, which was constructed in
1971. City growth and expansion of services since that time have caused extreme overcrowding in these
facilities. Relocation of the Electric Utility Department must take place before any substantive work is
begun at the present facility at 1331 South Ham Lane.
PROJECT WORK COMPLETED
Alternative analysis, site acquisition, and preliminary budget costs.
SCHEDULE AND PROJECT COSTS
Phasing
2001-2002 2002-2003 Project Total
Design/Construction $2,000,000 $3,000,000 $5,000,000
Total $2,000,000 $3,000,000 $5,000,000
PROJECT EFFECT ON OPERATING BUDGET
Negligible.
2001-03 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Engineering and Operations
REQUEST TITLE: Personal Computers (replacement)
PROJECT DESCRIPTION
Purchase new computers (total of 10) for replacement of existing machines within the Engineering and
Operations Division.
PROJECT OBJECTIVES
Replace existing machines with new high speed and large capacity memory personal computers in order to
operate effectively and efficiently with the latest software upgrades already acquired through the software
maintenance programs, especially AutoCad. In addition some older machines will need replacement
during this fiscal period.
EXISTING SITUATION
The software being written for such programs as AutoCad requires computers with large memory and high
processing speed in order to fully utilize the capabilities of the software. Therefore, the machines (3) used
by the Estimators are recommended for replacement during the 2001-02 fiscal year. Two other machines
are recommended for replacement during the 2002-03 fiscal year.
The Metering Section has one computer which is utilized exclusively for data retrieval and "phone home"
events in the remote meter reading program. This machine is unreliable and limited by its processing
speed and memory. It is recommended that this machine be replaced with a laptop unit. A laptop unit can
be used for the described function and also double as a back up machine for an existing laptop being used
for field data retrieval and meter programming. This Section also has a desktop machine used continually
in the meter testing function, for data management and general usage. This machine, due to its age,
operates very slowly in this large data management function. It is recommended that this machine be
replaced this fiscal year.
The remaining five machines are all going to require replacement during the 2001-03 fiscal period due to
the age and capabilities of the machines. It is recommended that the one for the Administrative Clerk be
replaced this fiscal year. The rest (4) will be replaced next fiscal year.
- 13 -
2001-03 Financial Plan and Budget
CAPITAL BUDGET REQUEST
Personal Computers (continued)
SCHEDULE AND PROJECT COSTS
Prior 2001-02 2002-03 2003-04 2004-05 Project Total
Budget
Phasing
Study
Design
Acquisition $21,000 $14,000 $35,000
Construction
Total $21,000 $14,000 $35,000
Recommended Funding Source
Electric Utility Fund
ALTERNATIVES
$21,000 $14,000 $35,000
Total $21,000 $14,000 $35,000
Do nothing. Not recommended. Efficiency and the ability to fully utilize the existing software are lost.
Unreliable machines will impact the daily operation.
IMPLEMENTATION
Upon approval, the computers will be purchased.
- 14 -
2001-03 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Engineering and Operations
REQUEST TITLE: Engineering Analysis and Design Software (budget augmentation)
PROJECT DESCRIPTION
Purchase Engineering Analysis and Design Software to be utilized in the Engineering and Operations
Division.
Retain outside services to build database, select software and implement system.
PROJECT OBJECTIVES
Implement a computer based Engineering Analysis and Design System.
EXISTING SITUATION
The Engineering and Operations Division at present have no analysis and design tools to assist in the
tasks of electric system optimization, planning and protection. Software packages are available that will
provide a number of parameters of an electric distribution system which in turn assist engineering
personnel in designing, optimizing and fully utilize the distribution system in the most cost efficient and
reliable manner. These systems will calculate load currents, voltage drops, fault currents, etc. all to assist
the engineer in designing and optimizing a system. "What if" scenarios and electric system switching
options can also be studied. Such studies will show transformer and other system component loadings
under the study conditions and will flag overloads and miscoordinations. This type of tool will provide the
engineer with valuable information and will result in the electric system being utilized to its optimum
configuration and capability.
The Department has been budgeting for this type of software system but has yet to purchase. Several
systems have been investigated for their user friendliness. One item has surfaced as common to all
systems. The Department needs to have an extensive database built in order to reap to benefits of any of
the available systems. Staff time to have such a database built is not available. Therefore, it is
recommended that existing authorized funding ($80,000) for the Engineering Analysis and Design System
be augmented with additional funding for the data base building component of the project.
SCHEDULE AND PROJECT COSTS
- 15 -
Prior
2001-02
2002-03 2003-04
2004-05 Project Total
Budget
Phasing
Study
Design
Acquisition
$80,000
$50,000
$50,000
$180,000
Construction
Total
$80,000
$50,000
$50,000
$180,000
Recommended Funding Source
Electric Utility Fund
$80,000
$50.000
$50,000
$180,000
Total
$80,000
$50,000
$50,000
$180,000
- 15 -
2001-03 Financial Plan and Budget
CAPITAL BUDGET REQUEST
Engineering Analysis and Design Software (continued)
ALTERNATIVES
Implement a system within present appropriation. Not recommended. Such a system would have very
limited capabilities until a sufficient database is built. It is not realistic to assume that the databases can be
built with existing staff. The result would be a system yielding little if any real useful information and
therefore likely would not be utilized by staff.
Do nothing — not recommended. This alternative would leave the Department status quo and would
prevent the Department from optimizing system design and forego available savings to the City as well as
savings to the customers from a more reliable and efficient system.
IMPLEMENTATION
Upon approval, a vendor will be selected to develop the necessary database, select the appropriate system
and implement same for use by engineering staff.
- 16 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Line Extensions - Service Connections - Substructures — Revenue Metering
PROJECT DESCRIPTION
This project provides for extensions of existing facilities to serve new electrical loads in subdivisions and
developments for all customer classes including associated revenue metering facilities. Work will be done by
Department personnel as part of the Capital Maintenance expenditure program.
PROJECT OBJECTIVES
• Extend existing distribution facilities to serve new loads as they develop within subdivisions and developments.
• Connect customer service entrance facilities to the City's electric distribution system.
• Install substructures (vaults, conduits, etc.) to accommodate the distribution facilities indicated above. The
developer has the option of contracting for this element with the City (City is reimbursed for all costs) or contract
with the private sector.
• Install revenue metering facilities. Funding is included for the purchase of remote readable meters for the larger
commercial and industrial customers. I
Business Unit Title and Number
Line Extensions (Business Unit # 161651)
Service Connections (Business Unit # 161653)
Substructures (Business Unit # 161655)
Revenue Metering (Business Unit # 161656)
EXISTING SITUATION
2001-02 2002-03
S700,000
S650,000
170,000
150,000
125,000
120,000
99,800
116,300
Total: 51,094,800
$1,036,300
At present, based on the Electric Utility Department's Rules and Regulations, Line Extensions, Service Connections
and Revenue Metering are performed by Department staff and provided at the City's expense.
SCHEDULE AND PROJECT COSTS
Prior Project
Budqets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
'Design
Acquisition
Construction S1,094,800 S1,036.300 S1,005,000 51,005,000 S4,141,000
Total $1,094,800 $1,036,300 $1,005,000 51,005,000 $4,141,000
Recommended Funding Source
Electric Utility Fund 51,094,800 $1,036,300 S1,005,000 51,005,000 54,141,000
Total $1,094,800 $1,036,300 S1,005,000 51,005,000 54,141,000
ALTERNATIVES
Have Line Extensions, Service Connections and Revenue Metering funded by advances from the developers. This
would require a change to the Rules and Regulations.
IMPLEMENTATION
This project is implemented as required by developments within the City.
-17-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Distribution System Improvement
PROJECT DESCRIPTION
This project provides for various construction projects to increase overall system capacity, reliability and operating
flexibility to serve the electric load under normal and emergency conditions. The Dusk to Dawn lighting is also
included under this project. Work will be done by department personnel as part of the normal operation of the Capital
Maintenance expenditure program.
PROJECT OBJECTIVES
The objectives of this project are to meet the service requirements as outlined under "Project Description" above.
Specific projects have been identified below. However, funding for unidentified projects is included based on past
experience regarding such improvement projects during any fiscal period.
Fiscal Year: 2001-02
Rebuild downtown underground distribution system (rebudget, phase 1 of 2).
Construct underground feeder, Henning Substation to Cochran Rd. at WID
Reconstruct get -a -ways at McLane Substation
Reconstruct underground secondary, Royal Crest and Tejon areas.
Reconstruct #6 cu. overhead lines, various areas.
Reconstruct overhead line, Turner Rd. to LeBec Ct.
Reconstruct overhead line, Cochran Rd.
Install capacitor banks (2).
Dusk to Dawn Lighting.
Fiscal Year: 2002-03
Rebuild downtown underground distribution system (rebudget, phase 2 of 2).
Construct underground feeder, Harney at Ham to Mills at Century (part 1).
Reconstruct underground secondary, English Oaks area.
Reconstruct #6 cu. overhead lines, various areas.
Reconstruct get -a -ways at Killelea Substation
Install capacitor banks (2).
Dusk to Dawn Lighting.
Account Title and Number
2001-02 2002-03
Distribution System Improvement (Business Unit# 161652) $1,793,000 $1,525,000
Dusk to Dawn Lighting (Business Unit # 161654) 2,200 2,200
Total: $1,795,200 $1,527,200
EXISTING SITUATION
The Electric Utility Department is responsible for providing adequate, reliable quality power at all times to the City of
Lodi. Accordingly the funding level of this project is established based on past experience coupled with identifiable
and necessary projects. The Dusk to Dawn lighting program is performed in response to customer requests for such
lighting.
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
Distribution System Improvement
SCHEDULE AND PROJECT COSTS
Recommended Funding Source
Electric Utility Fund
Total
ALTERNATIVES
None
IMPLEMENTATION
$1,795,200 $1,527,200 $1,500,00 $950,000 $5,602,000
$1,795,200 $1,527,200 $1,500,00 $950,000 $5,602,000
Upon approval, the above projects will be scheduled and constructed during the identified fiscal periods. Undefined
projects and Dusk to Dawn Lighting will be constructed based on customer demand
- 19 -
Prior Project
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
$1,795,200 $1,527,200 $1,500,00 $950,000 . $5,602,000
Total
$1,795,200 $1,527,200 $1,500,00 $950,000 $5,602,000
Recommended Funding Source
Electric Utility Fund
Total
ALTERNATIVES
None
IMPLEMENTATION
$1,795,200 $1,527,200 $1,500,00 $950,000 $5,602,000
$1,795,200 $1,527,200 $1,500,00 $950,000 $5,602,000
Upon approval, the above projects will be scheduled and constructed during the identified fiscal periods. Undefined
projects and Dusk to Dawn Lighting will be constructed based on customer demand
- 19 -
200-03 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Substation Construction
PROJECT DESCRIPTION
This project provides for various construction projects within the four substations to provide normal and emergency
capacity to serve the electric load and improve operating flexibility. This work will be done by Department personnel
as part of normal operations of the Capital maintenance expenditure program as well as by outside contractor.
PROJECT OBJECTIVES
Specific projects, as shown below, have been identified for construction during this fiscal period.
Fiscal year 2001-02
Killelea Substation
Reconstruct 60 kV bus, construct control building, 12 W bus structure including
power circuit breakers, relays, get -a -ways, perimeter fencing, oil retention structures and
acquisition of land (Additional funding requested here, total cost of project $3,435,000). I $1,750,000
McLane Substation
Reclosing relays 47,000
Battery system capacity increase 14,500
Phone line isolators 7,750
Total: $1,886,250
Fiscal year 2002-03
Henning Substation
12 W circuit breaker and get -a -way
67,000
Reclosing relays
47,630
Battery system capacity increase
14,545
Phone line isolators
7,775
New West Side Substation
Study and design of substation
350,000
Construction of this station is expected during 2003-05 fiscal period at an
estimated cost of $4,100,000.
Total: $419,950
Business Unit Title and Number 2001-02 2002-03
Substation Construction (Business Unit# 161657). S1,886,250 5419,950
Total: S1,886,250 $419,950
11K•t
2001-03 Financial Plan and Budget
CAPITAL BUDGET REQUEST
Substation Construction (continued)
EXISTING SITUATION
The Killelea Substation replacement project was initiated in the 1999-2001 fiscal period with funding appropriated for
study and design during the1999-2000 fiscal year and funding for phase 1 construction during the present fiscal year.
The study has indicated that a complete replacement of all components, with the exception of the power transformers,
is the most economical option. It has also been determined that an open 12 kV bus structure is the preferred option.
However, this option will require the acquisition of additional property. Based on the results of the study the estimated
overall project costs are $3,435,000. This budget request coupled with earlier appropriations will fund the overall
project.
McLane and Henning Substations. At the time these stations were designed the City did not operate with automatic
reclosing of circuit breakers and therefore did not have reclosing relays incorporated into the design of the stations. In
order to improve the service restoration time i.e. reduce the length of some outages it is recommended that reclosing
relays be retrofitted into each station.
The battery backup systems in each of the stations are required to operate the stations during a loss of incoming
power. These battery systems are limited in capacity and are approaching the end of their useful life. The continued
expansion of System Control and Data Acquisition (SCADA) facilities in each station also places an additional load on
the battery systems. Therefore, it is recommended that the battery backup systems be replaced with higher capacity
systems to provide reliable and sufficient power fore the statiolns to operate during power outages.
The SCADA system communicates via telephone lines leased from PacBell. PacBell are now requiring isolation on all
such lines to avoid excessive voltage being impressed on their lines terminating in substations. This budget request
includes funding for phone line isolation at each station. Note: such isolation already exists at Industrial Substation
and is incorporated into the design of the new Killelea Substation.
Load growth in the southwest section of town requires that the last available 12 kV distribution circuit from Henning
Substation be installed at this time. Funding for this circuit is included with this request.
New West Side Substation. Funding has been included in this fiscal period for the study and design phase of the
new west side substation. Construction in expected during the 2003-05 fiscal period.
SCHEDULE AND PROJECT COSTS
Prior
Budgets
2001-02
2002-03
2003-04
2004-05
Project
Total
Phasing
Study
Design
$350,000
5350,000
Acquisition
$150,000
$150,000
Construction
$1,736,250
$69,950
53,750.000
5250,000
55,806,200
Total
51,886,250
5419,950
53,750,000
$250,000
56,306,200
Recommended Funding'Source
Electric Utility Fund
$1,886,250
$419,950
53,750,000
$250,000
S6,306,200
Total $1,886,250 $419,950 53,750,000 $250,000 56,306,200
ALTERNATIVES
Do nothing (not recommended)
IMPLEMENTATION
Upon approval, the projects will be scheduled, designed and constructed.
- 21 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Street Light Improvement
PROJECT DESCRIPTION
This project provides for installation of street lights in areas throughout the City where street lights do not exist or
where the existing lighting is insufficient i.e. lights missing, "dark spots". This project also includes upgrades of
existing luminaries on concrete standards.
PROJECT OBJECTIVES
The project objective is to provide uniform lighting meeting the specifications of the Illuminating Engineering Society of
America (IES) on all street within the City. It is estimated that 1000-1200 lights will be installed during the life of the
project (3-5 Years).
Account Title and Number
Street Light Improvement (Business Unit 1-41161672)
EXISTING SITUATION
2001-02 2002-03
$1,484,000 $1,487,000
Total $1,484,000 $1,487,000
Several areas throughout the City were developed without street lights being installed. This project responds to one
of the City's goals by having street lights installed throughout the City.
SCHEDULE AND PROJECT COSTS
Prior Project
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction 51,484,000 $1,487.000 S1,490,000 S1,493,000 55,954.000
Total 51,484,000 51,487,000 S1,490,000 $1,493,000 $5,954,000
Recommended Funding Source
Electric Utility Fund $1,484,000 $1,487,000 S1,490,000 $1,493,000 $5,954,000
Total
ALTERNATIVES
None
$1,484,000 51,487,000 51,490,000 $1,493,000 $5,954,000
IMPLEMENTATION
Phases of this project are being designed, bid for construction and constructed on an ongoing basis until
the total project is completed.
-2z-
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance.
REQUEST TITLE: Purchase Overhead Wire Puller.
PROJECT DESCRIPTION
Purchase a overhead wire puller and increase the Electric Utility fleet by one wire puller.
PROJECT OBJECTIVES
To have the necessary pulling equipment available to perform the task of installing new overhead primary
wire while the existing primary remains energized. This equipment will bring the Electric Utility in
compliance with CAOSA Rule #2941(1). Also this equipment will enable the line crews to keep customers
energized for a longer period of time. It is essential to have the necessary equipment available to perform
related tasks in the safest and most efficient manner possible.
EXISTING SITUATION
Overhead primary is now pulled in by the use of a Capstan installed on the side of a line/digger truck.
Usually the primary is de energized causing an inconvenience to customers. Also, installing primary in this
manner is labor intensive as the rope needs to be rolled up on rope reel by hand, etc. This needlessly
wastes production time of a line crew. This wire puller will enable the line crews to install wire while the
existing primary remains energized and the rope will be rolled up by the puller, Thus saving crew time,
increasing production of line crews and working safer. In this time of rising costs and competition it is
essential to implement cost savings wherever possible.
SCHEDULE AND PROJECT COSTS
A4TERNATIVES
Continue to pull wire with line/digger truck (not recommended) or rent equipment, if available.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase in 2001-2002 Fiscal Year.
- 23 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance.
REQUEST TITLE: Flatbed Trailer
PROJECT DESCRIPTION
Purchase a Flatbed Trailer to increase the Electric Utility fleet by one trailer.
PROJECT OBJECTIVES
To have the necessary equipment available to perform the task of hauling bulk materials to the job site i.e.,
bundles of 20' PVC conduit, concrete vaults, padmounted transformers, padmounted switches, etc. It is
essential to have the necessary equipment available to perform related tasks in the safest and most
efficient manner possible.
EXISTING SITUATION
Material is now hauled on either One Ton Flat Bed Truck and/or Digger/Line Truck, this way of Oauling
material to job sites results in several trips. This needlessly wastes production time of a Line Crew. A
Flatbed Trailer will enable material to be hauled in bulk to job sites, thus,saving crew time and increasing
production of line crews. In this time of rising costs and competition it is essential to implement cost
savings wherever possible.
SCHEDULE AND PROJECT COSTS
2001-2002
Total $15,000
ALTERNATIVES
Continue to haul material with one Ton Flat Bed Truck and/or Digger Line Truck (not recommended).
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase in 2001-2002 Fiscal Year.
- 24 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance.
REQUEST TITLE: Forklift.
PROJECT DESCRIPTION
Purchase a Forklift (20 ton lifting capacity) to increase the Electric Utility fleet by one vehicle.
PROJECT OBJECTIVES
To have the necessary equipment available to perform the task of unloading and loading equipment and
material, padmount transformers up to 12000 Ib. each and concrete vaults up to 15,500 Ib. each, etc. It is
essential to have necessary equipment available to perform related tasks in the safest and most efficient
manner possible.
EXISTING SITUATION
The available forklift has a 10,000 lb. lifting capacity. When heavy equipment needs unloading, a line crew
needs to do the unloading with the crane. This needlessly wastes production time of a line crew. A forklift
with proper lifting capacity will enable one person to unload heavy equipment. In ;this time of rising costs
and competition it is essential to implement cost savings wherever possible.
SCHEDULE AND PROJECT COSTS
K I MAP I I► ITI
Total
ALTERNATIVES
Continue to unload with crane (not recommended) or rent equipment if available when needed (not
recommended).
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase in 2001-2002 Fiscal Year.
- 25 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance (Substations)
REQUEST TITLE: High Current Test Set.
PROJECT DESCRIPTION
Purchase High Current Test set.
PROJECT OBJECTIVES
Replace the existing High Current Test set with a new test set that is more accurate and able to produce a
more stable current.
EXISTING SITUATION
The existing High Current Test set was constructed in the early 1970's. The output is unstable and repair
parts are not able to be procured any longer.
The preferred method to test the current transformers, wiring, relays and controls in a High Voltage Breaker
is primary injection where current is inserted into the high voltage bushings of a circuit breaker and then
measured at the C.T. relays metering and SCAD for pro per ratio and polarity. This entails leaving a high
current on for a long period of time while the measurements are made at various points of the circuit. One
requirement of testing is a stable current which ensures that all the devices do indeed have the proper
ratio. The system we now have is very unstable and must be constantly adjusted, it overheats which
changes the out put and does not produce current high enough to test many of the new breakers with
larger current ratios.
SCHEDULE AND PROJECT COSTS
ALTERNATIVES
Utilize the existing current test set until it fails, which will impede our ability to do a complete test on our
circuit breakers, after current transformer or wiring changes.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, implement during 2001-2002 fiscal year.
- 26 -
2001-2002
Acquisition
'
Total
$30.000
ALTERNATIVES
Utilize the existing current test set until it fails, which will impede our ability to do a complete test on our
circuit breakers, after current transformer or wiring changes.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, implement during 2001-2002 fiscal year.
- 26 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance (Substations)
REQUEST TITLE: Battery Testing Equipment
PROJECT DESCRIPTION
Purchase Battery testing equipment.
PROJECT OBJECTIVES
Test batteries in the Electric Utility Substations and Operations U.P.S. for reliability while the batteries are
in service.
EXISTING SITUATION
The Electric Substations use D.C. batteries for control and operating. On the loss of incoming A.C. power
a Utility Substation would not be able to operate to restore power. By operating the control system on D.C.
batterieslwe are able to restore power in a blackout. Thus, it becomes evident that batteries are the critical
link in substation operations. Presently we have to take the batteries out of service to take load checks.
This entails bringing in standby batteries and in the case of Industrial Substations we have 60 large cells.
Most battery manufactures do not recommend load testing as a true measure of a battery condition. When
the battery systems were installed at Killelea, McLane and Henning Substations we did not have the
SCADA system we now have. We now have more control functions, recloser schemes and indications
interacting with the SCADA system. The battery system at McLane Substation is 25 years old. As the
battery systems age it becomes more critical to monitor the health of the whole battery system, including
the connections and chargers.
The preferred method used by most battery manufactures and utilities is on line battery monitoring. This
system uses the cell voltage, cell resistance, resistance of the inter cell connections to provide a true
indication of the cells condition.
SCHEDULE AND PROJECT COSTS
ALTERNATIVES
Use the old testing method (not recommended) and not be sure that we are getting a true indication of the
real condition of the battery system.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, implement during 2001/2002 fiscal year.
-27-
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance (Substation)
REQUEST TITLE: Substation Transformer Tapchanger Oil Filter Pumps
PROJECT DESCRIPTION
Purchase substation transformer oil filter pumps for Henning Substation. This is the first year of a four year
program to outfit all transformer tapchangers at the City's four substations.
PROJECT OBJECTIVES
Increase operational life of Tapchanger mechanisms and oil.
EXISTING SITUATION
Transformer Tapchangers are constantly moving from one tap to another to keep the voltage stable as the
load changes. This making and breaking of the mechanism contacts produces carbon in the oil and
coating of the contacts. One way to prevent this is the installation of a permanent oil pump and filter. By
installing these pumps you increase contact life and preserve the dialectric integrity of the oil.
SCHEDULE AND PROJECT COSTS
2002-2003
ALTERNATIVES
Maintain the tapchangers (not recommended) as currently is being done and spend more on contact
replacement and change the tapchanger oil more frequently which ultimately results in more maintenance
cost.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, implement during 2002-2003 fiscal year.
- 28 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Substation Construction and Maintenance.
REQUEST TITLE: Substation Block Wall
PROJECT DESCRIPTION
Install block wall at Henning Substation.
PROJECT OBJECTIVES
Install block wall at Henning Substation to become a buffer between the Substation and the W.I.D. canal.
EXISTING SITUATION
The Electric Substation at the M.S.C. Corp. yard currently has an 8 ft. chain link fence on the west side.
The fence is about 2 ft. above the top of the W.I.D. canal and affords an easy opportunity for vandalism to
the breakers and transformer closest to the fence.
The transformer has numerous dents in the side of the tank and radiators. A number of the dents have
been made with a force stronger than a pellet gun. Large rocks have been found on top of the transformer
and scattered around the base. If a rock or pellet chips or damages a bushing or starts a leak in one of the
radiators it could render the transformer unusable for a period of time when the transformer is needed for
critical load. Were this to happen in the summer time we would not be able to carry the load from Henning
Substation on one transformer alone.
SCHEDULE AND PROJECT COSTS
ALTERNATIVES
Leave the chain link fence as is and gamble that the transformer will not be damaged in the future.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, go out to bid to construct a block wall along the west side of Henning Substation next to the
W.I.D. canal.
-29-
TRANSPORTATION
STREETS
STORMDRAINS
TRANSIT
2001-2003 f=inancial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division MISSION CATEGORY: Urban Forestry
REQUEST TITLE: Tree Planting and Landscape for Hutchins Street Median and Frontage
Project Description
Landscaping for Hutchins Street Median and Frontage Island — trees, low shrubs, and irrigation system
between Wimbledon Drive and Kettleman Lane (56,190 square feet). Left turn lane into Mervyn's for
north bound traffic.
Project Objectives
1. Beautification of a major City thoroughfare.
2. Shade for Hutchins Street and vicinity; reduction of "urban heat island effect".
3. Increased access to Vineyard Shopping Center.
Existing Situation
No landscaping exists between Vineyard Drive and Kettleman Lane. Left turn access at the shopping
center will improve operations at the Hutchins Street/Kettleman Lane signal. Owner will be encouraged
to replace driveway.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisidon/Vehicle Replacement
Construction - Landscaping & Irrigation S 132,000 5132,000
Median Opening at Shopping Cenr-, a <n nntl a in om
Total S 182.000 S 182.000
Recommended Funding Sources
Street Fund
(Public Benefit, 25% of landscape)
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
Do nothing.
S 150,500 S 150,500
S 31,500 S 31,500
$182.000
Project Effect on Operating Budget
Future maintenance would be accomplished by annual landscape maintenance contract,
approximately $20,000 per year.
Implementation
With City Council approval, bids would be solicited for this work.
- 30 -
LEISURE, CULTURAL & SOCIAL SERVICES
PARKS
RECREATION
10 ttt04 L � 1L
COMMUNITY
CENTER
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
CTIVTTY: Parks and Recreation Administration
REQUEST TITLE: Salas Park Backstop Extensions
Project Description
Construct a five foot extension of chain link fencing to the four backstops at Salas Park ball diamonds.
Project Objectives
To better project the viewing public from stray balls from batters as spectators sit in the bleacher areas.
Existing Situation
The existing four backstops protect the bleachers and viewing public to a degree. We have had instances of fly balls hitting people in
the stands.
Project Work Completed
Designs are completed.
Schedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
completed
completed
Continue to experience fly ball injuries by not doing this project.
Project Effect on Operating Budget
None
$50 000550.000
$50,000 $50,000
$50,000
$50,000
2001-03 Financial Plan and Budget Request
CAPITAL MIPROVEMENI T BUDGET REQUEST
ACTIVITY: Parks and Recreation Administration
_tEQUEST TME: Small Projects — Various Parks
Project Description
To be able to fund small project improvements and partner with service clubs.
Project Objectives
To provide funds that will enable us to do more partnerships and complete small landscaping projects.
Existing Situation
Presently we have difficulty partnering with service clubs or completing small capital projects due to lack of funds.
Project Work Completed
Designs will be done in-house.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Turn down or not seek partnerships to upgrade our facilities.
Project Effect on Operating Budget
Reduced maintenance and savings to the city for city facilities.
- 32 -
$10.000 $10.000 $20,000
$10,000 $10,000 $20,000
$10,000 $10,000 $10,000
$10,000 $10,000 $20,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
CTIVM: Parks and Recreation Administration
AEQUEST TrME: Shade Structure at English Oaks Park
Project Description
Install a pre-engineered/pre-manufactured shade structure (covered shelter) at English Oaks Park.
Project Objectives
To provide shade and inclement weather protection for park users.
Existing Situation
English Oaks Park received a new playground four year ago and funds were not available to provide this component that is very popular
in our parks.
Project Work Completed
Staff will design in-house.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Defer project.
Project Effect on Operating Budget
None
- 33 -
S25,000 525,000
$25,000 $25,000
$25,000
525,000
$25,000
$25,000
2001-03 Financial Plan and Budget Request
CAPITAL EAPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation Administration
REQUEST TITLE: Maxicom Computerized Irrigation System — Kofu Park
Project Description
Install "Maxicom" system at Kofu Park. This is an ongoing program to upgrade all city parks.
Project Objectives
To centralize all park irrigation systems throughout the City.
Existing Situation
Presently Kofu Park is a stand alone irrigation system operated by clocks.
Project Work Completed
Design and estimates are complete. Parks Division staff will install equipment.
ichedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
None
Project Effect on Operating Budget
Maintenance savings
complete
-34-
$20,000 $20,0.00
$20,000 $20,000
$20,000 $20,000
$20,000 $20,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTIVrrY: Parks and Recreation Administration
REQUEST TITLE: Maxicom Computerized Irrigation System - Salas Park
Project Description
Install "Maxicom" system at Salas Park. This is an ongoing program to upgrade all city parks.
Project Objectives
To centralize all park irrigation systems throughout the City.
Existing Situation
Presently Salas Park is a stand alone irrigation system operated by clocks.
Project `York Completed
Design and estimates are complete. Parks Division staff will install equipment.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study complete
Design
Acquisition
Construction $25.000 $25,000
Total 525,000 $25,000
Recommended Funding Sources
Capital Outlay Fund $25,000 $25,000
Electric Utility Fund
Water Fund
Sewer Fund
Total $25,000 $25,000
Alternatives
None
Project Effect on Operating Budget
Maintenance savings
-35-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTIVTTY: Parks and Recreation Administration
REQUEST TITLE: Maxicom Computerized Irrigation System — Beckman Park
Project Description
Install "Maxicom" system at Beckman Park. This is an ongoing program to upgrade all city parks.
Project Objectives
To centralize all park irrigation systems throughout the City.
Existing Situation
Presently Beckman Park is a stand alone irrigation system operated by clocks.
Project Work Completed
Design and estimates are complete. Parks Division staff will install equipment.
)chedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
None
Project Effect on Operating Budget
Maintenance savings
complete
-36-
$20,000 520.000
$20,000 $20,000
$20,000 520,000
$20,000 520,000
2001-03 Financial Plan and Budget Request
CAPITAL UYIPROVEMENT BUDGET REQUEST
.CTIVITY: Parks and Recreation Administration
REQUEST TITLE: Slurry Seal Improvements for Nature Trail - Kofu Park - Hale Park
Project Description
Apply a new slurry seal surface to existing parking lot areas and existing nature trail.
Project Objectives
Begin an ongoing maintenance schedule to protect our existing pavement, before the removal and replacement methods would have to
be encountered.
Existing Situation
Existing parking lots and trails have cracking and failed areas.
Project Work Completed
Staff will design these projects in-house.
'chedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
in-house
Defer these improvements to the point where existing pavement would need to be replaced.
Project Effect on Operating Budget
None
-37-
$10,000 $10,000
$10,000 $10,000
$10,000 $10,000
$10,000 $10,000
2001-03 Financial Plan and Budget Request
CAPITAL EVIPROVEMENT BUDGET REQUEST
%CTIVITY: Parks and Recreation Administration
REQUEST TITLE: Lodi Lake West Side Parking Lot Improvements
Project Description
Construction of new parking lot from new entry west to the beach house from Turner Road to the Discovery Center.
Project Objectives
Complete this area of the park, which will give us organized parking for Beach Operations and Discovery Center
Existing Situation
Existing asphalt area is old and has failed. It does not drain properly and parking is haphazard.
Project Work Completed
This is part of the ongoing improvements based on our master plan. Staff will design this project in-house and in keeping with work
already completed at the entry and beach areas of the park.
Schedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
completed
in-house
Defer these improvements and continue to struggle with parking in the area.
Project Effect on Operating Budget
None
- 38 -
$50,000 S50,000 $100,000
$50,000 $50,000 $100,000
$50,000 $50,000 $100,000
$50,000 $50,000 $100,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTIVITY: Parks and Recreation
REQUEST TITLE: Lodi Lake Pedestrian Trail — Phase H
Project Description
Lodi Lake Pedestrian Trail Phase II development. An additional 2,758 linear feet is planned to follow the western side of the lake. Berm
and turf improvements are planned as well.
Project Objectives
To provide citizens a trail path at Lodi Lake Park.
Existing Situation
Property is acquired. Phase I anticipated to be complete by May 2001. Existing phase II area consists of a dirt path meandering along
the lake west side.
Project Work Completed
See existing situation. None of Phase II has been completed.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Funding to come from transportation grants, TDA, Mesure K, possibly LWCF grant.
Project Effect on Operating Budget
Upon development, the trail must be maintained by staff.
_
-39 -
$500,000 (yhase II)
$500,000
$500,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation
REQUEST TITLE: Aquatics Center
Project Description
Aquatics Center development. Strong interest has been expressed to pursue consulting services and a center for the community. The funding
and location of such a facility has not been determined.
Project Objectives
To provide the community with a much needed aquatic facility.
Existing Situation
Lodi relies heavily upon School District pools to accommodate our aquatics needs. Additional facilities would eliminate the reliance upon the
High School pools.
Project Work Completed
None.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Maintain status quo
Funding sources may include bonds or short term financing or Certificates of Participation.
Project Effect on Operating Budget
Upon development the facility must be maintained by staff.
-40-
$ 25,000
$200,000
$2.000.000
$225,000 $2,000,000 $2,225000
$225,000 $2,000,000
$225,000 $2,000,000 $225,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation
REQUEST TITLE: DeBenedetti Park Development
Project Description
Produce Master Plan with phased elements. Move forward with first phase which might include surveying of field locations and lighting. (If
funding is adequate also develop parking area and bathrooms as first phase).
Project Objectives
To move toward development of this site.
Existing Situation
Property is acquired. 49 acres available.
Project Work Completed
None
Schedule and Project Costs
Phasing
Studv
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
$200,000
$800.000
$200,000 $800,000 $1,000,000
$200,000 $800,000
$200,000 $800,000 $1000000
Alternatives
Funding to come from Proposition 12 per capita grant funds ($500,000) and impact fees ($500,000)
Project Effect on Operating Budget
Upon development the facility must be maintained by staff.
-41-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation
REQUEST TITLE: Indoor Sports Center
Project Description
Indoor Sports and Recreation facility development. Facility will provide gymnasium (3 courts), bathrooms, offices, and meeting room for
community use. Rough estimate is 30,000 sq. tt. building at 135 per sq. ft. Location and funding for facility have not been determined
Project Objectives
Local and regional basketball, volleyball, and indoor athletics.
Existing Situation
Lodi relies heavily upon School District and County facilities to accommodate our aquatics needs. Additional facilities would eliminate the
reliance upon the School District and County. Youth participation has climbed and this would allow the City to accommodate all who wish to
participate. This year we turned away youth wishing to participate due to lack of facilities.
Project Work Completed
A feasibility study was completed in 1997
Schedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
$30,000
$200,000
54.050.000
$30,000 $200,000 $4,050,000 54, M000
$30,000 $200,000 $4,050,000
$30,000 $200,000 54,050,000 S4XM
Maintain status quo.
Funding sources may include bonds, short -tern financing, Certificates of Participation, formulation ofa special Recreation services District, or
special allocation.
Project Effect on Operating Budget
Upon development the facility must be maintained by staff.
- 42 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Recreation Administration
REQUEST TITLE: Replace Riso Digital Duplicator Machine
Project Description
Replace existing digital Riso duplicator machine in the Recreation Division. This request is to purchase the machine and four color
drums.
Project Objectives
To provide staff with a high-speed, low cost, and quality duplicating method for department high volume needs.
Existing Situation
The department purchased a Riso machine in October 1993. This machine currently ahs three million copies on it. Staff use the
machine for high volume printing needs such as flyers, sports manuals, etc. The department has four color drums, which allow for
variety in printing. It requires call -out maintenance approximately two times per month. This machine is available for use by other
city departments as needed. Replacement of the Riso machine was approved in the 1999-02 budget, however, the department's need
to replace a copier machine was much greater and it was determined that replacing the Riso machine could be deferred to the 2001-02
fiscal year.
Project Work Completed
None
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $10,000 $10,000
Construction
Total S10,000 $10,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
1. Lease machine
2. Continue using existing machine
Project Effect on Operating Budget
None
-43 -
S10,000 $10,000
510,000
$10,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
CTIVITX: Equipment Maintenance
REQUEST TITLE: Floor Lift for Heavy Equipment Repairs
Project Description
Purchase of one (1) Heavy Equipment Floor Lift
Project Objectives
To facilitate the repairs to heavy equipment requiring a lift mechanism that is safe and reliable is needed. Safety factors are a high
concern, as we now have to use a forklift to accomplish this task.
Existing Situation
Currently a forklift is used when heavy equipment is in need of maintenance and repairs. This present practice is unsafe and unreliable.
Project Work Completed
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
$16,000
$16,000
Construction
Total
$16,000
$16,000
Recommended Funding Sources
Capital Outlay Fund
$16,000
$16,000
Electric Utility Fund
Water Fund
Sewer Fund
Total
$16,000
$16,000
Alternatives
Continue in an unsafe manner using our forklift to accomplish this task
Staff has studied the different lifts on the market and is prepared to solicit bids as soon as this item is budgeted.
Project Effect on Operating Budget
None
-44-
2001-03 Financial Plan and Budget Request
CAPITAL PAPROVEMENT BUDGET REQUEST
.CTIVPTY: Equipment Maintenance
REQUEST TITLE: Pickup for Project Coordinator
Project Description
Purchase (1) 'h ton full size pickup truck.
Project Objectives
To provide transportation for the Parks and Recreation Project Coordinator. The Parks and Recreation Coordinator needs this vehicle
to attend meetings, and check and inspect ongoing Parks and Recreation projects.
Existing Situation
Currently the Parks and Recreation Coordinator uses his own vehicle to supply his job needs.
Project `York Completed
This will be an addition to the fleet. There is a genuine need for this vehicle, whereas coordinating projects is not all done at a desk.
Cchedule and Project Costs
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
$26,000 $26,000
$26,000 $26,000
$26,000 $26,000
$26,000
Continue to use personal vehicle.
Use other parks vehicles when available. This will disrupt other jobs, depending on the utilizing of that particular vehicle.
Project Effect on Operating Budget
None
-45-
2001-2003 Financial Plan and Budget Request
CAPITAL U"ROVETMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation
REQUEST TITLE: Outdoor Skate Park
Project Description
Creation of an outdoor skate park facility including selection of a consultant, design, and construction of the park. This facility should
be used by all age groups and skill levels and have elements appropriate for each group.
Project Objectives
To design and build an outdoor park, either above or below ground as determined by citizen and staff committees with community input
while following JPA directions to address liability issues.
Existing Situation
Citizens and elected officials have expressed a desire for an outdoor skate park. The Mayor and Council have appointed a steering
committee. The City Manager has appointed a staff committee to act as liaison to the project.
Project Work Completed
None
Schedule and Project Costs
Prior
Project
Budgets
1999-2000 2000-01 2001-02 2002-03
Total
Phasing
Study
Design
Acquisition
Construction
S538,000
$538,000
Total
$538,000
5538,000
Recommended Funding Sources
Capital Outlay Fund
$488,000
$488,000
Electric Utility Fund
S 50,000
S 50,000
Water Fund
Sewer Fund
Total
S538,000
$538,000
Alternatives
1. Choose not to construct a facility
2. Purchase or lease a building for an indoor operation
Project Effect on Operating Budget
None if private vendor is utilized.
-46-
2001-03 Financial Plan and Budget Request
CAPITAL EMPROVEMENT BUDGET REQUEST
ACTIVITY:Community Center
REQUEST TITLE:Replace Tables and Chairs in Kirst Hall
Project Description: Replace 40 tables and 450 chairs in Kirst Hall. This equipment used on near daily basis
for events, conferences and classes.
Project Objective: Provide safe and attractive equipment for groups using Kirst Hall.
Existing Situation: The tables and chairs in Kirst Hall are approaching 12 years of use. Wear and tear are
shrinking inventories and staffs ability to accommodate large groups in Kirst Hall. Increased rentals in Kirst
Hall forecast increased wear and damage of this equipment.
Alternative: Alternative: Replace as needed. Consequence: Inability to match pattern and style.
Safety/liability concerns regarding equipment suddenly failing while in use.
Project Work Completed: none
Schedule and Project Costs
COST SUMMARY 2001-02 2002-03
Additional Costs
Staffing
Supplies, Materials, Services $43,660.00 n/a
Minor Equipment
Total $43,660.00
Recommended Funding Sources - n/a
-47-
07./13/Ar 12:29 To:MARK ZOLLO
Date:
Time:
Pages:
From:SERG10 FRIDERICI 8012246191 Page 1/2
FACSIMILE COVER PAGE
2/13/01
12:13:56
2
To: MARKZOLLO
Company: CITY OF LODI/HUTCHINS ST SQRE
Fax #. 209-367-5461
From:
SERGIO FRIDERICI
Title:
AREA SALES MANAGER
Company:
Mity-Lite, Inc.
Address:
1301 West 400 North
Orem, UT 84057
United States of America
Fax #:
8012246191
Voice #:
800-837-1459
Message:
Hi Mark.
Attached is the quote you requested.
As you can see, I have given you very good pricing based on the
quantities and the relationship we have.
I picked a random chair part number. Disregard the description.
The price is good for any vinyl you pick.
The freight is for the chairs. No freight charge on the tables.
You may want to add 5% to the overall price, this would be for a price increase that
may or may not occurr on April 1 st, 2001.
Call me if you have any questions.
Sincerely,
Sergio
8aa837-1459
O Copyright Cheyenne Software, Inc FAXSERVE N&
-48-
02/13'01 12:29 To:MARK ZOLLO
mily-life
the leader in lightweight durability
From.-SERGIO FRIOERICI 8012246191 Page 212
QUOTE ACKNOWLEDGEMENT
THIS IS NOT AN INVOICE
Quote Number: 103923
Custnmer Niimher• 478523
Page: 1
QUANTITY ITEM UNIT PRICE TOTAL PRICE
450 CHH000210010 $58.28 $26.226.00
OVAL BACK HOST CHAIR; WALNUT FLAKE FRAME;
MELROSE. TAN FABRIC
1 FREIGHT - Mise. 1 $758.00 $758.00
FREIGHT
CONTACT NAME SHIP TO
MARK ZOLLO CITY OF LODI/HUTCHINS ST
F.O.B. SHIP VIA ORDER TYPE
ORIGIN - PREPAID VIKING FREIGHT Reginal
2365.1
0211 3/2001
Sergio Friderici
NET 30
QUANTITY ITEM UNIT PRICE TOTAL PRICE
450 CHH000210010 $58.28 $26.226.00
OVAL BACK HOST CHAIR; WALNUT FLAKE FRAME;
MELROSE. TAN FABRIC
1 FREIGHT - Mise. 1 $758.00 $758.00
FREIGHT
50.00
SALES TAX
2365.1
ORDER TOTAL I
$36,990.30
Signature:
Date:
Mity-Lite, Inc. 11301 West 400 North I Orem, Utah 840574442
jhttp-t wvw.mityl3te.com (800)327-16921(801)224-0589 Fax (801)224-6191
-49-
CUSTOMER #
Mity-Lite, Inc.
INVOICE
Please Use This M
On Remirance
F.O.B
1301 W. 400 N.
12/8/00 1
40
NET 30
Orem, Utah 84057
CUSTOMER P.O. NUMBER
CUSTOMER # INVOICE DATE I
INVOICE # j
T.
(801) 224-0589
11/21/00
1 478523 12/8/00
373814 j
INVOICE,
QUANTITY*•.
FAX (801) 224-6191
ITEM NO.
PART DESCRIPTION
..
the leader In lightweight durability
Toll Free (800) 327-1692
Remittance Amount is
20
EA
Please remit with payment
RT 3696 BEG F29BRN
BILL To: CITY OF LODI, CALIFORNIA S
SHIP To: CITY OF LODI/HUTCHINS ST SORE
P.O. BOX 3006-
4,527.60
CONFERENCE & PERF ARTS
LODI, CA 95241-1 91 0
R CEIVED
125 S. HUTCHINS ST.
I $4,855.85
USA
LODI, CA 95240
Attn: FINANCE DEPT.
DEC 1 2 2000
USA
Attn: MARK ZOLLO
ACCOUNTING
CUSTOMER #
INVOICE DATE
INVOICE #
TERMS
F.O.B
I 478523
12/8/00 1
373814
NET 30
DESTINATION - PREPAID
CUSTOMER P.O. NUMBER
ORDER DATE .. `
OUR S.O. NO. SALES PERSON
4600
11/21/00
679110
Sergio Frldericl
INVOICE,
QUANTITY*•.
U/M
ITEM NO.
PART DESCRIPTION
..
REF
UNIT PRICE
NET PRICE
20
EA
RT3696BEG2
RT 3696 BEG F29BRN
226.38
4,527.60
j
SUBTOTAL
SALES TAX
* Please Pay From This Invoice TOTAL DUE
$4,527.60
328.25
I $4,855.85
THIS ORDER MUST SHIP IN TWO DAYS...
THANX.
OK for Payment
ACCOUNT
DATE AUTMORQED
/'? —11f- � I � .3
Customer Copy *A Finance Charge of 2% per month (24% APR) may be charged on all overdue accounts.
Mity-Lite reserves the right to charge a 20% re -stocking fee on returned merchandise.
1301 W. 400 N. Orem, UT 84057 (801)224-0589 FAX (801)224-6191 Toll Free (800)327-1692
- 50 -
2001-2003 Fmmancial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Library
REQUEST TTTL E: Library Finishes Renovation and ADA Compliance
Project Description:
Renovate and replace worn, unattractive and inefficient furnishings in main library facility including:
1) carpeting and flooring
2) wall coverings and painting
3) upholstery
4) ceiling coverings
5) lighting
61 door hardware, etc.
Project Objectives:
1) Create a pleasing, attractive and inviting environment for the public and library staff
2) Create a timeless dzcor without period colors
3) Provide energy efficient and improved lighting
4) Comply with ADA regulations and Fire Marshall's recommendations regarding entrances/exits and door hardware.
Existing Situation:
Built in 1978, the library's Ucor is the traditional orange, gold and brown of that era. The carpeting is worn, the floor tiles are
cracking, the wall coverings are beginning to peel, the upholstery is splitting and the ceilings are graying. The dark d6cor,
especially the dark ceiling treatments, adversely effect the level of lighting in the building.
Project Work Completed:
Initial work evaluating the lighting system for efficiency has been conducted. In the mid 90's the library's compliance with then
new ADA regulations was assessed to determine necessary changes in the event of a remodel. Renovation of the main library
facility is interrelated with and dependent upon the recommendations resulting from the upcoming Library Facilities Master Plan
study.
Schedule and Project Costs
Prior Project
Budgets 2001-02 2002-03 2003.04 2004-05 Total
Phasing
Study 30,000
Design 30,000
Acquisition
Construction 1 W (Nlo t ()An Ono
Total
Recommended Funding Sources
Capital Outlay Fund 30,000 30,000 1,000,000 1,060,000
Total 30,000 30,000 1,000,000 1,060,000
Alternatives:
Project Effect on Operating Budget:
Changes in the library lighting system and ceiling treatments should decrease the energy consumption of the facility
- 51 -
2001-2003 Financial Plan and Budget
SIGNIFICANT EXPENDITURE REQUEST AND STAFFING CHANGE
ACTIVITY: Library Services
REQUEST TITLE: Purchase checkout equipment
REQUEST SUMMARY Purchase 3 laser checkout machines for circulating library materials that are
compatible with the 3M security system.
PRE IARY OBJECTIVE To streamline the checkout and checkin procedures by combining barcode scanning and the
senstizing/desensitizing activity into one motion to mitigate repetitive motion injuries.
SUMMARY OF FACTORS DRIVING THE REQUEST FOR CHANGE
The library introduced a book theft detection system in April 1998. This system requires that library materials be sensitized
and desensitized when they are checked in or checked ouL These additional movements required by the theft detection system
have led to worker's compensation claims. The equipment requested is designed to eliminate additional lifting of the library
materials and in conjunction with existing equipment may reduce the procedure by at lease one significant motion.
ALTERNATIVES Maintain the current equipment configuration at the circulation desk.
COST SUMMARY 2001-2002 2002-2003
Additional Costs
Staffing
Supplies, Materials, Services
Minor Equipment $13,500
Total
Savings
Net Cost $13,500
- 52 -
2001-2003 Financial Plan and Budget Request
CAPITAL UkIPROVEMENT BUDGET REQUEST
ACTIVITY: Library
REQUEST TITLE: Upgrade integrated library computer system
Project Description _.
Upgrade the current server for the library's automated circulation and catalog computer system and install PC's to replace
terminals used for the online catalog and circulation functions and install separate air conditioning unit in computer rack area.
Project Objectives
1) Increase computer capacity for future expansion of the library's automated systems
2) Provide the public with computer stations allowing access to a variety of information sources, including Internet access to
simultaneously search other library catalogs for materials.
3) Provide the opportunity for library users to access the library from their home, school or business via the Internet and conduct
library business
4) Remodel and install a separate cooling unit in the computer rack area to provide a climate controlled facility for the library's
servers
Existing Situation Currently the library has a Motorola Power PC server for its bibliographic and patron databases that
support the automated circulation and catalog system and the online public access catalog (OPAC) The manufacturer of the server
suspended support for the server in 1999 necessitating an upgrade. The current public catalog stations are color VT100 monitors
capable of accessing only the library's database. Upgrading to PCs with a graphical user interface (GUI) for Internet access will
allow patrons to access the 49/99 virtual catalog as well as other resources added in the future. In September 2000 the Motorola
was moved to the computer rack room with the LAN (Local Area Network) server and the Crates grant server. The room was
originally designed as an office/maintenance closet for a custodial position. Modifying the room to provide a separate cooling
system would benefit the servers and their peripheral pieces of equipment, which generate considerable amounts of heat. The
remodel of the computer rack area is contingent upon the recommendation in the upcoming Library Facilities Master Plan.
Project Work Completed
Preliminary information regarding pricing and equipment has been discussed with our automated system vendor.
Scbeduk and Project Costs
Prior Project
Budgets 2001-02 2002-03 2003-04 2003-05 Total
Phasing
Study 0
Design
Acquisition 240,000
Construction 15M
Total 5270,000
Recommended Funding Sources
City Capital Outlay Fund $250,000
Total
Alternatives
Postponing hardware upgrades will delay or preclude software upgrades and µi11 terminate system vendor -based technical support, possibly
requiring library staff to contract Mth alternative source of technical support for the equipment.
Project Effect on Operating Budget
The maintenance contract with the system will increase to cover maintenance of the new server as well as new software packages allowing
customer interaction with the system. New equipment may increase power costs.
- 53 -
2001-2003 Financial Plan and Budget Request
CAPITAL DIPROVEMENT BUDGET REQUEST
ACTIVITY: Information Services
REQUEST TITLE: Workstations for Library Staff
Project Description:
Evaluate, design, purchase and install appropriate workspace furnishings for staff in the workroom area of the library.
Project Objectives:
Provide for efficient and effective workflow in the library's workroom by
1) installing appropriate and adequate work surfaces for workroom activities
2)designing and installing stations suitable for individual activities
3) designing and installing stations suitable for shared or rotated activities
4> provide stations that are adjustable to accommodate individual needs with an attention to ergonomic principles
Existing Situation:
Currently library staff members are working with discarded desks and filing cabinets from city hall. Although all staff members
have shelving on the wall surrounding their work area, they lack adequate storage in their desk units. Although ergonomic
adjustable chairs are available for all workstations, the work surfaces are stationary in height. Within the last six months, the
library reached its goal of providing all full time employees with personal computers for their use. However, their desks and work
surfaces are not designed to accommodate computer equipment. Desks, tables and other items have been arranged to create
workstations resulting in a hodgepodge of work areas with a poorly designed workflow and potential ergonomic concerns.
Project Work Completed: Initial studies of the workroom workflow indicate that office systems furniture can be
modified and configured to accommodate the needs of most workroom activities. Reorganization of the workroom is interrelated
with and dependent upon a remodel of the library facility under study in the Library facilities Master Plan.
Schedule and Project Costs
Prior Project
Phasing
Study .
Design
Acquisition
Construction
Tont
Recommended Funding Sources
Capital Outlay Fund
2001-02 2002-03 2003-04 2004-05 T
10,000
1nn(W
10,000 100,000 110,000
10,000 100,000
Total 10,000 100,000
Alternatives:
The library staff continues to use the furnishings available.
Project Effect on Operaiing Budget:
Potential increases in productivity may decrease the need for additional staff in the future for current activities.
- 54-
COMMUNITY & ECONOMIC DEVELOPMENT
BUILDING
PLANNING
CODE
ENFORCEMENT
ENGINEERING
ECONOMIC
DEVELOPMENT
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Building & Safety
REQUEST TITLE: Convert Microfiche to CD-ROM
Project Description: Currently all the issued building permit blueprints, since 1938 are
archived on microfiche. In 2001 we started archiving to CD-ROM which is then loaded on
a hard drive. We want to convert all the existing microfiche to CD-ROM.
Project Objectives: By archiving on a hard drive, all PC work stations will have quick &
easy access to the blueprints. This will also enable us to reproduce the plans in 11 x 17 or
E size pages without having to send them to a private company for reproduction.
Existing Situation: It is slow and cumbersome to find and read microfiche. We can not
reproduce the plans in house and they must be sent to Sacramento. This causes a delay for
the customer and utilizes a lot of staff time. With all the plans on a hard drive, both staff
and customer would have easy access to read them and the customer could have copies
without having to wait several days.
Project `York Completed:
Schedule and Projects Costs
Prior Budgets
2001-02 2002-03 2003-04 2004-05
Phasing
Stud
Design
Acquisition
$15.215
Construction
Total
$15,215
Recommended Funding Sources
Capital OutlaFund
$15,215
Enterprise Funds
Project Effect on Operating Budget
- 55-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Building & Safety
REQUEST TITLE: Purchase One Field Inspection Pickup Truck
Project Description: Purchase one t/2 ton pickup truck with king cab and 8 -foot box.
Vehicle to be used for commercial field inspection.
Project Objectives: Provide a safe and reliable vehicle for the commercial field inspector.
Existing Situation: The commercial field inspector is driving a Jeep Cherokee, which was
approved in 2000 as a temporary addition to the fleet. This new pickup truck would
replace the jeep as a permanent addition to the fleet.
Project Work Completed:
Schedule and Projects Costs
Prior Budsets
2001-02 2002-03 2003-04 2004-05
Phasing
Stud
Design
Acquisition
$24,400
Construction
Total
$24,400
Recommended Funding Sources
Capital Outlay Fund
524,400
Ente rise Funds
General Fleet Fund
Project Effect on Operating Budget
- 56 -
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works Engineering
REQUEST TITLE: Purchase New 1/2 Ton Pickup
Project Description
Purchase new t/2. ton pickup to be used by the Public Works Inspector. One of the inspectors has been using an old
motor pool vehicle which should be returned to the motor pool.
Project Objectives
1. Increase vehicle reliability.
2. Eliminate down time.
3. Provide for storage of equipment and instruments.
Existing Situation
An additional Public Works Inspector was approved in the 1999-00 budget. That position was filled mid -year and a
motor pool pick-up was assigned to the inspector. The vehicle presently being used is old and does not have the
capability to store equipment and instruments used by the inspector. This pickup would be the same as presently
being used by the other two Public Works Inspectors. This pickup will be used primarily for the inspections of the
eastside water and wastewater rehabilitation work and money could be reallocated from these projects to cover this
cost.
Schedule and Project Costs
Prior Project
Budgets 2001-2002 2002-03 2003-04 2004-05 Total
Phasing
Acquisition $30,000 $30,000
Total
$30,000
Recommended Funding Sources
Water Capital Outlay 515,000
Wastewater Capital Outlay $15,000
Total $30,000
$30,000
Alternatives
Continue using the existing vehicle and accumulate additional repair costs and endure continued down time.
Approved:
Fleet & Facilities Manager Date
- 57 -
GENERAL GOVERNMENT
LEGISLATION
ADMINISTRATION
CITY CLERK
SUPPORT SERVICES
DEPARTMENTAL
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Non -Departmental Services
REQUEST TITLE: Replacement of High -Volume Copier, City Hall
Project Description
Replacement of the large copier in City Hall copy room
Project Objectives
Purchase of a replacement copier for City Hall. To offer the highest image quality possible, with ease of use and minimal
training costs, by introducing laser print technology with superior, digitally enhanced images.
To utilize the advanced functions (with proposed additional software and intranet connection), including:
a) scanning of documents for conversion to word, excel, etc.
b) transmitting documents directly from PC workstations to the machine for multiple copies
c) loading of additional jobs into the job queue while current jobs are running
d) automatic options for creating booklets and newsletters, plus editing capabilities
e) operational scanner, printer and fax software available (with upgrades included in full service maintenance agreement)
Existing Situation
The current machine, almost 6 years old, has completed 2.5 2 million copies, and has been serviced more in the last 8 months
than in the previous 4 years combined. The 2 -sided image function is no longer reliable, and the automatic feeder no longer
functions as intended. The proposed copier will increase production and quality, meeting current as well as projected needs.
Schedule and Project Costs
Prior Project
Budgets :aa0 i,a), Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Nater Fund
Sewer Fund
Total
$37,000 $37,000
$37,000 $37,000
$37,000 $37,000
Alternatives
Continued utilization of the current machine, experiencing damage to originals, job interruptions for paper jams and machine
malfunctions, lower than available copy quality and down-time for service calls, parts, and repairs.
Project Effect on Operating Budget
Effected Departments should see a decrease in staff time required to accomplish projects involving the use of the copier.
- 58-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: City Clerk's Office
REQUEST TITLE: Fortis Software Upgrade/Support Contract
Project Description:
Purchase Fortis Imaging System Support Renewal from Westbrook
Technologies, Inc.
Project Objectives:
Upgrade/support contracts assure technical support in a timely manner and a
product compatible with the other products it integrates with. Support contracts
provide peace of mind and ensure that the EDM system runs at optimum
performance. They also enable the product manufacturer and the VAR to keep
qualified technical people on staff.
When manufacturers of products that work with Fortis, upgrade those products,
very often Fortis must integrate those revisions into the Fortis product and issue
upgrades to users. For example, Windows 2000 contains some printer driver
changes that are required for certain scanners to continue functioning with Fortis.
These pass -on upgrades occur two or three times a year. In that Fortis can view
and manage hundreds of file formats, e.g. Word, WordPerfect, Excel, Lotus,
AutoCAD, etc., whenever any of those products have been upgraded, it is often
necessary for a Fortis upgrade if the customer plans to launch those programs.
Other upgrade features are product enhancements, some of which are required
to run new modules. For example, the latest version of Fortis is required if a
customer wants to add Fortis'workflow product, Info.
Customers that rarely use technical telephone support are actually saying that
the product has no bugs and is easy to use. Good engineering produced this
outcome, and income from Upgrade/Support agreements help maintain this high
level of quality.
If the City wants to add a Fortis module, like COLD or workflow, or add
databases (departments) or more seats, or even refresher training, the
Upgrade/Support contract must be current.
- 59 -
Existing Situation:
The City is currently covered under a support agreement with Westbrook
Technologies, Inc. through June 30, 2001.
Schedule and Project Costs:
Breakdown of cost for annual Fortis support:
Fortis SQL Server $3800
Fortis Scan Station 180
Fortis Edit Station 125
Fortis View Stations (8) 720
Fortis PowerWeb 2600
Total Per Year $7425
Fortis Imaging System Support Renewal:
Period of July 1, 2001 — June 30, 2002 $7,425
Period of July 1, 2002 — June 30, 2003 $7,425
Total = $14,850
Budget year: 2001-02 Budget year: 2002-03
Account: 100101.7323 Account: 100101.7323
Amount: $7,425 Amount: $7,425
-60-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: City Clerk's Office
REQUEST TITLE: Microfiche Printing Project
Project Description
Purchase Soft File services to convert microfiche documents to paper for
purpose of scanning into the Fortis electronic imaging system.
Project Objectives
Completion of microfiche printing project necessary for conversion to Fortis
electric imaging system.
Existing Situation
Four years (25,000 pages) of documents remain to be converted from microfiche
to paper for the purpose of scanning into the Fortis electronic imaging system.
Estimates for the balance of the microfiche printing project is as follows:
1981 —1984 (average of 5,500 prints per year) = 22,000
1983 —1988 Shirtsleeve Session records = 3,000
Estimated Total Prints 25,000
Based on current cost of $ 0.23 per print, the estimated project cost is $5,750
Schedule and Project Costs:
Budget year: 2001-02
Account: 100101.7323
Project Total: $5,750
- 61-
•Wt�*Ot,FILE
Document & Qolutions • www.softfile.com
November 6, 2000 n:3 i" — 7 P i.i %: r
Ms. Susan Blackston
City of Lodi Clerk's
221 W. Pine
Lodi, CA 95241
Dear Susan:
It was a pleasure to speak briefly with you to discuss the microfiche printing project of your
department.
Please find enclosed my business cards for your future reference.
Per your request, estimates for the balance of the microfiche printing project will be as follows:
1981 — 1984 ( average of 5,500 prints per year) = 22,000
1983 — 1988 Shirt Sleeve = 3,000
Estimated Total Prints 25,000
Based on your current cost of $ 0.23 per print, the estimated project cost will be $ 5,750.00.
Also, your recent packing slip for 5,068 prints is for the 1985 prints.
For your reference, SoftFile has been providing document and data management solutions for over
twenty (20) years. As the most comprehensive service bureau in Sacramento, SoftFile is able to
offer document conversion services to optical disk, CD-ROM, microfilm and many other media.
Conversion services from computer generated information to microfiche and CD-ROM is also
available. We also sell the related equipment, hardware, and software to support the above
services.
Our products and services enables your organization to better manage information, reduce
storage space requirements, protect your vital records against loss, and increase access speed
to your information.
If you have any questions or would like additional information, please feel free to contact
me at 916-927-4211 X222 or jl,r_.icmgrir sofcfi(c.com. I will contact you soon to see if I can be of
further assistance.
Sincerely,
Jack L. Kraemer
JLK/ms
1600 TRIBUTE ROAD • SACRAMENTO, CA 95815-4400 • 916.927.4211 • FX: 916.927.2410
- 62 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: City Clerk's Office
REQUEST TITLE: Image Scanner
Project Description:
Purchase of Ricoh IS420 Image Scanner from Computer Discount Warehouse —
Government
Project Objectives:
For use in scanning documents into the Fortis Imaging System.
Existing Situation:
Purchased in 1997, the current Ricoh Image Scanner IS420 has been used
solely for the scanning of documents into automated records management
system of the City Clerk's office. The Fortis program, which receives and
produces the scanned pages to searchable text, currently holds approximately
58,000 pages of documents. Through all of the upgrades, jams and system
checks, it is estimated this machine has scanned more than 80,000 pages.
During the past 6 months, we have had the machine serviced twice, including
cleaning and replacement of rollers. The system, on average, jams and must be
cleared and reloaded approximately every 50-70 pages, drastically slowing the
process of inputting data. A new scanner with the ability to serve our needs for
an additional 3-5 years is estimated to cost $4,000.
Schedule and Project Costs:
Budget year: 2001-02
Account: 100101.7701
Amount: $4,000
- 63 -
2001-03 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: General Services
REQUEST TITLE: Purchase 6 LCD Projectors
PROJECT DESCRIPTION
Purchase six new LCD (Liquid Crystal Display) Projectors for City use. The new units will recut an average of $4,500 each
and should have a useful life of from 5 to 6 years.
PRIMARY OBJECTIVES
The purchase of the LCD Projectors will assist City Departments in the following areas:
• Five LCD Projectors would be placed at the following locations: Carnegie Forum, Hutchins Street Square, the Library, the
Police Department, and the Parks and Recreation Department. The sixth would be loaned to various departments by
Information Systems on an as -needed basis. They would be used for both presentations and training.
EXISTING SITUATION
Currently, the City of Lodi owns two LCD Projectors. One unit is used in the Finance Dept training room, and the other unit
is managed by the Fire Dept. Both units are available to City staff. However, because of the setup time involved and the risk
of being damaged, they are not used as often as they might be. These four units would be placed where they can be used on
demand. We have long had a need to provide training to City staff at the various locations, and these four units would fill
that need. And, finally, presentations are much more effective when they can be enhanced by modern technology such as
PowerPoint or live Web Based tools.
Schedule and Project Costs
Prior Project
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
27,000
27,000
Recommended Funding Sources
Capital Outlay Fund 27,000
Enterprise Funds
-64-
27,000
27,000
27,000
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Information Systems
REQUEST TITLE: Replace City Hall Server
Project Description
Purchase a new Server for City Hall to replace the current unit, which is now approximately 4 years old and is critically low on available disk space.
There are over 70 users accessing the server along with many departmental printers. The new unit will cost S 16,000 and should have a useful life of from
4 to 5 years.
Project Objectives
The purchase of the new server will permit City Hall personnel to continue their work with sufficient netwurk resources (department applications,
documents, priming, etc.)
EAsting Situation
Currently there is one server handling the needs of the staff in City Hall. It is heavily used by Public Works, Community Development, City Clerk (all
City Clerk public documents), Human Resources, and more. It was placed into service four years ago and today serves over 70 users. With the addition
of new applications and the Wide Area Network (WAN), the server's disk storage is critically low and the processor speed is very slow (200 MHz). This
new server would resolve the disk storage problem, provide faster network services, and be more reliable than the present four-year-old server.
Project Work Completed
On lune 3, 1998, City Council approved the purchase of Hewlett-Packard (HP) network servers without formal bidding for amounts under $25,000
(Resolution No. 98-72).
Schedule and Project Costs
Prior Project
Budgets 1999-2000 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate as we do today but restrict the storage available to the users.
S16,000 S16,000
S16,000 $16,000
$16,000 S16,000
S16,000 S16,000
Project Effect on Operating Budget
There is an annual maintenance cost of approximately $525. This amount is already in the Information Systems operating budget. The result should be a
decrease in cost during the warranty period (normally 1 year).
- 65 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Information Systems
REQUEST TITLE: Information Systems Hardware Replacements
Project Description
To establish a funding source for replacement of information systems hardware such as Personal Computers, Printers,
Servers, and the operating software needed to run these items.
Project Objectives
The project objectives are:
• Establish a system similar to the Fleet Management Committee for replacements of information systems hardware
• Ensure consistency and control of information systems purchases and replacements
• Ensure efficient use of funding for information systems hardware
Existing Situation
In prior budgets each department would independently submit budget requests for funding the purchase and replacement
of personal computers. As technology changes, departments are requesting additional funding for larger scale
replacement plans — i.e. request from the Police Department for $60,000 each year for three years to implement a
replacement plan for their computers.
The City is not unique in the variety of computer users — i.e. "power users", word processor only users, and critical
information users. Not all users need the same type of computer. In addition, the configuration of each individual
computer must be considered to ensure compatibility to the network, servers, and other computers Citywide.
The establishment of this committee system under the direction of the Information Systems Manager would ensure these
areas of concern are addressed. It would be consistent with the Fleet Management Committee method of funding and
approving purchases of vehicles.
Project Work Completed
All funding for individually submitted computer replacement budget requests has been marked not recommended by the
City Manager. This capital request will establish funding of $75,000 a year for General Fund computer hardware
replacement. Enterprise Funds will continue to budget replacements in the individual funds. A committee will be
established to develop a Citywide replacement policy. This committee will review and will make recommendations on
all future replacement requests.
Schedule and Project Costs
Prior Project
Bud ,cts 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprisc Funds
75,000 75,000
150,000
75,000 75,OUO i5U, U
75,000 75,000 150,000
- 66 -
1999-2001 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Human Resources
REQUEST TITLE: Implementation of Human Resources Module in JD Edwards Systems Software
Project Description During the 1997-98 fiscal year Council approved the purchase of JD Edwards financial software. This request is to
approve funding for the final phase of the implementation of that software by retaining the services of a professional firm to set up,
implement and train staff on the JD Edwards system for Human Resources use.
Project Objectives 1) streamline the flow of information between City departments, 2) improve the efficiency of key Human Resources
processes, 3) ensure appropriate departments adopt necessary recommendations and requirements to effectively implement an "out of the
box" JD Edwards solution.
Existing Situation The original purchase of the JD Edwards system included the cost of software applications. This request is for
funding of implementation and training costs associated with those applications for Human Resources use. While primarily a financial
system, it does contain several elements potentially very useful to Human Resources. At the present. time, HR staff have been assigned
responsibility for inputting data in the payroll module. While this is valuable to Finance, it has done little to improve the efficient operation
of the Human Resources Department. In fact, although it has added an automated component to the functions HR performs, many operations
continue to be performed manually. The JD Edwards system can be used to automate processes in Human Resources currently performed
manually. There are several HR functions which can be executed by JD Edwards, such as tracking employee's salaries, benefits monitoring,
position control and preparation of compensation schedules. All of these however must be set up by competent professionals who can also
provide training in their use. This firm will perform the following functions:
• Conduct a gap analysis to determine differences between the City's needs and existing JD Edwards solutions.
• Develop a new process model to fully utilize JD Edwards functionality.
• Identify training needs for Human Resources employees.
• Review current processes and identify changes that provide "real value" to key users of the process.
• Establish and prioritize goals for the new environment.
• Identify process, organization and technology barriers currently preventing the achievement of goals for the new environment.
• Determine critical success factors that are essential for mitigating the process, organization and technology barriers.
The services of a professional firm will be required for over 13 weeks in FY 2001-02 for a cost approximating S 100,000.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Imp lementationfrraining
S100,000
S100,000
Construction
Total
S100,000
S100,000
Recommended Funding Sources
Electric Utility Fund
S14,525
S14,525
Wastewater Fund
S4,025
S4,025
Water Fund
S4,025
54,025
General Fund
$77,425
$77,425
Total
S100,000
S100,000
Alternatives One alternative is simply to not implement the Human Resources module. If this phase is not implemented, current
inefficiencies in the manner in which Finance and Human Resources share files/databases will not be resolved. The City will not have an
integrated payrollthuman resources function. The training component of this phase can be provided by sending Human Resources staff to
training facilities that specialize in JD Edwards systems. However, costs associated with travel, accommodation, course fees, and the
disruption of Human Resources operations actually make this alternative more expensive than the requested amount.
-67-
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Finance Field Services
REQUEST TITLE: Vehicle for One (1) Additional Meter Reader
PROJECT DESCRIPTION
Purchase one (1) vehicle for Field Services use. A Meter Reader would use this vehicle daily.
PRIMARY OBJECTIVES
Provide a safe, reliable vehicle for the Field Services employees. The majority of their duties are
in the field, performing scheduled work that must be completed within a certain timetable,
usually that day.
EXISTING SITUATION
One (1) additional Meter Reader has been requested in the 2001-2003 budget.
This new vehicle would provide transportation for the new employee to perform their job duties.
PROJECT WORK COMPLETED
The Fleet Committee will approve and make recommendations to locate a vehicle to purchase.
SCHEDULE AND PROJECT COSTS 2001-2002
$22,000
ALTERNATIVE
Purchase a used vehicle for a lesser cost. Approximate savings would be $2,000.00.
- 68 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Facilities Services
REQUEST TITLE: Purchase of Pickup Truck for Construction Project Manager
Project Description
Purchase one small pickup truck in 2001 as new vehicle for the Construction Project Manager. This will be an
addition to the City's fleet.
Project Objectives
Ensure that the Public Work's Construction Project Manager has a vehicle for daily support needs.
Existing Situation Y'
Currently the Construction Project Manager has no City -assigned vehicle. Construction projects needing oversight
are located throughout the City of Lodi. The Project Manager uses personal vehicles, but should not have to do so.
A small pickup truck will be the most versatile for carrying construction samples, plans, small equipment, etc., that this
person utilizes daily. An alternatively -fueled vehicle, if available, will be considered.
Schedule and Project Costs
Phasing
Acquisition
Total
Recommended Funding Sources
Capital Equipment Fund and
Alternative Fueled Vehicle Funding
Total
Project
2001/02 Total
$22,000
$22,000
522,000
$22,000
$22,000 $22,000
$22,000 $22,000
Alternatives
Do not provide a City vehicle. Require the Construction Project Manager to continue to use personal vehicles,
alternative modes of transportation, or depend on a Motor Pool vehicle. This is not advised,
Flee and Facilities Manager
-69-
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: Replace Library Heating, Ventilation and Air Conditioning System
Project Description:
Replace the physical plant and peripheral equipment for the library's heating, ventilation and air conditioning system.
Project Objectives:
Create a healthy, comfortable environment for library customers, staff and library materials.
I) Provide a control system that efficiently maintains a set temperature
2) Provide a HVAC system that reduces energy consumption
3)Provide an environment for valuable library materials that increases their longevity
Existing Situation:
The Library was built in 1978 with a federal public works economic development grant. All heating, ventilation, and air
conditioning (HVAC) equipment and controls installed at that time are still in use. The existing heating and cooling system
has needed extensive repair, adjustments and calibrations in the past several years. Maintaining tolerable temperatures.in
public and staff areas for either heating or cooling conditions is becoming increasingly difficult. The system controls are
pneumatic, extremely difficult to regulate and have become unreliable. Calibrating the controls is next to impossible, and
some controls have ceased to function accurately. In some instances parts for the HVAC system have been unavailable and
measures to repair the machinery have created interim solutions that will only be remedied by replacing the system. This
past two fiscal years over $10,000 has been invested in the HVAC system, and emergency repairs are becoming more
frequent. This last year the boiler system began to fail repeatedly, leaving the building totally without heat.
Initial studies of the library's heating and cooling infrastructure by multiple HVAC service companies, technicians, and
mechanical engineers indicate that the system needs replacing and that some system components are insufficient in
capacity for the size of the library building.
It is suggested that the pneumatic control system be replaced with a computer controlled one, and that a variable air volume
(VAV) design, which allows for better individual zone temperature control, be put in. The major concern is this will require
removal of the existing ceiling. Because of this, replacing existing lighting with more energy efficient lighting should be
considered at the same time. That project is included in a separate budget proposal.
Project Work Completed:
Preliminary evaluation of the system has been completed with an outline of recommended solutions submitted.
Schedule and Project Costs
Alternatives: Continue repairing and patching the existing system as needed.
Project Effect on Operating Budget:
The new equipment should reduce operating expenses in the utility category by being energy efficient, and emergency repai-
costs will be substantially reduced.
-70-
Prior
Project
Budgets 2001/02
2002/03 2003104 2004105
Total
Phasing
Study
$10,000
Design
$10,000
Acquisition
Construction
$600.000
5600,000
Total
$10,000
$600,000
$610,000
Recommended Funding Sources
Capital Outlay Fund
$10,000
$600,000
S610,000
Total
$10,000
$600,000
5610,000
Alternatives: Continue repairing and patching the existing system as needed.
Project Effect on Operating Budget:
The new equipment should reduce operating expenses in the utility category by being energy efficient, and emergency repai-
costs will be substantially reduced.
-70-
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: Roof Replacement at Fire Station Three
Project Description
Replace the roof at Fire Station Three. Note: This was approved in the last budget but funds were
re -directed at the request of the Fire Department for purchase of the diesel exhaust extraction
system at this Fire Station instead.
Project Objectives
Replace the existing twenty -seven-year-old roof with new built-up or single -ply systems.
Existing Situation
Fire Station Three was constructed in 1974. The roof has had various maintenance and repair work done
on it since then and the largest area over the apparatus room was replaced a few years ago.
A recent Citywide roof survey confirmed this roof as a candidate for priority replacement. The areas
covered by the original (unreplaced) roof are leaking, even through an increasing number of annual
repairs and patches. This roof is becoming unreliable and needs immediate attention. The attached roof
plan indicates (by the shaded areas) the approximate 3,000 square feet of roof that needs replacing.
Part of the existing roof problems have resulted from lack of adequate slope to completely drain standing
rainwater; therefore, the roof may need to be modified to improve drainage.
Schedule and Project Costs
Prior Project
Budgets 2001102 2002103 2003/04 2004/05 Total
Phasing
Study
Design
Acquisition
Construction 526.570 526.570
Total $26,570 $26,570
Recommended Funding Sources
Capital Impr. Replacement Fund $26.570 $26.570
Total $26,570 $26,570
GRAND TOTAL S26,570 $26.570
Alternatives
1. incur ever -mounting repair costs and loss of reliability by failing to replace this roof. Delaying its
replacement further jeopardizes the contents of the building and the people it should be protecting.
Project Effect on Operating Budget
1. Eliminate costly maintenance expenses for this aging roof.
2. Reduce leaks and potential damage to office, dormitory, and Fire Department equipment.
Attachment
-71-
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: HVAC Units Replacement at Fire Station Three
Project Description
Replace three roof -mounted heating, ventilation, and air conditioning (HVAC) Units at Fire Station Three.
Project Objectives
Replace three existing twenty-seven year-old roof -mounted HVAC units with new ones.
Existing Situation
Fire Station Three was constructed in 1974. The original HVAC equipment is worn out and unreliable.
Replacement of the three roof -mounted units was recommended by the Energy Consultants under the
City -Wide Energy Efficiency Improvement Study two years ago, but was not part of the final adopted
project. Replacement of these three remaining HVAC units is now needed. They have exceeded their
useful life and are requiring an increasing number of annual repairs and emergency call -outs.
Schedule and Project Costs
Prior Project
Budgets 2001/02 2002/03 2003/04 2004/05 Total
Phasing
Study
Design
Acquisition (3) @ 513,000 ea. S39,000 $39,000
Construction
Total $39,000 $39,000
Recommended Funding Sources
Capital Impr. Replacement Fund 539.000 $39.000
Total $39,000 $39,000
GRAND TOTAL $39.000 $39.000
Alternatives
1. Incur ever -mounting repair costs and loss of reliability by failing to replace these HVAC units.
Delaying their replacement will further inconvenience employees in the building when units fail.
Project Effect on Operating Budget
1. Eliminate costly maintenance expenses for these aging units.
2. Reduce emergency call -outs by repairmen and staff.
3. Save energy costs of operation due to use of modern, more energy-efficient units.
- 72 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works Facilities Services Division
REQUEST TITLE: Roof Replacement at White Slough Treatment Plant, Phase 11
Project Description
Replace the roof at the White Slough Wastewater Treatment Plant Administration/Control Building.
"Note: $45,000 was funded in 2000-09, this request is for the $22.000 needed in 2009-02
Project Objectives
Replace the existing thirty -four-year-old roof with new built-up or single -ply systems.
Existing Situation
The roof on the Administration/Control Building was installed when the facility at the White Slough Wastewater
Treatment Plant was constructed in 1967. The roof has had varying amounts of maintenance and repair work done
on it since then, but has not been replaced. The building went through a remodel and expansion in 1990, but only a
small portion of the roof was replaced and/or modified. The worst part of the roof, at the entryway, was repaired in
October/November 1998 and is now watertight.
A recently completed Citywide roof survey confirmed this roof as a candidate for priority replacement. It has
exceeded its useful life and is leaking, even through an increasing number of annual repairs and patches. It is
becoming unreliable and needs immediate attention. The attached roof plan indicates (by the shaded areas) the
approximate 6,433 square feet of roof that needs replacing in 2000101, and the approximately 3,167 square feet
to be replaced in 2001102 (total is 9,600 square feet).
Part of the existing roof problems have resulted from lack of adequate slope to completely drain standing rainwater;
therefore, the roof may need to be modified to improve drainage.
Schedule and Proiect Costs
Prior Project
Budgets 2000/01 2001/02 2002/03 2003/04 Total
Phasing
Study
Design
Acquisition
Construction $45,000 $22.000 S67.000
Total $45,000 $22,000 $67,000
Recommended Funding Sources
Wastewater Fund $45.000 $22,000 S67.000
Total $45,000 $22,000 S67,000
GRAND TOTAL _ _S45 000 $22,000 S67,000
Alternatives
1. Incur ever -mounting repair costs and loss of reliability by failing to replace this roof. Delaying its replacement
further jeopardizes the contents of the building it should be protecting.
Project Effect on Operating Budget
1. Eliminate costly maintenance expenses for this aging roof.
2. Reduce leaks and potential damage to office, laboratory, and shop equipment.
- 73 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Facilities Services
REQUEST TITLE: Purchase of Pickup Truck
Project Description
Purchase one pickup truck in 2001/02 as an additional vehicle for the Facilities Services staff to share,
and obtain equipment and accessories to fully equip the truck for duty. This truck will be an addition to
the City fleet.
Project Objectives
1. Ensure that the Facilities Services staff has the type of vehicles they need for daily support they
provide to facilities citywide.
2. Ensure that quantities of vehicles are adequate for staffing levels.
Existing Situation
Currently there is only one full-size van to share between three staff. This has severely limited their ability
to get the work done as they are usually going in at least two, if not three, directions at the same time.
Existing facilities they take care of are located all over the community, and new facilities planned to be
added on the extreme western and easterly edges of the city (Fire Station #4 and the new Electric Utility
Complex). One additional truck is needed in the 2001/02 fiscal year to help maintain this growing number
of facilities that this division services.
A new pickup truck equipped with utility box, powered lift -gate, 2 -way radio, and accessories will cost
$29,000.
Schedule and Project Costs
Prior Project
Budgets 2001/02 2002/03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Equipment Fund
Total
$29,000
$29,000
$29,000
$29,000
$29.000 $29.000
$29,000 $29,000
Alternatives
1. Continue to expect that three, and possibly more, staff continue to share just one van. This is proving
to be very limiting, difficult to schedule, and inefficient. As the number of, and proximity between,
facilities grows greater, sharing just one vehicle becomes more and more impossible.
�Y
Fleet and Facili ies Manager
-74-