HomeMy WebLinkAboutMinutes - May 29, 2001 SSCITY OF LODI
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 29, 2001
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
May 29, 2001 commencing at 7:03 a.m.
A. ROLL CALL
Present: Council Members — Hitchcock (arrived at 7:10 a.m.), Howard, Land, Pennino
(arrived at 7:05 a.m.) and Mayor Nakanishi
Absent: Council Members — None
Also Present: City Manager Flynn, City Attorney Hays, and City Clerk Blackston
B. CITY COUNCIL CALENDAR UPDATE
Reading of the weekly calendar (filed) was waived.
C. TOPIC(S)
C-1 "Review of Capital Improvement Budget Requests"
City Manager Flynn noted that in addition to the packet material, the Council has received
a General Fund Capital statement (filed). The long-term, 10 -year financial plan was
included in the packet; however, the print is very small and a more legible replacement
copy will be distributed to Council at a later date.
Deputy City Manager Keeter reported that the packet information includes additions and
revisions to projects. The first project is the Public Safety Building and Civic Center
Complex designated reserve. She asked that this be added to the overall budget packet
and considered as page 1A. The project includes interim measures to the current
building, the air conditioning, and boiler. The new police station was designated as a
highest priority project in the last fiscal year and it is currently in the design phase. Staff
anticipates returning to Council next September or October with the final design
presentation. The next phase would be to construct a parking structure just to the east of
the fire station and City Hall, which could be done concurrently with the construction of the
new police building. The final phase would be the renovation of the old public safety
building to house fire administration, Fire Station 1, and possibly the departments of
Finance, Public Works, and Community Development. Staff recommends designating
$1.5 million under the capital budget. The project cost is currently estimated at $19.2
million.
City Manager Flynn clarified that the $1.5 million will be taken out of the capital budget
and placed in a separate fund. Referencing page 1A, he noted that construction cost
under Phase II of the project begins to occur in 2001-02. The project will not be
completed until 2002-03, so the first payment that will occur is in 2003-04. If the money
was borrowed this Fall and it took three years to complete construction, payments would
begin at the time of completion. He estimated a cost of $800,000 per year.
Discussion ensued regarding whether or not to use the $1.5 million to pay for the design
work, and loan considerations for the projects. City Manager Flynn stated that staff will
come back to Council later this summer with financing recommendations.
Ms. Keeter continued her report and referenced page 40 of the packet material. She
noted that it includes a revision and asked Council to replace this page in their original
budget document. Parks and Recreation Director Baltz has requested an increase of
$775,000 for construction costs in year two of the Aquatics Center development. The
total cost of this project is currently estimated at $3 million.
Continued May 29, 2001
Page 42 relates to the Indoor Sports Center and Ms. Keeter asked Council to replace this
page in their original budget document as well. The original cost estimate for this project
was $135 per square foot for a 30,000 square foot building. Mr. Baltz now estimates that
it will cost $175 per square foot, increasing the cost to $500,000 in year one of the budget
and $5.2 million in year two. Mr. Baltz has begun the process of developing a Request for
Proposals for a conceptual design of both the Indoor Sports Center and the Aquatics
Center.
Page 46A was added at the request of Mayor Pro Tempore Pennino for the Lodi Lake
central area improvements. This page replaces page 38 of the original budget document.
The project has been increased to include improvements to the west 13 acres. The
overall cost estimate is $1.2 million.
Page 58A is an added page to the budget document, which relates to the Civic Plaza
Veterans Monument. A final design presentation will be given to Council at the June 6
regular meeting at which time a request will be made for $450,000 to complete the
project.
City Manager Flynn reviewed the General Fund Capital handout.
Ms. Keeter referenced the 'blue sheet' handout (fled) for a telephone systems upgrade.
She explained that the City is at capacity with the current phone system, voice mail
component, and ports. The request is being made to upgrade the main PBX to allow
increased capacity and the ability to connect to Fire Station 4 when it is completed. The
cost of $55,000 is recommended for year one.
Ms. Keeter then drew Council's attention to the Vehicle Replacement Requests document
provided for informational purposes. She explained that requests go through the Fleet
Committee for recommendation to the City Manager. Vehicle replacement is funded from
various sources, $425,000 of which comes from the equipment fund, and $738,000 from
other funds.
The City of Lodi draft Mission Statement was reviewed and considered by Council.
Following discussion, Council consensus was to amend the statement as follows:
"The City of Lodi's purpose is to enhance the quality of life for Lodi residents,
reflecting our high community standards."
Mayor Pro Tempore Pennino announced that the Habitat and Open Space Plan won first
place from the National Association of Regional Councils. He will be absent at the June 5
Shirtsleeve Session to attend the awards ceremony in Omaha.
D. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
None.
E. ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at approximately 7:40 a.m.
ATTEST:
Susan J. Blackston
City Clerk
K
Mayor's & Council Member's Weekly Calendar- -
WEEK OF MAY 29, 2001
Tuesday, May 29, 2001
7:00 a.m. Shirtsleeve Session
1. Review of Capitol Improvement Budget Requests
5:30 p.m. Special Council Meeting, (NOTE: Meeting will be Cez The Merlot)
1. Review of Downtown Lodi Business Partnership's (OLSP) Signif icant
Expenditure Request
Wednesday, May 30, 2001
9:30 a.m. Nakanishi. Groundwater Banking Authority Coordinating Committee
meeting, Public Works Building — Conference Room A, 5tockton.
5:30 p.m. Special "Town Hall" Meeting
1. Discussion regarding 2001/03 Financial Plan and Budget
Thursday, May 31, 2001
6:00 - 8:15 a.m. The Greater Lodi 2001 Leadership Prayer Breakfast, Hutchins Street
5quare -- Kirst Hall.
Friday, June 1, 2001
Saturday, June 2, 2001
8:00 - 3:00 p.m. Lodi Energy Fair, Lodi Grape Festival Grounds — Chardonnay and Zinfandel
Halls,
Sunday, June 3, 2001
Monday, June 4, 2001
Disclaimer: This calendar contains only information that was provided to the City Clerk's office
counc i I\misclmcalndr.doc
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY ACTIVITY
05/23/01
I2001-02 2002-03 °
Requested City Manager Requested City Manager
Cost Recommended Cost R000mmeodod Comments
Public Safety
Police Department
la Public Safety Building
Information Systems
1 Personal Computer replacement plan
Animal Shelter
2 animal Shelter Expansion
3 3/4 Ton CNG truck
Fire Department
Emergency Services
4 Tools & Equipment for Quint
5 Rescue trailer & equipment
6 1 1/2 Ton Truck to pull command center
Total Public Safety
Public Utilities
Wastewater Utility Services
7 Purchase Pipe Inspector System
8 Wastewater - White Slough Facility Upgrade
9 White Slough Capital Maintenance
Electric Utility Services
10 Upgrade server
Electric Utility
12 Electric New Building
Electrical Engineering & Operations
13 Personal computers replacement
15 Engineering Analysis & Design software
Electric Construction & Maintenance
17 Line Extensions
18 Distribution System Improv
20 Substation Construction
22 Street Light Improvement
23 Overhead Wire Puller
24 flatbed trailer
25 Forklift
26 High Current Test Set
27 Battery Testing equipment
28 Tapchanger Oil Filter Pumps
29 Substation Block Wall
Total Public Utilities
Transportation
Streets and Flood Control
Streets Division
30 Tree Planting/Landscape - Hutchins St
Total Transportation
Leisure, Cultural & Social Services
Parks & Recreation Capital
31 Salas Park backstop (50,000)
32 Small projects (20,000)
33 Shade structure (25,000)
34 Maxicorn irrigation Kofu (20,000)
35 Ma -acorn irrigation Salas (25.000)
36 Maeicom irrigation Beckman (20,000)
37 Slung Seal for Nature Trail (10,000)
1,400,000
1,400,000
1,400,000
1,400,000
desigtated set aside
60,000
60,000
other funding ie grants
220.000
220.000
2.250,000
2.250.000
financing
40,000
40,000
otter funding to grants
70,000
70,000
other funding ie grants
34,000
34,000
other funding ie grants
49,000
49,000
other funding ie grants
1,839,000
1,779,000
3,744,000
3,684,000
16,000
16,000
Wastewater
350,000
350,000
Wastewater
312,000
312,000
1,132,000
1,132,000
Wastewater
20.000
20.000
Elec
2,000,000
2,000,000
5,000,000
5,000,000
Elec
21,000
21,000
14,000
14,000
Elec
50,000
50,000
50,000
50,000
Elec
1,094,800
1,094,800
1,036,300
1,036,300
Elec
1,795,200
1,795,200
1,527,200
1,527,200
Elec
1,886,250
1,886,250
419,950
419,950
Flec
1,484,000
1,484,000
1,487,000
1,487,000
Elec
40,000
40,000
Elec
15,000
15,000
Elec
90,000
90,000
Elec
30,000
30,000
Elec
10,000
10,000
Elec
23,000
23,000
Elec
100,000
100,000
Elec
9,278,250
9,278,250
10,725,450
10,725,450
182,000 182,000
182,000 182,000
150,000 150,000
Streets/ elec grant
150,000 150,000 OF capital
2001-03 FINANCIAL PLAN & BUDGET
05/23/01
CAPITAL BUDGET DETAIL BY ACTIVITY
2001-02
2002-03
Requested
City Manager
Requested
City Mamew
Cost
Recommended
Cost
Recommended
Cammems
38
Lodi Lake Parking lot (100,000)
39
Lodi Lake Pedestrian Trail Phase II
500,000
500,000
undetermined
40
Aquatic Center
225,000
225,000
2,775,000
2,775,000
Financing
41
DeBendetti Park Development
310,000
310.000
5,900,000
5,900,000
Financing
42
Indoor Sports Center
500,000
500,000
5,250,000
5,250,000
Financing
43
Replace duplicator
10,000
10,000
Equip Rep
44
Floor Lift
16,000
OF capital
45
1/2 Ton Pickup Truck
26,000
OF capital
46
Skate park
538,000
538,000
OF capital/ Elec benefits
46 a
Lodi Lake Central Area Improvements
1.200,000
1,200,000
Financing
Cultural Services
Community Center
47
Table & Chairs Replacement for Kirst Hall
43.660
20,000
20,000
OF Equip
Library
Lib Trost
51
Renovation & ADA compliance
30,000
30,000
30,000
30,000
CDBG
52
Checkout equipment
13,500
13,500
Lib Trust .
53
Upgrade computer system
270,000
270,000
grants
54
Workstations
10,000
10,000
100,000
-
Private sector trust for yr 1
Total Leisure, Cultural & Social Services
2,372,160
2,306,500
15,675,000
15,595,000
Community & Economic Development
Construction Development
Building and Safety
55
Microfiche conversion to CD ROM
15.215
15,215
OF capital
56
Field Inspection Pickup Truck
24,400
24,400
OF capital
Engineering
57
Purchase 112 ton Pickup
30,000
30,000
Water[ Ww
Total Community & Economic Development
69,615
69,615
-
-
General Government
Non -Department
58
Replace High Speed copier
37,000
37,000
equip replacement
58 a Civic Center Veterans Monument
Citv_• Clerk
59
Purtmse Image Scarmer
4,000
-
part of Inf Systems rep]
Information Systems
64
LCD projectors (6)
27,000
part of Inf Systems rept
65
Replace City Hall Server
16,000
-
part of Inf Systems rept
66
Information Systems Replacement
75,000
75,000
75,000
75,000
OF capital
67
JDE consultant services - HR module
100,000
100,000
OF capitaLlElec & w/ww
Organizational Support Services
68
Meter Reader Vehicle
22,000
22,000
Elect
Public Works Facilities Services
69
Vehicle for Const Proj Manager
22,000
22,000
OF capital
70
HVAC replacement - Library
10,000
10,000
600,000
600,000
electric grant - NCPA
71
Roof Replacement - Fire Station i!3
26,570
26,570
GF capital
72
HVAC replacement - Fire Station 43
39,000
39,000
OF capital/ Public Benefits
73
Roof Replacement - White Slough
22,000
2'-1000
WW
74
Purchase one pickup truck
29,000
29,000
OF capital
Total General Government
429,570
382,570
675,000
675,000
-
TOTAL CAPITAL BUDGET
14,170yM
=-13,997�Ci5 '
30 819,430:
4�A ' 30rL7l,450
Cunwd Debt Service:
2001-03 FINANCIAL PLAN & BUDGET 0$/23/01
CAPITAL BUDGET DETAIL BY ACTIVITY
I2001-02 20O -03
Requested City Mmaw Requested City M—M
Cost Recommended Cost Recommended Comments
General Fund
1.275,205
1,275,205
1,267.895
1.267.895
Electric Fund
1,391,435
1,391,435
1,391,435
1,391,435
Water Fund
227,975
227,975
227,975
227,975
Wastewater Fund
812,385
812,385
817,465
817,465
TOTAL CAPITAL BUDGET & DEBT SERVICE
17,877,595
17,704,935
34,524,220
34,381,220
FUNDING SOURCES:
GENERAL FUND RESERVE
1,400,000
1,400,000
GENERAL FUND - CAPITAL
936,860
225,000
GENERAL FUND -EQUIP REPL
67.000
20,000
LIBRARY- TRUST
23,500
-
FINANCING
1,255,000
17,375,000
CDBG GRANT FUND
30.000
30.000
STREET TDA
150,500
-
ELECTRIC FUND
393,775
707,000
ELECTRIC FUND -LONG-TERM
8.360,250
9,470,450
WATER FUND
19,025
-
WASTEWATER FUND
703,025
1,148,000
UNDETERMINED
500,000
-
OTHER GRAFTS
159,000
304,000
TOTAL CAPITAL BUDGET
: _„ 13,997,915 ;
30,679yd50,�
General Fund Debt Service
1.275.205
1,267,895
Electric Fund Debt Service
1,391,435
1,391,435
Water Fund Debt Service
227,975
227,975
Sewer Fund Debt Service
812,385
817,465
TOTAL CAPITAL BUDGET & DEBT SERVICE
17,701,935
34481,220
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Safety
REQUEST TITLE: Public Safety Building & Civic Center Complex— Designated Reserve
Project Description
The Public Safety Building & Civic Center Complex project consists of three phases:
Phase I includes critical improvements to the current Public Safety Building and upgrades to Fire Station 2.
Phase 11 includes building a new Police Station
Phase III is the addition of a parking structure at Church/Elm. (build concurrent with new Police Building)
Phase IV includes the renovation of the current 30+ year-old Public Safety Building for Fire Administration and Station 1
plus other governmental office uses.
Council has ranked this project as a "highest priority" during the budget process.
Project Objectives
The objectives of this project are to:
• set aside a special designated reserve toward the funding of the Public Safety Building project.
• give a better picture of impact of a financing on the General Fund operating costs
• setup a reserve if anticipated revenues do not materialize in a given year
Existing Situation
After numerous shirtsleeve meetings, the Council has approved moving ahead with design of the new Police Building and a
space needs assessment of the old Public Safety Building . When the design stage is completed, staff will bring
recommendations to Council for discussion and approval. The next stage will be to discuss funding alternatives. One
alternative is to finance the project using General Fund revenues. A cash flow projection was prepared by Public Financial
Management to show the feasibility and impact of a Public Safety financing on the General Fund. Council approved the rash
flow assumptions on March 30, 2000. Other alternatives include combinations of grants, low interest financing from the
State and traditional financing using Certificates of Participation. The alternative scenarios are intended to free general fund
revenues for use in meeting other public needs.
Setting aside a designated reserve annually would give Council a better picture of the impact of a financing on the operating
costs and would demonstrate the city's ability to meet the projected annual debt service prior to any actual financing. These
funds would also establish a reserve if anticipated revenues do not materialize in a given year.
Schedule and Project Costs
Project
1998-99 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Preliminary Design/Study
Acquisition
Construction
Phase I
Phase II
Phase 111
Phase IV
$327,000 $260,000
$375,000 $390,000
$224,000 $700,000
$900,000 $2,310,000
$50,000
$250,000
$4,612,000 52,302,000
$4,750,000
$1,750,000
$587,000
$765,000
$924,000
$10,124,000
$4,800,000
$2,000,000
Total $327,000 $1,759,000 $3,700,000 $9,362,000 $4,052,000 $19,200,000
Recommended Set Aside $1,500,000 $1,500,000 $1,5000,000 $4,500,000
Ir,—
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation
REQUEST TITLE: Aquatics Center
Project Description
Aquatics Center development. Strong interest has been expressed to pursue consulting services and a center for the community. The funding
and location of such a facility has not been determined.
Project Objectives
To provide the community with a much needed aquatic facility.
Existing Situation
Lodi relies heavily upon School District pools to accommodate our aquatics needs. Additional facilities would eliminate the reliance upon the
High School pools.
Project Work Completed
None.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Maintain status quo
Funding sources may include bonds or short term financing or Certificates of Participation.
Project Effect on Operating Budget
Upon development the facility must be maintained by stats.
``J 0
$ 25,000
$200,000
$2.775.000
S225,000 $2,775,000 $399,000
$225,000 $2,775,000
$225,000 $2,775,000 $3,000,000
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation
REQUEST TITLE: Indoor Sports Center
Project Description
Indoor Sports and Recreation facility development. Facility will provide gymnasium (3 courts), bathrooms, offices, and meeting room for
communityuse. Rough estimate is 30,000 sq. ft. building at $175 per sq. ft. Location and funding for facility have not been determined
Project Objectives
Local and regional basketball, volleyball, and indoor athletics.
Existing Situation
Lodi relies heavily upon School District and County facilities to accommodate our needs. Additional facilities would eliminate the reliance upon
the School District and County. Youth participation has climbed and this would allow the City to accommodate all who wish to participate.
This year we turned away youth wishing to participate due to lack of facilities.
Project Work Completed
A feasibility study was completed in 1997
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
$30,000
$30,000
$30,000
$30,000
5500,000
$5,250,000
$500,000 $5,250,000 55,750,000
5500,000 $5,250,000
$500,000 $5,250,000 $5,750,000
Alternatives
Maintain status quo.
Funding sources may include bonds, short-term financing, Certificates of Participation, formulation of special Recreation services District, or
special allocation.
Project Effect on Operating Budget
Upon development the facility must be maintained by stab.
i 2-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Parks and Recreation Administration
REQUEST TITLE: Lodi Lake Central Area Improvements
Project Description
Improvements to Lodi Lake central area. A site plan of improvements has been produced and approved. Improvements include new irrigation,
added turf areas, removal and replacement of asphalt paving, building ramps and walkways, and landscaping. The project also includes
construction of a new parking lot from west of entry to the beach house from Turner Road to the Discovery Center.
Project Objectives
Improvements to the site.
Existing Situation
The park is in need of these improvements due to its age.
Project Work Completed
This is part of the ongoing improvements based on our master plan. Staff will design this project in-house and in keeping with work already
completed at the entry and beach areas of the park.
Schedule and Project Costs
Prior Project
vudse46 1199-99 1004 01 ZGA 102 2002 W 'fetal
Phasing
Study completed
Design in-house
Acquisition
Construction
$1.200.000 $120000
Total
$1,200,000 1,200,000
Recommended Funding Sources
Capital Outlay Fund
$1,200,000 $1,200,p00
Electric Utility Fund
Water Fund
Sewer Fund
Total
$1,200,000 $1,200000
Alternatives
Funding to come from grant funds, capital, or other undetermined sources
Project Effect on Operating Budget
Upon development, the facility must be maintained by staff
2001-03 Financial Plan and Budget Request
CAPITAL UAFROVEMENT BUDGET REQUEST
ACTIVITY: Administration
REQUEST TITLE: Civic Plaza Veterans Monument
Project Description
The community is very proud of the sacrifices our Veterans have made on behalf of our Country. As a show of
respect and gratitude, the proposed project would create an All Veterans Monument located at the south end of the
Civic Plaza between the City Hall and Carnegie buildings.
Project Objectives
The objectives of the project are to:
• Establish a concept design for the monument
Establish a non-profit foundation to spearhead fund raising activities
Construction of a monument
Establish an agreement between the City and the foundation whereby the City will be reimbursed for the funds
necessary for the construction of the monument as donations are received
Existing Situation
A Veterans Advisory Committee has been established, with members being appointed by the Mayor, to evaluate
construction, marketing, finance and event planning. The Committee meets bi-monthy to ensure this monument
becomes a reality.
The committee has approved a concept design created by Tim Mattheis, a local architect. The final design concept is
scheduled to be submitted to Council at the June 6, 2001 Council meeting.
.Project Work Completed
As indicated above, the Advisory Committee has been established, the initial design concept has been completed, and
fund raising has begun.
Schedule and Project Costs
Prior Project
Budgets 1997-98 1998-99 1999-2000 2000-01 Total
Phasing
Study
Design
Acquisition
Construction 5450,000 5450,000
Total
Recommended Funding Sources
Capital Outlay Fund $450,000 $450,000
To be offset by Donations
Project Effect on Operating Budget
The cost of any on-going maintenance of the monument will be absorbed in the current operating budget.
City of Lodi
Mission Statement
The City of Lodi's purpose is to enhance the quality of life
for all Lodi residents through activity serving, pursuing
excellence and reflecting our high community standards in
providing:
Public safety
Managed growth
Progressive and balanced economic development
Cultural opportunities
Recreational activities
Fiscal accountability
City of Lodi
Mission Statement
The City of Lodi will provide a superior quality of living
to its citizens by embracing public/private partnerships and
service-oriented practices. The City will uphold high
community standards for public safety, managed growth,
progressive and balanced economic development,
cultural opportunities and recreational activities.
The City will operate in a fiscally and environmentally -
responsible manner.
01/1.9/200=. 18:41 FAX 415 982 4513 PUBLIC FIN. ;MSGMT. 10001
M—
= PFM
domenal-
C— Public Financial Management
Financial and Investment Advisors
Memorandum
To H. Dixon Flynn, Cly of Lodi
Vicky NIcAthie, City oj-Lodi
From Ale..: Burnett, Public Financial Management, Inc.
Cameron Parks, Public Firannal iVana.gerncnt, Inc.
Re General Fund Model Update
5o5 hiorttgomery street
Suite am
Sar. Francisco. CA
94111.2552
January 19, 2001
Fax: (2179) 333-6807
(209) 333-6795
12 page
415 982-5544
415982.4513 fax
In response to your request, we would like to provide the City of Lodi (the "City's with an update to the
City's General :Fund Model. This communication is intended to provide you with an update of the model to
reflect actual revenue and expenditures to date and to provide you with the opportunity to give feedback
upon the methodology used for revenue and expense projections. We have also calculated the financing cost
of the Public Safety Complex based on current market rates.
In conjunction with City staff, we have updated the previous versions of the model to include the actual data
for the fiscal year ending June 30, 2000 ("FY 2000"). The chart on the n"t page shows a comparison of the
general fund revenue assumptions contained in the previous versions of the model versus the actual revenues
received in FY 2000. The chart shows the dollar difference between projected revenues and actual revenues
and also list the projected rates along side the actual rates of change.
As you know, the model is meant to be a living document. The model has been crafted such that over time it
can be updated for actual values and the projection rates can be revised for changing econotnic conditions.
This update to the model, which incorporates actual values for FY 2000, eonf.=s that the projection rates
used for FY 2(-.100 were reasonable. Recognizing that revenues will fluctuate from year to year, whereby some
projections rates will prove to be high while others are low, we are reassured by the fact that net revenues in
FY 2000 were $157,854 higher than projected. In the attached model, on the pages entitled Ee alatim Rates
('o) and Escalation 1Zlees (S), the six year average rates of change for revenues and expenditures from fiscal year
1995 to 2000, luow appear on the leftmost column.
We would als:, like to note the recent decline in interest rates might have an impact on the Public Safety
Complex financing. Previously, we estimated that average annual net debt service could be approximately
$1,390,000. ]lased on current market rates, w -e estimate that average annual net debt service could be
$200,000 lower, approximately $1,190,000. However since it is not possible to know where interest rates will
be, in the event that the City issues bonds to finance die Public Safety Complex, in order to be conservative
in our projections in the General Fund Model, we have maintained the previous estimates for the cost of
financing the project.
We hope that this update is helpfitl in providing some Perspective on the City's general fund. Please feel free
to contact us ,it ( 115) 982-5541 with any comments or concerns.
Revenue Assumptions
Milo
City of od
CatcLory Projection
(1) Contains Other Sources and Transfers In
/
Property Tax
$4,629,777
$4,931,835
$302,058
2.50%
9.19%
Sales and Use Tax
$6.871,894
$7,095,460
$223,566
3.75%
7.13%
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$4,367,000
$49,203
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2.15%
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$790,000
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0.10%
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$568,064
$564,000
$4,064
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Other Taxes
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$186,805
$196,180
$9,375
3.75%
8.96%
Transit Lodging Tax
$318,650
$318,034
($615)
4.36%
4.16%
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$289,117
$301,088
$11,971
2.76%
7.020/0
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$34,045
$50,255
$16,210
5.46%
55.68%
Gas Franchise
$132,705
$137,154
$4,448
3.41446
6.87%
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$174,478
$173,755
($724)
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Electric Franchise
$11,656
$12,436
$781
0.99%
7.75%
Real Property Transfer Tax
$124,958
$116,059
$81899
5.00°
2.48%
Intergovernmental Revenues
Motor Vehicle License Fce
$2,356,446
$3,008,393
$651,947
3.79,/o
32.50"/
Other
$450,193
$740,256
$290,063
1.41°x0
66.75%
Other Revenues
Licenses and Permits
$1,342,628
$1,405,935
$63,307
6.004'u
11.00%
Charges for Services
$1,385,822
$1,411,163
$25,341
6.00° 0
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$948,505
$714,051
($234,454)
8.000/'0
(18.704.,)
Rental Income
$150,835
$240,989
$90,695
6.00%
69.36%
Investment Earnings
$400,000
$331,250
($68,750) '
Miscellaneous Revenue
$71,301
$161,996
$90,695
Tota! Rwenxerr't
$30,463,699
$31,062,301
$598,602
4.62°io
6.68%
Tota! Expejuktures
$29,544,208
$29,984,956
$440,747
3.02%
4.56%
Net Income
$919,491
$1,077,345
$157,854
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Revenue Assumptions
Prop" Ta: $4,629,777 $4 931,8
My of Lodi Wes and Usc'I'2: $6,871,894 $7,095,4
rrat
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1 302, 8
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2- a
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60
$223,566
3.75%
7.13%
In-Ijcu Fr2nclusc T1 x.
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$4,317,797
$4,367,000
$49,203
1.W".
2.15%
Sewer
$797,104
$790,000
($7,104)
1.001/.
0.101/a
Water
$S68,064
$S64,000
($4,0(A)
1.00%
0.28%
Other faxes
Public Safety Sales Tax
$186,805
$196,180
$9,375
3.75°/s
8.96%.
Transit Lodging Tax
$318,650
$318,034
($615)
4.36%
4.16%.
Waste Remov2l Franchise Tar
$289,117
$301,088
$11,971
276%
7.021/6
Industrial Franchise
534,045
$50,255
$16,210
5.46%
55.68%
Gas Franchise
$133705
$137,154
$4,448
3.41%
6.87%
C2bIcTV Franellise
$174,478
$173,755
(5724)
6.00%
5.56%.
Electric Franchue
$11,656
$12,436
$781
0.99%
7.75%
Real ProTransfcrT2a
1124,958
$116,059
8,89
5.00°/.248°/
Entetgovemtne11121 Revenues
Motor Vehicle License Fee
$2,356,446
$3,008,393
$651,947
3,791/o
3250%
Othet
$450,193
$740,256
$290,063
1.41%
66.75%
Other Revenues
Litmus and Permits
$1,342,628
11,405,935
$63,307
6.00146
11.00%1
Chuges for Services
$1,385,822
$1,411,163
$25,341
6.001/.
7.94%
Fines, Forfeits and Pendtics
1948,505
$714,051
($234,454)
8,0011
(18.70%)
Rental income
$150,835
$240,989
$90,695
6.001/1
69.36%.
Investment 112mings
$400,000
$331,250
(168,750)
Miscellaneous Revenue
j71,301
1 $161,996
$90,695
Total Rspeaxu
$30,463,699
$31,062,301
$598,602
4.62%6.68%
Tetra! EJOtIrSAM
$29,544,208
$2-9M 956
$440,747
3.02%L
4.56%.
Net Income
$919491
$1,077,MS
$157854
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2001-03
FINANCIAL PLAN AND BUDGET
Vehicle Replacement Requests
CITY OF LODI
CALIFORNIA
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY MISSION - Replacement Vehicle Requests
ss r '" .zt �s
OWN-" F X7001-02 "007r03;� , w
.. ueated;, �
. cr�w i
,Zr
lents "
..✓-COSI _
Public Safety
Police Protection
Police Investigations
1 undercover units
l 30,000
05-020
2 under cover units
2
60,000
05-078;05-080
Police Operations
3 patrol sedans
5 155,925
5
163,350
5 motorcycles
l 19,000
1
20,000
e
Animal Shelter
6 314 ton CNG truck
l
40,000
Fire Department
Emergency Services
7 Command vehicle
1 44,000
06-007
8 Sedan
l
33,000
06-004
Total Public Safety
8 248,925
10
316,350
Public Utilities
Water Utility Services
Water
9 2 114 Ton Truck
1 52,310
share cost 50!50 with wtiv
Wastewater Utility Services
10 Replace generator
l
46,000
04-2665
I I Replace generator
l 46,000
04-266
12 3/4 Ton Pickup
1
25,000
04-139
Electric Utility Services
Electric Construction & Maintenance
l3 Bucket Truck
1
220,000
09-002.
14 Line Truck/Digger
1 215,000
09-009,
15 Line Truck/Digger
1
215,000
09-010
Total Public Utilities
2 313,310
4
506,000
Transportation
Streets and Flood Control
Street Maintenance
16 Air Compressor
1 11,800
04-053
17 Nine Wheel Rubber Tire Roller
1 66,000
04-107
18 One -yard Front End Loader
1 58,300
04-023
19 Twelve -yard Dump Truck
l 90,100
04-084
Total Transportation
4 226,200
-
2001-03 FINANCIAL PLAN & BUDGET
CAPITAL BUDGET DETAIL BY MISSION - Replacement Vehicle Requests
Leisure, Cultural & Social Services
Parks and Recreation
Parks Division
Equipment Maintenance
20 Fiat bed Truck
21 Forklift
22 Dump Truck
23 One -ton Pickup Truck
24 Turf vehicles
25 Turfvehicles
26 112 Ton Pickup Truck
27 Mini Van
28 Mini Van
29 Mini Van
30 Mini Van
31 Boat
32 Tractor/Loader
33 Trim Mower
34 Turf vehicles
Total Leisure, Cultural & Social Services
Community & Economic Development
Community Improvement
35 Mini Van
Construction Development
Building and Safety
36 Field Inspection Pickup Trucks
Total Community & Economic Development
General Government
Organizational Support Services
Field Services
37 Mini van/ sedan
Total General Government
TOTAL OPERATING BUDGET
FUNDING LEVELS:
EQUIPMENT FUND
ELECTRIC FUND
WATER FUND
WASTEWATER FUND
1
29,680
7069
1
24,500
1
38,000
7018
1
28,000
7073
3
56,250
, .• 6,8,&10
3
60,000
17,18 & 19
1
21,500
7006
1
24,000
7035
1
24,000
7005
1
25,000
7004
1
24,000
7014
l
19,700
1
1
60,000
7048
1
25,000
325
3
60,000
Ml, M2 & TV 21
16
374,630
5
145,000
1
25,000
75
2
48,800
79 & 89
3
73,800
-
1 22,000 2088
1 22,000 0 -
.-1.258,865 i - - - 967,350 i
425,000
215,000
52,310
46,000
738,310
425,000
435,000
71,000
931,000
The above is a listing of replacement vehicle requests. Per the budget and fleet policies, a funding
level has been set and approved by Council. The funding level may not allow for all the requests to be filled.
The fleet committee will recommend to the City Manager all vehicles to be replaced during the year
based on criteria stated in the fleet policy and the available funding levels.
PUBLIC SAFETY
POLICE
FIRE
GRAFFITI
ABATEMENT
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services / Police Department
REQUEST TITLE: Police Under -Cover Vehicle Replacement
Project Description
Purchase one "under -cover" vehicle in 2001-2002 as a replacement for a vehicle that has met the
retirement schedule; and obtainlinstall emergency and police equipment as needed to make the
vehicle ready for the full range of investigative and surveillance duties.
Project Objectives r,.,.
Provide the Police Investigations Bureau with safe, properly equipped vehicles that will not
malfunction during critical incidents. Since these vehicles are sometimes used under emergency
conditions, advances in safety features that become available through regular replacement are
desirable. In addition, such regular replacement helps to prevent visual familiarity with the
vehicles among the local criminal element, which renders them less effective for surveillance.
Existing Situation
The listed vehicle (05-020) has reached mileage and age levels that are in excess of the Fleet
Policy and Procedures guidelines for Class 1-B (police undercover) vehicles. The vehicle is a
1994 Chrysler Concord with 65,000 miles. This vehicle was budgeted for replacement in the FY
2000-2001 budget, but was not funded due to higher priorities depleting the available funds.
Project Costs
It is estimated that the vehicle will cost approximately $30,000, including purchase of the vehicle
itself and the purchase and/or installation of police emergency and surveillance equipment.
Wherever possible, existing equipment will be salvaged from retiring vehicles and installed in new
ones. The recommended funding source is the equipment replacement fund.
Schedule
Budget Year: 2001/2002 2002-2003 Project Tota!
Acquisition: $30.000
Total $30,000 $30,000
-3 l2�0 1
feet anager Da e
-1-
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services 1 Police Department
REQUEST TITLE: Police Under -Cover Vehicle Replacement
Project Description
Purchase two "under -cover' vehicles in 2002-2003 as replacements for vehicles that will meet
their retirement schedule during the second year of the pending two-year budget period; and
obtainlinstall emergency and police equipment as needed to make the vehicles ready for the full
range of investigative and surveillance duties.
Project Objectives
Provide the Police Investigations Bureau with safe, properly equipped vehicles that will not
malfunction during critical incidents. Since these vehicles are sometimes used under emergency
conditions, advances in safety features that become available through regular replacement are .
desirable. In addition, such regular replacement helps to prevent visual familiarity with the
vehicles among the local criminal element, which renders them less effective for surveillance.
Existing Situation
It is projected that two existing vehicles will have reached mileage and age levels that will be in
excess of the Fleet Policy and Procedures guidelines for Class 1-B (police undercover) vehicles,
by the time replacement vehicles are purchased and equipped in the 2002-2003 budget year.
The two vehicles are 05-078, a 1998 Pontiac sedan with 43,000 miles and 05-080, a 1997 Ford
sedan with 45,000 miles.
Project Costs
It is estimated that each vehicle will cost approximately $30,000, including purchase of the vehicle
itself and the purchase and/or installation of police emergency and surveillance equipment.
Wherever possible, existing equipment will be salvaged from retiring vehicles and installed in new
ones. The recommended funding source is the equipment replacement fund.
Schedule
Budget Year: 2001/2002 2002-2003 Project Total
Acquisition: $0 $30,000
X 2
Total $0 $60,000 $60,000
r "�q -z' 1 -1 of
meet Mana t
r Date
- 2 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Purchase of Police Patrol Sedans
Project Description
Purchase five police patrol sedans in 2001/2002, and five more in 2002/2003, as replacement vehicles for
cars that will meet their retirement schedule during the next two years; and obtain emergency equipment
and accessories to fully equip these police patrol sedans for duty.
Project Objectives
1. Ensure that the Police Department is provided with safe, modern, and effective pursuit/patrol vehicles
for its daily support needs.
2. Ensure that quantities of pursuit/patrol vehicles are adequate for staffing levels, providing for out -of -
service and emergency replacement situations.
Existing Situation
The current fleet of police patrol sedans includes twenty-two vehicles. Five are needed in the 2001/2002
fiscal year, and five in the 2002/2003 fiscal year, to meet the current replacement schedule.
The replacement patrol car is the Ford Crown Victoria four -door sedan at a current cost of $25,700 per
car. Our hope is that the design of the car will not change significantly so the emergency equipment in
the current vehicles can be reused. Planning on this limits the cost of emergency equipment and
accessories to installation expenses only, approximately $2,000 per car. If this equipment cannot be
reused, there will be additional costs to modify and equip the vehicles for service; i.e., back seat,
protective screen, shotgun rack, radio rack, push bumper, etc. New emergency equipment, purchased
and installed, is $4,000 per car.
Because the current patrol cars will reach their designated retirement mileage by the time these
Crown Victorias can be ordered, received, and readied for service, and because the availability of police
patrol vehicles is limited to a very short order period, these sedans must be approved in 2000/2001.
Project Work Completed
Several years ago, the Police Department and the Public Works Equipment Maintenance Division formed
the Police Vehicle Committee, comprised of representatives from both departments, to evaluate vehicles
available to replace the Dodge Diplomat, which was no longer being manufactured. The group's
recommendation was to standardize the police patrol fleet with Ford Crown Victorias.
chedule and Proiect Costs
Prior Project
Budgets 2001/02 2002/03 Total
Phasing
Study
Design
Acquisition $155,925 $163,350 $319,275
Construction
Total $155,925 $163,350 $319,275
Recommended Funding Sources
Equipment Replacement Fund $155,925 S163,350 $319,275
Total $155,925 $163,350 $319,275
- 3 -
1999-2001 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services
REQUEST TITLE: Purchase of Police Patrol Sedans
Cost Detail 2000/2001 2002/2003
REPLACEMENT CARS:
(1) Crown Victoria sedan $ 25,700 $ 25,700
Emergency equipment 4.000 4.000
Each car (including tax) $ 29,700 $ 29,700 r
x 5 x 5
TOTAL $ 148,500 $ 148,500
Plus 5% cost increase $ 7,425
Plus 10% cost increase $ 14.850
GRAND TOTAL $ 155.925 $ 163.350
Alternatives
1. Do not replace police patrol sedans on the current schedule. This alternative would only delay
the replacement of patrol vehicles, and consequently compound the amount of purchase dollars
needed. Additionally, it would require the Police Department to use older, higher mileage vehicles
that could be suspect of their ability to perform under emergency conditions. Because of being older,
they would also be technically further behind, and possibly not as safe. Savings in purchase costs
would be partly offset by greater mechanical repair and maintenance costs, and increased fuel use
would be likely.
2. Require the Police Department to use alternative modes of transportation or downsize its
patrol staff who require full-size patrol sedans. Downsizing patrol staff to require less officers
would be directly opposed to the community -oriented policing program the City of Lodi has adopted.
3. Change police patrol sedan selection to a less-expensive model. This alternative has been
considered. The Crown Victoria (full-size) patrol car is the car favored by the Lodi Police Department
and the Public Works Fleet Services Division because of the number of units presently in service.
Performance, size, safety features, familiarity, and serviceability are proven; choosing a different make
and model now, with the multiple benefits to be realized by the "standardization" of the patrol fleet,
would be ill advised.
Project Effect on Operating Budget
The current police patrol fleet consists of twenty-two cars. Maintaining these units requires that funds for
fuel, car wash, maintenance and repairs be budgeted annually.
et M nager 6at6
-4-
2001- 2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Police Motorcycle Replacement
Project Description
This project is to address the City of Lodi's commitment to the ongoing replacement of the Traffic
Bureau's motorcycles on a three year rotational basis (pursuant to Council resolution 96-06.) The
Traffic Bureau continues to be an invaluable asset in responding to the many requests for traffic
enforcement and specialized operations, such as DUI Checkpoints. The Traffic Bureau also
responds to major traffic accidents and utilizes extensive training in the investigation and
reconstruction of such incidents. The assigned officers use police motorcycles as their primary
mode of transport during emergency response and enforcement activities.
Project Objective
The objective is to maintain the Police Department's current level of traffic enforcement and
safety by providing reliable motorcycles for our Traffic Bureau.
Existing Situation
Under the current motorcycle replacement plan, one motorcycle per year will be replaced. This
continues to give the City reliable motorcycles and takes advantage of the Harley Davidson "buy-
back" program. The Traffic Bureau has found the Harley Davidson FLHP-1 Motorcycle to be well
suited to its operations.
Project Costs
It is estimated that each motorcycle will cost approximately $18,000, and that
removal/reinstallation of existing emergency and enforcement equipment will cost approximately
$1000. A 5% inflation factor has been added in the second year of the project. The
recommended funding source is the equipment replacement fund.
Schedule
Budget Year 2001-2002 2002-2003 Project Tota!
Acquisition: $19,00Q $20.000
Total' $19,000 $20,000 $39,000
` Please note that the total cost does not reflect the buy-back of the used Harley Davidson
motorcycle. After the buy-back, costs should be decreased significantly. Estimated trade-in
value is between $9,000 and $11,000 per unit.
-7 61
ee ana r Dat
- 5 -
2001-2003 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Fleet Services/Police Department
REQUEST TITLE: Animal Services Truck
Project Description
Purchase (in FY 2002-2003) of a 3/. ton CNG truck with attached specialized body and associated equipment (two-way
radio, etc.) for Animal Services Officer as a replacement for an existing vehicle. The existing vehicle will be nearing
scheduled retirement during the second year of the upcoming two-year budget, and substantial grant funding is available
during that time to defray the purchase.
Project Objectives
1) Provide the Animal Services unit of the Lodi Police Department with an adequate number of appropriate vehicles to
allow for efficient and effective performance of daily operations, especially in light of recent increases in staffing.
2) Continue to upgrade the fleet of Animal Services trucks to a safer, more humane, and more efficient style of vehicle.
Newer trucks that are in service in this field are equipped with air conditioning for the animal transport box, ramps for
leading large animals into the vehicle, and other features designed for safe handling and transport of animals.
3) Place in service for primary use an alternative fuel vehicle (specifically CNG), which is a city fleet planning objective. A
CNG vehicle would also improve humane conditions for the animals, in that exhaust fumes would not be a factor during
transport. Similarly, employees working around the box while the vehicle is idling (a likely situation during the summer
when the A/C is running) would not be exposed to such fumes.
Existing Situation
The existing vehicle is a 1991 Dodge D250 cab and chassis with an animal transport body. The vehicle currently has
68,000 miles on it. It is estimated that based on current rates of usage, the vehicle will reach 80,000 miles and will be 12
years old in the second year of the two year budget. The Fleet Policy and Procedures guideline for the retirement of such
vehicles (Class 4-A) is 10 years and 85,000 miles; as a result, the vehicle will have not met the mileage guidelines.
However, preliminary approval has been received for approximately $8700 in federal grant funding that would substantially
defray the cost of the project, and it is believed that such funding would be less available in future years. Given this factor,
and that the City's goal of introducing low -emissions vehicles to the fleet would be furthered, it is recommended that the
replacement of this vehicle be budgeted.
Schedule and Project Costs
Prior Project
Budgets 2001/02 2002/03 Total
Acquisition $40,000 $40,000
0
Total 0 $40,000 $40,000
Recommended Funding Sources
Capital Equipment Fund $40,000 $40,000
Total $40,000 $40,000
It is estimated that the project will cost approximately $40,000, including the purchase of the vehicle itself, and adding the
specialized body, equipment and two-way radio needed to perform required operations. The CNG upgrade will be paid for
with separate grant funding from the $8700 mentioned above.
�1
Mana er Date
t3E
2001-02 Financial Plan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: Fire Command Vehicle (Replacement)
Project Description:
Purchase a Sports Utility Vehicle for Shift Battalion Chiefs
Project Objectives:
Replace 16-yearold vehicle and place Battalion Chiefs in a single vehicle with the resources to command emergency scenes.
Existing Situation:
The current vehicle is a 19S6 full-size Chevrolet Van (06-007). The vehicle currently has 94,000 miles on the odometer and will be 16
years old during the budget cycle. This vehicle exceeds established guidelines of seven years for replacement as stated in the City of Lodi
Fleet Policy Manual. After evaluating the department fleet, it was determined no vehicle presently meets the requirements for a
command vehicle.
The 1936 Chevrolet Van was originally designed -for utilization as a command vehicle. It has never met the expectations for this
utilization. The reassignment of the Battalion Chiefs to a shift schedule calls for sharing a single vehicle creates the need for an operational
command vehicle. The vehicle will be used as the command post for most emergency events. -
COST
Sports Utility Vehicle
33,000
Incident Command Cabinet
2,000
Code 3 package
3,500
Radio equipment
5.500
TOTAL 544,000
Schedule and Project Costs:
2000-01 2001-02 2002-03 Total
Phasinc,
Study
Acquisition 44,000.00 44,000.00
Construction
Total 44,000.00 44,000.00
Recommended Funding Source
General Fleet Fund
Total S44,000.00 S44,000.00__
Alternatives:
1. Utilize sedan.
2. Defer replacement to a subsequent budget year.
-7-
2002-03 Financial Plan and Budget
CAPITAL EQUIPMENT BUDGET REQUEST
ACTIVITY: Emergency Services - Fire
REQUEST TITLE: Staff Vehicle Replacement
Project Description:
Purchase a replacement vehicle for staff.
Project Objectives:
Provide a safe, reliable vehicle for staff personnel. These vehicles are used for emergency services and must maintain a high degree of
reliability and dependability. This vehicle will meet the alternate fuel vehicle requirements of the city. We plan to suggest to the fleet
committee to search for outside grant funding, if available. Y,.,.•.'
Existing Situation:
The vehicle to be replaced is a 1990 Plymouth Voyager (06-004). The vehicle currently has 81,000 miles on the odometerand will be 13
years old during the 2002-03 bud;et cycle. This vehicle exceeds the established guideline of seven years for rcplacement as stated in the
City of Lodi Fleet Policy Manual.
COST
Mid-size sedan 28,000
Code 3 package 1,500
Radio equipment 3.500
TOTAL 33,000
Schedule and Project Costs:
2000-01 2001-02 2002-03 Total
Phasing
Study
Acquisition 33,000.00 33,000.00
Construction
Total 33,000.00 33,000.00
Recommended Funding Source
General Fleet Fund
Total 33 000.00 33 000.00
ALTERNATIVES
1. Continue to utilize the existing vehicle.
2. Defer replacement to a subsequent budget year.
- 8 -
PUBLIC UTILITIES
ryr..
ELECTRIC
WATER
WASTEWATER
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST .
ACTIVITY: Public Works — Water/Wastewater Division
REQUEST TITLE: 2 -1/4 -Ton Truck (#04-125) with Utility Bed with Three -Yard Dump Bed and Bumper Crane
Project Description
Purchase a new 2 U4 -ton Cab and Chassis with utility bed with a three -yard hydraulic dump bed with a bumper crane to be installed on the new WatcdlWastcwater
2-1/4 ton service truck, No. 04.125.
r v.,
Project Objectives
1. Replace a 1989 Dodge D350 I -Ton Utility Body, with a new larger 2'/. -ton truck with utility body.
2. Dispose of the existing unit by trade-in or at auction and transfer 2 -way radio to new vehicle.
Existing Situation
Unit No. 04-125 currently has an odometer reading of 30,407 miles. This unit was purchased for 515,800 in 1989 and has accumulaied`S9,438 in repairs and 571 1
in maintenance costs. It is used on a daily basis by the Water/Wastewater Division's maintenance crew and is indispensable to the Water and Wastewater Utilities.
This vehicle is used daily in upgrading water/wastewater services and in emergency situations to repair broken water mains or service connections. This vehicle will
also be equipped with a bumper crane to lift heavy tools and parts onto the truck (cement saws and pumps) and to lift fire hydrrnts. The existing utility body is too
small to use on the new WatedWastewater service truck No. 0-1.125. This new utility body would be stocked with all the tools to make any type of repair and carry
a parts inventory for daily use and for handling emergencies. The dump bed will be utilized to haul dirt and debris or trench patch material to and from job sites.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-2002 2002-03 Total
Phasing
Study
Dh sigrr
Acquisition/Vehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund (5011.)
Wastewater Fund (50"/0)
Total
552,310 552,310
552,310 S52,310
526,155 S26,155
526.153 $26.155 _
$52,310 552,310•
•Note: Trade-in value is not included so that adequate funds are bud¢eted for purchase orvehicle.
Alternatives
Postpone replacement and continue with escalating repair costs. Endure more frequent breakdowns which will have a negative impact on our customers.
Project Effect on Operating Budget
Eliminate any further expenses for this aging vehicle.
Approved:
Fleet & Facilities Manager
- 9 -
Date
2001.-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Noris — Water/Wastewater Division
REQUEST TITLE: Generator for N11olcelumne River Sanitary Sewer Lift Station
Project Description
Replace existing natural gas standby generator, No. 04-2665 for 4lokelumne River Sanitary Sewn Lift Station,
Project Objectives
1. Replace a 1951 Smith & Loveless Model 81-0296 generator with a new comparable model_
2. Dispose of existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-265 currently has a meter hour reading of 254 hours. This unit was purchase for approximately S 1.0,000 in 1931 and has accumulated 5.1,557 in repairs
and maintenance costs. This generator is used as standby power for hlokelumne River Sanitary Sewer Lift Station to continue sewage flow during power outages.
Because of this unit's age, it is difficult to find parts and maintenance costs %ill continue to escalate.
Project Work Completed
Schedule and Proiect Costs
Phasing
Study
Design
AcquisitionNehiele Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
Prior Project
Budgets 1999-00 2000-01 2001-2002 2002-03 Total
S46,000 S-16,000
Continue to budget the following lift stations in 2003104 and 536,000 546,000
2004105: Northeast Lift, Park West Lift, Woodlake Lift.
5.16.000 546.000
546,000 546,000
Postpone replacement. Continue with escalating repair costs, rely on aging equipment to continue performing during power outages, and run the risk of total failure
which would allow raw sewage to now into streets and the Mokclumne River.
Project Effect on Operating Budget
Eliminate any further expenses for this aging generator, reduce the threw: to public health and possible risk of sc%%agc discharges to the'Ntokelumne River.
Approved:
Fleet & Facilities Manager Date
-10-
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works —Water/Nastew2ter Division
REQUEST TITLE: Generator for Rivergate Sanitary Seaver Lift Station
Project Description
Replace existing natural gas standby generator, No. 04.266, for Riveroate Sanitary Sewer Lift Station.
Project Objectives
1. Replace a 1979 Smith & Loveless Model 81-0228-C generator with a new comparable model.
2. Dispose of existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-266 currently has a meter hour reading of 520 hours. This unit % as purchase for approximately S 10,000 in 1979 and has accumulated S3,077 in repairs
and maintenance costs. This generator is used as standby power for Rivergatc Sanitary Lift Station to continue scv age flow during power outages. Because of this
unit's age, it is difficult to find parts and maintenance costs will continue to escalate.
Project Work Completed
Schedule and Proiect Costs
Phasing
Study
Design
Acquisition/Vehicle Replacement
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Waste,iwter Fund
Total
Alternatives
Prior Project
Bud.Rets 1999-00 2000-01 2001-2002 2002-03 Total
546,000 546,000
S46,000 546,000
S-16.000 546.000
546,000 54,000
Postpone replacement. Continue with escalating repair costs, rely on aging equipment to continue performing during power outages, and run the risk of total failure
which would allow raw sewage to flow into streets and the blokelumne River.
Project Effect on Operating Budget
Eliminate any further expenses for this aging generator, reduce the threat to public health and possible risk of se«-agc discharges to the Mokelumne River.
Approved:
Fleet & Facilities Manager
Date
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works Wastewater Utility
REQUEST TITLE: Purchase New'/, Ton Pickup (Unit No. 04-139)
Project Description
Replace 1988 Dodge Pickup, Unit No. 04-139, with a new'/, ton pickup for the White Slough Water Pollution Control Facility.
Project Objectives
1. Increase vehicle reliability.
2. Eliminate down time.
3. Eliminate continued repair costs.
Existing Situation
Unit No. 04-139 was purchased for use by the White Slough staff in 1988. This vehicle has accumulated 80,915 miles on the
odometer, repair costs of more than S 10,785, and corresponding down time to make repairs. The White Slough staff uses this
vehicle on a daily basis. They perform a variety of essential tasks which includes transporting supplies needed for Facility
maintenance, delivering equipment for repair to local shop, and performing various inspections and repairs around Plant facilities.
Project Work Completed
Schedule and Project Costs
Prior Project
Budvets 2001-2002 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Wastewater Capital Reserve
Total
$25,000 $25,000
525,000 525,000
$25,000 525,000
Alternatives
Continue using the existing Unit No. 04-139 and accumulate additional repair costs and endure continued down time.
Project Effect on Operating Budget
Approve
Flee Facilit ts
Manager Date
- 12 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Bucket Truck (Replacement)
PROJECT DESCRIPTION
Replace existing Bucket Truck #09002.
PROJECT OBJECTIVES
To provide a dependable bucket truck with sufficient rating for hauling materials and equipment for today's
needs.
EXISTING SITUATION
Bucket Truck #09002 is a 1991 International 4900. This truck was delivered on 04/24/91. It is
approximately 10 years old with an odometer reading of 30,591. The engine has significant idle time over
and above the measured road mileage due to bucket operation, installing transformers and keeping the
battery charged for radio transmission during the workday. The original cost of the vehicle was $115,683.
The cost of maintenance and repairs to -date is $24,623. This truck does not have the Gross Vehicle
Weight (GVW) carrying capacity needed when fully loaded with tools and equipment necessary to perform
all tasks assigned in today's environment of prompt service to customers at the lowest possible cost. It is
essential to be prepared to perform all tasks on arrival at a job site.
The minimum replacement criterion of the 'Fleet Policies and Procedure" as outlined under "Guidelines for
Utilization/Replacement" Section 4.5 is 10 years. This vehicle (#09002) Bucket Truck meets the criteria.
SCHEDULE AND PROJECT COSTS
Prior
8udaet 2002-2003 Total Project
Phasing
Study
Design
Acquisition
Construction
220,000 $220,000
Total 220,000 $220,000
Recommended Funding Source
Capital Outlay Fund
ALTERNATIVES
Keep Truck #09002 (not recommended) which could result in significant downtime and cost for major
repairs.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase new truck, transferring radio equipment and sell vehicle at auction in 2002/2003
fiscal year.
- 13 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Line Truck/Digger (Replacement)
PROJECT DESCRIPTION
Replace existing Line Truck/Digger #09009.
PROJECT OBJECTIVES
To provide a dependable line truck with sufficient rating for hauling materials and equipment for today's
needs.
EXISTING SITUATION
Line Truck/Digger #09009 is a 1989 Ford F800 with a derrick/digger unit. This truck was delivered on
7/14/89. It is approximately 12 years old with an odometer reading of 37,472. The engine has significant
idle time over and above the measured road mileage due to digging pole holes, setting poles,, installing
transformers and keeping the battery.charged for radio transmission during the work day. The original cost
of the vehicle was $136,355. The cost of maintenance and repairs to date is $23,677. This truck does not
have the Gross Vehicle Weight (GVW) carrying capacity needed when fully loaded with tools and
equipment necessary to perform all tasks assigned in today's environment of prompt service to customers
at the lowest possible cost. It is essential to be prepared to perform all tasks on arrival at a job site.
The minimum replacement criterion of the "Fleet Policies and Procedure" as outlined under "Guidelines for
Utilization/Replacement" Section 4.5 is 10 years. This vehicle (#09009) Line Truck/Digger meets the
criteria.
SCHEDULE AND PROJECT COSTS
Prior Budget 2001-2002 Total Project
Phasing
Study
Design
Acquisition 215,000 $215,000
Construction
Total 215,000 $215,000
Recommended Funding Source
Capital Outlay Fund
ALTERNATIVES
Keep Truck #09009 (not recommended) which could result in significant downtime and cost for major
repairs.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase new truck, transferring radio equipment and sell vehicle at auction in 2001/2002
fiscal year.
- 14 -
2001-2003 Financial Plan and Budget
CAPITAL BUDGET REQUEST
ACTIVITY: Electric Construction and Maintenance
REQUEST TITLE: Line Truck/Digger (Replacement)
PROJECT DESCRIPTION
Replace existing Line Truck/Digger #09010.
PROJECT OBJECTIVES
To provide a dependable line truck with sufficient rating for hauling materials and equipment for today's
needs.
EXISTING SITUATION ;�.•
Line Truck/Digger #09010 is a 1989 Ford F800 with a derrick/digger unit. This truck was delivered on
7/18189. It is approximately 12 years old with an odometer reading of 30,200. The engine has significant
idle timelover and above the measured road mileage due to digging pole holes, setting poles, installing
transformers and keeping the battery charged for radio transmission during the work day. The original cost
of the vehicle was $135,690. The cost of maintenance and repairs to date is $16,669. This truck does not
have the Gross Vehicle Weight (GVW) carrying capacity needed when fully loaded with tools and
equipment necessary to perform all tasks assigned in today's environment of prompt service to customers
at the lowest possible cost. It is essential to be prepared to perform all tasks on arrival at a job site.
The minimum replacement criterion of the "Fleet Policies and Procedure" as outlined under "Guidelines for
Utilization/Replacement" Section 4.5 is 10 years. This vehicle (#09010) Line Truck/Digger meets the
criteria.
SCHEDULE AND PROJECT COSTS
Prior Budget 2002-2003 Total Project
Phasing
Study
Design
Acquisition 1 215,0001 $215,000
Construction
Total 1 215,0001 $215,000
Recommended Funding Source
Capital Outlay Fund
ALTERNATIVES
Keep Truck #09010 (not recommended) which could result in significant downtime and cost for major
repairs.
FINANCE 2001-2003
IMPLEMENTATION
Upon approval, purchase new truck, transferring radio equipment and sell vehicle at auction in 2002/2003
fiscal year.
- 15 -
TRANSPORTATION
STREETS
STORMDRAINS
TRANSIT
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: Air Compressor (904-053)
Project Description
Replace 185 CFM Air Compressor.
Project Objectives
1. Replace a 1979 Sullair au compressor (Unit No. 04-053) with anew like -type unit.
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-053 has an hour meter reading of 624 hours. This unit's minimum replacement criteria was met in 1989. This unit
was purchased for 511,607 in 1979 and has accumulated 518,222 in repairs and 5590 in maintenance costs. This unit has an air
filter and attachment for a fresh air breathing hood utilized when sand blasting. This unit is used by Street Division crews for
maintenance.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 20092-03 Total
Phasing
Study
Design
AcquisitionNehicle Replacernent
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Wastewater Fund
Total
Alternatives
S11,800 S11,800
511,800 S11,800
511,800 S11,800
S11,800 511,800
Continue to use current equipment and accumulate higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL:
Fleet and Fac ities Manager Date
- 16 -
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: Nine Wheel Rubber Tire Roller (#04-107)
Project Description
Replace a nine -Wheel rubber tire roller (Unite No. 04-107) tiNith a new 27,000 Lbs. ArticulatingNine-Wheel Rubber Tire Roller.
Project Objectives
1. Replace a 1972 9-%vheel rubber tire roller (No. 04-107).
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit 04-107 has an hour -meter reading of 3,140 hours. The minimum replacement criteria for this type of vehicle is 15 years.
This unit was purchased for $9,010 in 1939 and has accumulated S30,975 in repairs and S750 in maintenance costs. This unit
is 29 years old and its dependability is questionable. This type of equipment is not available in alternative fuel engines. This
unit is used on a daily basis during the paving season by Street Division crews for maintenance.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
AcquisitionNehicle Replacement
566,000
566.000
Construction
Total
566,000
566,000
Recommended Funding Sources
Capital Outlay Fund
$66,000
566,000
Electric Utility Fund
Water Fund
Waste%,ater Fund
Total
566,000
566,000
Alternatives
Continue to use current equipment and accumulate higher than normal maintenance expenses.
Project Effect on Operating Budget
N1, one.
APPROVAL:
Fleet and Fac ities Manager Date
17-
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: One -Yard Front -End Loader with Two -Wheel Drive (104-023)
Project Description
Replace a one -yard front-end loader with two -wheel drive tractor.
Project Objectives
1. Replace a 1986 one -yard front-end loader with two -wheel drive tractor (Unit No. 04-023) with a new like -type unit.
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit No. 04-023 has an hour meter reading of 3,159 hours. This unit's minimum replacement criteria was met in 1993. This
unit was purchased for $21,282 in 1986 and has accumulated 531,120 in repairs and S2,424 in maintenance costs. This request
was originally submitted two years ago. Since that time, it has been necessary to spend an additional S9,000 in repairs. This
unit is used on a daily basis by Street Division crews for maintenance.
Schedule and Proiect Costs
Alternatives
Continue to use current equipment and acquire higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL: ��_ 3 e z o f
Fleet and Fac ities Manager Date
- 18 -
Prior
Budgets 1999-00 2000-01 2001-02
Project
20002-03 Total
Phasing
Study
Design
Acquisition/Vehicle Replacement
558,300
558,300
Construction
Total
558,300
558,300
Recommended Funding Sources
Capital Outlay Fund
S58,30o
558,300
Electric Utility Fund
Water Fund
Wasteoater Fund
Total
558,300
558,300
Alternatives
Continue to use current equipment and acquire higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL: ��_ 3 e z o f
Fleet and Fac ities Manager Date
- 18 -
2001-2003 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Public Works - Street Division
REQUEST TITLE: Twelve -Yard Dump Truck #_L04-084)
Project Description
Replace a six-yard dump truck.
Project Objectives
1. Replace a 1985 6 -yard dump truck with a new 12 -yard dump truck.
2. Dispose of the existing unit by trade-in or at auction.
Existing Situation
Unit 04-034 has an odometer reading of 93,276 miles. The minimum replacement criteria for this type of vehicle is 15years or
55,000 miles. This unit was purchased for 544,603 in 1985 and has accumulated 337,130 in repairs and S 1,910 in maintenance
costs. This unit has a very sick engine and its dependability is questionable. The upgrade request is to provide the Street
Division with greater hauling capabilities at a reduced labor cost. This size truck is available in alternative fuel CNG engines.
It is staffs intention to write specifications around a CNG product line. This request was originally submitted two years ago.
Since that time, it has been necessary to spend an additional 52,000 in repairs. This unit is used on a daily basis by Street
Division crews for maintenance.
Schedule and Proiect Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition/Vehicle Replacement
590,100
S90,100
Construction
Total
$90,100
590,100
Recommended Funding Sources
Capital Outlay Fund
$90,100
590,100
Electric Utility Fund
Water Fund
Wastewater Fund
Total
$90.100
590.100
Alternatives
Continue to use current equipment and accumulate higher than normal maintenance expenses.
Project Effect on Operating Budget
None.
APPROVAL:
Fleel-and Faci 'ties Manager Date
-19-
LEISURE, CULTURAL & SOCIAL SERVICES
PARKS
RECREATION
LIBRARY
COMMUNITY
CENTER
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Equipment Maintenance
REQUEST TITLE: Flat bed truck
Project Description
Purchase (1) flat bed one -ton truck to replace a one -ton flat bed truck (Vehicle No. 7069)
Project Objectives
This truck is used daily to haul materials such as brush, broken concrete, garbage, etc.
Existing Situation
This vehicle was budgeted for in the 1999/2000 budget, but has yet to be replaced.
Project Work Completed
This vehicle has 80,000 miles and meets the criteria set forth in the City of Lodi's Fleet Policies and Procedures.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $29,680 $29,680
Construction
Total $29,680 $29,680
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
529,680
$29,680
$29,680 $29,680
Continue to operate this vehicle in a manner that continually disrupts work schedules due to downtime and repairs.
Project Effect on Operating Budget
None
- 20-
2001-03 Financial Plan and Budget Request
CAPITAL ]IMPROVEMENT BUDGET REQUEST
ACTIVITY: Equipment Maintenance
REQUEST TITLE: Forklift
Project Description
Purchase of one (1) Forklift to replace a 1961 forklift
Project Objectives
To facilitate the loading and unloading of materials.
Existing Situation
Currently the forklift we have is a 1961 -year model. It was a Pubic Works forklift that was to be disposed of. It was given to our
department to replace a 1965 forklift that was totally inoperative. This vehicle has major mechanical problems and is very difficult
to find parts for.
Project Work Completed
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $24,500 $24,000
Construction
Total $24,500 $24,500
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$24,500 $24,500
$24,500 $24,500
Continue to operate this vehicle in a manner that continually disrupts work schedules due to downtime and repairs.
Project Effect on Operating Budget
None
- 21 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
,CTIVTl"it: Equipment Maintenance
REQUEST TITLE: Dump Truck
Project Description
Purchase (1) one ton dump truck. This is to replace a 1978 International 1600 dump truck (Vehicle No. 7018)
Project Objectives
To haul brush, dirt, etc.
Existing Situation
This vehicle is 23 years old and is time to be replaced. It is very large and we feel we can make better use out of a smaller dump truck.
A smaller dump truck would allow use more diversity in its usage. A smaller dump truck will cost substantially less.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
schedule and Project Costs
Prior
Project
Budgets
1999-00 2000-01 2001-02 2002-03
Total
Phasing
Study
Design
Acquisition
$38,000
$38,000
Construction
Total
$38,000
$38,000
Recommended Funding Sources
Capital Outlay Fund
$38,000
$38,000
Electric Utility Fund
Nater Fund
Sewer Fund
Total
$38,000
$38,000
Alternatives
Continue to operate this vehicle with higher maintenance costs and not as efficient as we can be.
Project Effect on Operating Budget
None
-22-
2001-03 Financial Plan and Budget Request
CAPITAL IlVIPROVEMENT BUDGET REQUEST
CTIVITY: Equipment Maintenance
REQUEST TITLE: 1 Ton Pickup Truck
Project Description
Purchase (1) one ton pickup truck. To replace a 3/ ton pickup truck (Vehicle No. 7073)
Project Objectives
To tow the Parks Divisions 6600 LB mower from park to park.
E,dsting Situation
This vehicle has close to 100,000 miles. We feel that increasing the size to (1) one ton will aid in the life of the vehicle.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $28,000 $28,000
Construction
Total $28,000 $28,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total $28,000 $28,000
Alternatives
Continue to operate this vehicle with higher maintenance costs and disruption transportation needs.
Project Effect on Operating Budget
None
- 23 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTINM: Equipment Maintenance
REQUEST TITLE: Turf Vehicles
Project Description
Purchase (3) turf vehicles to replace Cushman 6, 8, and 10
Project Objectives
To provide Park Division employees with safe and reliable equipment to perform there job duties in a proficie'zt manner.
Existing Situation
These vehicles are used to prepare our ball diamonds and maintenance of parks. This was budgeted in the 2000-01 budget, but has yet
to be replaced.
Project Work Completed
These vehicles satisfy the criteria of the City of Lodi's Fleet Policies and Procedures.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate vehicles with increasingly higher repair costs and downtime.
Project Effect on Operating Budget
None
- 24 -
$56,250 $56,250
$56,250 $56,250
$56,250
$56,250
$56,250
$56,250
2001-03 Financial Plan and Budget Request
CAPITAL ]IMPROVEMENT BUDGET REQUEST
CTIVTTY: Equipment Maintenance
REQUEST TITLE: Turf Vehicles
Project Description
Purchase (3) turf vehicles to replace Cushman 17, 18, and 19.
Project Objectives
To provide Parks Division employees with safe and reliable equipment to perform there job duties in a profic4ne'utanner.
Existing Situation
These vehicles are used to prepare our athletic fields and maintenance of our parks.
Project Work Completed
These vehicles are currently on a replacement schedule of 10 years and meet the criteria of the Fleet Policies and Procedures.
Schedule and Project Costs
Prior
Project
Budgets
1999-00 2000-01 2001-02 2002-03
Total
Phasing
Study
Design
Acquisition
$60,000
$60,000
Construction
Total
$60,000
$60,000
Recommended Funding Sources
Capital Outlay Fund
560,000
$60,000
Electric Utility Fund
Water Fund
Sewer Fund
Total
$60,000
$60,000
Alternatives
Continue to operate vehicles with increasingly higher repair costs and downtimes
Project Effect on Operating Budget
Jone
- 25 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
kCTIVITY: Equipment Maintenance
REQUEST TITLE: Full Size 'A ton Pickup Truck
Project Description
Purchase one (1) '/a ton pickup truck (Vehicle No. 7006)
Project Objectives
To provide park employees with a safe reliable vehicle to perform there job duties.
Existing Situation
This vehicle has close to 100,000 miles and qualifies for replacement in the City of Lodi's Fleet Policies and Procedures. This vehicle
was budgeted for in the 1999/2000 budget, but has not yet been replaced.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $21,500 $21,500
Construction
Total $21,500 $21,500
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$21,500 $21,500
$21,500 $21,500
Keep operation this vehicle, disrupting schedules and increasing costs due to breakdowns.
Project Effect on Operating budget
one
- 26 -
2001-03 Financial Plan and Budget Request
CAPITAL MPROVEMENT BUDGET REQUEST
%CTIVrrY: Equipment Maintenance
AEOUEST TITLE: Mini -Van
Project Description
Purchase (1) mini -van to replace a 1989 Dodge Caravan (Vehicle No. 7035)
Project Objectives
Provide safe and reliable transportation for the after school program and coordinator.
Existing Situation
Currently a motor pool car is being used, whereas the 1989 Dodge is in the shop with major engine problems. It is not going to be
repaired due to the cost.
Project Work Completed
This vehicle has 49,065 miles and was not anticipating replacing.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $24,000 $24,000
Construction
Total $24,000 $24,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
$24,000 $24,000
524000 $24,000
Alternatives
Continue to use the motor pool car. This vehicle is in inferior condition and I foresee problems with it in the future.
Project Effect on Operating Budget
None
- 27-
2001-03 Financial flan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTIVITY: Equipment Maintenance
REQUEST TYME: Mini -Van '
Project Description
Purchase (1) mini -van to replace a 1989 Dodge Caravan (Vehicle No. 7005)
Project Objectives
Provide safe and reliable transportation for our Recreation Supervisor -
Existing Situation
This vehicle is used to transport our Recreation Supervisor to sport activities and transport equipment to these grounds. This vehicle
was put into the 1999/2000 budget, but has yet to be replaced.
Project Work Completed
This vehicle has 100,000 miles. It satisfies the criteria of the City of Lodi's Fleet Policies and Procedures.
schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $24,000 $24,000
Construction
Total $24,000 $24,000
Recommended Funding Sources
Capital Outlay Fund $24,000 $24,000
Electric Utility Fund
Water Fund
Sewer Fund
Total $24,000 $24,000
Alternatives
Continue to operate this vehicle, disrupting work schedules due to breakdowns and downtime.
Project Effect on Operating Budget
None
-P8_
2001-03 Financial Plan and Budget Request
CAPITAL ENAPROVEMENT BUDGET REQUEST
ACTIVITY: Equipment Maintenance
REQUEST T1TLE: Mini -Van
Project Description
Purchase (1) min -van to replace a 1987 Dodge Caravan (Vehicle No. 7004)
Project Objectives
To provide transportation for the Park Superintendent to travel to job sites and attends meetings.
Existing Situation
This vehicle has close to 90,000 miles and is constantly having mechanical failures. It was budgeted for replacement in the 1999/00
budget, but has not yet been replaced.
Project Work Completed
This vehicle meets the City of Lodi's Fleet Policies and Procedures criteria for replacement.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $25,000 $25,000
Construction
Total $25,000 $25,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$25,000 $25,000
$25,000 $25,000
Continue to operate this vehicle with higher maintenance costs and disruption transportation needs.
Project Effect on Operating Budget
None
- 29 -
2001-03 Financial Plan and Budget Request
CAPITAL MPROVEM ENT BUDGET REQUEST
1CTIVITY: Equipment Maintenance
REQUEST TTPLE: Mini -Van
Project Description
Purchase (1) mini -van to replace a 1989 Dodge Caravan (Vehicle No. 7014)
Project Objectives
To provide safe and reliable transportation for Recreation Supervisor.
Existing Situation
This vehicle is used by our Recreation Supervisor to go to sporting activities and to transport equipment to these grounds. This vehicle
was budgeted in the 2000/2001 budget, but has yet to be replaced.
Project Work Completed
This vehicle satisfies the criteria of the City of Lodi's Fleet Policies and Procedures.
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $24,000 $24,000
Construction
Total $24,000 $24,000
Recommended Funding Sources
Capital Outlay Fund $24,000 $24,000
Electric Utility Fund
Water Fund
Sewer Fund
Total $24,000 $24,000
Alternatives
Continue to operate this vehicle, disrupting work schedules due to breakdowns and downtime.
-oject Effect on Operating Budget
None
- 30 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
kCTIVITY: Equipment Maintenance
BEQUEST TITLE: Boat Replacement
Project Description
Purchase (1) boat to replace a boat at Lodi Lake. (Boat No. 1)
Project Objectives
rel
To move docks, watch over and rescue the people that rent the aquatic equipment at Lodi Lake.
Existing Situation
This boat is over 17 years old. It is in very poor shape. The sides have to be chained to one another to keep them up. It is fiberglass
construction and leaks water. The bottom of the boat fills with water every year. This is also the boat that the Police Department used
in the recent boating accident on the river.
Project Work Completed
This boat doesn't meet with the City of Lodi's Fleet Policies and Procedures criteria for replacement. It falls short by 3 years. It is
felt the need is definitely here, on the standpoint of mechanic and safety.
Schedule and Project Costs
R;g "*
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate this boat with being unreliable and compromising safety.
Project Effect on Operating Budget
Vone
- 31 -
19,700 _ 19.700
19,700 19,700
19,700 19,700.
19,700 19,700
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
\CTrVM: Equipment Maintenance
REQUEST TTTLE: Tractor
Project Description
Purchase (1) Tractor/Loader to replace a 1994 John Deere Tractor (Unit No. 7048)
Project Objectives
To provide the Parks Department with efficient and reliable equipment to perform there duties,
Existing Situation
Currently the Parks Division is using a John Deere tractor designed for farm use. It is big and cumbersome. This unit is very limited
due to its size. It also has had mechanical problems plaguing it throughout the period we have had it.
Project Work Completed
This tractor will meet the criteria of the Fleet Policies and Procedures. -
Schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $60,000 $60,000
Construction
Total $60,000 $60,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
$60,000 $60,000
110NEW7, 11M
Continue to operate under existing conditions and experience the awkwardness and ineffectiveness of the tractor. Increasingty higher
repair costs and downtime,
\'roject Effect on Operating Budget
None
- 32 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
CTIMITY: Equipment Maintenance
REQUEST TITLE: Trim Mower
Project Description
Purchase (1) trim mower to replace trim mower (Mower No. 325)
Project Objectives
To provide the Parks Department with a safe and reliable mower to keep the parks looking well groomed.
Existing Situation
This mower is used to trim the outer acreage of all the parks.
Project Work Completed
This mower will meet the criteria of the Fleet Policies and Procedures.
,chedule and Project Costs
Prior
Project
Budgets
1999-00 2000-01 2001-02 2002-03
Total
Phasing
-
Study
Design
Acquisition
$25,000
$25,000
Construction
Total
$25,000
$25,000
Recommended Funding Sources
Capital Outlay Fund
$25,000
$25,000
Electric Utility Fund
Water Fund
Sewer Fund
Total
$25,000
$25,000
Alternatives
Continue to operate mower with increasingly higher repair costs and downtime.
Project Effect on Operating Budget
None
- 33 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
.CTIVrl[Y: Equipment Maintenance
REQUEST TITLE: Turf Vehicles
Project Description .
Purchase (3) turf vehicles to replace three turf units. Turf vehicles M1, M2 and TV -21
Project Objectives
To provided Parks Division employees with safe and reliable equipment to perform there job duties in a proficient manner.
Existing Situation
These vehicles are used to prepare our athletic fields and maintenance of our parks.
Project Work Completed
These vehicles are currently on a replacement schedule of 10 years and meet the criteria of the Fleet Policies and Procedures.
schedule and Project Costs
Prior Project
Budgets 1999-00 2000-01 2001-02 2002-03 Total
Phasing
Study
Design
Acquisition $60,000 $60,000
Construction
Total $60,000 $60,000
Recommended Funding Sources
Capital Outlay Fund
Electric Utility Fund
Water Fund
Sewer Fund
Total
Alternatives
Continue to operate vehicles with increasingly higher repair cost and downtimes.
Project Effect on Operating Budget
None
- 34 -
$60,000 $60,000
$60,000 $60,000
COMMUNITY & ECONOMIC DEVELOPMENT
BUILDING
PLANNING
CODE
ENFORCEMENT
ENGINEERING
ECONOMIC
DEVELOPMENT
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: COMMUNITY IMPROVEMENT
REQUEST TITLE: PURCHASE ONE MINI -VAN FOR COMMUNITY IMPROVEMENT OFFICER
Project Description: Purchase and equip one mini -van to be used for code enforcement related field investigations
and inspections by the Community Improvement Officer.
Project Objectives: Provide a safe and reliable vehicle for the Community Improvement Officer. A mini -van
would allow for stora;e and better access to the necessary tools, equipment and materials
necessary in conducting field inspections for the Community Improvement Division.
Existing Situation: This van will replace car #75, which was a police vehicle prior to being utilized by the
Community Improvement Division. Car 475 is a 1992 Ford Crown Victoria sedan with
106,201 miles.
Project Work Completed: The vehicle is overdue for replacement.
Schedule and Project Costs
Prior Project
Budsets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition 525,000
Construction
Total $25,000
Recommended Funding Sources $26,000
General Fleet Fund
Projected Effect on Operating Budget
- 35 -
2001-03 Financial Plan and Budget Request
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Building & Safety
REQUEST TITLE: Purchase Two Field Inspection Pickup Trucks
Project Description: Purchase two t/2 ton pickup trucks with king cabs and 8 -foot boxes.
Vehicles to be used for residential and commercial field inspection.
Project Objectives: Provide safe and reliable vehicles for the field inspectors.
Existing Situation: Truck 79 and 89, 1992 Chevrolet S -10's, have been in service for a
full 10 years. They were due for replacement 3 years ado. Truck 79 has 53,170 miles and
89 has 76,324 miles. Both trucks arc overdue for replacement.
Project Work Completed: N/A
Schedule and Projects Costs
Prior Budgets
2001-02 2002-03 2003-04 2004-05
Phasing
Stud
Design
Acquisition
$48,800
Construction
Total
548,800
Recommended Funding Sources
Capital OutlaFund
Enterprise Funds
General Fleet Fund
$48,800
Project Effect on Operating Budget
- 36 -
GENERAL GOVERNMENT
LEGISLATION
ryl,.
ADMINISTRATION
CITY CLERK
SUPPORT SERVICES
NON -
DEPARTMENTAL
2001-03 Financial Plan and Budget Request
CAPITAL UVIPROVEMENT BUDGET REQUEST
ACTIVITY: Finance Field Services
REQUEST TITLE: 'Vehicle Replacement
Project Description
Purchase one (1) replacement vehicle for Field Services use. A Meter Reader uses this vehicle daily.
r
Project Objectives
Provide a safe, reliable vehicle for the Field Services employees. The majority of their duties are in the field,
performing scheduled work that must be completed within a certain timetable, usually that day.
Existing Situation
Vehicle #02088 is a 1990 Plymouth hatchback and has 74,047 miles on the odometer. A Meter Reader uses this
vehicle daily to carry equipment used for job duties that include reading electric and water meters and for
installation of angle meters. Total repair and maintenance costs are $12,837.62.
This vehicle exceeds the recommended replacement guideline of 7 years old/60,000 miles.
Project Work Completed
The Fleet Committee will approve and make recommendations to locate a vehicle for purchase.
Schedule and Project Costs
Prior Project
Budgets 2001-02 2002-03 2003-04 2004-05 Total
Phasing
Study
Design
Acquisition
Construction
Total
Recommended Funding Sources
Capital Outlay Fund
Enterprise Funds
Alternative
$22,000
$22,000
The alternative is to continue using the existing vehicle. However, when this vehicle is in the shop for repairs,
a motor -pool loaner vehicle is used, which is unable to hold all of the equipment that the employee uses to
perform their duties.
-37 -