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Home My WebLink AboutMinutes - May 4, 1999 SS225 CITY OF LODI INFORMAL INFORMATIONAL MEETING "SHIRTSLEEVE" SESSION CARNEGIE FORUM 305 W. PINE STREET TUESDAY, MAY 4, 1999 An informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 4, 1999 commencing at 7:00 a.m. ROLL CALL Present: Council Members — Hitchcock, Nakanishi, Pennino and Land (Mayor) Absent: Council Members — Mann Also Present: City Manager Flynn, Deputy City Manager Keeter, Economic Development Coordinator Goehring, Public Works Director Prima, Community Development Director Bedlam, Finance Director McAthie, Library Services Director Martinez, Deputy City Attorney Luebberke and City Clerk Reimche Also present in the audience was a representative from the Lodi News Sentinel and The Record. TOPIC(S) 1. Discussion Regarding Budget 2. Review of City Sidewalk Replacement Policies and Downtown Sidewalks ADJOURNMENT No action was taken by the City Council. The meeting was adjourned at approximately 8:10 a.m. ATTEST: Alice M. Reimche City Clerk 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01 Revised City Mngr/ Actual Estimated Recommended Proposed LIBRARY FUND Tax Revenues Property Tax Total Tax Revenues Investment/Property Revenues Investment Earnings Sale of City Property Total Investment/Property Revenues 874,885 883,200 874,885 883,200 2,520 10,235 3,832 3,000 6,352 13,235 Revenue from Others Library Grants 65,897 66,500 Total Revenue from Others 65,897 66,500 Other Revenue Library Fines, Fees & Gifts 60,914 58,460 Donations 6,619 5,000 Revenges NOC 611 Total Other Revenue 68,144 . 63,460 TOTAL LIBRARY FUND 1,015,278 1,026,395 905,000 905,000 2,000 4,000 925,000 925,000 6,000 98,000 2,000 4,000 6,000 98,000 98,000 61,000 6,000 1,000 68,000 1,077,000 98,000 62,000 6,000 1,000 69,000 1,098,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01. Revised City Mngr/ Actual Estimated Recommended Proposed STREET FUND Tax Revenues Street Maintenance Sales Tax (K) Total Tax Revenues Investment/Property Revenues Investment Earnings 543,773 522,000 543,773 522,000 195,882 269,772 Total Investment/Property Revenues 195,882 269,772 Revenue from Others Street Maintenance Sales Tax (K) 22,009 1,030,000 Gas Tax Subvention (2105) 327,147 322,485 Gas Tax Subvention (2106) 225,042 200,725 Gas Tax Subvention (2107) 450,648 459,355 Surface Transportation (ISTEA) 95,729 1,112,000 Street Maintenance SB 300 200,552 Total Revenue from Others 1,321,127 3,124,565 Service Fees and Charges Development Impact Fees 758,570 791,000 Total Service Fees and Charges 758,570 791,000 667,000 667,000 164,000 711,000 711,000 164,000 667,000 329,000 205,000 470,000 164,000 164,000 711,000 336,000 209,000 480,000 1,671,000 853,000 1,736,000 853,000 691,000 691,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01 Revised City Mngr/ Actual Estimated Recommended Proposed Other Revenue Revenues NOC Total Other Revenue TOTAL STREET FUND 49,631 49,631 2,868,983 4,707,337. TRANSPORTATION DEVELOPMENT ACT FUND Investment/Property Revenues Investment Earnings Total Investment/Property Revenues Revenue from Others Transportation Dev Act (Gen./Allot) Transportation Dev Act (Ped/Bike) Total Revenue from Others 2,013 4,060 2,013 4,060 1,423,393 1,175,400 24,713 24,710 1,448,106 1,200,110 TOTAL TRANSPORTATION DEVELOPM 1,450,119 1,204,170 CDBG FUND Revenue from Others Community Development Block Grant Total Revenue from Others TOTAL CDBG FUND 320,138 943,305 320,138 943,305 320,138 943,305. 3,355,000 3,302,000 2,000 2,000 2,000 941,000 25,000 966,000 2,000 1,114,000 25,000 1,139,000 968,000, 1,141,000 951,000 951,000 951,000 900,000 900,000 900,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01 Revised City Mngr/ Actual Estimated Recommended Proposed POLICE SPECIAL REVENUE FUND Investment/Property Revenues Investment Earnings Total Investnient/Property Revenues Revenue from Others Police Grants Asset Seizure Auto Theft Revenue 13,266 13,266 284,515 5,527 18,286 2,630 2,630 5,000 15,300 Total Revenue from Others 308,328 20,300 TOTAL POLICE SPECIAL REVENUE FU 321,594 22,930 14,000 14,000 14,000 8,000 16,000 14,000 8,000 17,000 24,000 25,000 38.000 39,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01 Revised City Mngr/. Actual Estimated Recommended Proposed CAPITAL OUTLAY FUND Tax Revenues Property Tax Total Tax Revenues 1,312,328 1,324,800 1,312,328 1,324,800 Investment/Property Revenues Investment Earnings 583,062 333,140 Total Investment/Property Revenues 583,062 333,140 Service Fees and Charges Revenue from Lodi Lake Park 50,000 Development Impact Fees 853,003 1,511,000 Total Service Fees and Charges 903,003 1,511,000 TOTAL CAPITAL OUTLAY FUND 2,798,393 3,168,940 1,358,000 • 1,358,000 178,000 1,392,000 1,392,000 178,000 1,685,000 1,685,000 178,000 178,000 725,000 725,000 3,221,000 2,295,000 0 1999-01 FINANCIAL PLAN AND SUMMARY REVENUE BY SOURCE BY FUND 0 0. 0 0 0 o 0 0 0 0 0 0 0 0 0 O 0 O O O O O O O 0 O O O 0 O O O O O O 1t) e7 00 O V') .--i M N N M �p �O 0 M �0 MN -1 to) 00 ri r) 0 0 g 0 0 40 a E U 0 0 0 00 O Q O O O O O 00 00 00 V 1-4 "0 M t- N- M, N! 0 O O O O O O co., M In 00 00 N O t-- 0 0 4 00 N O N N N M e+1 O CR t) 0 O 0 C ON V0 e7 00 In a a t-- co) V0 0, %o N r+ 00 N O\ N 0 O OR t-- +-+ 'ar O r+ 01 r+ ON 0 t"--.\0 to to t- 00 .4 t t` O co. t- v) c::;" err r+ Q< M t� t- R e*) 00 .-i N N e7 t- •"1 M M Other Accounts Other Revenue Revenues NOC O 0 O t-- 00 00 Total Other Revenue 0 11.0 01 O TOTAL WATER FUND 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND Z t 1997-98 1998-99 1999-00 2000-01 Revised City Magri Actual Estimated Recommended Proposed WASTEWATER FUND Investment/Property Revenues Investment Earnings Rent of City Property 93,297 125,421 226,055 200,000 Total Investment/Property Revenues 218,718 426,055 Service Fees and Charges City Accounts 14,129 13,700 Other Accounts 2,928,080 2,906,910 Sewer Connection Fees 1,003,847 553,695 Sewer Tap Fees 5,025 11,000 Development Impact Fees 68,398 64,000 Total Service Fees and Charges 4,019,479 3,549,305 Other Revenue Revenues NOC 63,114 65,000 Total Other Revenue 63,114 65,000 TOTAL WASTEWATER FUND 4,301,397 4,040,360 132,000 165,000 297,000 15,000 2,997,000 800,000 69,000 3,881,000 92,000 92,000 4,270,000 132,000 173,000 305,000 15,000 3,068,000 800,000 56,000 3,939,000 92,000 92,000 4,336,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01 Revised ' City Mngr! Actual Estimated Recommended Proposed ELECTRIC FUND Investment/Property Revenues Investment Earnings Sale of City Property Sale of System (Joint Pole-Elec) Rent of City Property Total Investment/Property Revenues 340,798 13,063 64,898 16,248 478,777 5,000 20,000 2,000 435,007 505,777 Service Fees and Charges Domestic Residential 13,758,395 13,463,500 Small Commercial 4,806,923 4,795,600 Dusk to Dawn 39,918 40,800 Domestic Mobile Home 235,553 233,200 Large Commercial 8,985,324 8,899,900 Small Industrial 792,431 705,300 City Accounts 812,880 751,300 Medium Industral 2,742,880 2,386,400 Large Industrial 3,020,232 3,917,500 Residential Low Income 301,124 . 314,000 Revenue - Contract Work for City 656,219 767,200 Revenue - Contract Work for Others 60,744 15,000 Electric Capacity Revenues 114,220 814,000 15,000 20,000 4,000 814,000 15,000 20,000 4,000 853,000 13,735,000 4,739,000 40,000 244,000 9,239,000 722,000 888,000 2,366,000 3,611,000 158,000 690,000 81,000 40,000 853,000 13,853,000 4,751,000 40,000 244,000 9,239,000 731,000 897,000 2,389,000 3,870,000 163,000 710,000 83,000 35,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 . 1999-00 2000-01 Revised City Mngr/ Actual Estimated Recommended Proposed' Public Benefits Total Service Fees and Charges Other Revenue Revenues NOC Total Other Revenue 129,730 36,456,573 36,289,700 4,080 500 4,080 500 TOTAL ELECTRIC FUND 36,895,660 36,795,977 TRANSIT FUND Investment/Property Revenues Investment Earnings Total Investment/Property Revenues 25 25 Revenue from Others Federal Assistance Section IX 509,147 311,170 Dial -A -Ride Woodbridge 22,170 20,000 Total Revenue from Others 531,317 331,170 Service Fees and Charges Dial -A -Ride Passenger Fares 135,720 121,000 Total Service Fees and Charges 135,720 121,000 TOTAL TRANSIT FUND 667,062 452,170 862,000 37,415,000 875,000 37,880,000 38,268,000 38,733,000 11,000 11,000 11,000 650,000 23,000 673,000 185,000 185,000 869,000 11,000 675,000 23,000 698,000 199,000 199,000 908,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01. Revised City M ngr/ Actual Estimated Recommended Proposed BENEFITS FUND Service Fees and Charges Medical Care Retiree's Medical Care Medical Co Pay Dental Insurance Vision Care Chiropractic Life Insurance Accidental Death Insurance Unemployment Insurance Long Term Disability Medical Insurance (COBRA Premium) Dental Insurance (COBRA Premium) Vision Insurance (COBRA Premium) Chiropractic Ins (COBRA Premium) Employee Assistance Program (COBRA) Flexible Spending Accounts Total Service Fees and Charges 1,421,853 1,511,235 85,694 120,000 9,050 10,000 294,278 273,305 66,389 64,335 31,456 26,170 33,934 37,530 5,632 8,000 46,286 45,000 28,570 23,985 10,181 8,000 1,885 2,000 566 1,000 117 100 16 20 12,236 23,985 2,048,147 2,154,665 1,582,000 312,000 1,500 293,000 77,000 39,000 30,000 11,000 46,000 110,000 1,000 2,000 1,583,000 312,000 1,500 311,000 71,000 40,000 30,000 12,000 46,000 110,000 1,000 2,000 2,504,500 2,519,500 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND Other Revenue Revenues NOC Total Other Revenue TOTAL BENEFITS FUND SELF INSURANCE FUND Investment/Property Revenues Investment Earnings Total Investment/Property Revenues 1,442 1,442 13,000 13,000 2,049,589 2,167,665 133,129 110,195 133,129 110,195 Revenue from Others CJPRMA Rebate 125,019- 95,000 Total Revenue from Others 125,019 95,000 Other Revenue Revenues NOC Total Other Revenue TOTAL SELF INSURANCE FUND 354,000 354,000 612,148 205,195 2,504,500 2,519,500 134,000 134,000 150,000 134,000 134,000 150,000 150,000 150,000 284,000 284,000 1997-98 1998-99 1999-00 2000-01 " Revised :. City Mngr/. Actual, Estimated Recommended Proposed Other Revenue Revenues NOC Total Other Revenue TOTAL BENEFITS FUND SELF INSURANCE FUND Investment/Property Revenues Investment Earnings Total Investment/Property Revenues 1,442 1,442 13,000 13,000 2,049,589 2,167,665 133,129 110,195 133,129 110,195 Revenue from Others CJPRMA Rebate 125,019- 95,000 Total Revenue from Others 125,019 95,000 Other Revenue Revenues NOC Total Other Revenue TOTAL SELF INSURANCE FUND 354,000 354,000 612,148 205,195 2,504,500 2,519,500 134,000 134,000 150,000 134,000 134,000 150,000 150,000 150,000 284,000 284,000 1999-01 FINANCIAL PLAN AND SUMMARY draft REVENUE BY SOURCE BY FUND 1997-98 1998-99 1999-00 2000-01 Revised City Mngr/ Actual Estimated Recommended Proposed TRUST AND AGENCY FUND Investment/Property Revenues Investment Earnings Total Investment/Property Revenues 31,376 33,895 31,376 33,895 TOTAL TRUST AND AGENCY FUND 31,376 33,895 REVENUE TOTAL 78,643,159 81,020,639 6,000 6,000 6,000 6,000 6,000 6,000 :81,995,500 82,014,500 COUNCIL COMMUNICATION AGENDA TITLE: Review of City Sidewalk Replacement Policies and Downtown Sidewalks MEETING DATE: May 5, 1999 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council discuss and give Public Works staff direction on City sidewalk replacement policies, including Downtown sidewalks with basement access doors. BACKGROUND INFORMATION: The City has received a request from a Downtown property owner to replace sidewalk along their frontage, which involves a set of basement access doors. This request was prompted by a City directive to the property owner to repair the sidewalk after we received a hazardous -condition report. This request has raised a number of policy issues. The City generally replaces public sidewalks under two circumstances. The first is when sidewalk is replaced as part of a capital improvement project. This can range in extent from a major street -widening project to something as simple as installing a ramp at an intersection. The second is when replacements are done as part of our street and tree maintenance program. This maintenance work is guided by the policy statement shown in Exhibit A. This policy is the City's implementation of California State Streets and Highways Code Section 5610, which places sidewalk maintenance responsibility on the property owner, but relieves the property owner of this responsibility under certain circumstances. When the City receives a sidewalk liability claim or is put on notice of a hazardous condition, we check the location versus the policy to see who should pay for any necessary repairs. The work done in the Downtown Revitalization Project fell under the first circumstance. The project included replacing the entire sidewalk on five blocks of School Street, and involved eleven sets of basement doors. The City received approval from eight property owners to abandon those doors. The remaining three were replaced as part of the project. The cost to abandon the eight was about $22,000. The cost to replace three sets of doors was $18,000. This cost was included in the overall project, which was funded by the City and the property owners; it was not charged to the specific property owners. (One location also involved dealing with a large portion of a basement at the Hotel Lodi, which extended out from the building. The property owner was directed to modify the basement to remove that portion at his expense and the City replaced two sets of doors at the Hotel.) As we look toward future capital improvement projects in the Downtown area, we have identified thirteen additional basement doors and at least one location where a basement extends under the sidewalk with no access door (Exhibit B). (We were alerted to this location when the tenant complained about leakage from the street into the basement.) There may well be other locations where this encroachment occurs. Based on the Downtown project prices, replacing the doors alone would cost roughly $78,000. Staff, on APPROVED: H. Dixon Flynn - City Manager SWRPLCPOL&OWNTNSW.DOC 04!27199 Review of City Sidewalk Replacement Policies and Downtown Sidewalks May 5, 1999 Page 2 one hand, feels the taxpayers should not subsidize an individual circumstance such as this. On the other hand, the Downtown Revitalization effort is a community project and financial assistance in improving sidewalks, including these doors, would be consistent with the Revitalization Program. In light of the above, staff is formulating a policy with the following elements for Council consideration: 1) New basement encroachments into the sidewalk area are prohibited. 2) Existing basement encroachments shall either be abandoned by the property owner or be covered by an encroachment permit, issued administratively, in which the property owner assumes maintenance responsibilities and provides standard insurance coverage and certificates. 3) When the City initiates replacement of adjacent curb, gutter and/or sidewalk as part of a capital improvement project, or under the maintenance conditions described in the City's sidewalk repair policy, the City shall bear the cost of resetting serviceable basement access doors. The property owner shall provide a new door set, if necessary, and a structural "roof" for additional basement encroachments on which the City can install sidewalk. As an option, if the property owner elects to have a basement access/encroachment abandoned, the City will remove the access, backfill, and replace sidewalk if the property owner provides the necessary wall at the building foundation. 4) When the City initiates replacement due to conditions which are the property owner's responsibility under the maintenance conditions described in the City's sidewalk repair policy, the property owner shall bear all costs for repairs except if the property owner abandons the basement access, then the City will participate as in 3) above. In addition, the Council may wish to grant some special consideration for properties on Pine and Oak streets between Church and Sacramento streets. These properties were included in Zone A of the Downtown Assessment District but these streets were not improved to the same level of detail as School Street. To accommodate this, staff suggests the following additional policy statement: 5) The City Manager may authorize a one-time replacement of basement access doors, at City expense, in conjunction with circumstances described above, provided the property owner complies with Section 2 above. FUNDING: Street Fund Richard C. Prima, Jr. Public Works Director RCP/Im Attachments cc: Street Superintendent DLBP — Alan Goldberg Jim and Nancy Waitley, Property Owner, 21 W. Pine St. SWRPLCPOL&DWNTNSW.DOC 04/29/99 EXHIBIT A CITY OF LODIf POLICIES AND PUBLIC WORKS DEPARTMENT PROCEDURES STREETS -6 CURB, GUTTER & SIDEWALK REPAIR POLICY 4/5/95 I NOTICE AND ACTION A. Property owners or tenants have the responsibility to report to the City of Lodi all defective curb, gutter and sidewalk fronting their property. (For purposes of this Policy, sidewalk includes portions of driveways within the right of way.) B. The Street Superintendent will inspect and classify sidewalk repairs for action per this Policy. Generally, offsets or other defects Tess than 3/4" are considered minor and require no further action. U. SIDEWALK REPAIR A. TEMPORARY PATCHING - The City shall place a temporary patch on sidewalks where there is 3/4" - 1 1/2" vertical offset or minor irregularities. This will be done at no charge to the property owner. The property owner or tenant has the responsibility to notify the City of. any change in the condition of the sidewalk or the patched area. B. SIDEWALK REPLACEMENT - When vertical offset is greater than 1 1/2", sidewalks shall be processed for removal and replacement on a priority basis. These areas will also be temporarily patched until replaced. 1. Sidewalk replacement at City expense is done under the following conditions: a. Damage caused by City -maintained trees. (City -maintained trees are only those trees located in the parkways between the curb and sidewalks or those fronting City -owned property.) b. Damage due to City utility cuts c. Damage due to heat expansion 2. Property owner shall replace sidewalk where the hazardous condition is caused by something other than the above categories. The property owner shall have a licensed contractor do the work within a prescribed time. If, after formal notice by the City, the repairs are not completed within that time, the City shall make the repairs and assess the property owner. III. CURB AND GUTTER MAINTENANCE A. Curb and gutter which is damaged by City -maintained trees, City utility cuts or heat expansion will normally be replaced by the City at the time damaged sidewalk is replaced or with street improvement projects. B. Curb and gutter which is damaged by property owner's trees shall be replaced by the property owner at their expense. IV. TREE MAINTENANCE A. The City shall be responsible for root surgery on all City -maintained trees where it is required. City shall remove City -maintained trees when required under City's adopted Tree Policy. This work will be done in conjunction with the replacement of the sidewalk and/or the curb and gutter. B. Root surgery on privately -owned trees is the responsibility of the property owner. Resolution 95- opted y the City Council at its meeting of April 5, 1995. Jack . Ronsko ubli Works Director PPSTRTCF nor: EXHIBIT B CITY OF LODI CENTRAL CITY PUBLIC WORKS DEPARTMENT IN SIDEWALK BASEMENT ACCESS DOORS au) Di) I0 ELM ST INE ST 1 Locust S u 0 000 ❑* O -(>)ju r Walnut St. Ell LODI 0 C C E AVE Basement doors yet to be replaced Basement doors already replaced on School St Abramson printing basement under sidewalk