HomeMy WebLinkAboutAgenda Report - January 21, 1998 E-20AGENDA TITLE: Destruction of Certain Records Retained by the City Clerk's Office
MEETING DATE: January 21, 1998
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council adopt the attached resolution approving destruction of certain
files retained by the City Clerk as shown on Exhibit A attached hereto.
BACKGROUND INFORMATION: Section 34090 of the State of California Government Code provides for the
destruction of certain City records that are over two years old and are no
longer required with the approval of the legislative body by resolution and the
written consent of the City Attorney,
The City Attorney has given his written consent to the destruction of certain files retained in the City Clerk's office as
shown on Exhibit A attached hereto.
FUNDING: None required.
AMRJJLT
Attachment
APPROVED:
hce'%.ARei then' '
City Clerk
H. Don Flynn -- City Manager,
EXHIBIT A
DESTRUCTION OF RECORDS
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI CITY CLERK'S OFFICE
REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT CODE SECTION 34090
Miscellaneous Weed Abatement Files
over 2 years old
Miscellaneous agreements where
termination dates are over 2 years old
Miscellaneous Electric Utility Agreements
where payments were made over 2 years
ago
Miscellaneous City Clerk
correspondence files, 1995
RESOLUTION NO. 98-19
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI CITY CLERK'S OFFICE
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by the
Lodi City Clerk's Office, an inventory of which is attached hereto, marked Exhibit A, and
thereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his written
consent to the destruction of the records inventoried on Exhibit A
attached hereto and the destruction of those records is hereby
authorized.
Date: January 21, 1998
I hereby certify that Resolution No. 98-19 was passed and adopted by the Lodi
City Council in a regular meeting held January 21, 1998 by the following vote:
Ayes: Council Members — Land, Mann, Pennino, Warner and
Sieglock (Mayor)
Noes: Council Members - None
Absent: Council Members - None
Abstain: Council Members - None
Q
Alice M. Re' the
City Clerk
FIST- ',
RESOLUTION NO. 98-19
DESTRUCTION OF RECORDS
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI CITY CLERK'S
OFFICE REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT CODE
SECTION 34090 AS SHOWN BELOW:
DESTRUCTION OF RECORDS
x ..
Miscellaneous Weed Abatement
Files over 2 years old
Miscellaneous agreements where
termination dates are over 2 years
old
Miscellaneous Electric Utility
Agreements where payments were
made over 2 years ago
Miscellaneous City Clerk
correspondence files, 1995
Dated: I -?9L- ff
APPROVED FOR DESTRUCTION
Dated: /- 3 I - ff
Aet , %h • &",e�
Alice M. Reimche
City Clerk
Randall A. Hays
City Attomey