HomeMy WebLinkAboutMinutes - May 2, 2000 SSCITY OF LODI 277
INFORMAL INFORMATIONAL MEETING
"SHIRTSLEEVE" SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 2, 2000
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
May 2, 2000 commencing at 7:00 a.m.
ROLL CALL
Present: Council Members - Hitchcock (arrived at approximately 7:03 a.m.), Land,
Nakanishi, Pennino and Mann (Mayor)
Absent: Council Members - None
Also Present: City Manager Flynn, Deputy City Manager Keeter, Finance Director McAthie,
Information Systems Manager Helmle, Community Development Director Bartlam,
Public Works Director Prima, Parks and Recreation Director Williamson, Fire Chief
Kenley, Electric Utility Director Vallow, Economic Development Director Goehring,
Police Captain Adams, Administrative Assistant to the City Manager Haynes, Library
Services Director Martinez, City Attorney Hays and Interim City Clerk Taylor
Also present was a representative from the Lodi News Sentinel and The Record.
TOPIC(S
1. Budget Overview
ADJOURNMENT
No action was taken by the City Council. The meeting was adjourned at approximately 8:20 a.m.
ATTEST:
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Budget Overview (Continued)
MEETING DATE: May 2, 2000
SUBMITTED BY: Deputy City Manager
RECOMMENDATION: That staff review with Council the Departments' objectives and
accomplishments as identified in the 1999-2001 Financial Plan and Budget.
BACKGROUND INFORMATION: Staff reviewed Major Projects updates with Council
during the January 18, 2000 and the January 25, 2000 Shirtsleeve Sessions. These meetings
were followed by the General Fund Long -Term Financial Plan discussions on February 8, 2000
and February 29 which then led to the Council meeting on March 30, 2000 during which time the
General Fund assumptions were approved by Council.
In April 2000, Departments' representatives participated in Budget Hearings to review objectives,
accomplishments, efficiencies, and to submit their significant expenditure requests. Discussions
with the Department Heads focused primarily on their departments' efficiencies and what they
had accomplished over this past fiscal year. Departments were extremely conservative in
requesting additional budget requests for Fiscal Year 2000-01.
During the May 2, 2000 Shirtsleeve presentation, staff will review the results of the Budget
Hearings, beginning with the objectives, accomplishments and efficiencies. The presentation of
this material is expected to take up to two meetings, after which time staff will present the
proposed significant expenditure requests, capital requests, and the fund balance. All Shirtsleeve
Sessions in May have been scheduled for budget discussions.
Respectfully submitted,
9t� " _� �_�
Janet S. Keeter
Deputy City Manager
cc: City Manager
Finance Director
APPROVED:
H. Dixon Flynn -- City Manager
199901 Financial Plan and
City of Lodi
Council Shirtsleeve Session
May 2, 2000
Presentation Overview
How did we spend last year's money?
1 objectives, accomplishments and efficiencies
Police Department
Administration - Objectives
1 PSB Complex Project
1 Purchase RMS
1 Expand & support COPS
1 Revise Dept Policy &
Procedures Manual
1 Add 2 Partners Academies
1 Expand Reserve Program
1 Survey Community biannually
1 Reduce Part One Crimes
1 Liaison with LUSD
1 Monitor trends & changes
1 Citizen satisfaction surveys
Police Department Admin.
Efficiencies
1 Purchased radio repeater & saved
$9,300
Possible Fed grant in May to pay
"—� for vests ($25,000)
I Received $30,000 from LUSD for
SRO
1 $32,000 savings by using Data
9-1-1 vs. Clets 3ournaling
Program
Police Department
Operations - Objectives
1 Expand COPs
1 Promote police and community
partnerships
1 Focus on crime prevention
1 Gang, drug, & hate crime
interventions
1 Citizens' education
Police Department
Partners Program
1 1994
13,153 hours
1 1995
22,430 hours
1 1996
27,020 hours
1 1997
26,221 hours
1 1998
25,714 hours
1 1999
26,043 hours
(equal to 12.5 FTE's)
12.5 FTE's = $312,500
6 -year benefit = $1.68 million
Fire Department
Objectives
1 Develop system for dept forms
1 Develop City Emergency Plan
and EOC procedures
1 Develop plan for Station 1
construction
1 Develop plan in re: self-
assessment document
1 Plan for Fire Station 4
construction
1 Staff truck company w/ fire
officer
1 Replace Squad 1
Fire Department -
Objectives (cont'd)
1 Implement NFIR system
1 Criteria for operating Fire
Investigations unit
1 Complete risk hazard and
evaluation program
1 Complete RMS
1 Skills & performance standards
1 Training records system
1 Develop program for multi -
jurisdictional and night drills
1 Evaluate dispatch options
1 Replace all SCBA
4
Public Works Objectives -
Water
1 Developing 2 new drinking
wells - Katzakian/Roget
T .JEW. 1 Bringing on-line 2 new GAC
treatment systems
1 Developing replacement
program for old water lines
Public Works Objectives -
Wastewater
1 Reevaluated collection system preventative maintenance program
1 Reevaluating outfall problems in sewer lines
1 Negotiated White Slough discharge permit
1 Developing an updated Wastewater Treatment Master Plan
Gathering data to assist in development of a National Pollutant
Elimination System plan Y.�s1 ..:_=
Public Works Objectives -
Streets/Storm Drains
1 Linked MSC LAN to City Hall's LAN
1 Reevaluating pavement maintenance strategies
1 Developing computerized tree inventory system
1 Street cleaning - developed a method of maintaining Downtown
1 Storm Water discharge permit
- y
Public Works Objectives -
Engineering/Administration
1 Updating Development Impact Fee Program
1 Updating construction specifications
1 Completing Public Safety Building Master Plan
1 Updating Department Safety Program
1 Completing MSC East plans
1 Updating design standards
1 Hired new City Engineer!
D
Public Works Objectives -
Facilities/Fleet Services
1 Facilities objectives - all ongoing or in process
1 Installation of CNG Station at MSC - design contract let
1 Upgrading and renovating wash -down system
1 Modifying shop for CNG work
1 Re -roofing Equipment Maintenance Shop
1 Computerized equipment management system
1 Plan shop expansion
1 Alternative fuel vehicles/equipment
1 Implement fuel card systems at PSB and MSC
Public Works Efficiencies
1 Recycling asphalt concrete $36,480
1 Re-evaluating garbage pickup in Downtown
$22,500
1 Use recycled paint for graffiti abatement N/A
1 Install energy saving lighting at WS
1 Install energy efficient heat pumps
1 Replace thermostats $11,000/yr
1 Replace traffic signal bulbs with LED's $66,000
iA
Electric Utilities - Major
Objectives
Electric Utilities Objectives -
Public Benefits Program
1 Identified major PBP project candidates
1 Designed a more beneficial low-income electric rate schedule
1 AB1890 compliance and 5 -year PSP plan for future City goals
1 Implemented "Small Business Energy Services Partnership" (Lodi
Grape Festival, Fairmont Signs, Bank of Lodi, Nationwide Wire &
Brush, and Interlake Material Handling Corp.)
1 Implemented Municipal Customer Group projects (Phase 1 Citywide
Energy Efficiency Project, LED Traffic Signal Conversion, Lodi
Library computer lab energy efficiencies, Phase 1 repair project of
PSB, and researching Lodi Central Plant project)
1 Implemented Community/Non-Profit Group projects (Lodi B/G Club,
Lodi Community Service Center, Salvation Army, & Lodi House)
1 Implemented 4 Residential Rebate Programs
8
Electric Utilities Objectives -
Engineering & Operations
1 Implementing
Engineering Design
Software
1 Implementing remotely
interrogated revenue
meter system
1 Planning a long and
short-range electric
system study
Electric Utilities -
Efficiencies
1 PBP funds - w/ PW, replaced traffic signal lamps and pedestrian
signals with LED's - Eliminates yearly bulb replacement
1 Annual purchase of substation charts and general increase in
materials inventory
Training of all line personnel
1 Pre -inspection of work orders and post inspection of work
1 Selective rental of equipment
1 Adjusted crew configurations according to project
1 Nurtured relationships with other utilities and businesses
1 Implemented interim risk management procedures for energy
trading activities
0
Electric Utilities -
Efficiencies
1 Developed templates for estimating
1 Using digital camera for job locations
1 Developed an Autocad generated dispatch map board
1 Developed, with Finance, alarm paints and reports in the
billing system
1 Developed computer system for verifying billing
parameters - relates to data from metering
Public Works - Transit
1 Completed muni -modal station
1 Secured funds for parking
structure
1 Secured funds for Lodi Lake Loop
trail
1 Secured funds for additional
buses
1 Increased fixed -route ridership
1 Maintained current fares
1 Converted 8 buses to compressed
natural gas (CNG)
10
Parks and Recreation
Parks and Recreation
Accomplishments
1 Lodi LOOK Grant - After School Program
I BMX Track Grant
I SIC HSA grants applications
1 Summer Swim League - 5th team
I New slide feature - Enze/Field (summer)
1 Sky Hawks youth clinic programs
1 Grape Bowl partnership
1 Salmon Festival - 2,200 attendees
1 Lodi Sports Foundation grants
1 Pow -Wow in the Parks Program
11
Parks and Recreation
(con't)
1
1
1
1
1
1
1
1
Improved marketing tabloid
Zupo, Kofu, Salas concession stands improvements
Stockton Ports/Zupo seating project
Recreation office restroom renovation
Baseball/softball backstop at Vinewood Park
Facilities electrical upgrades
Katzakian Park design
Skate Park committee work
Parks and Recreation
(con't)
1 Lodi Lake Park
1 Entryway
1 Wading pool
Storage building
Fishing and boating dock
1 Nature Area Watch Group
Walking Programs at Lodi
Lake
12
Parks and Recreation
Objectives
I Majority of objectives are ongoing
Completed include:
Addressing resident/non-resident attendance in over -burdened
programs
Increase revenue production in all activities
Aquatic play structure at Lodi Lake
1 Run quality and cost effective concession operations at Salas, Kofu, and
Zupo Parks
Make Zupo field available for major City event - The Stockton Ports
Install new wading pool
Install new maintenance building
Community Center - Arts
Commission and Facility
1 Increased class attendance -
17% increase in revenue
1 Expanded children's classes
I Expanded adult classes
Partnered with Lodi BIG Club -
arts classes at Club
I Expanded hours at the box
office
1 HSS booked every Saturday in
2000 (2001 filling quickly!)
13
Community Center - Youth
Commission
1 Women's Powder Puff Football Charity Bowl - increased
participation
Expanded Youth Conference - 729 students!
1 Expanded Annual "Back to School" dance - 799 students
I Expanded February Jr. High Dance - 383 students
I Continued Teen of the Month program at Council mtgs.
1 Expanded Teen Lead program to 35 students
1 Created scholarship program
1 Expanded Wet -N -Wild at Lodi Lake - 1,136 students
Community Center - Senior
Commission and Center
Hosted Medicare Changes conference - 100 seniors
1 Assisted 10,914 seniors in 1999
1 Increased revenues from swimming pool
1 13,000 volunteer hours to Senior Center and pool
1 Implemented computer classes with Lodi Adult School
1 Hired a full-time aquatics coordinator:
Certified 50 red cross lifeguards
1 Started swim classes for infants, children, and adults
1 Teaching CPR for Seniors program
14
Community Center - Adult Day
Care (ADC) & Camp Hutchins (CH)
1 Both operated by Lodi Memorial Hospital
1 ADC - 21% increase in client visits in 1999
1 ADC - Near capacity
1 ADC - Initiated a van transportation service
1 CH - at capacity for all three tracks
1 CH - Expanding a summer camp program and
using Liberty High School
1 Both programs financially breaking even
Community Center -
Maintenance
Utilizing temp agency for peak demand labor needs
I Remodeled pool chlorination system
1 Repainted pool using internal staff
I Increased grounds equipment inventory
1 Purchased new portable staging & backdrop system
1 Implemented a remote control irrigation system
1 Utilized 10,645 hours of coup: appointed labor
1 Planted 44 trees on 10 -acre site
15
Library - Objectives
1 Creating a computer lab for
public use
1 Implementing self-service
checkout
1 Relocation of hardware to
climate control area in process
1 Evaluating lighting and HVAC
retrofit
1 Pilot projects underway in
state for 24-hour telephone
reference services
Community Development
Objectives
1
1
1
1
1
1
Developing new Zoning Ordinance
Staffing Green Belt Policy 2x2x2 Task Force
Providing technical and program support to ED program
Advancing technology for Building Inspection/Planning program
Evaluating optical system for storage of plans
Project 25% increase in
revenues from 1998
V
Community Development
(cont'd)
1 Implementing aggressive pro-
active Code Enforcement
program
1 Developing community
education programs
1 Continuing demolition and
abatement actions
1 Promoting housing assistance
program for residential rehabs
Economic Development
1 All Major Objectives - ongoing
1 Interlake Inc./Lodi Fab
industrial expansion
1 Vaz Bros. distribution center
1 Downtown cineplex
1 Wine and Roses expansion
1 Pacific Coast Producers
expansion
1 Safeway shopping center
1 Walmart ED grant
1 Developing marketing material
1 Griffen Industrial Park project
17
City Manager's Office
1 Implemented IS strategies
1 Negotiated Pre -Annexation
Agreement with SJC
1 Coordinated Y2K Task Force
1 Ongoing: Privatization of
services, grants (Lodi LOOK,
Camp Lodi Lake, mural),
financing facilities, partnerships
(LUSD)
1 Major project: Public Safety
Complex financing
1 Published 12 issues of Monthly
Employee Newsletter
City Manager's Office -
Community Promotions
1
1
1
1
1
1
1
1
1
1
1
1
Community Day of Caring
Lodi United Way
Veteran's Day Celebration
All Military Veterans Monument
Hospice Tree Lighting
Parade of Lights
"Fill the Boot"
Three on Three Basketball
Farmers Market
Cherries Jubilee
National Make a Difference Day
ICMA City Dept. Comparative Performance Management Program
18
City Attorney's Office
1 Filled Deputy City
Attorney's position
1 Land sales and
acquisitions
1 Continued litigation
City Clerk's Office
1 Converted microfiche
documents, election, & budget
materials into Fortis
1 Fortis and LNIC on Web
1 Co -hosted Y2K public forums
I Co -hosted Fortis workshops
1 Staff liaison to Y2K Committee
1 Prepared City phone directory
1 Deputy City Clerks in CEPO
training
M
Information Systems
Information Systems
Accomplishments
r
1
1
1
1
1
1
1
1
1
Implemented ORCOM utility billing sysG
Implemented Wide Area Network
Completed Y2K readiness
Implemented a Support Help Desk
Began City-wide computer training pros
Installed new PBX
Installed new voicemail system
Extended WAN to Lodi Station
Implemented Web Mail
Implemented City -operated Web server
Implemented Fortis Document Imaging System
Implemented Internet access to Public Records
20
Human Resources
1 Employee Service Awards
Program
1 Employee benefits workshops
1 Employee Recognition Program
1 Workers' comp & job placement
contact programs
1 Updated job specs for M&O
1 Internet and advertising
advancements for recruitment
1 Filled 31 positions Calendar year
1999 and processed 806
applications
1 Secured 5 year contracts with
Police and Dispatchers
Finance Department -
Objectives
1 Mail service contract
1 Implemented and trained on
new ORCOM software
1 Reduced delinquent accounts
& returned checks
1 Implemented acceptance of
credit cards
1 Expanded direct deposit of
payroll using ACH process
1 Began process for electronic
payments .
21
Finance Dept. Objectives
1 Eliminated hand-written 48-hour notices
1 Implemented and trained on new ITRON meter reading
Implemented IDE Purchasing module
1 Implementing JDE Job Costing module
1 Y2K compliance
83% into the fiscal year
with many programs and
projects underway or
completed; your tax
dollars at work!
22