HomeMy WebLinkAboutMinutes - December 20, 2000LODI CITY COUNCIL
REGULAR CITY COUNCIL MEETING
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, DECEMBER 20, 2000
A. ROLL CALL
The Regular City Council meeting of December 20, 2000 was called to order by Mayor Nakanishi
at 7:02 p.m.
Present: Council Members — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi
Absent: Council Members — None
Also Present: City Manager Flynn, City Attorney Hays and City Clerk Blackston
B. INVOCATION
The invocation was given by Dr. Norman Mowery, First United Methodist Church,
C. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Nakanishi.
D. AWARDS / PROCLAMATIONS / PRESENTATIONS
D-1 (a) Mayor Nakanishi acknowledged the recipients of the Community Improvement Award,
Richard and Maggie Simpson, property owners of 255 Charles Street, in recognition of
their contribution to the improvement of Lodi. Community Improvement Manager Wood
accepted the award on behalf of the Simpsons, who were unable to attend the meeting.
D-2 (a) Proclamations — None
D-3 (a) Mayor Nakanishi presented a Resolution of Appreciation to retiring Fire Chief Scott
Kenley in appreciation for his service and dedication to this community.
D-3 (b) Jeffrey Jauregui, member of the Greater Lodi Area Youth Commission, acknowledged the
Teen of the Month, Sweta Patel from Lodi High School.
COMMENTS BY THE PUBLIC ON CONSENT CALENDAR ITEMS
• Bob Johnson, 1311 Midvale Road, Lodi, urged Council to deny the request proposed under
Item E-12. He stated that according to a 1996 staff report, the Parks and Recreation and
Public Works Departments considered placing a cell tower inside Lodi Lake park, but decided
against it as it was deemed an inappropriate location. He presented photos (filed) and
pointed out that the proposed location for the 80 -foot cell tower already has railroad tracks
which are used by General Mills to shuttle freight cars back and forth, and a substation used
to generate electricity with a turbine engine. He asserted that this park area should not have
any more unsightly and detracting elements and requested that this issue be brought to the
Parks and Recreation Department and the Commission for input prior to Council
consideration.
E. CONSENT CALENDAR
In accordance with the report and recommendation of the City Manager, the City Council, took the
following actions:
• On motion of Council Member Land, Hitchcock second, unanimously pulled agenda item
E-12, and;
• On motion of Council Member Land, Pennino second, unanimously approved the remaining
items hereinafter set forth except those otherwise noted:
E-1 Claims were approved in the amount of $4,724,961.31.
Continued December 20, 2000
E-2 The minutes of November 28, 2000 (Shirtsleeve Session), December 5, 2000 (Shirtsleeve
Session) and December 6, 2000 (Regular Meeting) were approved as written.
E-3 Received the report of the sale of scrap metal to the high bidder, B & G Machinery, Inc.,
of Lodi, in the amount of $3,983.73.
E-4 Approved the plans and specifications for Century Park, Salas Park, and Hutchins Street
Square playground improvements and authorized advertising for bids.
E-5 Approved the specifications for 2001 Sidewalk Repair Program and Miscellaneous
Concrete Work and authorized advertising for bids.
E-6 Approved the specifications for North School Street Sycamore Tree Trimming, 2000 and
authorized advertising for bids.
E-7 Adopted Resolution No. 2000-221 awarding the two-year contract for radio maintenance
service and repair for all backbone, emergency and non-emergency radio equipment to
Lagorio Communications, of Manteca, in the amount of $53,850 per year (this does not
include the replacement of batteries and antennas).
E-8 "Adopt resolution awarding the bid for one Quint Aerial Fire Apparatus to American
LaFrance; and approve a seven-year lease purchase proposal from First Municipal
Leasing Corp. ($692,242.03)" was removed from the Consent Calendar and
discussed and acted upon following approval of the Consent Calendar.
E-9 "Adopt resolution accepting improvements in Bridgetowne, Unit No. 4, Tract No. 3007'
was pulled from the agenda pursuant to staffs request.
E-10 Adopted Resolution No. 2000-222 accepting the development improvements at Sunwest
Marketplace, 2449 West Kettleman Lane.
E-11 Adopted Resolution No. 2000-223 accepting the development improvements for 301
West Kettleman Lane,
E-12 "Authorize the City Manager to execute a lease agreement with AT&T Wireless Services,
Inc., dba AT&T Wireless Services, for a monopole tower and auxiliary building at 2101
West Turner Road" was pulled from the agenda pursuant to staffs request.
E-13 Adopted Resolution No. 2000-224 authorizing the City Manager to file the claim for
2000/01 Transportation Development Act (TDA) funds in the amount of $1,579,157.
E-14 "Adopt resolution authorizing the City Manager to sign a consulting services agreement
for an Electric Utility Cost of Service Study with EES Consulting, Inc. (not to exceed
$32,000)" was pulled from the agenda pursuant to staff's request.
E-15 Adopted Resolution No. 2000-225 authorizing the Community Development Director to
submit the Code Enforcement Incentive Grant Application to the State Department of
Housing and Community Development Department.
E-16 Adopted Resolution No. 2000-226 approving an addendum to the contract for installation
of streetlights on Avena and Orange Avenues and Cardinal, Park and York Streets.
E-17 Adopted Resolution No. 2000-227 authorizing improvements within the Electric Utility
Operations Center and appropriate the necessary funding.
E-18 "Adopt resolution approving Public Benefits Program — Lodi Helping Hand Project
($50,000)" was removed from the Consent Calendar and discussed and acted upon
following approval of the Consent Calendar.
2
Continued December 20, 2000
E-19 "Adopt resolution approving Public Benefits Program — Lodi Small Business Better
Lighting Project ($50,000)" was removed from the Consent Calendar and discussed
and acted upon following approval of the Consent Calendar.
E-20 "Adopt resolution approving Public Benefits Program Grant — Lodi B.E.S.T. Project
(Business Energy Survey and Technology) ($75,000)' was removed from the Consent
Calendar and discussed and acted upon following approval of the Consent
Calendar.
E-21 Adopted Resolution No. 2000-228 authorizing the City Manager to enter into a personal
services contract with Johnson and Associates for the organizational review and salary
and classification analysis of the Electric Utility Department ($44,000 including $6,500
salary study).
E-22 "Adopt resolution approving cost of living increases for temporary positions and deleting
14 temporary classifications" was removed from the Consent Calendar and discussed
and acted upon following approval of the Consent Calendar.
ACTION ON ITEMS REMOVED FROM THE CONSENT CALENDAR
E-8 "Adopt resolution awarding the bid for one Quint Aerial Fire Apparatus to American
LaFrance; and approve a seven-year lease purchase proposal from First Municipal
Leasing Corp. ($692,242.03)"
Council Member Hitchcock suggested delaying a decision on this Item until the new Fire
Chief has an opportunity to consider it.
Council Member Land felt that there was no reason to delay a decision, as the current
Fire Chief, and members of a committee formed to provide a recommendation on the
purchase of this equipment, are in agreement and have seen a demonstration of the
equipment.
Fire Chief Kenley clarified that this recommendation is coming from all members of the
Fire Department and the Apparatus Committee after nine months of research. The build
time for the Quint Aerial Fire Apparatus is 365 days, which will allow for completion at the
same time that Fire Station 4 opens.
In response to questions by Council Member Hitchcock, Chief Kenley stated that the
Quint Apparatus will be stationed downtown and the engine will be moved from Station 1
to Station 4. An engine will be placed back at Station 1 if growth necessitates it. He
recalled that Council approved a tentative plan that beginning July 1, the Fire Department
would staff the truck with four people instead of three. The Quint Apparatus can be used
as both an engine and a truck. Currently, the Fire Department responds to fires by
sending three engines, a truck, and 13-15 firefighters on the ground. Chief Kenley
reported that the Insurance Services Office requires the City to have at least one truck.
The cost difference between a Quint Apparatus and a truck that does not have a pump on
it is approximately $100,000.
Council Member Howard identified the benefits of the Quint Apparatus as being type,
length, and position of the ladder, as well as the maneuverability of the truck.
Chief Kenley added that the Quint Apparatus is a "tillered quint", which means that it has a
tractor and trailer. This allows it to get into locations where engines have difficulty.
MOTION / VOTE:
The City Council, on motion of Council Member Hitchcock, Howard second, unanimously
adopted Resolution No. 2000-229 awarding the bid for one Quint Aerial Fire Apparatus to
be used by the fire department suppression division to American LaFrance, of Ephrata,
PA, for a purchase price of $692,242.03; and approving a seven-year lease purchase
proposal from First Municipal Leasing Corporation, of Golden, Colorado, as the financing
component for the Fire Apparatus.
3
Continued December 20, 2000
E-18 "Adopt resolution approving Public Benefits Program — Lodi Helping Hand Project
E-19 ($50,000)"; and "Adopt resolution approving Public Benefits Program — Lodi Small
E-20 Business Better Lighting Project ($50,000)"; and "Adopt resolution approving Public
Benefits Program Grant — Lodi B.E.S.T. Project (Business Energy Survey and
Technology) ($75,000)"
NOTE: The three above items were discussed and acted upon as one item.
Rob Lechner, Manager of Customer Programs for Electric Utility, recommended that the
programs described in Items E-18, E-19, and E-20 begin in January 2001. The Lodi
Helping Hand project was spurred by the activity on the east side of Lodi. It affords up to
a $1,400 grant to customers that meet a certain income level, for the purpose of attic
insulation, outdoor florescent lighting, and certain other conservation measures. Electric
Utility has targeted 35 homes for this program in 2001. The Lodi Small Business Better
Lighting project is designed for G-1 commercial customers. Participants of this project
can receive 25% toward the actual cost and labor of energy efficient materials for lighting.
Local contractors will be used for the installation work. Two hundred small businesses
are targeted for this program in 2001. The Lodi B.E.S.T. project is designed for the 300
G-2 and G-3 commercial customers. In this program Electric Utility offers to do an energy
assessment of the businesses. A 25% discount will be given toward the implementation
of the assessment recommendations.
In response to Mayor Nakanishi, Mr. Lechner reported that AB1890 required all electric
utilities to have a public goods, or public service charge. Lodi Electric Utility collects
approximately $900,000 annually from ratepayers from which they have an obligation to
extend those dollars back into the community in four categories: 1) demand side
management (energy conservation); 2) assistance for low income customers;
3) renewable; and 4) research, development, and design demonstration.
In reply to Council Member Land, Mr. Lechner reported that the electric lawnmower
program has been very successful. $20,000 was designated for the program. Seventy-
five $200 rebate vouchers have been distributed thus far.
MOTION / VOTE:
The City Council, on motion Council Member Hitchcock, Land second, unanimously took
the following actions:
Adopted Resolution No. 2000-230 approving a Public Benefits Program grant in the
amount of $50,000 to fund the Lodi Helping Hand Project;
Adopted Resolution No. 2000-231 approving a new Public Benefits Program known
as the Lodi Small Business Better Lighting Project in the amount of $50,000; and
• Adopted Resolution No. 2000-232 approving the Lodi Business Energy Survey and
Technology (B.E.S.T.) Project, a new Public Benefits Program designed for medium-
sized commercial customers in Lodi.
E-22 "Adopt resolution approving cost of living increases for temporary positions and deleting
14 temporary classifications"
Human Resources Director Narloch reported that the City uses temporary employees in
numerous areas and classifications. They are not represented by a bargaining unit so
their wages can only be increased with Council approval. Wages for temporary
employees have not been raised in over two years and the minimum wage will soon be
increasing. In reference to the deletion of 14 temporary classifications, Ms. Narloch
explained that it is routine cleanup, as the positions are obsolete and no longer used.
In reply to Mayor Pro Tempore Pennino, Ms. Narloch explained that the Lodi "look"
program was an after school program funded by Federal grant money.
MOTION / VOTE:
The City Council, on motion of Mayor Pro Tempore Pennino, Land second, unanimously
adopted Resolution No. 2000-233 approving cost of living increases for temporary
employees and deleting 14 temporary classifications.
4
Continued December 20, 2000
F. PUBLIC HEARINGS
F-1 Notice thereof having been published according to law, an affidavit of which publication is
on file in the office of the City Clerk, Mayor Nakanishi called for the Public Hearing to
consider and approve the reallocation of Community Development Block Grant (CDBG)
funds approved under the 2000101 Program Year.
Community Development Director Bartlam reported that earlier this year, Council, in their
annual allocation of block grant money, awarded $200,000 towards the Grape Bowl
restroom project. Subsequent to that, Council decided not to proceed with that project in
lieu of doing a cosmetic upgrade of the existing restrooms and put the project on hold for
the purpose of doing a larger master plan for the Grape Bowl. The Salvation Army has
submitted a written withdrawal (filed) of their application to reallocate funds.
Consequently, the only reallocation request before the Council at this time is for one
project from the Parks and Recreation and Public Works Departments relative to the
Grapebowl.
Hearing Opened to the Public
None.
Public Portion of Hearina Closed
Council Member Land asked whether the Salvation Army intends to utilize the CDBG
funds for interior and exterior improvements before the next allocation. Mr. Bartlam
replied that they are ready to move forward and he has encouraged them to complete the
work in this calendar year.
MOTION ! VOTE:
The City Council, on motion of Mayor Pro Tempore Pennino, Land second, unanimously
adopted Resolution No. 2000-234 approving the reallocation of Community Development
Block Grant (CDBG) funds approved under the 2000/01 Program Year as follows:
Approved the request from the Public Works Department and the Parks and
Recreation Department to reallocate the funds approved for the Grape Bowl
Restroom Handicap Accessibility Renovation project to the Elm Street Parking Lot
Project.
G. COMMUNICATIONS
G-1 Claims filed against the City of Lodi — None
G-2 City Clerk Blackston read the following ABC Licenses:
a) Nader Haddad to Harpreet Singh, Tokay Liquors, 8 E. Lockeford Street, Lodi,
Off -Sale General, Person to Person Transfer
b) Kamyar Reza, Perko's Caf6, 1170 S. Cherokee Lane, Lodi, On -Sale Beer and
Wine, Original License
G-3 Reports: Boards/Commisslons/Task Forces/Committees — None
G-4 Appointments — None
G-5 Miscellaneous — None
Continued December 20, 2000
H. REGULAR CALENDAR
H-1 "Adopt resolution to establish an Abatement Fee Schedule and Policies and Procedures
for Rotating Abatement Contractor List"
Joseph Wood, Community Improvement Manager, reported that as part of the
Department's code enforcement function they issue orders to property owners to secure
vacant buildings. These orders have a deadline of between 24 hours to 10 days,
depending on the severity of the dangerous building condition. Orders to property owners
or residents to clean up their property and remove garbage, junk, and debris, have a
deadline of between 5 to 15 days. Currently, if the property owners fail to do the
abatement, the Department initiates a bid process. The resolution under consideration
includes an abatement fee schedule and will streamline the process. It will allow the
Department to contact the first contractor on the rotating abatement contractor list the day
after the notice of order deadline is missed. The City Inspector and contractor will meet
and review the fee schedule, identify which items need to be removed, or boarded up,
agree upon the time frame for completion, and the Inspector will then give authorization to
proceed. This process will be used for routine abatements and securing of property, not
for demolition.
In response to questions by Council Members, Mr. Wood explained that property owners
are sent notices by certified mail, as well as having the notices posted on the property. If
the City does the abatement, the cost is billed to the property owner with a lien placed
against the property until it is paid.
MOTION / VOTE:
The City Council, on motion of Mayor Pro Tempore Pennino, Hitchcock second,
unanimously adopted Resolution No. 2000-235 approving the Abatement Fee Schedule
and Policies and Procedures for Rotating Abatement Contract List.
H-2 "Adopt resolution awarding a two-year contract for cellular phone services to Verizon
Wireless"
Janet Hamilton, Management Analyst, reported that during a nine-month process, cellular
phone equipment from AT&T, Verizon Wireless, Pacific Bell, and Nextel Communications
was tested by over 50 City employees. Criteria used for the evaluation was signal
strength and cost. She recommended that the City "piggyback" on a similar contract with
the City of Stockton to eliminate the need for a formal bid process.
Police Chief Adams stated that approximately six months ago, a committee comprised of
40 to 50 individuals from the Police Investigations Unit, Patrol Unit, and supervisors tested
various cellular phone equipment. The committee unanimously recommended Verizon
Wireless.
Lt. Bryan Noblett, Watch Commander, spoke in support of Verizon Wireless. He gave
examples of reliability, signal strength, and clarity that the committee members
experienced. He noted that other benefits include no charge phone to phone calls and
greater safety obtained by digital communication vs. scanable police radio equipment.
Electric Utility Director Vallow gave examples of the poor signal strength of cellular
service from AT&T. Electric Utility uses cell phones as a productivity enhancer and use
them daily for checking, clearances, and general communications.
Ms. Hamilton reviewed the costs associated with the Verizon Wireless plan. She noted
that the City paid approximately $85,000 to $86,000 last year for cell phone service.
In response to Mayor Pro Tempore Pennino, City Attorney Hays clarified that if the City of
Stockton terminated their contract with Verizon Wireless, it would not effect Lodi's
contract.
6
Continued December 20,1000
Mayor Pro Tempore Pennino thanked Verizon Wireless for providing headsets for hands
free cellular phone use and encouraged staff to use this equipment for safety reasons.
He stated that AT&T has been a good supporter of the community and is looking forward
to them, and other cellular providers, coming back with proposals in two years.
MOTION / VOTE:
The City Council, on motion of Council Member Pennino, Hitchcock second, unanimously
adopted Resolution No. 2000-236 awarding a two-year contract for cellular phone
services to Verizon Wireless, under the terms of their contract with the City of Stockton,
California, at a cost of $2,300 for new equipment.
RECESS
At 8:35 p.m., Mayor Nakanishi called for a recess and the City Council meeting reconvened at
8:45 p.m.
H. REGULAR CALENDAR (Continued)
H-3 "Authorization to approve contract with Anthony M. Barkett for legislative consulting
services" was pulled from the agenda pursuant to staffs request.
H-4 "Adopt resolution approving one new position of Network Technician, including class
specification and salary range"
Deputy City Manager Keeter reported that the position of Network Technician would
report to Information Systems Manager Stan Helmle. The Technician would relieve the
Network Administrator from some of the support and routine duties. Information Systems
is now supporting 280 PCs, 18 file servers, 45 WAN devices, 40 printers, radios,
telephones, voicemail, the intranet, and all software questions. In addition, there is one
Police Officer who is solely responsible for 70 PCs, 25 mobile data computers, 4 mission
critical file servers, the data 911 software system, and the records management system.
The Network Technician would work 50% of the time for the Police Department and 50%
with other City departments.
MOTION /VOTE:
The City Council, on motion of Council Member Pennino, Land second, unanimously
adopted Resolution No. 2000-237 approving the addition of one new position of Network
Technician, including class specification and the following salary range:
A B C D E
$3,342.76 $3,509.90 $3,685.39 $3,869.66 $4,063.15
H-5 "Adopt resolution approving contract with University of the Pacific (UOP) to provide
customer service training ($37,500)"
City Manager Flynn reported that staff has been considering the need for customer
service training for the past two to three years. It is generally felt that the training would
be beneficial in creating an open environment for communication where employees could
identify shortfalls and ways in which service to the public could be improved. He pointed
out that one of the City's major goals is to improve customer service.
Human Resources Director Narloch stated that customer service training in the past has
been on a case by case basis, which focuses on the individual rather than collectively to
the City and its culture. She supported Citywide customer service training, noting that it
would be an investment in the employees that would pay dividends by creating a highly
motivated, efficient, and productive workforce. Several consultants were considered and
it was agreed that the University of the Pacific would be the best choice.
7
Continued December 20, 2000
In response to Mayor Nakanishi, Ms. Narloch acknowledged that employees are paid to
attend training. She stated that supervisors and Department Heads will be involved in the
customer service training so that they can assist and encourage employees to continually
use and implement the processes that they learned. Possibly every five years it should
be reevaluated as to whether outside training should be re -instituted.
City Manager Flynn hoped that through the initial customer service training process, an
internal methodology will be developed for self-assessment and evaluation so that training
can be continued without getting outside assistance. It should be a self-perpetuating
training program that will continue internally for years to come.
Mayor Pro Tempore Pennino expressed support for the training Citywide and noted that
for it to be successful, all employees should participate.
Council Member Hitchcock felt that the training may not be necessary for every staff
member. She pointed out that the cost of training 409 full-time employees at a total cost
of $37,500 equals $91.69 per employee. She agreed that customer service is important;
however, turnover of staff diminishes the effect of Citywide training.
Ms. Narloch clarified that Department Heads will be included in the customer service
training process, but only to the extent that they buy into it, promote it, and reinforce it.
Council Member Howard stated that employees should be encouraged to take the
information learned from the customer service training and build on its foundation to
support one another and continue the concepts towards continued quality improvement.
Mr. Joel Herche, Associate Professor of Marketing with University of the Pacific,
explained that there often becomes a routine about performing a job, and over time,
expectations can become low. He stated that his goal in the customer service training
program is to inculcate a passion for service and create a culture where there is a
contagious desire to see something done positively.
In response to Council Member Hitchcock, Mr. Herche agreed that the concept of
customer service needs to continually be reinforced and must be a passion among
management and opinion leaders in organizations as well.
PUBLIC COMMENTS:
Bob Johnson, 1311 Midvale Road, Lodi, found that in his experience City staff are
courteous, professional, and eager to help. He pointed out that a recent survey done
by a local newspaper indicated that customers were satisfied with the service they
received by City employees. There are problem employees in any organization.
These employees are identifiable and if leaders are not correcting the poor behavior
they are not doing their job. He suggested that if $37,000 is spent on customer
service training, perhaps a like amount in the budget could be found to conduct a
survey of the citizenry as to where and how they want to pay for capital projects, as
was suggested by the City Manager last February or March. This type of survey has
not been done in nine years.
Mr. Flynn responded that staff will be bringing back to Council a recommendation to
conduct a survey.
Council Member Hitchcock explained that she would vote against this request due to the
significant cost.
Council Member Land expressed support for the customer service training program and
felt that all employees should participate.
Mayor Nakanishi stated that he will vote in favor of the training this time as it has been
budgeted, but should it be requested again in the future, he would stand against it.
8
Continued December 20, 2000
MOTION / VOTE:
The City Council, on motion of Council Member Pennino, Land second, adopted
Resolution No. 2000-238 approving the contract with the University of the Pacific's
Westgate Center for Management Development to provide customer service training.
The motion carried by the following vote:
Ayes: Council Members —Howard, Land, Pennino and Mayor Nakanishi
Noes: Council Members — Hitchcock
Absent: Council Members — None
H-6 "Adopt resolution authorizing the City Manager to enter into a contract for Benefits
Administration Consulting Services with ABD Insurance and Financial Services"
Human Resources Director Narloch reported that per Council direction, staff prepared a
Request for Proposal for benefits administration, consulting, and broker services. The
proposals were evaluated by an interview panel consisting of Keith Land, Janet Keeter,
Vicky McAthie, and Kirk Evans. It was the consensus of this panel that ABD Insurance
and Financial Services was the best qualified company to serve in this capacity. They
have experience setting up municipal benefits pools, which is more cost effective.
Council Member Land commented that 41% of ABD Insurance's clients are public
agencies. They have provided consulting work for 50 years.
At the request of Council Member Land, Ms. Terri Ezaki, Vice President with Sacramento
Employee Benefits Services, explained that the municipal benefit pool has been set up for
small to medium sized cities. The ancillary benefits are incorporated into the pool so that
the risk is spread over a multitude of entities which results in lower cost. Approximately
100 entities are in the pool.
Mayor Pro Tempore Pennino asked how employees get assistance with insurance
problems.
Ms. Ezaki replied that ABD Insurance provides communication materials to employees so
that they understand the processes that they have to go through in order to obtain
appropriate medical care. If further assistance is needed, ABD has staff that fields calls
from either Human Resources staff or City employees and will work with account
managers inside the carriers. An account management team will be assigned to the City
of Lodi.
Mayor Pro Tempore Pennino stated that it appears as though in the fee structure there
are opportunities to tack on a lot of additional fees and expressed concern that this would
be an open ended contracted. He asked that quarterly reports be given to Council.
City Manager Flynn confirmed that the reports would be provided to Council.
In reply to Council Member Hitchcock, Ms. Narloch reported that the evaluation criteria
was: 1) the ability to provide all the services outlined in the RFP; 2) experience and
personnel of the firm; 3) responsiveness, completeness, and thoroughness of the actual
written proposal; 4) additional services; and, 5) cost of service.
MOTION / VOTE:
The City Council, on motion of Council Member Land, Pennino second, unanimously
adopted Resolution No. 2000-239 authorizing staff to enter into a contract for Benefits
Administration Consulting Services with ABD Insurance and Financial Services.
LJ
Continued December 20, 2000
H-7 "Adopt resolution certifying the Negative Declaration and awarding the contract for the
Lodi Station Parking Structure Project, Sacramento Street between Pine and Elm Streets;
and appropriate approximately $5,000,000 for the project" was pulled from the agenda
pursuant to staff's request.
H-8 "Authorize preparation of plans and specifications for the Stockton Street Reconstruction
Project, Tokay Street to Lockeford Street"
Public Works Director Prima recalled that when he was hired in 1975, then Public Works
Director Jack Ronsko, drove him up Stockton Street starting at Kettleman Lane and
asked that he widen the street to four lanes. In the early 1980s the Department went
through the EIR process and numerous public hearings. Since that time, it was realized
that it does not need to be a four lane street for the entire length.
Wally Sandelin, City Engineer, reported that the subject area is approximately 3/ of a mile
of Stockton Street that runs from Tokay Street to Lockeford Street on the north. In
conjunction with the street work they will be installing major improvements that will bolster
the water and wastewater service levels for the entire east side. It will form a backbone
for the next group of improvements that will then complete the east side rehabilitation to
its infrastructure over the next ten years.
The segment from Tokay Street to Lodi Avenue will be rebuilt in the approximate same
location, providing new curb, gutter, and sidewalk. In some areas the parkway will be
expanded to widen it around some of the more mature existing trees. There are many
driveways in this area, which will require a very intensive neighborhood interaction
program. Electric Utility is developing a plan to substantially improve the lighting in this
area. Operational improvements to the signal will be made at the corner of Lodi Avenue
and Stockton Street.
Lodi Avenue north to Lockeford Street will see the most substantial changes. Current 20
year projections indicate that only a two-lane road is needed. This will allow for a
consistent 50 -foot curb -to -curb dimension. The parkways will be widened and the lighting
improved. Wastewater pipelines will be installed at larger diameters.
Mr. Sandelin explained that Council approval is needed to move forward on the design. In
April, staff will come back to Council for approval of the plans and specifications and
permission to go to bid, with construction anticipated to begin in July.
In response to Mayor Pro Tempore Pennino, Mr. Sandelin explained that staff is
anticipating the future electric utility conversion from overhead to underground by
installing blank conduits. The removal of the overhead wires would occur in a subsequent
year.
Mayor Pro Tempore Pennino suggested that CDBG funds or Public Goods Benefit
Programs be used for the conversion.
Mr. Prima explained that the telephone and cable lines would also need to be placed
underground. He felt that the only way that could be done is to establish an underground
district, which could not be done in the timeframe set out for this project.
Mayor Pro Tempore Pennino replied that the telephone and cable line conduits could be
placed during construction and the transition done in subsequent years.
In reply to Council Member Hitchcock, Mr. Sandelin reported that the City has been
requiring properties, as they develop, to dedicate additional right of way to the planned
80 -foot width in the area north of Lodi Avenue. It is a long-range planning tool to reserve
the right of way now, but not to build more street than is needed in the foreseeable future.
10
Continued December 20, 2000
In response to Council Member Land, Mr. Sandelin stated that the roadway could
probably be completed by the end of 2001 if the Council authorizes the preparation of the
plans and specifications today.
Mayor Pro Tempore Pennino encouraged staff to work with Pacific Bell and AT&T and
look into allocating funds for these major arterials from CDBG and the Public Goods
Benefit Program. Possibly, staff could be working on these issues in parallel with the
project.
MOTION / VOTE:
The City Council, on motion of Council Member Land, Howard second, unanimously
authorized the Public Works staff to prepare plans and specifications for the Stockton
Street Reconstruction Project, Tokay Street to Lockeford Street.
H-9 "Determine the removal or relocation of the eight olive trees on the south side of the 400
block of West Oak Street"
Public Works Director Prima recalled that last year there were intensive discussions
regarding the olive trees on Oak Street. Council voiced support in trying to save the trees
rather than destroying them. Since that time, staff has been working with a tree firm to
have them moved. They have recently been informed that it will cost $16,000 to move the
eight olive trees due to their large size. Staff now recommends that the trees be removed
and replaced with cork oaks. The property owner who has been most interested in
removing the nuisance olive trees is in agreement with staff's recommendation.
Council Member Howard pointed out the significant savings between cutting and grinding
the trees for $2,000, as opposed to relocating them for $16,000.
Mayor Nakanishi read a portion of an e-mail message (filed) from Robin Knowlton who
was in favor of having the olive trees removed and new trees planted now while they are
dormant and have the best chance for survival.
MOTION / VOTE:
The City Council, on motion of Council Member Howard, Nakanishi second, unanimously
authorized the removal of the eight olive trees located on the south side of the 400 block
of West Oak Street.
H-10 "Authorization to conduct salary surveys for Council Appointees and Department Head
positions"
Deputy City Manager Keeter reported that the last time a salary survey was conducted of
the Council Appointees and Department Heads was in 1990. Since that time there has
been some turnover in Department Heads, and as recruitments occurred those salaries
were updated.
Council Members Land and Hitchcock voiced support in conducting the survey and asked
that it be looked at in terms of total compensation, not just salary.
MOTION:
The City Council, on motion of Council Member Land, Hitchcock second, unanimously
authorized a salary survey, to include full compensation and benefits, to be conducted for
Council appointees and Department Head positions.
ORDINANCES
None.
11
Continued December 20, 2000
COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
John Johnson, Lodi Sports Foundation, P.O. Box 608, reported that the Lodi Sports
Foundation, along with some individuals from the Parks and Recreation Department, began a
project at Zupo Field that will cost in excess of $10,000. They will be completely replacing the
infield with new sod and purchasing a mower for the Parks and Recreation Department
specifically for that infield. Funds for this project were obtained from a grant from the
Vacarezza and Murdaca Family Foundation, as well as contributions from the Boosters of
Boys and Girls Sports and Lodi High School. He indicated that some of the grant money will
have to be returned, as it was earmarked for seating, however, costs are prohibitive and they
may not be installed. There will be no cost to the City for this project other than salary costs
for Tim McGeorge, Parks Supervisor, to oversee the project.
Mayor Pro Tempore Pennino thanked Mr. Johnson on behalf of the Lodi Sports Foundation.
He stated that the City has in certain situations provided money up front for projects, with the
stipulation that it be paid back. He suggested that this may be a possibility for the needed
seats to complete the park renovations.
Mr. Johnson replied that, installed, the seats cost nearly $200 each and 45-50 are needed.
Mayor Pro Tempore Pennino asked that Mr. Johnson forward a memorandum to Council on
what it would cost to finish the seating project.
K. COMMENTS BY CITY COUNCIL MEMBERS ON NON -AGENDA ITEMS
• Council Member Howard encouraged the Council and staff to consider organizing a Child
Safety Day next spring or summer. She suggested incorporating it with what is done by
Anthony Silva of Hutchins Street Square and including such things as helmets for children
riding bikes, education on the services of the Fire and Police Departments, CPR, swimming,
and perhaps inflating flat tires on bicycles. She hoped that this type of program could be held
every couple of years.
• Council Member Land expressed support of the Child Safety Day concept. He wished
everyone a Merry Christmas and Happy New Year and hoped that in the spirit of cooperation
the Council will work together as a team, not only with each other, but with staff as well.
• Council Member Hitchcock commented that the budget will soon be considered and
expressed her desire to have materials presented to the Council in advance, allowing
adequate time for review. She asked for the most recent draft of the Art in Public Places
policy.
City Manager Flynn stated that the draft should be ready for review in February.
• Mayor Pro Tempore Pennino addressed Community Development Director Bartlam and
reminded him that in August a developer meeting was held. A report was supposed to be
prepared on the successful outcome of that meeting and it is now three months overdue.
Community Development Director Bartlam replied that Economic Development Coordinator
Goehring is tabulating results from a survey related to a proposal to close down the City's
permit counter for an afternoon so that the Department could concentrate on plan check
activity. A Shirtsleeve Session will be held to discuss the survey results and other changes
that the Department has instituted as a result of the developer meetings.
• Mayor Pro Tempore Pennino commended staff for the progress on the new movie theater.
• City Manager Flynn stated that the City Clerk is doing an excellent job of updating the report
of pending Council requests. He noted that it is reviewed weekly and expressed hope that
many of the items will be completed in the near future.
12
Continued December 20, 2000
• Mayor Nakanishi wished everyone a Merry Christmas. He reported that Electric Utility
Director Vallow informed the Council today that the Northern California Power Association
conducted final settlement and net gains for Lodi, in which it will receive $2.25 million in the
fiscal year ending June 30, 2000. In addition, Lodi made $2.5 million last year in surplus
power sales.
L. ADJOURNMENT TO AGENCY MEETINGS
L-1 "Meeting of the Lodi Public Improvement Corporation"
At 10:35 p.m., Mayor Nakanishi adjourned the City Council meeting to conduct the
meeting of the Lodi Public Improvement Corporation. Following the call to order,
Secretary Blackston recorded roll.
The Corporation, on motion of Director Land, Hitchcock second, unanimously adopted
Resolution No. 2000-02 electing the new officers to the Lodi Public Improvement
Corporation for the year 2001.
There being no further business, the meeting was adjourned.
L-2 "Meeting of the Industrial Development Authority"
Mayor Nakanishi called to order the meeting of the Industrial Development Authority, and
Secretary Blackston recorded roll.
The Authority, on motion of Authorizing Member Pennino, Land second, unanimously
adopted Resolution No. IDA -21 electing the new officers to the Industrial Development
Authority for the year 2001.
There being no further business, the meeting was adjourned.
L-3 "Meeting of the Lodi Financing Corporation"
Mayor Nakanishi called to order the meeting of the Lodi Financing Corporation, and
Secretary Blackston recorded roll.
The Corporation, on motion of Director Land, Hitchcock second, unanimously adopted
Resolution No. LFC-7 electing the new officers to the Lodi Financing Corporation for the
year 2001.
There being no further business, the meeting was adjourned.
L-4 "Meeting of the City of Lodi Redevelopment Agency'
Mayor Nakanishi called to order the meeting of the City of Lodi Redevelopment Agency,
and Secretary Blackston recorded roll.
The Agency, on motion of Member Pennino, Land second, unanimously adopted
Resolution No. RDA2000-03 electing the new officers to the City of Lodi Redevelopment
Agency for the year 2001, and, further, waived the entitled compensation for this meeting.
There being no further business, the meeting was adjourned.
M. RECONVENE CITY COUNCIL MEETING
Mayor Nakanishi reconvened the City Council meeting at 10:45 p.m.
13
Continued December 20, 2000
N. CLOSED SESSION
None.
O. ADJOURNMENT
There being no further business to come before the City Council, the meeting was adjourned at
10:45 p.m.
ATTEST:
Susan J. Blackston
City Clerk
14