HomeMy WebLinkAboutAgenda Report - January 21, 1998 E-080
O
k' CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Photocopier for the Municipal Service Center ($10,700)
MEETING DATE: January 21, 1998
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution to purchase the
above equipment for the Municipal Service Center of the
Public Works Department from Business Office Systems, of Stockton, in
the amount of $9,540.19 and appropriate funds in accordance with the
recommendation shown below.
BACKGROUND INFORMATION: This project provides for the purchase of a photocopier for the
Municipal Service Center (MSC). The MSC's current three-year-old
Minolta ER2050 copier was purchased in October, 1994 and is still in
good working order despite its heavy use. The MSC's copier
averages from 10,000 to 11,000 copies monthly, exceeding projected expectations, and every
replaceable part on it has been replaced.
Historically, past MSC units have been retired to the less -strenuous demand of the White Slough Water
Pollution Control Facility (WSWPCF) to prolong their useful life. The WSWPCF's current nine-year-old
Sharp 8100 copier is at the end of its useful life. Copies generated by this WSWPCF copier are
progressively decreasing in quality and the need for servicing has inevitably increased. This unit is no
longer eligible for an annual maintenance contract due to its age. Future servicing will be at a $95 -per -
hour labor rate with parts additional. Its ongoing deterioration, lack of replacement parts, and prohibitive
maintenance costs no longer make the unit cost-effective.
The purchase of a new copier for the MSC will enable staff to better meet increasing photocopying needs
and allow for the relocation of the Minolta EP2050 copier to the WSWPCF to replace their obsolete unit
and meet their less -demanding photocopying needs. The total appropriation includes the first-year
maintenance agreement of $1,150.00.
Specifications for this equipment were approved on December 17, 1997. The City received the following
five bids:
Bidder Location Bid
Superintendent's Estimate $13,000.00
Business Office Systems
Stockton
$ 9,540.19
Lucas Business Systems
Stockton
$ 9,794.48
IKON Office Solutions
Stockton
$11,200.61
Xerox Corporation
Sacramento
$18,339.80
Frank's Business Machines
Lodi
$20,134.13
APPROVED: /
H.Aixon Fiy n -- City _Mdhager
GASPEC=OPIER\Cc02.doc 119198
Purchase of Photocopier for the Municipal Service Center ($10,700)
January 21, 1998
Page 2
FUNDING: Requested Appropriation: Water, Sewer, Street Administration Funds* $10,700.00
Project Estimate: $10,700.00
Bid Opening Date: January 8, 1998
*One-third each; Water/Sewer from fun alance, Street from current budget.
Jack . Ronsko
Publi Works Director
Prepared by George M. Bradley, Street
JLR/GMB/dsg
Attachment
cc: City Attorney
Purchasing Officer
Street Superintendent
Water/Wastewater Superintendent
Assistant Wastewater Treatment Superintendent
Vicky Mckth e
Finance Director
G: \SPECS \COPIER \Cc02. d oc
RESOLUTION NO. 98-09
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
PHOTOCOPIER FOR THE MUNICIPAL SERVICE
CENTER, AND APPROPRIATING FUNDS TO COVER
THIS PURCHASE
WHEREAS, in answer to notice duly published in accordance with law and
the order of this City Council sealed bids were received and publicly opened on
January 8, 1998 at 2:00 p.m. for the purchase of a replacement photocopier for
the Municipal Service Center, described in the specifications, therefore approved
by the City Council on December 17, 1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a
report thereof filed with the City Manager as follows:
Bidder
Location
Bid
Superintendent's Estimate
$13,000.00
Business Office Systems
Stockton
$ 9,540.19
Lucas Business Systems
Stockton
$ 9,794.48
IKON Office Solutions
Stockton
$11,200.61
Xerox Corporation
Sacramento
$18,339.80
Frank's Business Machines
Lodi
$20,134.13
WHEREAS, the City Manager recommends award of the bid for the
purchase of a replacement photocopier for the Municipal Service Center to the
lowest bidder, Business Office Systems of Stockton, CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the
award of the bid for the purchase of a replacement photocopier for the Municipal
Service Center, be and the same is hereby awarded to Business Office Systems
of Stockton, CA, the lowest bidder, in the amount of $9,540.19, plus the additional
cost of $1,150.00 to cover the first-year maintenance agreement; and
BE IT FURTHER RESOLVED, that S10,700.00 be appropriated from the
Water, Sewer, Street Administration Funds to cover this purchase.
Dated: January 21, 1998
I hereby certify that Resolution No. 98-09 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held January 21, 1998, by the
following vote:
AYES: COUNCIL MEMBERS - Land, Mann, Pennino, Warner and
Sieglock (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
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ALICE M. REIMCHE
City Clerk