HomeMy WebLinkAboutAgenda Report - January 7, 1998 H-03AGENDA TITLE: Retain the Firm of EKONA to Prepare the Plans and Specifications for the
Public Safety Building Remodel ($282,000)
MEETING DATE: January 7, 1998
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council hire the firm of EKONA, of San Francisco, to
prepare the plans and specifications for the Public Safety Building
Remodel, authorize the City Manager to execute the appropriate
agreements, and appropriate funds in accordance with the
recommendation shown below.
BACKGROUND INFORMATION: At the Council Meeting of November 5, 1997, the City Council
directed staff to obtain a proposal from EKONA for preparation of
plans and specifications for the Public Safety Building Remodel
Project. The Public Works staff and the City Attorney's office have
been working with EKONA over the last few months to finalize an agreement for the preparation of the
Public Safety Building Remodel plans and specifications. A copy of this agreement is on file in the
Public Works Department and the City Clerk's office. It has been approved as to form by the
City Attorney. The cost for providing the basic service is $249,000 plus reimbursable expenses.
Reimbursable expenses are normally budgeted at ten percent of the basic service amount. The
$249,000 is a not -to -exceed price with billing on a time -and -materials basis. It's critical that this
agreement be executed as soon as possible to ensure that the HVAC shutdown can take place in the
winter of 1998 and spring of 1999.
In addition to the design that will be provided by EKONA, monies need to be allocated for the design of
other specialty areas. The total estimated design costs are shown below.
• EKONA (basic service)
$ 257,000
• EKONA (reimbursable)
$ 25,000
• Hazardous Material Analysis
$ 5,000
• Furniture/Signage
$ 16,000
• Dispatch/Computer/Radio System (allowance)
$ 20,000 *
• Telephone and Data Cabling (allowance)
$ 10,000 *
• Range (allowance)
$ 6,000 *
• Contingency
$-25.=
Total
$ 364,000
*These allowances may not have to be expended depending on the equipment
used. Some equipment suppliers provide design at no cost.
APPROVED:
H. Dixon Flynn -- City anager
CPREPP&S.DOC 12M/97
Retain the Firm of EKONA to Prepare the Plans and Specifications for the Public Safety Building
Remodel ($282,000)
January 7, 1998
Page 2
It is, therefore, recommended that $364,000 be appropriated for the total design of the Public Safety
Building Remodel Project.
The attached Exhibit A shows the total estimated Public Safety Building Remodel Project cost as it was
presented to the City Council at its Shirtsleeve Session of October 21, 1997.
FUNDING: Requested Appropriation: Contingency Fund $364,000
Total Project Estimate: $2,780,000
Funding Available:
Finance Director
{
Ja L. Ronsko
Pub[ Works Director
JLR/Im
attachment
cc: Project Team
City Engineer
EKONA Architecture + Planning
CONCEPTUAL PROJECT ESTIMATE
SHORT TERM PROJECT
Construction $1,830,000
Equipment $ 4405000
Arch /Eng $ 365,000
Administrative $ 145,000
Tota( $2,780,000