HomeMy WebLinkAboutAgenda Report - January 7, 1998 E-060
CITY OF LODI COUNCIL COMMUNICATION
e.
AGENDA TITLE: Purchase of 1 1/2 -Ton Cab and Chassis with Hydraulic, Articulating, Telescoping Aerial Device
for Street Division ($67,940)
MEETING DATE: January 7, 1998
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution approving the purchase of the
above vehicle from Pacific Utility Equipment Company, of West Sacramento, in
the amount of $67,934.22 and appropriate funds in accordance with the
recommendation shown below.
BACKGROUND INFORMATION: Specifications for this unit were approved by the City Council on
November 18, 1997.
Funds to purchase a 3/4 -ton sign truck (addition to fleet) were approved for
purchase ($27,790.00) in the second year of the 1995/97 fiscal year budget. Purchase was deferred until the Fleet
Policies and Procedures were in place. During this deferment period, the makeup of the fleet changed. The general
fleet had a personnel lift bucket truck, Unit No. 04-006. This unit was a 1981 Ford C7000 Hi -Ranger originally
assigned to the Street Division tree crew. The bucket truck's tower certification had expired and mandated
recertification would have cost a minimum of $25,000.00. It was determined the most cost-effective course of action
would be to auction off this unit along with two other seldom -used pieces of equipment from the old tree crew, and
purchase a smaller unit. These three units sold for a total of $26,100.00 at auction. The general fleet is currently
without a bucket truck.
A bucket truck is required for installation and maintenance of signs on traffic signal mast arms, for hard to reach
graffiti areas, maintenance of building and parking lot lights, roof inspection and roof drain clearing, inspecting trees
for pests, disease and structural safety. This unit would be used on a daily basis for sign maintenance and minor
lane line striping. The Electric Utility Department has two bucket trucks. These units handle a tremendous demand
and are rarely available. Electric Utility frequently borrowed the Street Division bucket truck to keep up with their
workload. Last month, the Street Division had to rent a bucket truck, at $3,000.00 per month, to perform the annual
signal bulb replacement program. Staff has determined that upgrading from a 3/4 -ton to a 1 1/2 -ton cab and chassis
is necessary to accommodate the aerial tower device and most efficiently and cost effectively meet future needs.
Additional funding is needed above the $27,790.00 originally budgeted. Using the monies received from the auction
($26,100.00) and reallocating funds saved from other purchases that have been completed, there are sufficient funds
in the Equipment Replacement Fund for the 1996/97 fiscal year that would cover this need. The General Fleet
Management Committee discussed and agrees with this request.
This purchase is in compliance with Fleet Policies and Procedures replacement guidelines and has been reviewed
and approved by both the Fleet Manager and the Fleet Committee.
The City received the following two bids for this unit:
Bidder Location Bid
Superintendent's Estimate $67,700.00
Pacific Utility Equipment Company Sacramento $67,934.22
Altech Industries, Inc. Dixon $69,792.91
APPROVED: -
H. Dixo Flynn -- Ci y Manager
GASPEMAERIAUCCO2.DOC 12/21/97
Purchase of 1 1/2 -Ton Cab and Chassis with Hydraulic, Articulating,
Telescoping Aerial Device for Street Division ($67,940)
January 7, 1998
Page 2
FUNDING: Requested Appropriation: 1996/97 Equipment Replacement Funds $67,940.00
Budgeted Fund: 1996/97 fiscal year $27,790.00
Received from Auction: $26,100.00
Reallocate Funds within 12 Equipment Fund: $14,050.00
Project Estimate: $67,940.00
Bid Opening Date: D ember 3 1997
Funding Available: s_ _&.L-�1��� l
Finance Director
dPubli
onsko
rks Director
Prepared by George M. Bradley, Street Superintendent
JLR/GMB/mn
Attachment
cc: City Attorney
Purchasing Officer
Fleet and Facilities Manager
Street Superintendent
G:\SPECS\AER1AL\CCO2.D0C
RESOLUTION NO. 98-02
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF A ONE AND ONE-HALF
TON CAB AND CHASSIS WITH HYDRAULIC, ARTICULATING,
TELESCOPING AERIAL DEVICE FOR THE PUBLIC WORKS
DEPARTMENT STREET DIVISION
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on December 3,
1997 at 11:00 a.m. for a One and One-half Ton Cab and Chassis with Hydraulic,
Articulating, Telescoping Aerial Device for the Public Works Department Street Division,
described in the specifications therefore approved by the City Council on November 18,
1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bids
SugerintendenYs Estimate $67,700.00
Pacific Utility Equipment Company Sacramento $67,934.22
Altech Industries, Inc. Dixon $69,792.91
WHEREAS, the City Manager recommends award of the bid for a One and One-
half Ton Cab and Chassis with Hydraulic, Articulating, Telescoping Aerial Device for the
Public Works Department Street Division, be made to the low bidder, Pacific Utility
Equipment Company of Sacramento, CA; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for a One and One-half Ton Cab and Chassis with Hydraulic, Articulating,
Telescoping Aerial Device for the Public Works Department Street Division, be and the
same is hereby awarded to Pacific Utility Equipment Company of Sacramento, CA, the
low bidder, in the amount of $67,934.22.
Dated: January 7, 1998
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I hereby certify that Resolution No. 98-02 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 7, 1998, by the following
vote:
AYES: COUNCIL MEMBERS - Land, Mann, Pennino, Warner and
Sieglock (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
Q� A M
ALICE M. REIMCHE
City Clerk
98-02