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AGENDA TITLE: Destruction of Certain Records Retained by the City Clerk's Office
MEETING DATE: October 1, 1997
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council adopt the attached resolution approving destruction of certain
files retained by the City Clerk as shown on Exhibit A attached hereto.
BACKGROUND INFORMATION: Section 34090 of the State of California Government Code provides for the
destruction of certain City records that are over two years old and are no
longer required with the approval of the legislative body by resolution and the
written consent of the City Attorney.
The City Attorney has given his written consent to the destruction of certain files retained in the City Clerk's office as
shown on Exhibit A attached hereto.
FUNDING: None required.
AMR/JLT
Attachment
Alice M. Reimche
City Clerk
APPROVED:
H. Oxon Flynn -- City Manager ,
J
RESOLUTION NO. 97-155
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI CITY CLERK'S OFFICE
WHEREAS, in accordance with Government Code Section 34090, the City Attorney has
filed his written consent to the destruction of certain records retained by the Lodi City Clerk's
Office, an inventory of which is attached hereto, marked Exhibit A, and thereby made a part
hereof;
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his written consent to
the destruction of the records inventoried on Exhibit A attached hereto and the
destruction of those records is hereby authorized.
Date: October 1, 1997
I hereby certify that Resolution No. 97-155 was passed and adopted by the Lodi City
Council in a regular meeting held October 1, 1997 by the following vote:
Ayes: Council Members -
Noes: Council Members -
Absent: Council Members —
Abstain: Council Members -
Alice M. Reimche
City Clerk
97-155
DESTRUCTION OF RECORDS
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI CITY CLERK'S OFFICE
REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT CODE SECTION 34090
AS SHOWN IN THE ATTACHED LIST
Alice M. Reimc
City Clerk
APPROVED FOR DESTRUCTION
fRf!%1ll A. Hays oe
City Attorney
Dated:
Dated: %'013 -17 7
EXHIBIT A
LIST OF RECORDS FOR DESTRUCTION
CITY CLERK'S OFFICE
Weed Abatement Folders - 1987 through 1989 (5 folders)
Bid Registers over 2 years old
Travel Claim Folders - City Council - 1987 through 1990
Travel Claim Folders - City Clerk - 1987 through 1990
Claim Vouchers - City Council -1987 through 1990
Claim Vouchers - City Clerk -1987 through 1990
Claim Vouchers - Special Payments - 1987 through 1990
Special Allocation Documents - 1987 through 1988
Special Meeting Notices - 1987 through 1989
Council Packets - 1994
Miscellaneous Petitions - over 2 years old
Beckman Way Industrial Park Public Utility Hearings - 1989
Miscellaneous Rosters for Elections - 9 years old
Fire Protection Districts - over 2 years old
Affidavits to Bidders - over 2 years old
Downtown Underground District - ovcr 2 ycars old
Miscellaneous Files Pertaining to Streets - over 5 years old
Closed Session Minutes - January 25, 1994 through October 2, 1989
Project Packet - Ham Lane, Lodi Avenue to Elm Street - December, 1994
Hutchins Street Improvement Project - Kettleman Lane to Pine Street, January 1982