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HomeMy WebLinkAboutAgenda Report - December 17, 1997 (86)4 CITY OF I,ODI COUNCIL COMMUNICATION Y r 1 0 AGENDA TITLE: Class Specification and Salary Range for Water Conservation Coordinator. MEETING DATE: December 17, 1997 SUBMITTED BY: Human Resources Director RECOMMENDED ACTION: To approve class specification and salary range for Water Conservation Coordinator. BACKGROUND INFORMATION: The establishment of this position is necessary to adequately staff and maintain the City's successful water conservation program. The water conservation program has saved the City millions of dollars in expenditures for additional wells and treatment. The demands of the two main areas of the program: enforcement and public education have required that the current temporary Water Conservation Officer work full-time since 1990. As a temporary, the employee has not received benefits. The funding and establishment of this full-time Water Conservation Coordinator position was approved by the City Council in the 1997/98 budget. A copy of the Public Works Department's justification for this position is attached. A class study was subsequently performed and a class specification developed. The Water Conservation Coordinator would be assigned to the Maintenance and Operators bargaining unit. An analysis was conducted of the position's minimum qualifications, responsibilities, and the knowledge and skills compared to jobs of a similar nature. In looking at external comparisons within our survey base, it was found that these duties were either performed by temporary or volunteer staff, by other employees as part of a broader job, or by employees in a higher level classification. Therefore we were not able to provide a comparable salary range based on external data. However, internally an analysis of the job factors places this position as performing enforcement work similar in nature to Assistant Animal Control Officer and public education similar to Park Naturalist, both which are compensated at the same rate of pay. The salary range reflects the equivalent rate of pay as these classifications in the City's service. RECOMMENDATION It is recommended that Council approve the class specification (attached) and salary range below: Step A B C D E $1,889.01 $1,983.44 $2,082.63 $2,186.78 $2,296.11 APPROVED: 'JP. • • ADDITIONAL ANNUAL COST (Salary and Benefits): $13,015.78 FUNDING: Salary Benefits $5,403.48 $7,871.21 Currently budgeted. Respectfully submitted, Joann Prepared by: Mary Ann Turner, Human Resources Analyst II cc: Jack Ronsko, Public Works Director City Attorney arloch, Human Resources Director 1996-98 Financial Plan and Budget SIGNIFICANT EXPENDITURE REQUEST AND STAFFING CHANGE ACTIVITY: Water Utility REQUEST TITLE: Water Conservation Coordinator REQUEST SUMMARY Upgrade the current year-round, part-time Water Conservation Officer position to a full-time Water Conservation Coordinator position. This position will be supervised by the Assistant Water/Wastewater Superintendent and will continue as the coordinator and instructor of the in -school education program. It will also oversee the water conservation patrol working out of the Municipal Service Center. PRIMARY OBJECTIVE 1. Ensure stability to the ongoing water conservation programs. 2. Take greater responsibility in the current and future programs. SUMMARY OF FACTORS DRIVING THE REQUEST FOR CHANGE The Water Conservation Program in Lodi has been one of the most successful on-going water conservation programs in the state. A study indicates the program has annually saved Lodi thousands of dollars in pumping costs alone (well above the cost of the program). The program has saved millions of dollars in capital expenditures for additional wells and treatment that would have been required without the program. This does not include the billions of gallons of water saved since the programs inception in 1976. The in -school education program started in 1986 and is now up to 230+ presentations per year. The program is acclaimed by the Lodi School District teachers as a tremendous value to their students. The person currently in the part-time position is experienced in making in -school presentations and working with the Lodi School District. The patrol portion of the program relies on four to six part-time deputies who deal with the public on a daily basis from April through October. These part-time deputies must be properly trained and closely monitored each year to ensure that the program is consistently enforced and the citizens of Lodi are treated courteously. A permanent position would help ensure continuity in both the educational and patrol portions of the program. The existing part time position has been working year-round for the past seven years. The Water Conservation Program is also being reviewed in the upcoming water supply study and the position would be instrumental in the study and implementation of any changes. ALTERNATIVES 1. The need to replace/retrain this part-time position (which requires teaching, coordinating, training and public contact skills) would require a tremendous amount of time and effort on the part of the Water/Wastewater Superintendent and Assistant Water/Wastewater Superintendent. 2. Reduced continuity and success with the program. COST SUMMARY Additional Costs 1996-97(current) 1997-98 Salary $17,250 $24,318* Overhead 1,700 7,295 Total Requested $18,950 $31,613 Savings immeasurable Net Cost '$12,663 * Salary equal to the A step of the comparable Community Service Officer position. IMPLEMENTATION If approved, the current year-round part-time employee would be transitioned into a full-time employee, and the continuity of Lodi's successful Water Conservation Program wouid be preserved.. %%OWr ..w.d-.b..4.1f1/70/111d Ary 4.•11 CI W 11.1..,1 ...r met RESOLUTION NO. 97-208 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE CLASS SPECIFICATION AND SALARY RANGE FOR WATER CONSERVATION COORDINATOR RESOLVED, that the Lodi City Council does hbreby approve the class specification for the Water Conservation Coordinator, as shown on Exhibit A, attached hereto; and FURTHER RESOLVED, the Council hereby approves the salary range as follows: A B STEP C D E $ 1,889.01 $ 1,983.44 $ 2,082.63 $ 2,186.78 $ 2,296.11 Dated: December 17, 1997 I hereby certify that Resolution No. 97-208 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 17, 1997 by the following vote: AYES: Council Members — Land, Mann, Pennino, Warner and Sieglock (Mayor) NOES: Council Members - None ABSENT: Council Members - None ABSTAIN: Council Members - None ALICE M. REIMCHE City Clerk 97-208 CITY OF LODI WATER CONSERVATION COORDINATOR December 17, 1997 DEFINITION: Under the general supervision, plans, organizes and directs water conservation enforcement and education program; enforces municipal code provisions; and assists in the administration of the Urban Water Management Plan; develops and conducts, educational programs for schools and general public; and performs related duties. SUPERVISION EXERCISED AND RECEIVED: This position receives supervision from the WaterAVastewater Superintendent or designee and may supervise part-time water conservation staff. EXAMPLES OF DUTIES: Duties may include, but are not limited to the following: Coordinates the patrol, observation, and recording of violations of water conservation regulations. Trains and supervises assigned personnel; prepares weekly schedule and reviews time cards. Investigates field water conservation issues and resolves disputes regarding water violations. Communicates with customers on the phone and in person about water conservation regulations and violations. Advises customers on irrigation system operation and repair. Approves and records water variances. Reads meters and collects water usage information to prepare monthly and annual Water Conservation reports. Determines penalties or fines for violations. Meets with other City staff on City watering issues to promote the efficient use of water. Develops educational and public information material on water conservation. Coordinates contact with and makes presentations to students and businesses. Represents the City on water awareness and conservation issues at conferences and various community functions. Assists in preparing press releases and responds to questions from the media on water conservation. Maintains records related to work performed. Maintains and orders supplies. Performs other related duties as required. WATCONSB.DOC CLASS SPECIFICATION Water Conservation Coordinator MINIMUM OUALIFICATIONS: Knowledee of CITY OF LODI Page 2 of 2 Basic supervisory principles and practices. Safe work methods and safety regulations pertaining to the work including driving. State and local Water Conservation Regulations. Principals and techniques of water conservation, cycles and groundwater, and public water systems. Fundamentals of sprinkler/irrigation systems: Public information and communication methods. Basic record keeping methods. English usage, spelling, grammar. Ability to: Establish and maintain effective working relationships with co-workers and the public Make educational presentations to school audiences. Research, develop, design and demonstrate water science experiments. Assign, direct and review the work of others. Follow written and oral instructions. Read water meters and collect data. Operate two-way radio and phone forwarding systems. EDUCATION AND EXPERIENCE: Education: Equivalent to completion of high school supplemented by specialized training or course work in Water Science or Water Conservation. Experience: Two years in water conservation enforcement; including experience conducting public education activities. LICENSES AND CERTIFICATES: Possession of a valid Driver's License issued from the California Department of Motor Vehicles. W,4TCONSB. DOC 1996-98 Financial Plan and Budget SIGNIFICANT EXPENDITURE REQUEST AND STAFFING CHANGE ACTIVITY: Water Utility REQUEST TITLE: Water Conservation Coordinator REQUEST SUMMARY Upgrade the current year-round, part-time Water Conservation Officer position to a full-time Water Conservation Coordinator position. This position will be supervised by the Assistant Water/Wastewater Superintendent and will continue as the coordinator and instructor of the in -school education program. It will also oversee the water conservation patrol working out of the Municipal Service Center. PRIMARY OBJECTIVE 1. Ensure stability to the ongoing water conservation programs. 2. Take greater responsibility in the current and future programs. SUMMARY OF FACTORS DRIVING THE REQUEST FOR CHANGE The Water Conservation Program in Lodi has been ane of the most successful on-going water conservation programs in the state. A study indicates the program has annually saved Lodi thousands of dollars in pumping costs alone (well above the cost of the program). The program has saved millions of dollars in capital expenditures for additional wells and treatment that would have been reeuired.without the program. This does not include the billions of gallons of water saved since the programs inception in 1976. The in -school education. program started in 1986 and is now up to 230+ presentations per year. The program is acclaimed by the Lodi School District teachers as a tremendous value to their students. The person currently in the part-time position is experienced in making in -school presentations and working with the Lodi School District. The patrol portion of the program relies on four to six part-time deputies who deal with the public on a daily basis from April through October. These part-time deputies must be property trai.^.ed end closely monitored each year to ensure that the program is consistently enforced and the citizens of Lodi are treated courteously. A permanent position would help ensure continuity in both the educational and patrol portals of the program. The existing part time position has be=_n working year-round for to past seven years. The 'Neter Conservaion Program is also being reviewed in the upcoming water supply study and the position would be instrumental in the stray and implementation of any changes. ALTERNATIVES The need to replace/retrain this part-time position (which requires teaching, coordinating, training and public contact skills) would require a tremendous amount of time and effort on the part of the Water/Wastewater Superintendent and Assistant Water/Wastewater Superintendent. 2. Reduced continuity and success with the program. COST SUMMARY Additional Costs 1995-97(current) 1997-95 Salary 517,250 524,318' Overhead 1,700 7,295 Total Requested S18,950 531.613 Savings Immeasurable Net Cost 512,563 Salary equal to the A step of the comparable Community Service Or icer position. IMP LEMENTATION If approved, the current year-round part-time employee would be transitioned into a full-time employee, and the continuity of Lodi's successful Water Conservation Program wouid be preserved..