HomeMy WebLinkAboutAgenda Report - December 17, 1997 (82)0
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CITY OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: Specifications and Advertisement for Bids for Photocopier for the Municipal Service
Center
MEETING DATE: December 17, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve the specifications for the above project and
authorize advertising for bids.
BACKGROUND INFORMATION: This project provides for the purchase of a photocopier for the
Municipal Service Center (MSC). The MSC's current three-year-old
Minolta EP2050 copier was purchased in October, 1994 and is still
in good working order despite its heavy use. The MSC's copier
averages from 10,000 to 11,000 copies monthly, exceeding projected expectations, and every
replaceable part on it has been replaced.
Historically, past MSC units have been retired to the less -strenuous demand of the White Slough Water
Pollution Control Facility (WSWPCF) to prolong their useful life. The WSWPCF's current nine-year-old
Sharp 8100 copier is at the end of its useful life. Copies generated by this WSWPCF copier are
progressively decreasing in quality and the need for servicing has inevitably increased. This unit is no
longer eligible for issuance of an annual maintenance contract due to its age. Future servicing will be at a
$95 -per -hour labor rate with parts additional. Its ongoing deterioration, lack of replacement parts, and
prohibitive maintenance costs no longer make the unit cost-effective.
The purchase of a new copier for the MSC will enable staff to better meet increasing photocopying needs
and allow for the relocation of the Minolta EP2050 copier to the WSWPCF to replace their obsolete unit
and meet their less demanding photocopying needs.
FUNDING: The money for this project will becoming from the Water, Sewer and Street Administration
and PCE/TCE funds. A request for appropriation of funds will be made at contract award.
Project Estimate: $13,000
Planned Bid Opening Date: January 8, 1
JadX L. Ronsko
Public Works Director
Prepared by George M. Bradley, Street Su
GMB/dsg
cc: Purchasing Officer
WaterNVastewater Superintendent
Street Superintendent
Assistant Wastewater Treatment Sul
APPROVED:
H. Dixon FlyAn -- City Manager
GASPECSIC0PIER1CC01.D0C 11/24/97