HomeMy WebLinkAboutAgenda Report - December 3, 1997 (30)AGENDA TITLE: Contract Award for Uniforms for Certain Field and Warehouse Employees ($14,380)
MEETING DATE: December 3, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract for the rental
and cleaning of uniforms for certain field and warehouse employees to
Ameripride Uniform Services in the amount of $14,377.00 per year.
BACKGROUND INFORMATION: At its October 15, 1997, meeting, the City Council authorized staff to go to bid for
the rental and cleaning of uniforms for specified employees in the Public Works,
Parks and Finance Departments, as well as seat covers and rags used in the
Equipment Maintenance Shop. The present contract ends in February 1998.
Bids were requested for both polyester/cotton blend shirts and pants, 100% cotton shirts and pants, and denim pants.
Employees are given a choice of the type of materials they want for their uniforms at the beginning of the contract. They
are also given the choice of either short- or long -sleeve shirts. Changes cannot be made during the term of the contract. In
order to evaluate the proposals, half of the shirts needed were designated as the dacron polyester/cotton blend and half as
the 100% cotton; the number of pants needed was equally split between the blend, 100% cotton, and denim. It was
estimated that employees would be wearing their uniforms 50 weeks per year because there is an allowance for vacations,
jury duty, etc., of more than a couple of days. The seat covers and rags are used every week in the
Equipment Maintenance Shop. Supplying the arm patches was included as an optional bid item and that price is included
with the total. The contract allows changes in the number of employees without additional charges and at rental rates in
effect at the time of the agreement.
The contract is for a two-year period with an option to renew for an additional year upon mutual agreement between the City
and supplier. Funds are included in the 1997/99 operating budgets for uniforms, seat covers and rags. The weekly cost for
the uniforms is almost the same as the contract awarded three years ago. Uniforms for a greater number of employees
were included in this bid.
Listed below are the four bids received, calculated for a one-year period based on the formula for use described above.
The low bidder presently has the Electric Utility Department's uniform contract.
Ameripride Uniform Services
Sacramento
$14,377.00
Mission Linen & Uniform Service
Sacramento
$14,866.00
Parisian Industrial Service
Stockton
$16,490.40
Aramark Uniform Services
Modesto
$22,778.00
Under this contract, the City will be billed monthly on the number of uniforms processed.
FUNDING: The operating accounts for the divisions using the service. Funding Available: V `
Finance Dir ctor
I *1V 4
?,,Jack L. Ronsko V
Public Works Director
Prepared by Sharon Blaufus, Administrative Assistant
attachments
cc: City Attorney
Street Superintendent
Building and Equipment Maintenance Superintendent
Water/Wastewater Superintendent
APPROVED:
H. Dixon Flynn -- City Manager
CAWARD2 11/24/97
Item
No.
100% Cotton Shirts 38 employees
2. Dacron Polyester/Cotton Blend Pants 20 employees
100% Cotton Pants 20 employees
Denim Pants 20 employees
3. Seat Covers 2/week
4. Rags 200/week
5. Arm Patches - per patch cost shown 836 each
Total
TABULATION OF UNIFORM BIDS
Ameripride Uniform Service I Mission Linen & Uniform Service I Parisian Industrial Service
Based on 60 employees receiving pants and shirts for 50 weeks
per year and 16 employees receiving only shirts for 50 weeks per
year. Rags and seat covers are to be delivered 52 weeks per
year.
$14,377.00
Page 1
$14,866.00 $16,490.40
Aramark Services
Total Annual
Total Annual
Total Annual
Cost
Total Annual
Weekly Cost
Cost
Weekly Cost
Cost
Weekly Cost
Cost
$1.65
$3,135.00
$1.70
$3,230.00
$2.25
$4,275.(
$1.75
$3,325.00
$1.70
$3,230.00
$2.25
$3,325.(
$1.65
$1,650.00
$1.70
$1,700.00
$2.50
$2,5001
$1.75
$1,750.00
$1.80
$1,800.00
$2.50
$2,6001
$1.75
$1,750.00
$1.80
$1,800.00
$3.00
$3,000.(
$1.00
$52.00
$1.50
$78.00
$1.20
$62.4
$8.00
$416.00
$10.00
$520.00
$14.00
$728.0
$2.75
$2,299.00
$3.00
$2.508.00
n/c
$0.0
Based on 60 employees receiving pants and shirts for 50 weeks
per year and 16 employees receiving only shirts for 50 weeks per
year. Rags and seat covers are to be delivered 52 weeks per
year.
$14,377.00
Page 1
$14,866.00 $16,490.40
Aramark Services
Total Annual
Jy Cost
Cost
$2.00
$3,800.00
$3.00
$5,700.00
$2.00
$2,000.00
$3.00
$3,000.00
$3.50
$3,500.00
$1.50
$78.00
$10.00
$520.00
$5.00
RESOLUTION NO. 97-197
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR RENTAL AND CLEANING OF
UNIFORMS FOR CERTAIN FIELD AND WAREHOUSE
EMPLOYEES
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on November 18, 1997 at 11:00 a.m. for the
Rental and Cleaning of Uniforms for certain Field and Warehouse Employees, described in the
specifications therefore approved by the City Council on October 15, 1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed
with the City Manager as follows:
Bidder
Location
Bid Amount
Ameripride Uniform Services
Sacramento
$14,377.00
Mission Linen & Uniform Service
Sacramento
$14,866.00
Parisian Industrial Service
Stockton
$16,490.40
Aramark Uniform Services
Modesto
$22,778.00
WHEREAS, the City Manager recommends award of the bid for the Rental and Cleaning of
Uniforms for certain Field and Warehouse Employees, be made to the low bidder, Ameripride Uniform
Services of Sacramento, California; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the bid for
the Rental and Cleaning of Uniforms for certain Field and Warehouse Employees, be and the same is
hereby awarded to the low bidder, Ameripride Uniform Services of Sacramento, California in the amount
of $14,377.00
Dated: December 3, 1997
I hereby certify that Resolution No. 97-197 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held December 3, 1997, by the following vote:
AYES: COUNCIL MEMBERS — Land, Mann, Sieglock, Warner and Pennino (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
&'4) /'5) &MLeje)
ALICE M. REIMCHE
City Clerk
97-197
CITY COUNCIL
PHILLIP A. PENNING, Mayor
JACK A. SIEGLOCK
Mayor Pro Tempore
KEITH LAND
STEPHEN J. MANN
DAVID P. WARNER
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
November 25, 1997
Mission Linen and Uniform Service
7520 Reese Road
Sacramento, CA 95828
H. DIXON FLYNN
City Manager
ALICE M. REIMCHE
City Clerk
RANDALL A. HAYS
City Attorney
SUBJECT: Contract Award For Uniforms For Certain Field and Warehouse Employees
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, December 3, 1997. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Alice Reimche, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Sharon Blaufus,
Administrative Assistant, at (209) 333-6706.
r�
ack L. onsko
ublic orks Director
JL
Enclosure
cc: City Clerk
NCCMTG
CITY COUNCIL
PHILLIP A. PENNINO, Mayor
JACK A. SIEGLOCK
Mayor Pro Tempore
KEITH LAND
STEPHEN J. MANN
DAVID P. WARNER
CITY OF LODI
Ameripride Uniform Services
7620 Wilbur Way
Sacramento, CA 95828
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
November 25, 1997
H. DIXON FLYNN
City Manager
ALICE M_ REIMCHE
City Clerk
RANDALL A. HAYS
City Attorney
SUBJECT: Contract Award For Uniforms For Certain Field and Warehouse Employees
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, December 3, 1997. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Alice Reimche, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Sharon Blaufus,
Administrative Assistant, at (209) 333-6706.
Jac L. Ronsko
Publi Works Director
Enclosure
cc: City Clerk
NCCMTG