HomeMy WebLinkAboutAgenda Report - December 3, 1997 (33)AGENDA TITLE: Contract Award for Mokelumne River Tree Removal ($44,950)
MEETING DATE: December 3, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract
for the above project to Ford Construction in the amount of $44,950
(base bid sites plus Site 6 of the optional bid sites), appropriate funds in
accordance with the recommendation shown below, and reject the bid
from Berndt Tree Service as being non-responsive.
BACKGROUND INFORMATION: Bids were received on November 26, 1997 for removing fallen trees
in the Mokelumne River. The trees in the base bid are located
along City property and the optional bid item trees are located
across the river from the Lodi Lake Wilderness Area and at the
entry into the Rivergate Lagoon.
After the Woodbridge Irrigation District lowered the Mokelumne River water level, a field review was held
with contractors interested in bidding the project. The lower water level revealed six more trees that
were added to the bid proposal as part of Addendum 1. Four trees were added to Site 5 and two trees
were added to Site 7. Site 5 is part of the base bid and Site 7 is an optional bid item. The revised bid
proposal has nineteen trees in the base bid and nine trees in the optional bid items. Of the nine trees in
the optional bid items, three are located at Site 6, which is the entrance to the Rivergate Lagoon.
Lampe Engineering, the City's consultant, estimated the cost of each tree removal to be approximately
$1,500. The bids from Ford Construction and Berndt Tree Service indicate a more accurate estimate
would have been $2,000 per tree. FEMA funding is available for the removal of the trees in the base bid
and staff is recommending that contingency funds be used to remove the trees at the Rivergate Lagoon
entry as the FEMA funds cannot be used for private -sector trees. The City is also working with the
County to obtain funding from another source for the trees in the optional bid items.
Staff is recommending Council adopt the attached resolution awarding the base bid contract and Site 6
of the optional bid sites to Ford Construction in the amount of $44,950. Because Berndt Tree Service
submitted the original bid proposal at the bid opening and did not acknowledge the additional trees
added to the specifications, staff is recommending that Council reject Berndt's bid as being non-
responsive. If additional funding is found for the other optional bid items, a contract change order could
be negotiated with Ford Construction.
Plans and specifications for this project were approved on October 15, 1997. The City received the
following three bids for this project:
APPROVED:
H. Dixon Flynn -- City Manager
Caward2.doc 12I02187
Contract Award for Mokelumne River Tree Removal ($44,950)
December 3, 1997
Page 2
Bidder
Location Base Bid
Optional Bid
Engineer's Estimate
$28,500
$13,500
Ford Construction
Lodi $38,550
$18,437
Taylor Heavy Hauling
Antelope $73,245
$34,695
Berndt Tree Service
Lodi $30,000
$14,000
FUNDING: Requested Appropriation: Mokelumne River Cleanup Account
$40,000
Contingency Fund (for Site 6)
$ 6,400
Project Estimate:
$46,400
Bid Opening Date:
November 26, 1997
Funding Available:
Finance Director
L. Ronsko
c Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
JLR/WKF/lm
Attachment
cc: City Attorney
Purchasing Officer
Parks and Recreation Director
Parks Superintendent
RESOLUTION NO. 97-199
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR MOKELUMNE RIVER
TREE REMOVAL, APPROPRIATING FUNDS AND
REJECTING BID FROM BERNDT TREE SERVICE
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on November 26, 1997 at 11:00 a.m. for
Mokelumne River Tree Removal, described in the specifications therefore approved by the City Council
on October 15,1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed
with the City Manager as follows:
Bidder Location Base Bid Optional Bid
Engineer's Estimate $28.500 $13500
Ford Construction Lodi $38,550 $18,437
Taylor Heavy Hauling Antelope $73,245 $34,695
Berndt Tree Service Lodi $30,000 $14,000"
• Non-responsive Bid
WHEREAS, the City Manager recommends award of the contract for Mokelumne River Tree
Removal, be made to the lowest responsible bidder, Ford Construction of Lodi, California; and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the contract
for Mokelumne River Tree Removal, be and the same is hereby awarded to the lowest responsible
bidder, Ford Construction of Lodi, California in the amount of $18,437.00; and
BE IT FURTHER RESOLVED, that funds be appropriated as follows:
Mokelumne River Cleanup Account $40,000
Contingency Fund (for Site 6) $ 6,400; and
BE IT FURTHER RESOLVED, that the bid from Berndt Tree Service is hereby rejected as being
non-responsive.
Dated: December 9, 1997
--------------------------------------------------------------------------------
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I hereby certify that Resolution No. 97-199 was passed and adopted by the City Council of the
City of Lodi in a adjourned regular meeting held December 9, 1997, by the following vote:
AYES:
COUNCIL MEMBERS — Land, Mann, Pennino, Warner and Sieglock (Mayor)
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS - None
ABSTAIN:
COUNCIL MEMBERS - None
am k - &M_n.
ALICE M. REIMCHE
City Clerk
97-199
Nov. 12 (Wed) Specs Mailed
Nov. 17 (Mon) Pre-bid Meeting @ Lodi Lake, 10:00am
Nov. 19 (Wed) Addendum Mailed
Nov. 24 (Mon) Addendum returned to MSC
Nov. 25 (Tues) Addendum send to City Hall
Nov. 25 (Tues) Berndt Tree Service went to Lodi Lake
Nov. 26 (Wed) Bid Opening @.City Hall, 2:00pm
Yellow Pages
A A A Tree Service ..... ! .........367 0862
M---- t+__ a ._.— en_.._
BERNDT TREE SERVICE
17635 N Kroll Rd -Vctr ....... 334-5255
, Please See Advertisement_ Next Pao"
GI..VL ..G6 V6.•.V6
17635 N Kroll Rd Vctr . ....:.333 8733
rover Landscape Services Inc ..:.367'0555
Please See Advertisement Next Page
(Continued On Page 341)
Address Used:
Berndt Tree Service
17635 N. Kroll Road
Victor, CA 95253
White Pages
Berea Baptist Church Of Moi rada
4957 Quashnick'Rd Stkn'.9314548
BERG GEO JR ins
717 S Ham Ln Lodi . : ............ 3330555
Be�ghold-Thal) Design ..............•. .. 3332425
Ber9um Jim DVM .P 0 Box 37 Hrld ............ 748 5500
Berndt Tree Service 17635 N Kroll Rd Vctr .... 333
BERNDT TREE SERVICE
17635 N Krol Rd Vttr ..................... 3341
310 W Lockeford Lodi .369 3638
Berry Equipment Rentals See US Rentals
Correct Address:
Berndt Tree Service
17635 N. Kroll Road
Lodi, CA 95240