HomeMy WebLinkAboutAgenda Report - November 19, 1997 (90)0
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Specifications and Advertisement for Bids for 1 1/2 -Ton Cab and Chassis with
Hydraulic, Articulating, Telescoping Aerial Device for Street Division
MEETING DATE: November 19, 1997
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve the specifications for the above unit and
authorize advertising for bids.
BACKGROUND INFORMATION: Funds to purchase a 3/4 -ton sign truck (addition to fleet) were
approved for purchase ($27,790) in the second year of the 1995/97
fiscal year budget. (The original budget request is attached.)
Purchase was deferred until the Fleet Policies and Procedures were
in place. During this deferment period, the make up of the fleet changed. The general fleet had a
personnel lift bucket truck, Unit No. 04-006. This unit was a 1981 Ford C7000 Hi -Ranger originally
assigned to the Street Division tree crew. The bucket truck's tower certification had expired and
mandated recertification would cost a minimum of $25,000. It was determined the most cost-effective
course of action would be to auction off this unit along with two other seldom -used pieces of equipment
from the old tree crew, and purchase a smaller unit. These three units sold for a total of $26,100 at
auction. The general fleet is currently without a bucket truck.
A bucket truck is required for installation and maintenance of signs on traffic signal mast arms, for hard
to reach graffiti areas, maintenance of building and parking lot lights, roof inspection and roof drain
clearing, inspecting trees for pests, disease and structural safety. This unit would be used on a daily
basis for sign maintenance and minor lane line striping. The Electric Utility Department has two bucket
trucks. These units handle a tremendous demand and are rarely available. Electric Utility frequently
borrowed the Street Division bucket truck to keep up with their workload. Last month, the Street Division
had to rent a bucket truck, at $3,000 per month, to perform the annual signal bulb replacement program.
Staff has determined that upgrading from a 3/4 -ton to a 1 1/2 -ton cab and chassis is necessary to
accommodate the aerial tower and most efficiently and cost effectively meet future needs.
Additional funding is needed above the $27,790 originally budgeted. Using the monies received from the
auction ($26,100) and reallocating funds saved from other purchases that have been completed, there
are sufficient funds in the Equipment Replacement Fund for the 1996/97 fiscal year that would cover this
need. The General Fleet Management Committee discussed and agrees with this request. The
alternative to purchasing a 1 1/2 -ton bucket truck at $67,700 is to purchase a 3/4 -ton service body truck
at $27,790, as originally budgeted, and rent a bucket truck when needed (at a possible $3,000 cost per
month for approximately three months or more per year). This will, of course, cause delays in
responding to maintenance needs.
The specifications are on file in the Public Works Department.
APPROVED:
H. Dixon Flynn -- City Manager
\\Pw msclprime2\GROUP\SPECS\AERIAL\CC01.DOC 3119/96
Specifications and Advertising for Bids for One and One -Half Ton Cab and Chassis
with Hydraulic, Articulating, Telescoping Aerial Device for Street Division
November 19, 1997
Page 2
FUNDING: The money for this project will becoming from the General Fleet Equipment Replacement
Fund. A request for appropriation of funds will be made at contract award.
Project Estimate: $67,700
Originally Budgeted: 1996/97 fiscal year $ 27,790
Received from Auction: $ 26,100
Reallocate Funds within 12 Equipment Fund: $13,810
Total Needed $ 67,700
Planned Bid Opening Date: December 3, 1997
Prepared by George M. Bradley, Street Superintendent
JLR/GMB/dsg
Attachment
cc: Purchasing Officer
Building and Equipment Maintenance Superintendent
Street Superintendent
Jac L. Ronsko
Publi Works Director
\\Pw msc\prime2\GROUP\SPECS\AERIAL\CCOI.DOC
1995-97 Financial Plan and Budget
CAPITAL IMPROVEMENT BUDGET REQUEST
ACTIVITY: Street Maintenance
REQUEST TITLE: Purchase 3/4 ton Pickup Truck
REQUEST SUMMARY
Purchase a 3/4 ton pickup truck equipped with additional radio, utility bed. This addition
to the existing fleet will be designated for sign maintenance.
PRIMARY OBJECTIVE
1. Reduce paint crew's time away from painting pavement legends.
2. Increase productivity of the traffic control crew.
SUMMARY OF FACTORS DRIVING THE REQUEST FOR CHANGE
The traffic control section is responsible for signs, pavement paint and raised pavement
markers. All of these areas have increased due to the growth of our city. The stencil
truck is often called off of paint jobs to respond to signs problems, causing the stencil
work to fall behind. All legends should be repainted every year. The stencil truck needs
to be painting full time. The traffic control crew consists of three employees. Because it
is not possible to designate a sign truck from the existing fleet, an additional vehicle is
requested.
ALTERNATIVES
Continue using the paint crew for sign maintenance, backlogging stencil work, sign
repair and sign installation. Staff does not recommend this alternative.
COST SUMMARY
IMPLEMENTATION
With approval of these funds, the Street Division will coordinate with the Building and
Equipment Superintendent to purchase the sign maintenance truck.
J:\FINANCEIBUDGETIGEORGEISIGEXPST.DOC 3/17/95
1995-96
1996-97
Costs to Equipment Fund
3/4 Ton Pickup Truck
$20,900
$0
Utility Bed
3,500
0
Tax
1,891
0
Radio
1,500
Q
TOTAL
$27,791
0
IMPLEMENTATION
With approval of these funds, the Street Division will coordinate with the Building and
Equipment Superintendent to purchase the sign maintenance truck.
J:\FINANCEIBUDGETIGEORGEISIGEXPST.DOC 3/17/95