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HomeMy WebLinkAboutMinutes - November 2, 19835.2 CITY COUNCIL, CITY OF LODI CITY HALL COUNCIL CHAMBERS WEDNESDAY, NOVEMBER 2, 1983 A regular meeting of the City Council of the City of Lodi was held beginning at 8:00 p.m. on Wednesday, November 2, 1983 in the City Hall Council Chambers. ROLL CALL Present: Council Members - Murphy, Pinkerton, Reid, Snider, & Olson (Mayor) Absent: Council Members - None Also Present: City Manager Glaves, Assistant City Manager Glenn, Community Development Director Schroeder, City Attorney Stein, and City Clerk Reimche INVOCATION The invocation was given by Pastor Walter Dingfield, First Baptist Church PLEDGE The Pledge of Allegiance was led by Mayor Olson PRESENTATIONS LODI TOKAY R(7TARY The Lodi City Council received from representatives of the ` SUBSIDIZES LODI Lood.i-Tokay Rotary Club, a check in the amount of $2,500.00 DIAL -A -RIDE toward a program their club is sponsoring subsidizing Dial -a -ride tickets for senior citizens. 'VISITORS FRCM Mayor Olson welcomed Messrs. Tomoichi Kubodera, Yoshio LODI'S SISTER Yamamoto, Fujio Koike, and Teruaki Kurihara, staff members CITY WEGCOV D from Lodi's Sister City, Kofu, Japan. REPORTS OF THE CITY MANAGER In accordance with report and recommendation of the City Manager, Council, on motion of Council Member Murphy, Reid second, approved the following actions hereinafter set forth. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS CLAIMS WERE APPROVED IN THE AMOUNT OF $887,266.02. 'AWARD - LANE LINE City Manager Glaves presented the following bids that had ' PAINTING been received for "Lane Line Painting": i Name of Bidder Bid Safety Striping, Inc. $12,181.70 Traffic Ltd. 12,881.67 Riley's Striping, Inc. 18,099.45 Central Striping, Inc. 21,324.56 RES. NO. 83-123 On recommendation of the City Manager, Council adopted Resolution No. 83-123 awarding the bid for "Lane Line Painting" to Safety Striping Service, Inc., the low bidder, in the ammzuunt of $12,181.70. EASEMENT COUNCIL ADOPTED ORDER OF ABANDONM IT 083-01 VACATING THE VACATION - 40 EASEMU IT -SERVED FOR FUTURE STREET - NECkiAFdH DRIVE NEUHA= DRIVE FOIZLWING RECEIPT OF THE HEREINAFTER LISTED INFORMATION. 083-01 The easement was dedicated on the subdivision map of Maxwell Industrial Park in 1979. The reservation was to provide a large turning radius for possible truck traffic. Since that time a tentative parcel map has been submitted for the development of the "Maggio Parcel" between Century Boulevard C Continued November 2, 1983 EASEMENT VACATION required. It has been over a year since the easement was 40 NEUHARTH DR. dedicated, and no use whatsoever has been made of it. 083-01 (CONP'D) Therefore, it is not necessary to set it for hearing or refer it to the Planning Commission prior to vacation. VARIOUS CITY PPQ=S ACCEPTED, RESOLUTION AUTHORIZING DESTRUCTION OF CERTAIN RECORDS IN THE CITY MANAGER'S OFFICE RES. NO. 83-124 `cJ i SPECIAL !•ALLOCATION FOR ' SCREENING AT SMAS PARK MAS International wants to construct an additional building on Lot 2, and elimination of this easement will allow them to build closer to the street and make more efficient use of the land. Com•. �►. :.�Mr,Jr�� r.i �r ;,�j�yw��rr. ai 1) "HUTCHINS STREET` SQUARE SPRINKLER SYSTEM AND TURFING, SOUTHEAST CORNER'; 2) "LODI LAKE PARK PICNIC SHELTER"; 3) "ELM STREET STORM DRAIN, MAIN TO F ARM4GTON" , AMID DIRECTED THE PUBLIC WORKS DIRECTOR TO FILE NOTICES OF COMPLETION THEREON. COUNCIL ADOPTED RESOLUTION NO. 83-124 AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE CITY MANAGER'S OFFICE. COUNCIL APPROVED A SPEICAL ALLOCATION FOR SCREENING AT SALAS PARK Lit THE AMOUNT OF $3,900.00. PUBLIC HEARINGS THERE WERE NO PUBLIC HEARINGS SCHEDULED FOR THIS NG. PLANNING COMMISSION City Manager Glaves gave the following. report of the Planning Commission meeting of October 24, 1983: ITEMS OF INTEREST The Planning Ccmni.ssion - 1. Conditionally approved the request of Neal F. Weaver, on behalf of Tomio T. Odama, et al, for a Tentative Parcel Map to joining Lots 7 and 8 in the Sturla Park Subdivision (117 West Tokay Street) in an area zoned R -C -P, Residential-Conrercial-Professional. 2. Conditionally approved the request of Gene G. Walton, Attorney at Law, on behalf of Leon Perlegos for a Tentative Parcel Map to join the Lots at 1332 and 1340 South Hutchins Street, in an area zoned C-2, General Commercial. COMMUNICATIONS CITY CLERK ABC LICENSES Application(s) for the following Alcoholic Beverage License(s) were received: a) Pelton, Elizabeth A. Richards -Stone, Kathleen C. Stone, Rodney G. 118 West Oak Street 5:4 Continued November 2, 1983 CLAIMS (CONT'D) b) Vallem, Judith K./Timothy L. T. J. and the Duck 698 West Lodi Avenue Lcdi, CA 95240 On Sale Beer and Wine Eating Place c) Tariq, Johnny M. a-1 Gasoline 521 North Cherokee Lane Lodi, CA 95240 Off Sale Beer and Wine d) Kayo Oil Company Douglas 900 South Cherokee Lane Lodi, CA 95240 Off Sale Beer and Wine CLAIMS On recommendation of the City Attorney and L. J. Russo and Company, the City's Contract Administrator, Council, on motion of Council Member Reid, Murphy second, denied the following claims and referred them back to L. J. Russo and Company: a) Mr. and Mrs. Alan Nakanishi DOL 7/4/82 b) Mr. and Mrs. John Huber DOL 7/4/83 PUBLIC HEARING Following introduction of the matter by City Clerk Reinrhe, SET FOR UNMET Council on motion of Mayor Pro Tempore Snider, Murphy TRANSIT NEEDS second, set the following public hearings to consider unmet transit needs which may exist in the local area: I a) November 16, 1983, 3:00 p.m., C munity Room, Lodi Library b) November 16, 1983, 8:00 p.m., Regular Council Meeting, Council Chambers COMMENTS BY CITY COUNCIL MEMBERS LODI-TOKAY ' m ROTARY CLUB t 'SUBSIDIZED J. DIAL RIDE PROGRAM SISTER CITY VISIT COMMENTS BY THE PUBLIC ON NON AGENDA ITEMS REPORTS OF THE CITY MANAGER REGULAR CALENDAR Mayor Pro Tempore Snider again thanked the Lodi-Tokay Rotary Club for all its efforts in sponsoring its Subsidized Dial -a -ride. Council Member Murphy expressed his pleasure in the fact that the visiting staff members from Kofu were able to be present at a City Council meeting. THERE WERE NO PERSONS IN THE AUDIENCE WISHING TO SPEAK UNDER THIS SEGMENT OF THE AGENDA. PURCHASE OF Agenda Item k-1 - "Authorize reconmTended purchases of TELEPHONE SYSTEM telephone system equipment was introduced by Assistant City EQUIPMENT Manager Glenn" who presented the following report: "The City of Lodi has received a recommendation fron Dr. Richter regarding our telephone system. He has recommended we procure our telephone system from Continental Telephone at a cost of $146,311.07. He has also recd u ended the replacement of 3 small independent key systems at the Continued November 2, 1983 PURCHASE OF Also included in his reccmmmndation is the purchase of an TELEPHONE SYSMI energy management system at a cost of $43,877.00. After EQUIPMENT' reviewing the proposal with our Building and Equipment (CONT'D) Maintenance Supervisor, and Engineers from Continental Telephone, we mutually concluded the projected savings could not be achieved. This is in large measure due to Mr. Weich's diligence in containing costs - many of the proposals are now being done through the use of time clocks and physical monitoring of the systems. Staff does not recd Tend the purchase of the system. Dr. Richter has also recanmended the purchase of microwave equipment which will eliminate the tura foreign exchange trunks presently in use. The present costs for these lines is approximately $300 per month at today's tariff. The equipment will cost $8,644.60. Dr. Richter also suggests a 3% contingency be established. We believe he is being ultra -conservative and would recommend B% for contingencies". In summary, Mr. Glenn indicated that Staff is recommending the following: BASIC TELEPHONE SYSTEM t Vendor Cost Basic Telephone System Contel $146,311.07 3 Key Systems Contel 18,656.10 Microwave Components Motorola 8,644.60 Contingency 13,888.23 $187,500.00 Assistant City Manager Glenn further apprised the Council that David D. Rowlands, Jr., County Administrator, had sent the following letter indicating the County's interest in participating in Lodi's new telephone system: "We have been contacted by Dr. Henry Richter regarding the County's possible participation in a new phone sytem which your city is considering. Dr. Richter indicated that we presently have 15 phones in the Lodi Municipal Court office, and that these could be included in your system. Obviously, we are interested in participating in any venture which could result in reduced cost of operation, as well as increased efficiency. Therefore, please consider this letter as an indication of interest on the part of the County to participate in your new telephone sytem." Following a brief discussion, on motion of Council Member Pinkerton, Murphy second, Council directed the City Manager to execute the necessary documents to purchase the following basic telephone system: Equipment Vendor Cost Basic Telephone System Contel $146,311.07 3 Key Systems Contel 18,656.10 Microwave CaTponents Motorola 8,644.60 Contingency 13,888.23 $187,500.00 Further, Council directed Staff to negotiate with the County of San Joaquin for its participation in the installation of this new telephone system. �50 5;b Continued November 2, 1983 LODI UNITED City Clerk Reimche apprised the City Council that Terry DOWNWWN Piazza, Baumbach & Piazza, had provided her office with ASSESSMENT written documentation advising that he had computed the DISTRICT total square footage of the area to be encCapassed in the proposed United Downtown Inprovement District and ccnputed the total areas represented by the signatures on the petitions for the District and finds that the ownership of 61.4% of the subject properties have signed the petition. Mr. Piazza further indicated that he does not certify the signature, only that the purported owner has signed. Mr. Arlie Preszler, representing the Lodi Design Group, presented the following information regarding the proposed district and responded to questions as were posed by members of the City Council. Lodi Design Group agreed at the conception of the UDID project to set their fee equal to the fee proposed by QUAD Engineering, Inc. QUAD had proposed the following services and fee: Design Engineering Field Engineering Preliminary Assessments Final Assessments Total of $55,512.00 In keeping with our original cammiittment, we are proposing a total fee of $55,512.00 less all payments received to date. These payments include $10,000 paid to Lodi Design Group and $1,000 paid to Baumbach and Piazza. our fee will cover the following work: Master Planning (completed) Prelimi.n Assessment Preparation (ampleted) Construction Documents Final Assessment Services Construction Administration It is to be noted that design work around the Arch is deleted from this fee. These services are to be contracted directly with the City of Lodi. The fee is to be dispersed on a monthly basis in proportion to the amount of work ccxnpleted during the preceding month. Ninety percent of the total fee will be allocated to the construction drawings and final assessment services. The remaining ten percent shall be allocated to construction administration. Council was further apprised that the following were possible City responsibilities under this project: *Arch area improvements Pine Street - Sacramento to Main Sacramento Street (eastside) - Oak to Elm °Signal modification School and Pine School and Lodi °Sacramento Street curb, gutter and sidewalk *Assessment District Engineering fee (3%) 'Surveying and curb design Continued November 2, 1983 / LODI UNITED *Landscape maintenance of installed facilities DOWNTOWN ASSESSMENT A lengthy discussion followed with questions being directed DISTRICT (CONT'D) to Staff, to Mr. Preszler and to Mr. Hachman. Following discussion, Council took the following actions pertaining to the matter: a) On motion of Council Member Reid, Murphy second, Council received the certified petitions. b) On motion of Council Member Pinkerton, Reid second, Council, by motion action, authorized the expenditure of approximately $150,000 050,000 which will be from Hotel4t,tel Tax Funds and the balance frau Street Fluids) for the Arch area improvements, signal modifications, Sacramento Street curb, gutter and sidewalk, Assessment District engineering fees, surveying and curb design, and the landscape maintenance of installed facilities. c) Council, on motion of Council Member Murphy, Pinkerton second, authorized the expenditure of approximately $44,512.00 for various services and fees pertaining to the engineering work for the subject assessement district, which amount will be dispersed to the Lodi Design Group on a monthly basis in proportion to the amount of work completed during the preceeding month. d) On motion of Council Member Pinkerton, Murphy second, Council adopted the following Resolutions: RES 83-125 1) Resolution No. 83-125 - A Resolution Determining Compliance with Division 4 of the Streets and Highways Code, and Determining to Undertake Proceedings Pursuant to Special Assessment and Assessment Bond Acts for the Acquisition and/or Construction of Improvements, Without Further Proceedings Under Said Division 4 of the Streets and Highways Code - Lodi United Downtown Assessment District Beautification Project. RES 83-126 2) Resolution No. 83-126 - A Resolution Describing the Proposed Boundaries of Assessment and Directing Recordation of the Notice of Assessment. RES 83-127 3) Resolution No. 83-127 - A Resolution Appointing Engineer and Attorneys for Lodi United Downtown Assessment District Beautification Project. ERNST & WHINNEY Following introduction of the matter by City Manager Glaves, MANAGEMERr LETTER Council, on motion of Council Member Pinkerton, Murphy FOR JUNE 30, 1983 second, received for filing the Ernst and Whinney Management t --P= VED FOR Letter - June 30, 1983. FILING DESIGNATION OF Following introduction of the matter by City Manager Glaves, CITY Council, on motion of Council Member Pinkerton, Reid second, REPRESENTATIVES adopted Resolution No. 83-128 designating the Public Works TO MAKE PURCHASES Director Jack Ronsko, Equipment and Building Maintenance OF FEDERAL Supervisor Richard wiech, and Assistant City Manager Jerry SURPLUS PROPERTY Glenn, as the City's representatives to acquire federal surplus property from the California State Agency for RES NO. 83-128 Surplus Property. ADJOURNMENT There being no further business to cane before the Council Mayor Olson adjourned the meeting at approximately 8:55 p.m. Attest: &Z"I/ �. • A11r/!O. ,