HomeMy WebLinkAboutMinutes - November 12, 19910-1
CITY COUNCIL, CITY OF LODI
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, DECEMBER 4, 1991
7:30 P.M.
ROLL CALL Present: Council Members - Hinchman, Pennino,
Sieglock, Snider, and Pinkerton (Mayor)
Absent: Council Members - None
Also Present: City Manager Peterson, Assistant City
Manager Glenn, Community Development
Director Schroeder, Public Works Director
Ronsko, City Attorney McNatt, and City Clerk
Reimche
INVOCATION The invocation was given by Pastor Skip Suess, Vinewood
Community Church.
PLEDGE OF The Pledge of Allegiance was led by Mayor Pinkerton.
ALLEGIANCE
PRESENTATIONS
NATIONAL ASSOCIATION OF TOWN
WATCH AWARD
Mayor Pinkerton presented the National Association of Town
Watch Award to Lodi Police Crime Prevention Officers Mary
Fuhs and Jeanette Biskup for their efforts in promoting
outstanding community involvement in the Eighth Annual
National Night Out.
DIAL -A -RIDE EMPLOYEES RECOGNIZED
Mayor Pinkerton and Police Chief Williams presented service
awards to two Lodi City Cab and Dial -A -Ride employees for
25 years of service to the people of the City of Lodi and
to other Lodi City Cab and Dial -A -Ride employees who had
participated in a "Drivers Awareness" program.
PROCLAMATION
ADOPT AN ANIMAL WEEK
CC -37 Mayor Pinkerton presented a proclamation proclaiming
December 1 - 7, 1991 as "Adopt an Animal Week" at Micke
Grove Zoo.
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Continued December 4, 1991
CHECK RECEIVED FROM
KIWANIS CLUB
OF GREATER LODI FOR
PURCHASE OF
PLAYGROUND EQUIPMENT AT LODI LAKE I
PARK (NORTH) YOUTH
PLAYGROUND AREA
CC -27(c)
Members of Kiwanis Club of Greater Lodi presented the City
of Lodi with a check in the amount of $1,500.00 toward the
purchase of playground equipment at Lodi Lake Park (north)
youth playground area.
CONSENT CALENDAR
In accordance with report and recommendation of the City
Manager, Council, on motion of Council Member Snider,
Hinchman second, approved the following items hereinafter
set forth.
Further, Agenda item #E-5 entitled, "Purchase of BAR -90
Test Analyzer System for Equipment Maintenance Division"
was removed from the Consent Calendar and discussed and
acted upon under the Regular Calendar.
Further, the following items were removed from the agenda:
a) Agenda item llff-11 entitled, "Consider
initiating the annexation/reorganization
proceedings for Bennett and Compton Addition
located south of the Woodbridge Irrigation
District canal, west of Lilac Street, north
of the City limits line and east of
Woodhaven Drive"; and
b) Agenda item #E-15 entitled, "Renewal of
agreement between City of Lodi and Big
Valley Model Railroaders".
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CLAIMS CC -21(a) Claims were approved in the amount of $3,667,178.63.
MINUTES No minutes were presented for City Council approval.
SPECIFICATIONS AND ADVERTISEMENT
FOR BIDS FOR 20 TONS OF TURF FERTILIZER
FOR PARKS DEPARTMENT APPROVED
CC -12.1(c) The City Council approved the specifications and authorized
advertisement for bids for 20 tons of Best "Turf Gold"
slow-release turf fertilizer for use by the Parks
Department.
The City Council was advised that each year the Parks
Department purchases fertilizer for use on the City's 208
acres of parks. Experience has shown that Best "Turf Gold"
yields a lower annual cost per acre due to a longer
2
Continued December 4, 1991
nitrogen release time, requiring fewer applications per
year, than a water-soluble or agricultural blend fertilizer.
The bid opening will be scheduled for Wednesday, December
18, 1991.
PURCHASE OF PERSONAL COMPUTERS AND
SOFTWARE FOR THE FINANCE DEPARTMENT
AND THE PERSONNEL DEPARTMENT
RESOLUTION NO. 91-219
CC -12(d)
CC -300
The City Council adopted Resolution No. 91-219 authorizing
staff to purchase computer workstations, printers and
software for the Finance Department and Personnel
Department at a cost not to exceed $26,500 and authorizing
the City Manager to redirect the hire freeze savings of the
Finance Department to purchase this equipment and services
that will improve the efficiency and reduce the operating
cost of the Finance and Personnel Departments.
In August 1991 the City Council was informed that staff
would not fill a vacant position in the Finance Department
for up to two years at a salary savings of 342,700 per year
with the intent of using this savings to purchase equipment
and services to improve the efficiency of the Finance
Department and further reduce the operating costs of the
Department.
Based on the tentative approval of the City Manager, the
Finance Director contracted with a consultant in September
1991 to assist staff in evaluating computer workstations,
printers, and software and in determining what equipment
could be purchased at the lowest price and meet performance
standards set by the Finance Director and Personnel
Director. The consulting firm selected by the Finance
Director to assist in this effort is the Morada
Corporation, a computer consulting corporation located in
Lodi.
On November 12, 1991, Erick Hodel from Morada Corporation
met with staff representatives from the Finance Department,
Personnel Department, Public Works and Administration and
recommended the equipment listed below.
0 � , Continued December 4, 1991
NR Item Cost
8 PC386SX-25 MHZ @ $1,333 each
$10,664
9 Emulation cards
1,791
1 Emulation card for a PS/2
470
1 2MB of additional memory for a PS/2
400
1 MS DOS
150
8 WordPerfect 5.1 @ $239 each
1,912
8 LOTUS 123 @ $399 each
3,192
2 HP Lazer Jet III
3,200
1 HP Lazer Jet IIID
2,500
1 Print Sharing Device
800
Cabling
1,200
TOTAL $26,279
The equipment manufacturer recommended by Morada
Corporation to provide work stations is HIQ based on their
price and ability to service their equipment locally. The
cost of a PC 386X-25 MHZ manufactured by HIQ is $1,333. A
comparable work station available through IBM costs
approximately $6,800 and from Hewlett Packard, $7,300.
Other manufacturers of IBM clones can provide similar
equipment at less cost, approximately $200; however, they
do not have a local maintenance service.
Morada Corporation recommended the purchase of HP Lazer Jet
Printers based on their reliability, speed and reputation
in the industry. Other purchases recommended included the
equipment needed to convert existing equipment to current
standards, to allow printer sharing, to allow staff to use
the new work stations as terminals to the AS400, and
software necessary to operate this equipment. The software
recommended is standard software (Lotus and Word Perfect)
universally used in Finance and Personnel Office operations.
The consensus from the meeting of November 12, 1991 was the
staff should purchase the equipment and software
recommended by Morada Corporation.
UNMET TRANSIT NEEDS HEARINGS SET
CC -50(b) The City Council scheduled two unmet transit hearings for
Wednesday, December 18, 1991, with the first hearing to be
held at the Senior Center at Hutchins Street Square at
10:00 a.m., and the second hearing to be held at the
regular City Council meeting at 7:30 p.m. at Carnegie Forum.
The City Council was advised that State law requires that
each agency using Transportation Development Act (TDA)
monies for transportation purposes schedule annually an
unmet transit needs hearing. The San Joaquin Council of
Governments is the lead agency for San Joaquin County and
has asked that our hearing be held prior to January 1,
4
• Continued December 4, 1991
J
1992, and that the hearing be held during hours that are
more conducive to attendance by senior citizens.
SET PUBLIC HEARING TO CONSIDER
INTRODUCTION OF ORDINANCE TO REQUIRE
WATER METERS ON ALL NEW WATER SERVICES
CC -183(8) The City Council set a public hearing for January 2, 1992
to discuss the adoption of an urgency ordinance requiring
water meters on all new water services.
The City Council was reminded that at the September 3, 1991
Shirtsleeve Session it gave direction to the Public Works
Department on drafting an ordinance to require water meters
on "new water service connections" after January 1, 1992 as
required by Senate Bill 229. The State law does not
adequately define a "new water service connection"
therefore it was felt clarification was needed.
CENTURY MEADOWS ADDITION
(ANNEXATION/REORGANIZATION)
RESOLUTION NO. 91-221
CC -8(a) The City Council adopted Resolution No. 91-221 entitled, "A
CC -300 Resolution of the Lodi City Council for Application to the
San Joaquin County Local Agency Formation Commission in the
Matter of the Proposed 'Century Meadows Addition' Including
the Detachment of Certain Territory Within the Area
Proposed for Annexation to the City of Lodi".
The City Council was advised that Century Meadows was
originally presented to the City Council as Century
Meadows, Units I, II, III and IV. It was presented in this
fashion because of multiple ownership and the desire of
each unit to be developed without relying on adjacent
parcels. However this area which contains 180.61 acres can
be annexed as one unit which will save the City time and
effort and the property owners money.
At its meeting of November 20, 1991 the City Council
adopted Ordinance Nos. 1531, 1532, 1533 and 1534 which
prezoned the area encompassed by the Century Meadows
Addition R-1 or R-2, Single -Family Residential as requested
by Baumbach and Piazza, Inc. on behalf of the property
owners. The prezoning is required by the San Joaquin Local
Agency Formation Commission and is the first step in the
annexation/reorganization process.
Since the annexation/reorganization did not have 100
percent owner consent and the staff published the necessary
20 -day notice on November 14, 1991, the City Council can
initiate the annexation if it so desires.
03 �0 • Continued December 4, 1991
MELVA LIND ADDITION
(ANNEXATION/REORGANIZATION)
RESOLUTION NO. 91-222
CC -8(a) The City Council adopted Resolution No. 91-222 entitled, "A
CC -300 Resolution of the Lodi City Council for Application to the
San Joaquin County Local Agency Formation Commission in the
Matter of the Proposed 'Melva Lind Addition' Including the
Detachment of Certain Territory Within the Area Proposed
for Annexation to the City of Lodi".
The City Council was advised that the proposed Melva Lind
Addition encompasses 8 parcels with 5 owners and contains
63.20 acres. The City has on file letters from the 5
owners asking for annexation. The 100 percent consent of
owners permits the City to initiate the annexation without
publishing any notice.
At its meeting of November 20, 1991 the City Council
introduced Ordinance No. 1540 which prezoned this proposed
annexation to M-2, Heavy Industrial which is consistent
with the General Plan. The prezoninq is required by the
San Joaquin Local Agency Formation Commission and is the
first step in the annexation/reorganization process.
NEUHARTH NORTH ADDITION
(ANNEXATION/REORGANIZATION)
RESOLUTION NO. 91-223
CC -8(a) The City Council adopted Resolution No. 91-223 entitled, "A
CC -300 Resolution of the Lodi City Council for Application to the
San Joaquin County Local Agency Formation Commission in the
Matter of the Proposed 'Neuharth North Addition' Including
the Detachment of Certain Territory Within the Area
Proposed for Annexation to the City of Lodi".
The City Council was informed that the proposed Neuharth
North Addition encompasses 10 parcels with 8 owners and
contains approximately 60 acres. The proposed annexation
was originally presented to the City Council as three
projects: (1) Neuharth-Morimoto development; (2) Colvin
Ranch project and (3) Bangs Ranch project. It was
presented in that fashion because of the multiple
ownerships and the desire of each project to develop
without relying on adjacent parcels. However, the area can
be annexed as one unit which will save the City time and
effort and the property owners money.
At its meeting of November 20, 1991 the City Council
adopted Ordinance Nos. 1535, 1536 and 1538 which prezoned
the subject parcels R-2, Single -Family Residential or
Continued December 4, 1991
PD(28), Planned Development District No. 28, as requested
by Baumbach and Piazza, Inc. on behalf of the property
owners. The prezoning is required by San'Joaquin Local
Agency Formation Commission and is the first step in the
annexation process.
Since the annexation/reorganization did not have 100
percent owner consent, the staff published the necessary
20 -day notice on November 14, 1991. The City Council can
initiate the annexation if it so desires.
ITEM REMOVED FROM THE AGENDA
Agenda item 7E-11 entitled, "Consider initiating the
annexation/reorganization proceedings for Bennett and
Compton Addition located south of the Woodbridge Irrigation
District canal, west of Lilac Street, north of the City
limits line and east of Woodhaven Drive" was removed from
the agenda.
AMENDED EMPLOYEE COMPENSATION SCHEDULES
r FOR POLICE DISPATCHERS UNIT
RESOLUTION NO. 91-225
CC -34 The City Council adopted Resolution No. 91-225 entitled, "A
CC -300 Resolution of the Lodi City Council Amending Employee
Compensation Schedules for the Police Dispatchers Unit".
The City Council was advised that as of Monday, November
25, 1991, the City is finalizing an agreement with the
Police Dispatchers Association and the Memorandum of
Understanding should be forthcoming shortly.
TRANSPORTATION DEVELOPMENT ACT (TDA)
CLAIM FOR 1991-92 APPROVED
RESOLUTION NO. 91-226
CC -7(f) The City Council adopted Resolution No. 91-226 approving
CC -300 the City's 1991-1992 Transportation Development Act, "TDA"
Claim for Local Transportation Funds, "LTF" and State
Transit Assistance, "STA" and authorized the City Manager
to execute the documents on behalf of the City.
The City's 1991-92 TDA claim requests all of the LTF
apportionment which amounts to $1,767,110 and the STA
apportionment which is $92,916. It is estimated that we
will be using approximately $345,330 of LTF and $92,916 STA
money for the transit system including purchase of
vehicles. The remainder of LTF is used for street purposes.
TDA funds are used in conjunction with other street funds
for the transportation improvement program and maintenance
Continued December 4, 1991
of our streets. This claim includes work in progress
projects as well as street projects that are expected to be
included in the capital improvement plan which will use the
LTF. Showing these projects on our claim allows us the
flexibility to use TDA funds. It does not approve these
projects for construction. The pedestrian and bicycle
apportionment, $21,700 will be used on the City sidewalk
upgrading program together with other funds. Since this
project includes pedestrian safety, it meets the
requirements of this portion of the claim.
ADULT CROSSING GUARD AGREEMENT
REVIEW AND STATUS OF LOCATIONS
RECENTLY STUDIED FOR ADULT CROSSING
GUARDS
CC -48(m) The City was reminded that staff had been directed by the
Council to work with the school district on a possible
modification to the Adult Crossing Guard Agreement to allow
more flexibility in sharing costs at locations that are
"close" to the Caltrans criteria.
This item was scheduled for the November 20, 1991 Council
meeting and was deferred in order to allow time for another
meeting with LUSD management staff. A meeting was held in
which staff discussed this change plus additional possible
revisions to the agreement. Also, the Finance Department
has been in discussion with the LUSD business office
regarding possible changes in billing and reimbursement
procedures.
Since it would be desirable to address all these changes in
one modification to the agreement, staff will need
additional time and plan to return to the Council in early
1992 with this item.
AGENDA ITEM REMOVED FROM THE AGENDA
Agenda item #E-15 entitled, "Renewal of agreement between
City of Lodi and Big Valley Model Railroaders" was removed
from the agenda.
ACCEPTANCE OF IMPROVEMENTS UNDER
WELL 24 PUMP AND MOTOR, 640 NORTH
STOCKTON STREET (NORTH OF GRAPE BOWL
STADIUM) CONTRACT
CC -90 The City Council accepted the improvements under the "Well
24 Pump and Motor, 640 North Stockton Street (North of
Grape Bowl Stadium)" contract, and directed the Public
Works Director to file a Notice of Completion with the
County Recorder's office.
101
Continued December 4, 1991
RAI
The contract was awarded to Anderson Pump Company of
Chowchilla on July 17, 1991 in the amount of $25,200.00.
The contract has been completed in substantial conformance
with the plans and specifications approved by the City
Council. The final contract price was $25,200.00
The contract completion date was November 8, 1991.
ACCEPTANCE OF IMPROVEMENTS UNDER
STOCKTON STREET WATER MAIN, LOCKEFORD
STREET TO DONNER WAY CONTRACT
CC -90 The City Council accepted the improvements under the
"Stockton Street Water Main, Lockeford Street to Donner
Way" contract, and directed the Public Works Director to
file a Notice of Completion with the County Recorder's
office.
The contract was awarded to Teichert Construction of
Stockton on September 4, 1991 in the amount of $77,487.00.
The contract has been completed in substantial conformance
with the plans and specifications approved by the City
Council.
The contract completion date was December 4, 1991, and the
actual completion date was November 14, 1991. The final
contract price was $81,430.00. The difference between the
contract amount and the final contract price is mainly due
to additional paving past the trench limits to fill low
areas in the pavement.
ACCEPTANCE OF IMPROVEMENTS UNDER
CHURCH STREET RECONSTRUCTION,
300 FEET NORTH OF CENTURY BOULEVARD
TO KETTLEMAN LANE CONTRACT
CC -90 The City Council accepted the improvements under the
"Church Street Reconstruction, 300' North of Century
Boulevard to Kettleman Lane" contract, and directed the
Public Works Director to file a Notice of Completion with
the County Recorder's office.
The contract was awarded to Claude C. Wood Co. of Lodi on
August 7, 1991 in the amount of $207,104.50. The contract
has been completed in substantial conformance with the
plans and specifications approved by the City Council.
The contract completion date was November 19, 1991, and the
actual completion date was November 1, 1991. The final
contract price was $230,529.67. The difference between the
contract amount and the final contract price is mainly due
to additional work and material needed to repair soft
subgrade areas prior to paving.
0 ' Continued December 4, 1991
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COMMENTS BY CITY
COUNCIL MEMBERS The following comments were received under the "Comments by
City Council Members" segment of the agenda:
SAN JOAQUIN COUNTY GENERAL
PLAN UPDATE WORKSHOPS
CC -7(b) Council Member Snider referred to a notice he recently read
advising that the San Joaquin County Community Development
Department will be holding a series of workshops regarding
its General Plan Update. Mr. Snider asked that the City
staff monitor these meetings.
COMMENTS BY THE
PUBLIC ON NON
AGENDA ITEMS The following comments were received under the "Comments by
the public on non -agenda items" segment of the agenda:
HALE ROAD/CHEROKEE LANE INTERSECTION
CC -16 Reginia Ortiz, 621 Hale Road, Lodi spoke very briefly
regarding the Hale Road/Cherokee Lane intersection as it
pertained to recent actions by the Lodi Unified School
District.
CITY COUNCIL MEMBERS INVITED
TO RIDE CHRISTMAS FIRE TRUCK
Lodi Firefighter Kenneth Oliver invited members of the Lodi
City Council to ride with Santa Claus on one of its fire
trucks this year and to pass out candy and fire prevention
material.
VARIOUS CONCERNS EXPRESSED BY CITIZENS
CC -16 Virginia Lahr, 311 East Elm Street, Lodi addressed the City
Council regarding the following matters:
I. Asked questions regarding certain commercial
structures on Sacramento Street.
Mrs. Lahr was directed to speak to the
Community Development Director regarding the
matter.
II. Mrs. Lahr complained about public
notification regarding topics of discussion
before the City Council and other City
Boards and Commissions.
PUBLIC HEARINGS There were no public hearings scheduled for this meeting.
10
Continued December 4, 1991
PLANNING COMMISSION The planning Commission had not met since the City Council
received its last report.
COMMUNICATIONS
(CITY CLERK)
CLAIMS CC -4(c) On motion of Council Member Snider, Pennino second, the
City Council denied the following verified claims and
referred them back to the City's Contract Administrator,
Insurance Consulting Associates, Inc. (ICA):
a) Ruth Hagele, Date of loss 5/12/91; and
b) Michael and Debra Lynch, Date of loss
10/26/91.
PUC APPLICATION
CC -7(f) Notice was received from Pacific Gas and Electric Company
(PG&E) advising that it has filed Application No. 91-11-001
with the California Public Utilities Commission (CPUC)
requesting authority for an overall decrease to its natural
gas rates.
LETTER RECEIVED REGARDING REAPPORTIONMENT
City Clerk Reimche presented a letter which had been
received from Supervisor William N. Sousa asking the City
Council to pass a resolution asking the California Supreme
Court to keep San Joaquin County intact when it
reapportions the State's Congressional and State Senate
districts.
City Clerk Reimche reminded the City Council that since
receipt of the letter reapportionment of the State's
Congressional and State Senate district had been
accomplished.
COUNCIL MEMBER JACK SIEGLOCK
APPOINTED TO THE SAN JOAQUIN
COUNTY INTEGRATED WASTE MANAGEMENT
LOCAL TASK FORCE
CC -2(a) On Motion of Council Member Hinchman, Pennino second, the
CC -7(f) City Council concurred with the Mayor's appointment of
Council Member Jack Sieglock to the San Joaquin County
Integrated Waste Management Local Task Force.
COUNCIL ADJOURNS TO MEETING OF THE
LODI PUBLIC IMPROVEMENT CORPORATION
At approximately 8:07 p.m., the City Council adjourned to a
meeting of the Lodi Public Improvement Corporation of the
City of Lodi.
11
O 1 Continued December 4, 1991
The City Council reconvened at approximately 8:12 p.m.
REGULAR CALENDAR
REFINANCING OF CERTIFICATES OF PARTICIPATION
FOR WHITE SLOUGH WATER POLLUTION CONTROL
FACILITY EXPANSION PROJECT APPROVED
RESOLUTION NO. 91-227
CC -51(f) The City Manager advised the City Council that the City of
CC -190 Lodi is in a position to refinance the Certificates of
CC -300 Participation issued in July, 1988 to fund the expansion of
the White Slough Water Pollution Control Facility which has
now been essentially completed. There is the potential to
recover a minimum of $900,000 net to the City to be placed
in the Sewer Fund for purposes of reserve and future use as
may be determined from time to time by the City Council.
With City Council approval, it was further recommended that
this refinancing be closed no later than December 20,
1991. The significance of closing in this calendar year is
that it leaves 1992 clear for the issuance of any other
financing up to $5,000,000 which would not be subject to
arbitrage restrictions. Cities can annually issue bonds
and/or certificates up to a maximum of $5,000,000 without
incurring arbitrage penalties. While no such financings
are contemplated at this time for 1992, it is in the City's
best interest to retxain the flexibility afforded by moving
into the new year unencumbered in this regard.
The City Council, on motion of Council Member Hinchman,
Snider second, adopted Resolution No. 91-227 authorizing
the Mayor, the City Manager or the Finance Director and the
City Clerk to execute the appropriate documents to
accomplish the refinancing of the Certificates of
Participation issued to fund the White Slough Water
Pollution Control Facility expansion project, with the
proviso that the minimum net return to the City's Sewer
Fund be $900,000, and with an extension of the bond
redemption retirement date from the year 2018 to 2026.
TOKAY STREET LOWER SACRAMENTO ROAD
TO MILLS AVENUE - SPEED STUDY
RESOLUTION NO. 91-228
CC -48(a) The City Council was reminded that at its November 6, 1991
CC -300 meeting, a petition was submitted to City Council from
residents of Tokay Street requesting that the existing 35
mph speed limit between Lower Sacramento Road and Mills
Avenue be reduced to at least 25 mph.
Speed limits are established following guidelines outlined
by the State of California, Department of Transportation,
12
Continued December 4, 1991
and the California Vehicle Code. The 35 mph speed limit on
Tokay Street was determined using these guidelines. This
survey was approved by City Council on June 19 of this
year. Arbitrarily reducing speed limits below these
guidelines would result in a speed limit that is not
enforceable by the use of radar. The 25 mph posted speed
limit that existed prior to this survey was not radar
enforceable. An earlier speed zone survey prepared by
staff in 1989 was postponed by Council until the Apple
Orchard development was completed. The speed limit
proposed in 1989 was also 35 mph.
To check present vehicle speeds, an electronic counting
device was placed on Tokay Street east of Lower Sacramento
Road. The results of this survey were presented for
Council review. By definition, per state guidelines, 85
percent of drivers drive a reasonable speed thus the limit
is set at the nearest 5 mile increment below this "85th
percentile". This "rounding down" can increase the
percentage over the limit. The results of the speed survey
on Tokay Street indicates that approximately 25% of the
drivers, traveling in both directions, were exceeding the
posted speed limit. Less than 1% were exceeding 40 mph.
For comparison reasons, speed data was also collected on
Mills Avenue north of Lodi Avenue. Although Mills Avenue
is slightly wider than Tokay Street, the posted speed limit
is also 35 mph. The results of the speed survey on Mills
Avenue indicate that approximately 20% of the drivers,
traveling in both directions, were exceeding the posted
speed limit. Staff has no reason to believe that speeds on
other collector streets are not similar.
In comparing the speed zone surveys performed on Tokay
Street in 1989 and 1991, staff .found vehicle speeds were
similar. This indicates that changing the 25 mph speed
limit signs to 35 mph speed limit signs had little or no
effect on vehicle speeds. This is consistent with research
showing that drivers' speed is influenced more by the
appearance of the roadway itself and prevailing traffic
conditions rather than by the posted speed limit.
When speed limits are established, criteria used to reduce
speed limits below the critical speed are reviewed. This
criteria includes conditions that are not readily apparent
to drivers, such as the accident rate. Arbitrarily
lowering speed limits without the support of this criteria
would result in a speed limit not enforceable by the use of
radar. Although there is apparently some concern that the
35 mph speed limit on Tokay Street is too high, it is the
appropriate speed limit per state guidelines, is radar
enforceable and is comparable to other collector streets
with residential frontage.
13
lq Continued December 4, 1991
In order to have an enforceable speed limit on Tokay
Street, staff did not recommend that the speed limit be
arbitrarily reduced. Performing another speed zone survey
is also not recommended at this time. Staff feels that
increased enforcement is necessary to reduce the number of
speeding drivers. The electronic speed data collected for
this study will be sent to the Police Department.
Addressing the City Council regarding the matter were:
a) Joey P. Preszler, 2325 West Tokay Street,
Lodi;
b) Dennis Chase, 2214 West Tokay Street, Lodi;
c) Jennifer Sirianne, 2324 West Tokay Street,
Lodi; and
d) David Molvik, 2017 West Tokay Street, Lodi.
Following discussion, Council Member Hinchman made a motion
that the existing 35 mph speed limit between Lower
Sacramento Road and Mills Avenue be reduced to 25 mph. The
motion died for lack of a second.
On motion of Council Member Sieglock, Pennino second, the
City Council by the following vote adopted Resolution No.
91-228 establishing the speed limit on Tokay Street between
Lower Sacramento Road and Mills Avenue at 30 miles per hour.
Ayes: Council Members - Hinchman, Pennino, Sieglock and
Pinkerton (Mayor)
Noes: Council Members - Snider
Absent: Council Members - None
It was requested that the follow-up data and study results
be provided to the City Council within six months.
PETITION LODI MUNICIPAL COURT TO
INCREASE PARKING VIOLATION FINES
RESOLUTION NO. 91-229
CC -48(k) The City Council was advised that in August 1991, the State
Legislature adopted trial court funding legislation
(AB1297, AB544, and SB21) which requires that an additional
State surcharge of $2.00 be added to each parking ticket
issued and collected after December 1, 1991. This
legislation was enacted by the State to reform funding of
trial courts and to provide financial relief to the State
during the current fiscal crises. Because these bills were
rushed through the Legislature, particularly SB21 which was
14
Continued December 4, 1991
amended and enacted on the last day prior to the
Legislature's Summer Recess, there were many drafting
errors and ambiguities, some of which became apparent to
the League of California Cities after enactment. One
important oversight in the legislation was that it did not
provide concurrent effective dates. One bill had an
effective date of August 5, 1991 (SB21) and another bill
had an effective date of September 5, 1991 (AB2142).
In early November, the City was notified by the County that
the $2.00 surcharge would be effective December 1, 1991 and
that the City should petition the Court to recommend a bail
schedule (fines) to be adopted by the Court. In
California, the Court establishes the bail schedule for
parking violations with the exception of fines provided by
the California Vehicle Code such as "handicapped parking".
LODI PARKING ENFORCEMENT PROGRAM
The City of Lodi's Parking Enforcement Program consists of
two Parking Enforcement Assistants who patrol assigned
areas of the City to enforce parking and vehicle
ordinances. These individuals issue an average of 6,600
citations per year. These citations are turned over to the
Lodi Municipal Court which than imposes, collects and
distributes the fine revenues as required. In addition,
the Lodi Municipal Court follows up on delinquencies. For
this service, the Court charges the City 12% of the parking
fine revenues after deducting State mandated charges.
The current cost of the Parking Enforcement Program is
$83,700 per year and will continue to increase with
inflation. The City now recovers $47,000 per year from
parking fines and parking lot permits and subsidizes the
remaining $36,700 per year from general fund revenues.
Normally parking programs are not subsidized programs, but
are fully funded programs paid for from parking program
revenues.
The Parking Enforcement Program is basically a program
limited to enforcement in two areas of the City, the
downtown area and the residential area to the east of the
Pacific Coast Producers. On a time available basis,
parking enforcement personnel patrol other areas of the
City to enforce handicapped parking and other parking
infractions.
One important goal of the Parking Enforcement Program in
the downtown area is to ensure that adequate and convenient
parking is available for customers of downtown businesses.
To this end, the'City provides parking lots for employees
and owners of downtown businesses and has limited street
parking to two -(2) hour parking zones. For the most part
the program is effective; however, there are a large number
15
Continued December 4, 1991
of employees and owners that park in time zones without
regard to the current fines or goal of the City's parking {
program, much to the displeasure of the many business
owners that depend on convenient parking for their
customers. While customers are often cited for violating
time zones, the current fines do not deter parking by many
employees and owners in parking zones intended for
customers.
The goal of the Parking Enforcement Program in the area of
Pacific Coast Producers is to stop employees and visitors
of Pacific Coast Producers from parking in a residential
neighborhood. This problem could be corrected if Pacific
Coast Producers were to provide adequate parking for their
employees and visitors on their property or adjacent
properties. Until this is done, the City will have to
continue enforcing the current parking restrictions in this
residential area.
LODI DOWNTOWN BUSINESS ASSOCIATION
On November 20, 1991, City staff met with the Lodi Downtown
Business Association Board (LDBA) to discuss the parking
enforcement program. It was a productive meeting during
which several concerns and recommendations were made by the
LDBA which should be considered by Council prior to making
a final decision.
Timing
Concern was expressed as to the impact of an increased
parking fine on businesses in the downtown, particularly
during the Christmas shopping season. The LDBA Board
believes that the timing of this increase could not have
come at a worse time given the importance of the Christmas
shopping season to many businesses in the downtown.
Parking Enforcement
The Board discussed the possibility of eliminating the
Parking Enforcement Program and what alternatives are
available to promote customer parking and how to discourage
parking by employees of downtown businesses. After some
discussion, the LDBA Board concluded that they could not
prevent employees and owners from parking in customer zones
with a voluntary program. The Board requested City staff
to contact other cities that do not have a parking
enforcement program to determine how their parking policies
are achieved without a parking enforcement program.
After review of the recommendation to extend zone parking
from two (2) to three (3) hours, it was concluded that this
recommendation would create an unenforceable time period.
The tires in zone parking areas are first marked at 9:00
16
Continued December 4, 1991
Im
a.m. Parking tickets could not be issued until 12:00 when
most people are going to lunch. Accordingly, there would
probably be no violators.
The Board requested that the City explore the possibility
of allowing businesses to "void" parking tickets for
legitimate customers, especially during the Christmas
shopping season. This request will be referred to the City
Attorney to determine if it is feasible and legal.
Private Parking Areas
Some members of the LDBA Board suggested that the parking
enforcement program be extended to their private parking
lots to discourage overtime parking and abuse.
City Owned Parking Lots
There was one suggestion that the City increase the fees
for "parking lot permits" from $5.00. The current fee was
considered low and has not been changed for some time.
Alternative Solutions
The LDBA Board expressed interest in a recommendation to
form a Parking Enforcement, Recreation and Cultural Program
Assessment District. This district would be formed to
assess property owners in the downtown and Pacific Coast
Producers for the cost of the parking enforcement program,
in whole or part; and, to raise the revenues to promote
recreation and cultural programs in the downtown. Such a
District could benefit both the merchants and the City.
Some of the benefits include:
The City Council recover the cost of
providing a parking enforcement program.
° All property owners in the District would
equally share in the cost of services
provided by the District such as parking
enforcement, district management, and the
recreation and cultural programs sponsored
by the District to attract customers to the
downtown.
° The downtown would have the revenue and
organization to assist this business area in
remaining a viable business zone and not
deteriorating into a blighted, unwelcoming,
crime area as found in many cities.
At the conclusion of the meeting the LDBA Board recommended
that the City adopt the new fines on December 4, 1991 with
the exception of parking fines for time zones which they
17
Continued December 4, 1991
0)v -
recommended should not be adjusted by more than that $2.00
required by the State. After December, the fines for time
zones could be increased to $10.00 for up to six months
while the City and the LDBA Board explore alternative
solutions.
CITY COUNCIL OPTIONS
The Council has the following options from which to choose
at this time:
A. Do Nothing
Pay the additional State surcharge of
$2.00 per ticket at a total cost to the
City of $47,000 per year.
B. Raise Fine to $2.00
Continue to subsidize the parking
program at $34,000 per year.
C. Adopt Staff Recommendation
Eliminate the current subsidy and make
the parking program a self supporting
service.
D. Adopt Other Rates
The cost or revenue to be determined.
E. Terminate the Parking Program
Save the City $80,000 per year.
F. Establish a Parking Enforcement,
Recreational, and Cultural Assessment
District
With the support of the Lodi Downtown
Business Association establish an
assessment district to pay for the
parking enforcement, recreation, and
cultural programs in the downtown to
provide focus in the downtown as a
center for community activity and
business.
RECOMMENDATION
1. Staff recommends the increasing in parking
fines and parking permit fees as listed on
the following page:
MI.
Continued December 4, 1991
BAIL SCHEDULE AND PARKING LOT PERMITS
December 1, 1991 January 1, 1992
Current Recommended Recommended
Lodi City Code Bail Bail Bail
Restricted Zone
Parked on Sidewalk
Parked in Alley
Out of Markings
Tire at Curb over 6"
Out of Designated Space
Parked on City Property
Fire Lane
PCP
Overparking 2 Hours
Overparking 4 Hours
(same space)
Overparking 6 Hours
(same space)
Permit Parking Violations
$10.00
$20.00
$20.00
15.00
20.00
20.00
15.00
20.00
20.00
10.00
20.00
20.00
10.00
20.00
20.00
10.00
20.00
20.00
10.00
20.00
20.00
50.00
52.00
52.00
10.00
20.00
20.00
3.50
5.50
10.00
6.50
8.50
15.00
11.50
13.50
20.00
3.50
10.00
10.00
4
An additional late charge of $5.00 will be added after 7 days and an additional
late charge of $10.00 will be added after thirty days to all parking fines
provided in the Lodi Municipal Code.
PARKING LOT PERMITS
January 1, 1992
Current Recommended
Quarterly Parking Permits $15.00 $30.00
2. Staff recommends that Council authorize
staff to assist the Lodi Downtown Business
Association in forming an assessment
district to fund the operating costs of the
parking enforcement program and to fund
recreation and cultural programs in the
downtown.
The following persons addressed the City Council regarding
the matter:
a) Mr. Dan Battilana, 1251 West Turner Road,
Lodi representing the Lodi Downtown Business
Association; and
b) Mr. Mike Lapenta, 1752 Edgewood Drive, Lodi.
Following discussion with questions being directed to staff
and to those who had addressed the City Council regarding
the matter, the City Council, on motion of Mayor Pinkerton,
19
* I
Continued December 4, 1991
Pennino second, took the following actions regarding the
matter:
a) Adopted Resolution No. 91-229 which
authorized petitioning Lodi Municipal Court
to increase parking violation fines as
heretofore set forth with the following
exception:
I. The recommended bail for overparking in
downtown in a two-hour zone will be
increased December 1, 1991 from $3.50
to $5.50. A recommended increase to
become effective January 1, 1992 was
not approved.
b) Directed staff to reassign the City's
Parking Enforcement Assistants --to have them
issue tickets to cars parked over the time
limit only if a complaint is received.
c) An Ad Hoc Committee comprised of the Mayor
and City Attorney and a representative of
the Lodi Downtown Business Association
(LDBA) will review the entire matter and
will report back to the City Council on
February 5, 1992 with suggestions for
permanent changes to parking violation fines.
CHEROKEE LANE, FROM KETTLEMAN
LANE TO LODI AVENUE - OPTIMUM
SIGNAL LOCATION
CC -48(h) The City Council was reminded that as part of the recent
City Council discussions about Cherokee Lane, Public Works
staff indicated a study was underway which would determine
the appropriate location(s) for a traffic signal(s) between
Kettleman Lane and Lodi Avenue. Much of the Cherokee Lane
discussion involved the intersection of Cherokee/Hale. The
concerns were for the safety of school-age children and
other pedestrians crossing Cherokee Lane.
The Electric Utility Department and Public Works Department
have recently installed a flashing beacon, larger
pedestrian signs and a modified crosswalk to provide
improved notification of pedestrians crossing Cherokee Lane
at Hale Road. The next step to improving pedestrian safety
on Cherokee Lane would be to install a traffic signal
between Lodi Avenue and Kettleman Lane. This step raised
the question of which location or locations would be best
for a traffic signal. The study considered Tokay Street,
Hale Road, Vine Street, Poplar Street, Eden Street, Delores
Street and the K -Mart driveway.
20
Continued December 4, 1991
Staff conducted a traffic signal progression analysis for
that portion of Cherokee Lane. The analysis was conducted
using a computer software application called PASSER.
PASSER Analysis
PASSER is the acronym for the Progression Analysis and
Signal System Evaluation Routine. The software has many
uses, one of which is to determine the optimum locations
and timing for signals which will allow vehicles to travel
along a roadway segment at a constant speed without being
stopped by a red light. By entering data such as the
intersection peak hour turning movements, distance between
intersections, and desired speed range, the computer
software will provide various factors to determine the best
locations and timing of signals. These factors include
optimum cycle length, recommended speed, bandwidth,
efficiency, attainability and intersection delay. The
efficiency level directly relates to a range of progression
from "poor" to "great". Appendix A below provides a
definition of efficiency as well as an explanation of the
other factors. By reviewing the factors, staff determined
the best combination of signalized intersections on
Cherokee Lane, from a progression standpoint, would be as
follows:
Hale Road and Poplar Street
Hale Road and Delores Street
Tokay Street, Hale Road and Poplar Street
Tokay Street and Hale Road
Tokay Street, Hale Road and Vine Street
Tokay Street and Vine Street
All of the above combinations will provide Of
reat"
progression (i.e. "efficiency of 0.37 or higher and
minimum delay at the intersections. Table 1 of Appendix A
presents the actual values.
Traffic Signal Guidelines/Priority List
The intersections studied and the volumes were presented
for Council review. The progression analysis assumed all
the signals satisfied the Caltrans traffic signal
guidelines. However, two intersections, Cherokee
Lane/Poplar Street and Cherokee Lane/Delores Street, do not
presently meet the signal warrant guidelines. Therefore,
three of the signal combinations listed above would not be
appropriate until volumes increase on the side streets or
other factors change.
The Cherokee Lane and Tokay Street, and Cherokee Lane and
Hale Road intersections satisfy the Caltrans traffic signal
guidelines and, therefore, they are included on the updated
1990 Signal Priority Study list. Currently, there are
21
c1— Continued December 4, 1991
twenty additional intersections that satisfy the Caltrans
traffic signal guidelines. Two of the twenty intersections
are under construction, Hutchins Street and Vine Street and
Kettleman Lane and Mills Avenue and have been removed from
the signal priority list. The Cherokee Lane and Tokay
Street, and Cherokee Lane and Hale Road intersections are
#5 and #16, respectively, on the updated signal priority
list. The Cherokee Lane and Vine Street intersection is
already on the signal priority list as #18. All these
locations will be shown in the Street Capital Improvement
Program list of projects. Funding and timing of
installations would best be discussed along with the entire
program.
A traffic signal located at Cherokee Lane and Tokay Street
could include signalizing the Tokay Bowl southern i
driveway. This driveway is directly across from Tokay
Street. If the southern driveway is signalized, staff will
recommend closing the northern driveway. A signal at
Cherokee Lane and Tokay Street will provide a protected
pedestrian crossing for students walking to and from the
Heritage Elementary School and patrons walking to and from
K -Mart.
A traffic signal located at Cherokee Lane and Hale Road
will provide a protected pedestrian crossing for patrons
using the Star Market as well as students attending
Heritage Elementary School.
In reviewing city-wide pedestrian accidents from 1987 to
1990, there are five intersections that have had three or
more pedestrian accidents. Four of the intersections are
on Cherokee Lane --Locust Street (three accidents), Elm
Street (three accidents), Eden Street (five accidents) and
Hale Road (three accidents). The other intersection that
has had three accidents is at a signalized intersection,
Church Street and Lodi Avenue.
A traffic signal located at Cherokee/Hale and/or
Cherokee/Tokay will provide a higher degree of safety for
pedestrians but accidents may still occur at these
intersections. It should also be noted that once a signal
is installed at Hale and Cherokee this intersection will be
far from meeting the criteria for an adult crossing guard.
For young children, crossing at this intersection will
still be intimidating. Busing may still be the best
solution to the school crossing problem.
The following additional information was provided to the
City Council:
22
Continued December 4, 1991
Appendix A
Explanation of Progression Terms
The basic definition of two common terms used to describe
signal timing parameters are as follows:
Cycle length - The time period in seconds required for
one complete sequence of signal indications (green, amber,
red for both streets). The cycle length usually ranges
between 60-120 seconds. The more options an intersection
has, such as separate left -turn phases (arrows), the longer
the cycle length will be. Longer cycle lengths increase
the average delay for stopped vehicles.
Optimum cycle length - PASSER determines the best cycle
length to provide a best progression.
Recommended speed - PASSER provides a recommended speed
or the major street which is within 2 mph- of the desired
speed entered. The recommended speed takes into account
the maximum bandwidth required to obtain the best
progression plan. Several trials were made, and depending
on the progression plan, the recommended speeds ranged from
33 to 37 mph.
PASSER uses three measures to estimate the quality of
progression: bandwidth, efficiency and attainability.
Bandwidth - The number of seconds during each signal cycle
length that is devoted to progressive traffic flow in a
given direction along the major street. Larger bandwidths
mean more vehicles can be accommodated in a single green
wave. However, creating larger bands by simply increasing
the cycle length increases the average delay for stopped
vehicles. Therefore, "efficiency", which relates bandwidth
to cycle length, is considered a better measure of signal
progression quality than bandwidth alone.
Efficiency - The average fraction of the cycle used for
progression. It is a ratio of seconds of bandwidth to
cycle length. PASSER provides a value that relates to the
following levels:
0.00-0.12 Poor progression
0.13-0.24 Fair progression
0.25-0.36 Good progression
0.37+ Great progression
Attainabilit - The ratio of seconds of smallest arterial
green to t e bandwidth. The values can range from 0.00 to
1.00. The higher values provide more desirable solutions.
23
4 q Continued December 4, 1991
Another term commonly used to evaluate the performance of
intersections is the following:
Intersection delay - The total delay of vehicles divided
y t e
total number of vehicles which is expressed in
seconds per vehicle. The intersection delay relates to
level of service which is a qualitative measure of traffic
operating conditions at an intersection whereby a letter
grade, "A" through "F", is assigned. LOS "A" indicates
free-flowing conditions with .minimal delay, while "F"
indicates highly congested conditions with lengthy delays.
The following delay values relate to the level of service:
Average Intersection
Level
Delay (sec/veh)
0.0 5.0—�-
of Service
-
5.1 - 15.0
6
15.1 - 25.0
C
25.1 - 40.0
D
40.1 - 60.0
E
60.0+
F
Table 1 presents the results of the PASSER analysis.
Another PASSER output that provides a visual aid of the
progression plan is the time -space diagram. Figure 1 shows
PASSER's recommended speed for the Tokay Street, Hale Road
and Vine Street progression plan, as well as hand -drawn
speeds of 30 mph and 40 mph.
General
Initially, the Cherokee Lane and Kettleman Lane
intersection was included in the progression analysis.
However, a cycle length of 105 seconds is required to
accommodate all of the phases of this intersection. With a
higher cycle length, the intersection delay for all the
intersection was also high. Without including Cherokee
Lane and Kettleman Lane intersection, the minimum cycle
length is 71 seconds.
The analysis also assumed separate left -turn phases on
Cherokee Lane at Lodi Avenue. In the near future, these
separate phases will need to be implemented.
1990 Signal Priority List
(Updated 1991)
1. Lockeford Street/Stockton Street 485
2. Lockeford Street/Sacramento Street 460
3. Turner Road/Stockton Street 338
4. Lower Sacramento Road/Vine Street 314
5. Cherokee Lane/Tokay Street 273
24
Continued December 4, 1991
6.
Harney Lane/Stockton Street
270
7.
Lodi Avenue/Mills Avenue
242
8.
Lower Sacramento Road -Woodhaven Lane/Turner Road
239
9.
Kettleman Lane/Central Avenue
239
10.
Kettleman Lane/Crescent Avenue
234
11.
Turner Road/Mills Avenue
233
12.
Pine Street/Stockton Street
218
13.
Harney Lane/Ham Lane
195
14.
Mills Avenue/Elm Street
190
15.
Turner Road/Edgewood Drive
186
16.
Cherokee Lane/Hale Road
182
17.
Ham Lane/Century Boulevard
172
18.
Cherokee Lane/Vine Street
148
19.
Hutchins Street/Pine Street
141
20.
Cherokee Lane/Elm Street
89
Following discussion, on motion of Council Member Snider,
Hinchman second, the City Council placed two intersections,
Cherokee and Tokay and Cherokee and Hale, on .the Capital
Improvement Project (CIP) list for traffic signal
installations.
AWARD OF CONTRACT FOR TELEPHONE
SYSTEM UPGRADE
RESOLUTION NO. 91-224
CC -12(d) The City Council was advised that last April, the City
CC -300 Council approved contracting with Northern California
Communications Network (NCCN) to evaluate the City's
current telephone system. Common telephone problems
identified by NCCN included antiquated hardware, no growth
capability with existing equipment; inability to
successfully transfer • calls from certain locations,
unexplained equipment downtime, and employee frustration
due to low volume and inability to hear callers. The
current system has reached its maximum capacity. In
addition to the hardware problems of our present telephone
system, NCCN identified some serious problems with our
present configuration and operation.
In the Police Department Detective Division, calls not
answered are currently forwarded to the Records Division or
the Dispatch Center. In some cases, the caller must wait
up to three minutes before a call is finally answered by
someone. Calls have come into the Dispatch Center at most
inappropriate times. Crime Stoppers' calls also end up in
the Dispatch Center.
The demand on staff time in the Parks and Recreation
Department to answer telephone calls is horrendous. During
registration periods, the number of calls per day
approaches 400. On days when we have inclement weather,
25
61q Continued December 4, 1991
the Parks and Recreation Department staff are overloaded by
callers requesting information. In the 1990-91 budget, we
appropriated funds for some sort of voice processing
equipment to relieve this problem, but could not integrate
the equipment with our existing switch.
In other departments, the problem of disseminating
information exists, but not to the degree as in Parks and
Recreation. The majority of calls received by a secretary
are for staff members who are frequently unavailable. The
secretary must then take messages from callers who are
generally requesting information from staff or wish to
leave information. It would be considerably more efficient
and easier to transfer the caller to a personalized voice
mail box rather than requiring the secretary to set aside
other work to take messages. In addition, staff will
receive much more detailed messages by voice mail, thus
allowing staff to gather pertinent information prior to
returning the call. On the other hand, callers simply want
to leave information and do not require a return call.
The City has the following options regarding the telephone
system:
1. Continue to "band-aid" the telephone system
and invest money into the switch with the
knowledge that it has reached capacity and
will crash with the overload;
2. Contract with Pacific Bell for Centrex
services at a rate which would far exceed
the proposed upgrade costs; or
3. Upgrade the switch, replace antiquated
equipment at various department locations
(MSC, White Slough, Hutchins Street Square,
Parks and Recreation, and Fire Station #2),
and install a voice processing system.
Option 3 was recommended by NCCN, and City staff agree,
based on long term projections of telephone needs and
services. The City's existing equipment is durable and
will support the upgrade, thereby averting the purchase of
a new switch.
NCCN assisted in developing a request for proposals. The
following proposals were received from vendors and include
the switch upgrade, a new PBX at MSC, and new key systems
for White Slough, Hutchins Street Square, Parks and
Recreation, and Fire Station 2.
26
Continued December 4, 1991 a+'
Vendor Proposal
Pactel with Meridian Mail $171,473
Pactel with Octel Aspen $182,379
Executone with Meridian Mail $173,582
Executone with Octel Aspen $179,157
GTE with Meridian Mail $185,123
GTE with Octel Aspen $199,788
Staff is recommending the purchase and installation of
Pactel with the Octel Aspen voice mail option, It is not
the least expensive. However, the reason we chose Pactel
over Executone is that Pactel has 61 trained technicians to
maintain the system upgrade. Executone has never
maintained this equipment and are proposing to send 3
technicians to school. For the slight increase in price,
we feel that we will recapture the difference in cost.
Staff is also recommending the Octel system because it is a
more advanced system and is more user-friendly. If we ever
expand, the cost of adding 4 additional ports will be
$5,395 with the Octel option and $27,546 with the Meridian
Mail option.
We are requesting authority to spend $200,000 on this
project. The costs are broken down as follows:
Cost of system $182,379
Consultants 7,000
Contingency 12001
In order to finance this project, staff recommended a
variety of sources. A portion of the funding will come
from system savings, and a portion from savings on first
year maintenance costs. A full year of maintenance on the
old equipment is included in the bid price. We will ask
San Joaquin County to pay their fair share of the cost of
the upgrade and voice mail system. One-half of the cost of
the voice mail system will be charged to the unappropriated
funds in the asset seizure fund, since the Police
Department will be a major beneficiary of that system. The
remainder of the system will be paid for from capital funds.
The breakdown of funding is as follows:
Eliminate MSC system $ 31,755
1 year maintenance cost savings 12,895
San Joaquin County 12,170
Police Asset Seizure 35,720
Sewer Capital 20,300
Water Capital 10,150
White Slough Capital 11,050
Pel
Continued December 4, 1991
Library Capital 5,070
Capital Outlay Reserve 30,445
Electric Capital 3
* The City is presently paying $815 for four off premise
extension at MSC. The lease purchase cost of the MSC
system will be $875 per month.
The City Council, on motion of Council Member Snider,
Hinchman second, adopted Resolution No. 91-224 the PacTel
Meridian Systems' and Octel Communications Corporation's
proposals to furnish, install, and maintain telephone
equipment to upgrade existing telephone configuration at
City Hall, Public Safety building, Municipal Service
Center, Parks and Recreation, White Slough Water Pollution
Control Facility, Fire Station 2, and Hutchins Street
Square as outlined in the heretofore listed staff report.
REFUSE RATE METHODOLOGY APPROVED
CC -22(b) The City Council was reminded that at the Work -Study
("Shirtsleeve") session of November 12, 1991, it heard a
presentation on the proposed Refuse Rate Methodology
incorporated in the hereinafter Executive Summary.
INTRODUCTION
This document describes a methodology for periodically
adjusting the rates charged by Lodi Sanitary City Disposal
(LSCD) for refuse collection services provided within the
City of Lodi. This methodology ensures that the manner in
which these rates are set is fair and reasonable, and that
LSCD faces substantial incentives for efficient operation.
Rates are based on agreed-upon reasonable forecasts of
expenses and revenues.
SERVICES COVERED BY THE RATE METHODOLOGY
The rate methodology specified herein governs the setting
of rates for the following categories of services rendered
by LSCD in accordance with the franchise agreement between
LSCD and the City of Lodi:
° Residential refuse, recyclable material, and
yard waste collection and processing;
Commercial refuse and recyclable material
collection and processing; and
° Industrial refuse collection.
W
Continued December 4, 1991
RATE ADJUSTMENT PROCESS
LSCD will file a detailed rate application to cover the
costs incurred during the fiscal years ending March 31,
1992, March 31, 1993 and March 31, 1994. This application
will be filed on an early 1992 date to be
mutually -determined by LSCD and the City, and will propose
two equal rate adjustments. The first adjustment will
become effective on a mutually -determined date. The rate
adjustments will be based on budget projection for the test
year periods from April 1, 1991 to March 31, 1992, from
April 1, 1992 to March 31, 1993 and from April 1, 1993 to
March 31, 1994.
LSCD will file a detailed rate application on February 15,
1993 for the period from April 1, 1993 to March 31, 1994.
Based on this application, the second of the two rate
adjustments discussed above will, if necessary, be modified.
The detailed rate application submitted on February 15,
1993 will be the start of a two year rate adjustment
cycle. For the first year of each cycle, BCD will file a
detailed rate adjustment application by February 15 with
rates to become effective on April 1. For the second year
of each cycle, LSCD will file, by February 15, a rate
adjustment request based on a composite cost index formula
with rates to become effective on April 1.
ALLOWABLE REVENUES, EXPENSES, AND REASONABLE RETURN
Allowable Revenues: Allowable revenues corresponding to
teabove services.
Allowable Expenses: Allowable expenses corresponding to
the above services shall include:
Refuse, recycling, and yard waste collection
expenses.
Recyclable and compostable material
processing expenses.
° Transfer station charges.
° Disposal charges.
° Franchise fees.
Reasonable Return: A reasonable return will be
calculated as 12° of collection and processing expenses.
Allowable expenses can either be exclusive to the City of
Lodi franchise or shared with other jurisdictions. The
rate application will identify shared expenses and document
29
QContinued December 4, 1991
the formula used to
to the City. LSCD
charts to support
projections.
allocate a portion of shared expenses
will provide organization and staffing
the payroll expenses of the budget
Recyclable and compostable material processing expenses
will be allocated to the LSCD franchise based on a
percentage of the total material processing facility
expenses. The percentage is calculated as the number of
tons of recyclable and compostable material from the LSCD
franchise divided by the total tons from regulated
jurisdictions delivered to the material processing facility.
The source and tonnage of recyclable and compostable
material is tracked and documented using LSCD tonnage
reports and the California State Recycling Center/Curbside
Certification Number for each jurisdiction. Material is
collected and sorted, and then weighed by commodity by
jurisdiction. Revenue from the sale of recyclable and
compostable material is documented by sale invoice. The
City of Lodi franchise will be credited 100% of the actual
commodity sales price.
PROCEDURE FOR SETTING RATES
Detailed Rate Application Procedure
For the initial period through March 31, 1994, and as well
as the first year of each two year cycle, rates will be
adjusted following the submission of a detailed rate
application. The basis for the rates, revenues, expenses,
and return shall be the annual budget for the provision of
the above services. The rate adjustment will be determined
by the following steps:
The application will include a budget for
the provision of the above services for the
test year. The budget will be adjusted so
that only allowable revenues and expense are
included.
The Required Test Year Revenue (RTYR) will
be calculated by adding the reasonable
return to the allowable expenses presented
in the budget. The RTYR will be adjusted
for any recycling revenue variance in the
prior year.
Projected Test Year Revenue (PTYR) will be
calculated by estimating the allowable
revenues expected to be received at existing
rates during the test year.
30
Continued December 4, 1991
0
The Additional Required Revenue (ARR) will
be the difference between Required Test Year
Revenue and Projected Test Year Revenue.
The Rate Adjustment Percentage (RAP) will be
calculated by dividing the Additional
Required Revenue (ARR) by the Projected Test
Year Revenue (PTYR). An adjustment will be
made to the ARR to reflect any timing lag in
rate adjustment in the prior year due to the
rate adjustment becoming effective after the
start of the test year.
Index Year Rate Adjustment Procedure
In the second year of each two year cycle, rate adjustments
will be determined following the calculation of a Composite
Cost Index (CCI). Rates for the index year will be
computed by multiplying the prior year rates by the CCI.
The CCI includes an estimate of the increase in expenses
(calculated by multiplying the different allowable expense
components of the prior rate application by appropriate
estimates of costs increases), an adjustment for new
revenues and expenses due to growth, and an adjustment for
any timing delay in the rate adjustment or the prior year.
Rate Adjustment
The Rate Adjustment Percentage (RAP) resulting from the
submission of a detailed rate application or the Composite
Cost Index (CCI) calculated during an index year will be
applied uniformly to all rates for the services listed in
Section 1.
LSCD or the City of Lodi may, either as part of the rate
application process or separate from the process, propose
alternative rate structures. Alternative rate structures
will not result in a change in required revenue.
Kirk Evans, Administrative Assistant to the City Manager
and representatives of Lodi Sanitary City Disposal Company
responded to questions regarding the matter as were posed
by the City Council.
Following a lengthy discussion, on motion of Council Member
Snider, Hinchman second, the City Council adopted the
proposed Refuse Rate Methodology jointly prepared by the
City of Lodi and Lodi Sanitary City Disposal Company, Inc.,
to establish criteria for rate review.
31
d Continued December 4, 1991
PURCHASE OF BAR -90 TEST ANALYZER SYSTEM
FOR EQUIPMENT MAINTENANCE DIVISION APPROVED
RESOLUTION NO. 91-220
�+ The City Council was apprised that the Bureau of Automotive
Repair has written a new analyzer specification for the
Smog Check Program. Senate Bill 1997 (SB1997) requires
that participants in the program use the BAR -90 Test
Analyzer System (TAS). SB1997 also requires all Government
vehicles to meet emission inspection and certification
requirements by January 1, 1992.
The City of Lodi's Equipment Maintenance Division can
perform in-house smog checks at a considerable savings
compared to the cost of contracting that work to outside
vendors, so monies were allocated in this 1991-92 fiscal
year budget for the purchase of a BAR -90 system.
Quotes were received from the major manufacturers of BAR -90
systems and demonstrations of their features and options
have been conducted on site and evaluated by Equipment
Maintenance mechanics, supervisors, and management.
Although formal bid proposals were not solicited, adequate
comparisons have been completed in order for us to
recommend purchase of a BAR -90 system that meets all
current needs and requirements and allows for future growth
and options.
The BAR -90 TAS from Bear Automotive Service Equipment
Company will cost $17,967.31, including tax, freight,
installation, training and 5 -year warranty.
there are several advantages that the Bear Equipment
Company's BAR -90 system has over the others we considered:
1. The initial purchase price is $500 - $1,500
less, including options.
2. Features that are considered options on
other models, or not available at all, come
as standard equipment.
3. An engine analyzer module and attachments
provide ability to use the machine to do
diagnostic work as well.
4. The engine analyzer that the shop is
presently using was produced by the same
manufacturer, so familiarity with Bear
equipment should reduce the amount of
training time required.
32
Continued December 4, 1991
Bear Equipment BAR -90 TAS to $12,000.00
meet SB1997 requirements
Color monitor, battery tachometer $ 4,675.00
and digital volts/ohms kit,
on -board diagnostic computer
interface kit, timing light kit,
engine analyzer module, and coil
adapter kit
7.75% Sales Tax $ 1,292.31
TOTAL $17,967.31
Mayor Pro Tempore Pennino posed the question if it might
not be cheaper to have this type of work done locally.
The City Council, on motion of Mayor Pro Tempore Pennino,
Pinkerton second, adopted Resolution No. 91-220 approving
the purchase of a BAR -90 Test Analyzer System for the
Public Works Equipment Maintenance Division. from Bear
Automotive Service Equipment Company in the amount of
$17,967.31.
ORDINANCES
18601, 18539, AND 18481 NORTH
LILAC STREET, WOODBRIDGE PREZONED R -GA
ORDINANCE NO. 1539 ADOPTED
CC -53(a) Ordinance No. 1539 entitled, "An Ordinance of the Lodi City
CC -149 Council Amending the Official District Map of the City of
Lodi and Thereby Prezoning 18601, 18539 and 18481 North
Lilac Street, Woodbridge (APN's 015-170-07, 08, and 09)
from GA, General Agriculture to R -GA, Garden Apartment
Residential, With a Condition Relating to School Facilities
Funding" having been introduced at a regular meeting of the
Lodi City Council held November 20, 1991 was brought up for
passage on motion of Council Member Hinchman, Snider
second. Second reading of the ordinance was omitted after
reading by title, and the ordinance was then adopted and
ordered to print by unanimous vote of the City Council.
ORDINANCE PREZONING 5430, 5480,
5510, 5580, 5650, 5730, AND 5960 EAST
SARGENT ROAD TO HEAVY INDUSTRIAL APPROVED
ORDINANCE NO. 1540 ADOPTED
CC -53(a) Ordinance No. 1540 entitled, "An Ordinance of the Lodi City
CC -149 Council Amending the Official District Map of the City of
Lodi and Thereby Prezoning 5430, 5480, 5510, 5580, 5650,
5730 and 5960 East Sargent Road (APN's 049-070-03, 04, 05,
33
M Continued December 4, 1991
06, 07, 08, 09 and 10) from General Agriculture to M-2,
Heavy Industrial" having been introduced at a regular
meeting of the Lodi City Council held November 20, 1991 was
brought up for passage on motion of Council Member
Hinchman, Pennino second. Second reading of the ordinance
was omitted after reading by title, and the ordinance was
then adopted and ordered to print by unanimous vote of the
City Council
CLOSED SESSION It was determined that it was not necessary to meet in a
Closed Session regarding labor relations.
ADJOURNMENT There being no further business to come before the City
Council, Mayor Pinkerton adjourned the meeting at
approximately 10:10 p.m. to 7:00 a.m., Tuesday, December
10, 1991.
ATTEST:
A W - Omsk'
Alice M. Reimche
City Clerk
34