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HomeMy WebLinkAboutMinutes - March 6, 1991I CITY COUNCIL, CITY OF LODI CARNEGIE FORUM, 305 WEST PINE STREET WEDNESDAY, MARCH 6, 1991 7:30 P.M. ROLL CALL Present: Council Members - Pennino, Pinkerton, Sieglock, Snider, and Hinchman (Mayor) Absent: Council Members - None Also Present: City Manager Peterson, Assistant City Manager Glenn, Community Development Director Schroeder, Assistant City Engineer Prima, City Attorney McNatt, and City Clerk Reimche INVOCATION The invocation was given by Pastor Don Thomas, Lodi Community Church. PLEDGE OF The Pledge of Allegiance was led by Mayor Hinchman. ALLEGIANCE PRESENTATIONS CITY CLERK NOMINATED AS TENTH ASSEMBLY DISTRICT "WOMEN OF THE YEAR" Mayor Hinchman, on behalf of the City Council, presented City Clerk Alice Reimche with a corsage congratulating her on being nominated as the Tenth Assembly District "Women of the Year". CONSENT CALENDAR In accordance with report and recommendation of the City Manager, Council, on motion of Council Member Pennino, Snider second, approved the following items hereinafter set forth with the following exceptions: a) Agenda item E-7, "Contract Award for Well Y11 -R Pump and Motor, 824 East Turner Road" was removed from the agenda. b) Agenda item E-8, "Contract Award for Well '17 Pump and Motor, 2017 West Vine Street" was removed from the agenda. c) Agenda item E-9, "Purchase of Sewer Rodding Machine for the Public Works Department" was removed from the Consent Calendar and discussed and acted upon under the Regular Calendar. 1 ,2 Continued March 6, 1991 CLAIMS CC -21(a) Claims were approved in the amount of $3,064,319.47. r—' MINUTES The Minutes of February 6, 1991 (Regular Meeting) were approved as written. DESTRUCTION OF CERTAIN FINANCE DEPARTMENT RECORDS APPROVED RESOLUTION NO. 91-31 CC -6 Pursuant to State of California Government Code Section CC -300 34090, the City Council adopted Resolution No. 91-31 approving the destruction of certain Finance Department Records. TRANSFER AND APPROPRIATIONS FOR SALARY AND WAGE SUPPLEMENT INCREASES RESOLUTION NO. 91-32 CC -6 The City Council adopted Resolution No. 91-32 approving the CC -21(a) transfer and appropriations of funds to provide salary and CC -21(b) wage supplement increases to employees as follows: CC -300 Transfer: From General Fund Operating Reserve to Community Center Fund - 54,941 Appropriate: General Fund (Operating Reserve) $185,626 Sewer Fund (Operating Reserve) S 1,502 Water Fund (Fund Balance) $ 4,982 Community Center Fund (Fund Balance) $ 4,941 At the time the 1990-91 Budget was adopted, salary increases for some of the bargaining units were unknown, and therefore, were not included in the Budget. The "Memorandums of Understanding" are now signed, and salary and wage supplement costs are definite. The transfer and appropriations provide for these increased costs only. There have been no changes in the amount of hours or number of employees. SPECIFICATIONS APPROVED FOR THE PURCHASE OF 12-kv POWER REGULATOR CC -12.1(b) The City Council approved the specifications and authorized the advertisement for bids for the purchase of one 12-kv power regulator. 2 Continued March 6, 1991 The City Council was advised that this unit will replace an existing regulator at ,McLane Substation which is in poor mechanical condition and has had several recent component failures. The regulator's manufacturer has been out of business for several years making repair parts unavailable. This unit was bid earlier; one bid was received and it was rejected at the February 6, 1991 City Council meeting based on the sole bid being 54.1% in excess of budgeted funds. Subsequently, the Department has learned that with minor technical changes to the specifications, three additional suppliers would be bidding in a rebid situation. It is also expected that the bid price will be approximately $140,000, the engineer's original estimate for this purchase. The bid opening date has been set for Tuesday, April 2, 1991. AWARD OF BID FOR NOMEX FIRE DEPARTMENT UNIFORMS RESOLUTION NO. 91-33 CC -12(d) The City Council adopted Resolution No. 91-33 awarding the CC -300 bid for the purchase of Nomex Station Uniforms for the Fire Department to the low bidder, Solon Fire Control of Folsom, California, in the amount of 518,067.17, and approved the use of Operating Reserve Funds for that purpose. The City Council was advised that on February 6, 1991, the City Council approved specifications and authorized advertisement for bids for station uniforms for the Fire Department. Bids were opened on February 19, 1991. Although bid packages were sent to six vendors, only two bids were submitted on time (a third bid arrived late). The two bids received were: Solon Fire Control, Folsom $18,067.14 M. Tabuchi Uniforms, Stockton $18,985.24 The City's Memorandum of Understanding with Fire personnel (Article 13, paragraph 13.1 - Uniform Allowance) provides that the City furnish 47 station personnel with three sets of fire -retardant uniform trousers and shirts on a one-time basis. (The national Fire Protection Association Standards, Section 1500, requires station personnel to wear fire -retardant clothing while on duty). 3 Continued March 6, 1991 ACCEPTANCE OF IMPROVEMENTS UNDER INDUSTRIAL SUBSTATION CONSTRUCTION CONTRACT CC -90 The City Council accepted the improvements under Industrial Substation Construction contract and directed the Electric Utility Director to file a Notice of Completion with the County Recorder's office. The contract was awarded to Kinetic Engineering & Construction Inc., Loomis, CA, in joint venture with Chapek Construction, Sacramento, CA,. on January 17, 1990, in the amount of $1,790,514 with subsequently approved Change Orders (3) bringing the final contract price to 52,101,713. The contract has been completed in substantial conformance with the plans and specifications approved by the City Council. The contract completion date was January 11, 1991, and the actual completion date was January 4, 1991. ACCEPTANCE OF IMPROVEMENTS FOR WESTWOOD, A ONE -LOT SUBDIVISION, 2424 COCHRAN ROAD RESOLUTION NO. 91-37 CC -46 The City Council adopted Resolution No. 91-37 accepting the CC -300 subdivision improvements included in Westwood, a one -lot subdivision, 2424 Cochran Road, as filed on June 19, 1990 in Book 30, Page 51, Book for Maps and Plats, San Joaquin County Records. The City Council was advised that improvements in Westwood, a one -lot subdivision, have been completed in substantial conformance with the requirements of the Subdivision Agreement between the City of Lodi and Daniel R. Anderson and Theodore T. Katzakian, a partnership, and as specifically set forth in the plans and specifications approved by the City Council. No public streets were dedicated or installed as part of this project. COMMENTS BY CITY COUNCIL MEMBERS The following comments were received under the "Comments by City Council Members" segment of the agenda: n Continued March 6, 1991 . COUNCIL MEMBER PINKERTON URGES THAT FUTURE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCES NOT BE HELD IN SAP! FRANCISCO CC -16 Mayor Pro Tempore Pinkerton requested that Council Member Snider in his capacity as President of the Mayors and City Council Members Department of the League of California Cities urge that future Annual League Conferences not be held in San Francisco because of its view on amnesty, the grape boycott, etc. 4TH OF JULY CELEBRATION AND PARADE PROPOSED CC -6 Mayor Pro Tempore Pinkerton proposed that the City of Lodi initiate plans for a "grand" 4th of July celebration and parade this year. COMPLAINT REGARDING DOCUMENTATION RECEIVED BY COUNCIL MEMBERS FROM EMCOM ASSOCIATES CC -16 Following introduction of the matter by Mayor Pro Tempore Pinkerton, members of the City Council complained that some members are receiving duplications of documents from EMCOM Associates. CONSIDERATION OF "RIGHT TO FARM" ORDINANCE REQUESTED CC -61 Council Member Sieglock indicated that he had been contacted by representatives of the Farm Bureau urging the implementation by the City of Lodi of a Right to Farm Ordinance. The City Council was advised that this has been a topic of discussion at a Shirtsleeve Session in July 1990; however, another Shirtsleeve Session regarding the matter will be scheduled during April 1991. BETTER EXCHANGE BETWEEN CITY COUNCIL AND CITY BOARDS AND COMMISSIONS URGED CC -6 City Council Member Snider requested that there be a better exchange between the City Council and various City of Lodi Boards and Commission members, particularly on more controversial items. Council Member Snider further suggested that representatives of the appropriate City Board or Commission be present at the time such matters are deliberated upon by the City Council. 5 b Continued March 6, 1991 JOINT MEETINGS OF LODI PLANNING C0IN'MISSION AND } STOCKTON PLANNING COMMISSION SUGGESTED CC -6 Council Member Pennino reminded the City Council of his earlier suggestion that the Lodi Planning Commission and the Stockton Planning Commission should meet on an ongoing basis regarding Stockton's growth and suggested that a letter be forwarded to the appropriate officials regarding this proposal. Discussion followed with Mayor Hinchman indicating that he feels it would be more beneficial if there would be joint meetings of the Lodi and Stockton City Councils. JOINT MEETINGS OF THE LODI CITY COUNCIL AND THE LODI UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES URGED CC -7(e) Council Member Pennino reminded the City Council of his earlier suggestion that semi-annual meetings of the Lodi Unified School District Board of Trustees and the Lodi City Council should be held. COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS + No comments were received under the "Comments by the public on non -agenda items" segment of the agenda. PUBLIC HEARINGS No public hearings were scheduled for this meeting. PLANNING COMMISSION City Manager Peterson presented the following Planning REPORT Commission Report of the Planning Commission Meeting of February 25, 1991: CC -35 The Planning Commission - ITEMS OF INTEREST a. Approved the request of Terry Piazza, Baumbach & Piazza Consulting Engineers on behalf of Cherokee Retail Associates, A Limited Partnership for a lot line adjustment between 320 and 360 South Cherokee Lane in an area zoned C-2, General Commercial. b. Held a discussion session regarding the evaluation criteria for the Growth ,Management Plan. C. Appointed Commissioner Harry Marzolf to serve as a member of the Mayor's Ad Hoc Transportation Committee. 9 Continued March 6, 1991 COMMUNICATIONS (CITY CLERK) CLAIMS CC -4(c) ABC LICENSE APPLICATIONS .�J On recommendation of Insurance Consulting Associates, Inc. (ICA), the City's Contract Administrator and the City Attorney, the City Council, on motion of Council Member Snider, Pennino second, denied the following claims and returned them back to ICA: a) Kimberly Lusk, Date of loss 1/15/91 b) Nancy Barnicoat, Date of loss 12/05/90 CC -7(f) City Clerk Reimche presented an application for Alcoholic Beverage Control License received for Gloria Alicia Velarde, 107 Lakewood Mall, Lodi, CA, On Sale Beer and Wine Eating Place, Person to Person Transfer. APPOINTMENT TO LODI ARTS COMMISSION CC -2(k) On motion of Council Member Snider, Pennino second, the City Council concurred with the llayor's appointment of Evelyn M. Olson to the Lodi Arts Commission to fill an unexpired terms which is due to expire July 1, 1992. LETTER RECEIVED REGARDING SAN JOAQUIN COUNTY RESOURCE CONSERVATION DISTRICT CC -8(a) City Clerk Reimche presented a letter which had been received form Gloria Biglieri, Clerk of the Board, San Joaquin County Resource Conservation District advising that they will conduct a public hearing regarding the County -wide RCD reorganization including annexation to the San Joaquin County RCD and detachment of San Joaquin County RCD territory within cities. REGULAR CALENDAR RECESS Mayor Hinchman declared a five-minute recess and the meeting reconvened at approximately 8:45 p.m. WATER CONSERVATION PROGRAM CC -183(d) Water/Wastewater Superintendent Fran Forkas presented the I ollowing overview of Lodi's water conservation program for the 1991 season: 7 41/1, Continued March 6, 1991 Lodi's current 'later Conservation Ordinance has been in effect since 1977. The Public 'Works Department is currently drafting a number of revisions to the ordinance. Any applicable policy changes coming from the review of this document will be incorporated into the ordinance revision. All revisions to the ':Dater Conservation Ordinance will be presented to Council at a later date. The San Joaquin County Advisory :dater Commission is establishing a :Dater Conservation Plan and will be requesting all communities in the county to adopt similar restrictions and regulations. Implementing this plan would help eliminate some of the confusion created by having varying conservation regulations throughout the county. Shown below are each of the 16 sections in the draft plan. Following each recommendation is a discussion of Lodi's current or proposed programs. Lodi's current programs and activities are printed in regular type; new activities being proposed for the year are underlined; and proposed new activities needing City Council action are in bold print. SAN JOAQUIN COUNTY URBAN IJATER CONSERVATION PLAN DRAFT NO. 2 FEBRUARY 6, 1991 In order for the people of San Joaquin County to maximize_ the efficient beneficial use of water, the following recommendations and prohibitions are urged to be practiced by all citizens and adopted by all communities as part of all urban water conservation ordinances or policies: 1. Develop and implement a water conservation education program. The program should include public education, support of Statewide programs, support of classroom educational programs and should continue beyond the current critical crater period. The City of Lodi already has in place one of the most comprehensive water conservation education programs in the entire San Joaquin Valley. Lodi's program has been a model for other communities in starting their program. Our education program for both the general public and in schools has been factor in keeping Lodi's per capita water use at a low level for an unmetered residential community. Listed below is a more detailed list of Lodi's ongoing and planned education activities: M Continued March 6, 1991 9' PUBLIC EDUCATION The conservation patrol is the r;ost vital part of our public education program. While on patrol there is first hand contact with the public. The primary functions of the patrol are to educate, remind the citizens of our •rater conservation ordinance, point out problems, and share with citizens ways which they can help conserve water. Only as a last resort are fines imposed. The City will also: Participate in the Annual Lodi Grape and Wine Festival with an informational booth in September. This will be our sixth year. Participate in the Conservation Fair with an informational booth in October. This will be the fourth year we've participated. This is the first year we have a representative on the Conservation Fair Board. Participate in Crime Prevention Fair in May with an informational booth. This will be the second year we've participated. Participate in Earth Day activities. This will be the second year participated. Give presentations to civic groups, clubs and other agencies. The Water/Wastewater Superintendent, Assistant Water/Wastewater Superintendent, and Water Conservation Officers will continue to give these presentations. Promote water conservation in a joint effort with the Lodi News Sentinel to produce a weekly article called 'Water Wise", and also promote conservation on radio and Lodi cable TV. Provide periodic watering day reminders on Utility Bills. Develop a water conserving demonstration/education garden in Lodi (Xeriscape). The new City we] I 11R on Turner Road is one of the proposed sites. Continue the restaurant table -tent program for serving water on request only. This program includes a letter of thanks and encouragement for continuing participation to restaurant managers signed by the Mayor. This year we will also provide the management with a "Check ist of Water Conservation Ideas for Restaurants". Send an information letter to apartment owners/managers signed by the Mayor outlining the water conservation 7 Au Continued March 6, 1991 program and asking for their support. This is the third year we will send the letter. Send an informational letter to drive thru/fast food restaurants and service stations/garages outlining conservation procedures for areas requiring wash downs for health and safety reasons and encouraging their support. These letters will also be signed by the Mayor. Contact targeted commercial and industrial users with water conservation tips specific to their business. Make water conservation kits available to those citizens wanting them. CLASSRCOM EDUCATION The classroom education program makes presentations on Water Science, Water Awareness and Water Conservation to both public and private schools in the City of Lodi. Additionally the program will: Train a Deputy Water Conservation Officer to work as a backup lecturer for the school program. Distribute Water Conservation/Don't Do Drugs bookmarks to students in participating classrooms. Additionally we distribute "Our Water" flyer which specifically deals with !. Lodi's water. Distribute customized water conservation yardsticks to teachers in participating classrooms. Participate in "Water Precious Water" workshop at the University of the Pacific. This workshop is a bi-annual water science educational workshop for Sari Joaquin County area teachers. The City supports this workshop with a donation in addition to providing speakers. Continue to promote a poster contest in schools where entries are then displayed at local businesses and at City Hall. These posters depict water conservation and will be put on display during Water Awareness Month (May). WATER AWARENESS MONTH The City Council will be asked to adopt a Proclamation of Water Awareness Month, May 1 through May 31. The City, to actively promote "Water Awareness Month", will; Promote Water Awareness Month with City employees using pins and/or shirts with slogan, and with the public using news articles and ads. 10 Continued March 6, 1991 Sponsor a public information booth at the Crime Prevention Fair in May. Run water conservation messages on the radio and on cable TV. Continue to make monetary contribution to California Department of Water Resources for promotion of Statewide Water ,Awareness Nonth in May 1991. Incluce a "Wa-t-er Awareness Month" reminder on Utility Bills in May. 2. Develop water pricing rate structures to produce economic incentives for water conservation for both normal and drought conditions. In the past a declining block rate schedule was used in Lodi which provided a discount for the higher water user. In 1989 Lodi changed to a flat block rate. Under the flat block rate everyone pays 50.27 per 100 ft (30.36 per 1000 gallons) no matter how much they use. It is recommended that Council direct staff to study an increasing block rate as part of any future rate studies. 3. Restrict landscape watering to the locally established hours of the day to achieve water use maximum efficiency. In the 1977 drought Lodi had a ban on landscape watering between the hours of 7 a.m. and 7 p.m. This was discontinued one year after the end of that drought. It is recommended that the Council establish hours of 10 a.m. to 6 p.m. in which no landscape watering is permitted. This would be effective May 1 and continue through September 30. It is recommended that the Council eliminate Sunday as a landscape watering day. This will provide everyone with three watering days, Monday, Wednesday and Friday for odd numbered street addresses and Tuesday, Thursday and Saturday for even numbered street addresses. When four days were allowed, many felt they should or must water all four days. Landscapers agree that two to three waterings per week is sufficient during the hottest parts of the year. 4. Require all institutional water users with hiah ratios of irrigated areas, i.e., schools, universities, parks, golf courses, cemeteries, etc., to submit water 11 Continued March 6, 1991 conservation plans to local government authority for irrigation practices that minimize water use. It is recommended that the Council require users with large irrigated areas (i.e., Festival Grounds, Golf Range, Caltrans, LUSD and the City of Lodi) to submit an irrigation plan by May 1, 1991 to reduce water consumption by at least 25%. The City's Parks and Recreation Department has recently submitted a draft plan which will reduce their water consumption by 30%. 6. Require new water services be metered. Since 1976 all new industrial/commercial customers have been metered. It is recommended that the Council direct staff to prepare a plan for metering all new residential customers. This conforms with Goal B, Policy 2, in the City's draft General Plan update. 7. Develop a plan to retrofit all existing non -metered water users. A program to retrofit commercial/industrial has been ongoing since 1977. In 1988 City Council approved a plan to step up the program and the City presently has approximately 490 commercial/industrial meters installed. It is recommended that Council direct staff to study a residential retrofit program. This study would include overall feasibility, costs, approach, manpower needs, time schedule, priority, financial responsibility for meter/installations and other areas which need to be resolved before any decision can be made. This conforms with Goal B, Policy 3, in the City's draft General Plan update. 8. Require that all new construction include toilets that use not more than 1.6 gallons per flush by January 1, 1992. The State will require this by January 1, 1992. Staff plans to bring back to the City Council a proposed City ordinance to close loopholes in the existing state law thereby making it more effective. 9. Establish a program to encourage the replacement of existing toilets with toilets that use not more than 1.6 gallons per flush. Staff will study the feasibility of a program to encourage the replacement of existinq toilets with low flush toilets. 12 Continued March 6, '1991 10. 13� Establish a system -wide �-.ater distribution system audit, leak detection and repair program. A full water audit cannot be performed without having all water users metered. The !{later/Wastewater Division will be proposing to purchase leak detection equipment in the 1991-92 budget. This equipment will enable us to quickly detect and locate leaking water mains thereby saving water, time, and liability. 11. Vehicle washing facilities must use reclaimed water as a permit requirement. It is recommended that the Council direct staff to prepare an ordinance which will require all new vehicle washing facilities to use water conserving practices including reclaiming water. 12. Discourage use of water from fire hydrants other than by the governing water agency or the local fire protection agency. It is recommended that the Council direct Staff to develop a program for metering and charging for all construction water from fire hydrants. 13. Adopt an ordinance in keeping with AB 325 (Water Conservation - Landscaping Ordinance) for landscaping requirements which minimize water use. AB 325 requires communities to develop and adopt their own water efficient landscape ordinance by January 1, 1993, or adopt the states model ordinance now being drafted. It is recommended that Council direct Staff to prepare a water efficient landscape ordinance for adoption prior to January 1, 1993. 14. Restrict the washing of any exterior surfaces to those necessary for sanitary or public safety purposes. These restrictions are already included in Lodi's Water Conservation Ordinance. 15. Dust control and obtained from available. 13 construction water will be non -potable water where 14 Continued March 6, 1991 It is recommended that Council direct Staff to study the possibilities of making available construction water from Lodi Lake, WID, Storm Pumping Stations, Mokelumne River and the White Slough Water Pollution Control Treatment Facilities. 16. Develop a program for the elimination of "once through" water refrigeration and cooling systems. It is recommended that Council direct Staff to prepare an ordinance banning the installation of "once through" water refrigeration and cooling systems and providing for the eventual elimination of existing systems. PERSONNEL RESOURCES Listed below are existing and proposed positions required to operate the Water Conservation Program. One 'dater Conservation Officer: coordinates the patrol activities, meets with public to mediate enforcement conflicts and coordinates public education and other promotional activities. This has been a 40 -hour -a -week seasonal position in the past. The Department will be requesting Council consideration to transition this to a full-time position during the 1991-92 budget hearings. One Water Conservation Officer, Mr. George Sande, assigned to both public and private school program approximately 20 hours a week, 52 weeks a year. Part time Deputy Water Conservation Officers. 1. Two Deputy Water Conservation Officers 40 hours/week (Mar. 1 - Oct. 15) 2. One additional Deputy Water Conservation Officer 40 hours/week Feb. 15 - Oct. 31 Roving water conservation patrol will cover nearly 24 hours a day, 7 days a week. - Clerical staff 10 hours/week (Mar. 1 - Oct. 31 14 Continued March o, 1991 We will again enlist the help of all Public ,•forks and other City personnel to alert the crater conservation office of water .paste occurrences. .a lengthy discussion followed with questions being directed to Mr. Forkas and other staff members. On T,ction of Mayor Pro Tempore Pinkerton, Snider second, the City Council took the following actions pertaining to the subject !later Conservation Program viithin the City of Lodi. a) Directed staff to study an increasing block rate as part of any future rate studies; b) Directed staff to prepare a plan for metering all new residential customers; c) Directed staff to study a residential retrofit program; d) Directed staff to prepare an ordinance which will require all new vehicle washing facilities to use water conserving practices including reclaiming water; e) Directed staff to develop a program for metering and charging for all construction water from fire hydrants; f) Directed staff to prepare a water efficient landscape ordinance for adoption prior to January 1, 1993; and g) Directed staff to study the possibilities of making available construction water from Lodi Lake, Woodbridge Irrigation District, storm pumping stations, Mokelumne River, and the White Slough Water treatment facilities. Further, the City Attorney was directed to proceed with amending the Lodi Municipal Code thereby establishing the hours of 10:00 a.m. to 6:00 p.m. in which no landscape watering is permitted. This would be effective May 1 and continue through September 30. Further, the City Council approved requiring users with large irrigated areas (i.e., festival grounds, golf range, Caltrans, Lodi Unified School District, and the City of Lodi) to submit an irrigation plan by May 1, 1991 to reduce water consumption by at least 25°;. Further, the City Council continued the consideration of eliminating Sunday as a landscape watering day, to allow 15 16 •,/ Continued March 6, 1991 for additional public input and further review of the matter at a suture Shirtsleeve Session. REQUEST FROM THE LODI DISTRICT CHAMBER OF COMMERCE FOR VISITOR CENTER FUNDING CC -7(k) City Manager Peterson introduced this agenda item advising the City Council that at its regular meeting of February 21, 1990, the City Council heard the initial request for Visitor Center funding from the Lodi District Chamber of Commerce. Prior to this meeting, the matter wtas reviewed at the "Shirtsleeve" session of January 23, 1990. At the time of the approval of the allocation last year, the City Council requested that a performance review be conducted at the end of one year for the purpose of evaluating this expenditure in terms of results achieved. Chamber of Commerce Executive Director Mike Bradley advised that this information would be part of his oral presentation at this meeting. Lodi District Chamber of Commerce President Deanne Enright addressed the City Council regarding the request advising that the Lodi District Chamber of Commerce relocated its office to a new facility in September 1990. Our new location allows us the opportunity to develop a more visible visitor's center, reach more people, and provide more information. A new Chamber committee, dealing with tourism, is developing coals and action plans that will complement the development of the visitor's center. Currently the visitor's center is staffed with a full-time receptionist and various brochures, maps, and information for walk-in visitors or phone inquiries. Phone requests for information include mailing items as well as answering questions as part of the phone call. Volume of walk-in visitors and phone calls will grow as plans from the tourism committee are implemented. Tourism is California's second largest industry. We see an exciting opportunity for local businesses and the City to benefit from our activities at the visitor's center and from tourism development. Because there is mutual benefit, and because the Chamber serves a function that would fall to the City, we request continued funding from the City to assist the Chamber in continuing development and staffing of the visitor's center. Following is a recap of funds utilized in 1990 and our request for 1991. 9 n 4. a Continued March 6, 1991 ITEM 1990 ACTUAL Personnel 16,195 Receptionist 900 Secretary 20% Executive Director 5112 Personnel Taxes/Insurance 4,665 Travel/Seminars 2,320 Governor's Conference/ Tourism Others as Available Office Space 6,000 500 sq. ft./$500/month Utilities/Phone 3,650 Postage 3,000 Office Supplies/Equipment 10,350 (1990 - Furniture) Printing "Lodi" Brochure, Economic Profile, Annual Calendar of Events, Motel/Restaurant Guide, Revised Video, etc. 1991 REQUEST 16,800 4,200 1,600 6,000 2,400 3,000 4,000 4,000 Total 46,180 42,000 (Received) 42,000 Margaret Talbot, 1300 West Lodi Avenue, Suite A-18, Lodi of Talbot and Associates presented a proposal to operate the Lodi Visitors Center. A lengthy discussion followed with questions being directed to staff and to Chamber President Enright and Executive Director Mike Bradley. On motion of Council Member Snider, Hinchman second, the City Council approved additional funding in the amount of $14,000 for Fiscal Year 1990/91 which funds are to be allocated from the Hotel/Motel Fund. Further, it was requested that prior to the 1991/92 budget review, that the Lodi District Chamber of Commerce present the City Council with a Plan of Action regarding its Visitors Center. The motion carried by the following vote: 17 0i Continued March 6, 1991 Ayes: Council Members - Pennino, Sieglock, Snider, and Hinchman Noes: Council Members - Pinkerton Absent: Ccuncil Members - None RECESS Mayor Hinchman declared a five-minute recess and the neecing reconvened at approximately 9:45 p.m. REQUEST FROM LAVERNE :-lALTH FOR MODIFICATION OF SEWER CCNNECTION FEE REQUIREMENTS CC -14 The City Council was reminded that in response to conte -ns CC -16 expressed by LaVerne Walth at the City Council meeting of CC -44 February 20, 1991, staff was directed to bring back options CC -51 for dealing with hardships which may occur as a result of CC -56 imposing sewage service unit (SSU) fees on certain businesses in the downtown area. The area involved is generally the same as the Lodi Downtown Business District boundaries. The City Manager, Public Works Director and City Attorney were instructed to examine a full range of options. Staff has now had the opportunity to discuss numerous possible ways of dealing with such situations. All options considered had good and bad points. It was impractical to try to attach for consideration at this meeting drafts of all possible ordinance configurations. Instead, the report presented suggested four general approaches, each with component parts from which the City Council may choose. They range from maintaining the status quo to major revisions of the Municipal Code, either waiving or reducing SSU fees for existing and new commercial uses in the downtown area. OPTION 1: No changes to the Municipal Code or past practices regarding SSU's would be made under this option. It would maintain uniformity throughout the City, avoid revising an SSU fee plan that has been carefully crafted, but would not help Mrs. Walth. OPTION 2: No changes to the Municipal Code, but this option would allow payment of SSU fees over a period of time, such as 3 to 5 years, based on hardship or extenuating circumstances. This could be done by Council action without the necessity of an amending ordinance since it complies with all other requirements of Municipal Code M Continued March 6, 1991 Chapter 13.12. It would not waive any fee or violate any specific provision of this Chapter. However, this probably would not be satisfactory to Mrs. Walth. If this option is chosen, future requests may present problems since there would be no written guidelines on granting or denying similar requests.— atisfied parties who were turned down for deferred payments might sue on "equal protection" grounds. OPTION 3: This would be similar to Option 2 but would be done by amending Chapter 13.12 to include statutory authority to grant additional time to pay fees with specific guidelines on how that discretion would be exercised. This would still not reduce SSU fees but would only give extra time to pay. The chances of an "equal protection" suit would be minimized. If this is the preferred option, it is recommended by Public Works that the Council limit its application to commercial businesses relocating from places within the downtown area to other locations within specified boundaries. Although this option would bring a degree of certainty to such situations, it still may not solve Mrs. :•talth's problems. OPTION 4: This option involves a major revision of the portions of Chapter 13.12 covering SSU fees. A long list of possible modifications has been considered by staff. If this approach is used, any option chosen would require Council decisions on 3 parts or components. These are: A. What area is to be included? 1) It has been suggested that the "downtown business district" be defined to include the same property as that subject to the Lodi United Downtown Assessment District Beautification Project (Lodi Bond Issue, Series 1984-1). This could be done easily but may include some properties of a nature or use that might cause problems in the future. 2) Another option may be to simply designate a rectangular area bordered by Locust Avenue, Church Street, Lodi 19 Continued March 6, 1991 Avenue, and the Southern Pacific Railroad right of way. This is simpler and includes just about all businesses which foreseeably might benefit from such an ordinance. Reduction of City revenue would be less if the rectangular district was used because fewer properties would be included. B. Who would the ordinance be intended to affect? 1) If desired, the City Council can specify that the ordinance applies only to those businesses already existing within the downtown boundaries which might choose to expand or relocate within the same district. This narrow approach may be easiest to administer but admittedly favors some businesses over others. 2) it is also possible to include in the ordinance any business whether presently located in the district or moving in from outside. The legal justification would be to preserve and protect the vitality of the downtown area by providing incentives for businesses to locate or remain there. C. How much of the fees would be waived or reduced? The possibilities on this point range from complete waiver of SSU fees for eligible businesses to a limit on the number of SSU's to be assessed against a new, relocated or expanded use. It is certainly possible, as has been suggested, that the ordinance place a cap or maximum fee of (for example) 2 SSU's on applicants for new, relocated or expanded uses in the district. However, provisions would have to be made for "water -intensive" uses. Aside from these 3 components, any ordinance should include findings to justify different treatment of similar businesses based on the factors outlined above. A provision should also be included specifying that monthly or yearly service charges (after initial connection fees have been paid) would be based on what such businesses would have paid if the full number of SSU's had been assessed. Otherwise, new or relocated businesses in the 20 Continued March 6, 1991 downtown district would forever pay less periodic service charges than similar businesses elsewhere, which the City Council probably did not intend. It was staff's recommendation that if the Council chooses to modify the City's existing plan for imposition of SSU fees, that the narrowest possible option be utilized. That would involve designating the smaller rectangular district, applying it only to those businesses presently located within the boundaries of the district which choose to relocate or expand within the district, and which would either simply extend the time for payment of such fees or place a reasonable cap on such fees. Brian Quint of the City's bond counsel firm Jones, Hall, Hill and White has been contacted and is of the opinion that the proposed action does not endanger the security for the Certificates of Participation issued for the White Slough Water Pollution Control Facility expansion. Mrs. Walth addressed the City Council regarding her request and responded to questions regarding the matter as were posed by the Council. Following a lengthy discussion, on motion -of Council 6lember Sieglock, Pennino second, the City Council directed the City Attorney to proceed with the drafting of an ordinance which would include the following modifications or the existing sewer connection fee requirements: That any business locating or relocating in the downtown area included in the United Downtown Assessment District Beautification Project boundaries would be assessed at a maximum fee of 2 sewer service unit fees (SSU's), and that the monthly or yearly service charges (after initial connection fees have been paid) would be based on what such business would have paid if the full number of SSU's had been assessed. PROGRESS REPORT CONCERNING VIRGINIA LAHR, 311 EAST ELM STREET, COMPLAINT REGARDING CONDITION OF CERTAIN HOUSES IN HER NEIGHBORHOOD CC -16 City Manager Peterson presented the following progress report concerning Virginia Lahr, 311 East Elm Street, complaint regarding the condition of certain houses in her neighborhood: At its regular meeting of February 20, 1991, the City Council heard a presentation by Mrs. Virginia Lahr, 311 East Elm Street, concerning certain conditions in that neighborhood. Chief" among her concerns was the condition 21 2 Continued March 6, 1991 and inhabitants of housing in an alley at the rear of and immediately adjacent to her property. The City Council directed staff to investigate this matter. This has been accomplished and the result is that two residences have been posted as "Unsafe to Occupy." The houses are both occupied by renters. The property owner has been notified and the official "Notice to Abate" was mailed this date (February 27, 1991). Further, the property owner has been verbally informed that the occupants are to vacate the premises by March 15, 1991. Finally, the property owner has agreed to demolish the buildings and he has been given 90 days to do so. In addition, a pile of debris shown in one of the photographs taken by Pairs. Lahr near the corner of East Elm and Washington streets, has been removed. With regard to police patrol in this area, the Chief of Police advises that in the past six months, the department has either initiated or responded to almost 1,400 calls in this area (Lodi Ave. to Lockeford St./SPRR tracks to Central Ave.), the second highest activity area in the City. The area is receiving a high degree of attention by the Police Department. Mrs. Lahr was in the audience and addressed the City Council regarding the matter. It was suggested that Mrs. Lahr meet with the City Manager regarding any future concerns she may have regarding this matter. PROJECTED USE OF FUNDS FOR THE FISCAL YEAR 1991-92 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPROVED RESOLUTION NO. 91-38 CC -55 The City Council was advised that the City's anticipated CC -300 Community Development Block Grant (CDBG) allocation for Fiscal Year 1991-92 is $400,231.00. Staff recommended allocations to the following projects: ADMINISTRATION Provides for the administration of the CDBG Program as prescribed by HUD. ($30,352) FAIR HOUSTfIn Provides fair housing counseling and referral services to City residents in order to eliminate discrimination in the provision of housing and to promote greater choice in housing opportunities. (S4,736) 22 Continued March 6, 1991 CODE ENFORCEMENT 0 Provides for a part-time Code Enforcement Officer who works to arrest the decline of certain eligible areas in the City, particularly the East Side. Enforcement activities include auto and nuisance abatement, housing inspections, and zoning enforcement. ($17,600) DIAL -A -RIDE This program, which was begun last year will continue to provide travel vouchers to meet the needs of Lodi's low/moderate income and senior citizens utilizing the local Dial -a -Ride service. This service will permit such individuals the freedom of travel where otherwise they might be denied that ability. (55,000) LODI HOTEL REHABILITATION As a part of the rehabilitation of the Lodi Hotel into senior housing, this funding would go towards the purchase of integral fixtures and furnishings. It would be a one-time allocation done by a purchase order. (5150,000) HOUSING REHABILITATION This existing program provides for low-interest amortized and deferred loans for low and moderate income homeowners on the East Side to fix up their homes. In the past year this program has attracted enough applicants so that all money currently in the account is spoken for. We expect this trend to continue in future years. ($115,5e3) HALE PARK This project is a continuation of the 1989-90 Hale Park Improvements Project. The $50,000 amount will replace $50,000 that was taken from the account in the 1989-90 Project Year to fund the Lodi Lake Beach Restroom Project. After this allocation funding for the project will be complete. ($50,000) EMERSON PARK This project involves the retrofitting of the Emerson Park restroom facility to make it handicap accessible. While the park is not in the target area, the project is made eligible by the nature of the work involved regardless of location. Considering the structure's size and condition, retrofitting could translate to new construction. ($27,000) 23 f Continued March 6, 1991 NOT RECOMMENDED While not receiving the recommendation of staff, the following project/program proposals were received by the City/County: SAN JOAQUIN COMMUNITY HOUSING RESOURCE BOARD !PIC. (CHRB) Proposal would involve contracting with CHRB for the provision of fair housing services. These services include counseling, tenant/landlord mediations, problem solving services, etc. Fees charged for services rendered would be calculated on a county -wide fair share basis. ($24,370) ASOCIACION CAMPESINA LAGARO CARDENA (ACLC INC.) ACLC Inc. is a non-profit housing corporation actively involved in providing low -moderate income housing in San Joaquin County. This fiscal request would directly provide for additional staff expenses. (S30,682) LODI SERVICE CENTER This proposal involves construction of a new facility within the City of Lodi to house the Service Center. The Lodi Service Center provides programs and services to low -moderate income residents in Lodi and surrounding communities. Funding would go directly towards construction costs. ($100,000) 1 nFl rFU i FR Proposal involves (re)construction of the basement at 125 South Washington Street, the location of Loel Center's main building. Construction activity would include plumbing, electrical, HVAC, etc. The space, once completed, would be made available to various health-related support groups enabling service providers to be located in one area. (180,000) WOMEN'S CENTER OF SAN JOAQUIN COUNTY This proposal is for the provision of services to those who would seek help from the center. Program services would address issues such as sexual abuse/assault, battered victims, economic well being, etc. ($35,598) CITY OF LODI COMMUNITY DEVELOPMENT 1991-92 FISCAL YEAR BLOCK GRANT PROGRAM PROJECTED USE OF FUNDS ADMINISTRATION S 30,352.00 FAIR HOUSING 4,736.00 24 Continued March 6, 1991 ,25 CODE ENFORCEMENT 17,600.00 DIAL -A -RIDE 5,000.00 LODI HOTEL 150,000.00 HOUSING REHABILITATION 115,543.00 HALE PARK 50,000.00 EMERSON PARK 271000.00 TOTAL $400,231.00 Discussion followed with questions regarding the matter being directed to Community Development Director Schroeder. Lois Borchardt, 1214 West Oak Street, Lodi representing the Lodi Women's Center addressed the City Council urging funding for the Center. Council Member Snider indicated that he would like to have a presentation regarding the Lodi Women's Center at a future Shirtsleeve Session. Additional discussion followed. On motion of Council Member Snider, Pennino second, the City Council adopted Resolution No. 91-38 approving the projected use of funds for the Fiscal Year 1990-91 Community Development Block Grant Program. TURNER ROAD - LODI LAKE PARK TRAFFIC STUDY RESOLUTION NO. 91-43 CC -45(a) Council Member Pinkerton asked the City Attorney that CC -48(a) inasmuch as he resides on Turner Road would he have a CC -300 conflict of interest in discussing and voting on the Turner Road - Lodi Lake Park Traffic Study. The City Attorney determined that the subject area was some distance from Council Member Pinkerton's home and therefore he felt he would not have a conflict. The City Council was advised that the Public Works Department has received a number of complaints over the last year concerning speeding and pedestrian safety on Turner Road in the vicinity of Lodi Lake. Parks Department staff has also complained about difficulty exiting the park. Due to the number of complaints, staff has studied this segment of Turner Road. The following contains recent actions and other information concerning Turner Road at Lodi Lake. In June of 1990, pedestrian crossing signs and pavement markings were installed adjacent to the crosswalks in front 25 Zs . /i Continued March 6, 1991 of the park. Although the additional pedestrian safety created by these signs is minimal, they were an immediate interim action until a study could be completed. Because the park facilities that generate pedestrian activity are in operation for such a short period of time during the year, special considerations have to be made. The beach area is a major pedestrian generator at the park. It opens on the Memorial Day weekend (end of -May) and closes on Labor Day (beginning of Septemoer?. The daily hours of operation are noon to 6:00 p.m. The only other major pedestrian -generating events are the 4th of July activities and the boat races held on the Sunday before the 4th of Jule. Pedestrian activity across Turner Road at other times of the year is minimal. The Parks and Recreation Director has informed us that we can expect increased pedestrian, activity to the drive-in on the south side of Turner Road due to the closing_ of the concession stand in the park. Existina Conditions Accident History Available accident records indicate that 31 accidents occurred in this segment from 1:87 to the present. One of these accidents involved a pedestrian, although numerous "near misses" have been reported by the owner of the drive-in on the south side of Turner Road. This pedestrian accident occurred on September 2 of 1990. It involved a child almost 3 years old who merged from between parked cars approximately 270 feet ,;est of Laurel Avenue and was struck by a westbound vehicle. This accident did not occur at a crosswalk and was not speed -related. Of the 31 total accidents occurring in this segment, 18 were rear -end accidents. Nearly all occurred during daylight hours and 12 of the 18 accidents occurred during the period when the beach area was open. These accidents are generally considered speed -related and are often caused by the inattention of drivers. Distractions caused by the park and the curve in the roadway could be contributing factors. Other accidents occurring in this segment were left -turn and parking maneuvers. Only one accident was a right angle. ° Traffic Volumes/Speed Limits Traffic counts taken in 1990 indicate that volumes in this area have increased by approximately 20% since 1988. The current two-way volume is 16,300 vehicles per day. Some of this increase may be due to the commercial development on West Turner Road (Woodlake Plaza) and residential development in the Woodbridge area. The existing speed limit of 40 mph was approved in January of 1989 based on an 26 Continued March 6, 1991 27 engineering and traffic survey and is radar enforceable. The previous speed limit was 35 mph. Pedestrian Activity Pedestrian movement counts across Turner Road were performed while the beach area was open on Tuesday, July 24, and Saturday, July 28, of 1990. The survey was performed between the hours of 11:30 a.m. and 6:30 p.m. The results of the survey are shown below. Tues Sat Crosswalk Location 7/24 7/28 Lake Entrance 34 94 Lake Exit 77 182 Total Pedestrians 161 276 Alternatives ° Traffic Signal To provide the maximum safety for pedestrians, a traffic signal across Turner Road at Loma Drive was requested by some citizens. However, the cost of signal installations are high (approximately $100,000) and there are a number of locations that have a greater need. In addition, Caltrans traffic signal warrants are not satisfied under the existing conditions and the volume split of 94%/6%0 is inappropriate for four-way stops. A request was also received for pedestrian activated crossing signals. Staff does not recommend this type of installation due to the high cost and reduced benefit. The cost of this type of installation would not be much less than a traffic signal. ° Speed Reduction Recent legislation (effective January 1, 1990) amending the California Vehicle Code (Section 22357.1) provides for the decrease of speed limits near children's playgrounds. This section states that local authorities may, by ordinance or resolution, set a prima facie speed limit of 25 miles per hour on any street, other than a State highway, adjacent to any children's playground in a public park, but only during the particular hours or days when children are expected to use the facilities. The State has not established any standards for signing this reduced speed limit. Variable message signing could be used if the speed limit is not in effect year-round. This type of signing is only visible when the speed limit 28:; Continued March 6, 1991 is in effect and would be controlled by a programmable time clock. Another alternate would be to sign the street similar to a school zone - "25 mph when children are present". This would require discretion and judgement on the part of both the driver and enforcement personnel. The pedestrian activity is spread out through the day, which differs from a school with specific opening and closing times. The Police Chief has expressed serious doubt as to the practicality of enforcing a 25 mph speed limit in this area. Based on this and experience on Turner Road and other streets, staff feels a 25 mph limit would not be observed and would be inappropriate. Flashing Beacon A flashing yelIow beacon emphasizing the pedestrian crossing signs could be used at this location. Although not applicable here, the warrants for a flashing beacon are satisfied under the "school area pedestrian safety" section of the Caltrans Traffic Manual (Exhibit B). Cost estimates provided by the Utility Department show that overhead installation will cost $2,500 to S3,500 and post -mounted installation will cost approximately 56,000 due to the underground work necessary. The beacon would be controlled by a time clock. ° Adult Crossing Guard Caltrans warrants for an adult crossing guard at a school crossing are also satisfied. However, due to hours required to provide adequate pedestrian coverage, City staff does not consider this a viable alternative. Also, the Caltrans Traffic Manual indicates that a flashing yellow beacon should not be used if an adult crossing guard is provided. ° No Parking Zone In order to provide adequate sight distance for drivers exiting the lake, 145 feet of additional "No Parking" is needed on the north side of Turner Road west of the lake exit. This would remove space for parking approximately 6 to 7 cars. Vehicles have been observed parking in this area primarily during beach use hours. Due to the curve in Turner Road, it is difficult for drivers exiting the lake to see oncoming eastbound vehicles. ° Left Turn Lane Due to the number of rear -end accidents in this segment, the effect of adding a two-way left turn lane in front of f 29 Continued March 6, 1991 the lake entrance has been studied. A two-way left -turn + lane would reduce rear -end accidents and the additional "No - Parking" needed to accommodate the additional lane would reduce congestion in the area. This would remove space for parking approximately 25 cars. Recommendations ° Speed Limit While it may seem desirable to reduce the speed limit to 25 mph in front of the park, staff feels it would be an empty gesture and misleading to pedestrians since it will not be observed by drivers and is impractical to enforce. ° No Parking Staff feels that extending the "No Parking" zone west of the lake exit is necessary to provide adequate sight distance and should be installed regardless if anything else is done. ° Two -Way Left Turn i The installation of a two-way left -turn lane is recommended to reduce rear -end accidents and improve visibility at the crosswalks and other driveways in the area. However, the loss of on -street parking may encourage more parking in the neighborhood south of the park. Also, some locations in this area have no sidewalk. Council may wish to require the installation of sidewalk by the property owners in these areas. ° Flashing Beacon Staff does not have enough data from other locations in Lodi to make a firm recommendation on the effectiveness of flashing beacons. Since the cost is relatively low, it would be reasonable to install one. Addressing the City Council regarding the matter were: a) Mr. Jim Lind, 1134 West Turner Road, Lodi stated that he feels that everything that could be done should be done to eliminate accidents. b) Ms. Michelle Lowery, 1210 West Turner Road, Lodi proposed reversing the entrance and f -r exit at Lodi Lake Park and installing stop signs in the subject area. 29 3� Continued March 6, 1991 A very lengthy discussion followed with questions being directed to staff and to those persons who had given I testimony. On motion of Council Member Pennino, Hinchman second, the City Council adopted Resolution No. 91-43 approving the following recommendations concerning the Turner Road - Lodi Lake Park Traffic Study: a) b) c) AGREEMENT FOR SALES TAX AUDIT AND INFORMATION SERVICE RESOLUTION NO. 91-39 Approved extending the "No Parking" zone on the north side of Turner Road west of the lake exit by an additional 145 feet; Directed staff to proceed with a speed -zone study in the subject area; and Directed staff to proceed with plans for the installation of a flashing beacon at this location. CC -6 The City Council was advised that there is the distinct CC -90 possibility the City of Lodi may not be receiving its full CC -300 potential sales tax revenue. This is not to say that commercial and industrial establishments are not properly collecting and reporting sales and use tax. Sales tax revenues can be increased through a system of monitoring, identifying and correcting "point of sale" allocation errors. For instance, a commercial outlet may have multiple outlets but all sales go through one store or corporate office outside the City of Lodi and the sales tax, therefore, goes to the other city. A place of business may be incorrectly identified as being outside the City limits when, in fact, it is in the City. Through cooperation with corporations, major equipment purchases can be made by the company direct and then the use tax be paid within the City. These are but a few of the types of allocations the audit may uncover. It must be emphasized and underscored this is an audit of the State and not the individual merchants. Over 100 cities in California are using these services. We contacted three cities in northern California: Fremont, Livermore and Martinez. All three reported increased sales tax revenues in excess of $100,00 per year. F iJ. 30 0 Continued March 6, 1991 Hinderliter, de Llamas and Associates are so sure that there are point of sales errors that they have written the contract to provide that payment of the fees be deferred until such time as adequate new sales tax revenue, sufficient to pay the fees, have been received by the City as a result of audit and recovery performed by the contractor. The cost for this service is $500 per month plus 15% of all new sales or use tax revenue received by the City. For instance, if we were to receive $100,000 in new money, our cost would be 521,000 ($500 per month for 12 months plus 15% of $100,000). The City Manager, Finance Director and Assistant City Manager met with Mr. de Llamas and were impressed with the company's low key, yet comprehensive audit procedures. The way the contract is written the City is at no risk and stands to gain significant amounts of new revenue. On motion of Council Member Pinkerton, Sieglock second, the City Council adopted Resolution No. 91-39 approving an agreement with Hinderliter, DeLlamas and Associates for sales tax audit and authorizing that firm to examine sales tax records of the City and authorized the City Manager and City Clerk to execute the subject agreement on behalf of the City. IMPLEMENTATION OF CLERICAL CLASSIFICATION STUDY RESOLUTION NOS. 91-40, 91-41, 91-42, 91-34 and 91-35 CC -34 The City Council was reminded that in August of 1990 a CC -300 classification study authorized by the City Council was conducted of the Administrative Clerk job series by Carl Seymour of the Human Resource Compensation and Management consulting firm. As a result of this study, several changes were recommended by Mr. Seymour. The city and union agreed to recommend these results. These recommendations included establishing the following new classifications: Deputy City Clerk, Personnel Technician, Police Records Clerk and Purchasing Assistant. Although the salaries for these positions are subject to negotiation it was determined that it was in the best interest of the City and the employees to recommend an adjustment pending the negotiation process in June. Based on a review of our comparable cities, it is recommended that the following salary ranges be established: 31 32% Continued March 6, 1991 ,f Deputy City Clerk A B C D E 1530.73 1607.25 1687.62 1771.99 1860.61 Police Records Clerk I A B C D E 1364.48 1432.69 1504.32 1579.52 1658.50 Police Records Clerk II A B C D E 1502.65 1577.83 1656.70 1739.51 1826.53 Police Records Clerk III A B C D E 1584.31 1663.51 1746.69 1834.00 1925.74 Purchasing Assistant A B C D E 1524.43 1600.69 1680.71 1764.71 1852.98 Personnel Technician A B C D E 1607.26 1687.62 1771.99 1860.59 1953.65 The Police Records Clerk I/II/III and Purchasing Assistant will be placed in the General Services bargaining unit. Because the Deputy City Clerk and Personnel Technician, during the regular course of their duties, have access to and prepare information related to employer-employee relations, it is recommended they be designated as Confidential. On motion of Council Member Snider, Sieglock second, the City Council approved the implementation of the Clerical Classification Study, thereby establishing new classifications, job specifications, and salary ranges for: a) Deputy City Clerk - Resolution No. 91-40; b) Police Records Clerk I/II and III - Resolution No. 91-41; c) Purchasing Assistant - Resolution No. 91-42; d) Personnel Technician - Resolution No. 91-34; and e) Approved the designation of Deputy City Clerk and Personnel Technician classes as Confidential - Resolution No. 91-35. 32 Continued March 6, 1991 33 1' ORDINANCES ORDINANCE ADOPTING A CAPITAL IMPROVEMENT PROGRAM BUDGET FOR PUBLIC FACILITIES FOR THE CITY OF LODI FOR FISCAL YEAR 1990-91 ORDINANCE NO. 1508 ADOPTED CC -15 Ordinance No. 1508 entitled, "An Ordinance of the Lodi City CC -149 Council Adopting a Capital Improvement Program Budget for Public Facilities for the City of Lodi for Fiscal Year 1990-91" having been introduced at a regular meeting of the Lodi City Council held February 20, 1991 was brought up for passage on motion of Mayor Pro Tempore Pinkerton, Pennino second. Second reading of the ordinance was omitted after reading by title, and the ordinance was then adopted and ordered to print by the following vote: Ayes: Council Members - Pennino, Pinkerton, Sieglock and Snider Noes: Council Members - Hinchman Abstain: Council Members - None Absent: Council Members - None SEWER RODDING MACHINE BIDS REJECTED RESOLUTION NO. 91-36 CC -12(b) Funds to purchase a sectional sewer rodding machine for the Water/Wastewater Division were approved in the 1989-90 Operating Budget and specifications were approved by the City Council on January 2, 1991. (A special allocation request was approved on July 17, 1990 to carry over the funds to the 1990-91 fiscal year). Two bids were received and opened on January 30, 1991. The low bidder, 3-T Equipment met the specifications with four exceptions which were reviewed and found acceptable. The low bid exceeds the budgeted $25,760.00 by $1,623.50. This increase is mainly due to inflation and the added cost of painting the existing truck on which the rodding machine will be mounted. The following is a recap of the bids: 3-T Equipment Company $ 27,383.50 Weco Industries, Inc. S 32,535.64 33 34,: V Continued March 6, 1991 Nancy Mullaney, Regional Sales Manager for Weco Industries, Inc. addressed the City Council indicating that the low bid from 3-T Equipment Company did not meet specifications and therefore requested that the bids be rejected and the piece of equipment be readvertised. City Council discussion followed with questions being directed to Water/Wastewater Superintendent Fran Forkas and to Ms. Mullaney. On motion of Mayor Pro Tempore Pinkerton, Sieglock second, the City Council adopted Resolution No. 91-36 rejecting the bids received for a sewer rodding machine and authorized the readvertising for bids thereon. CLOSED SESSION At approximately 12:05 a.m., the City Council adjourned to a Closed Session regarding: CC -200(a) a) Labor Relations; and CC -200(d) b) (Attorneys' fees) L.I.F.E. Committee v. City of Lodi, San Joaquin County Superior Court Case No. 178641 The City Council reconvened at approximately 12:29 a.m. ADJOURNMENT There being no further business to come before the City Council, Mayor Hinchman adjourned the meeting at approximately 12:30 a.m. ATTEST: ` Alice M. Reimche City Clerk 34