HomeMy WebLinkAboutMinutes - December 22, 1992CITY COUNCIL, CITY OF LODI
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, JANUARY 6, 1993
7:30 P.M.
ROLL CALL Present: Council Members - Davenport (arrived 7:32
p.m.), Mann, Sieglock, Snider, and Pennino
(Mayor)
Absent: Council Members - None
Also Present: City Manager Peterson, Assistant City
Manager Glenn, Community Development
Director Schroeder, Public Workn Director
Ronsko, City Attorney McNatt, Deputy City
Clerk Perrin and City Clerk Reimche
INVOCATION The invocation was given by Assistant City Manager Jerry
Glenn.
PLEDGE OF The Pledge of Allegiance was led by Mayor Pennino.
ALLEGIANCE
PRESENTATIONS There were no presentations at this meeting.
URGENCY ITEM ADDED TO
THE AGENDA
Pursuant to State statute the City Council, on motion of
Council Member Snider, Sieglock second, unanimously
determined that the need arose pursuant to the preparation
of the agenda for an urgency item to be added to the agenda.
CLOSED SESSION - LABOR RELATIONS
CC -200(a) On motion of Council Member Sieglock, Mann second, the City
Council unanimously added "Closed Session - Labor
Relations" to the agenda under the Closed Session segment
of the agenda.
COMMENTS BY THE PUBLIC ON MATTERS
LISTED ON THE CONSENT CALENDAR
COMPLAINT REGARDING HALE PARK CHANGE ORDER
CC -16 Virginia Lahr, 311 East Elm Street, Lodi commented on
CC -90 Consent Calendar item #16 entitled, "Contract Change Order
- Hale Park Improvements, 208 East Locust Street". Mrs.
Lahr stated that she and numerous neighbors of the area
feel this project is taking much too long to complete and
that the contractor should not be granted an additional 20
days to complete the project
1
1.35103
Continued January 6, 1993
CONSENT CALENDAR In accordance with report and recommendation of the City
Manager, Council, on motion of Council Member Snider, Mann
second, approved the following items hereinafter set forth.
Further the City Council removed the following items from
the Consent Calendar:
a)
Agenda item #F-1 entitled, "Claims -
$4,501,554.44" was discussed and acted upon
under another segment of the agenda;
(Removed by Council Member Davenport);
b)
Agenda item #F-5 entitled, "Supplemental
1992/93 Transportation Development Act (TDA)
Claim" was discussed and acted upon under
the Regular Calendar; (Removed by Council
Member Sieglock);
c)
Agenda item #F-6 entitled, "Purchase of oil
filtration system for the Electric Utility
Department" was discussed and acted upon
under the Regular Calendar; (Removed by Council
Member Davenport);
d)
Agenda item #F-7 entitled, "Purchase of
-
Padmount Transformers" was discussed and
acted upon under the Regular Calendar;
(Removed by Council Member Davenport);
e)
Agenda item #F-8 entitled, "Purchase of
Polemount Transformers" was discussed and
acted upon under the Regular Calendar;
(Removed by Council Member Davenport);
f)
Agenda item #F-11 entitled, "Approve sale of
surplus transformer -regulator" was discussed
and acted upon under the Regular Calendar;
(Removed by Council Member Davenport);
g)
Agenda item #F-13 entitled, "E -Basin
agreement between City of Lodi and Robert
Batch (located in the area of Evergreen
Drive south of Westgate Park)" was discussed
and acted upon under the Regular Calendar;
(Removed by Council Member Davenport);
h)
Agenda item #F-15 entitled, "Agreement
between City of Lodi and Mr. Kenneth Choo
for operation of Golf Driving Range" was
discussed and acted upon under the Regular
Calendar (Removed by Council Member Davenport);
and
i}
Agenda item #F-16 entitled, "Contract Change
Order - Hale Park Improvements, 208 East
Locust Street" was discussed and acted upon
under the Regular Calendar. (Removed by Council
Member Davenport).
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Continued January 6, 1993
AGENDA ITEM REMOVED
FROM THE CONSENT CALENDAR
Agenda item #F-1 entitled, "Claims - $4,501,554.4411 was
removed from the Consent Calendar and discussed at another
segment of the agenda.
MINUTES The Minutes of December 3, 1992 (Adjourned Regular Meeting)
were approved with the correction of "1st" to 114th" in the
last sentence of page 4.
AMENDED SALARY RANGES FOR EMPLOYEES
IN THE POLICE DISPATCHERS' UNIT,
CONFIDENTIAL UNIT, AND THE ELECTRIC
UTILITY UNIT APPROVED
RESOLUTION NOS. 93-01, 93-11 AND 93-12
CC -34 The City Council adopted Resolution No. 93-01 amending the
CC -300 salary ranges for the Police Dispatchers' Unit, Resolution
No. 93-11 for the Confidential Unit and Resolution No.
93-12 for the Electric Utility Unit all as described below.
The City Council authorized the salary schedule for the
Police Dispatchers' Unit to be modified effective the pay
period beginning January 4, 1993 as follows:
Community Service $1,832.54 $1,924.13 $2,020.38 $2,121.40 $2,227.48
Officer
Police Dispatcher 2,145.42 2,252.70 2,365.34 2,483.61 2,607.80
The City of Lodi and the Lodi Police Dispatchers'
Association signed a Memorandum of Understanding (MOU) in
December 1991, covering the period from July 8, 1991
through June 1994. In that agreement the City agreed to
increase salaries of all represented classes by 2.5t
effective the pay period following January 1, 1993.
The City Council authorized the salary schedule for the
Confidential Unit Employees to be modified effective the
pay period beginning January 4, 1993.
At the Closed Session of the City Council held January 5,
1993, the Council authorized a 4$ salary increase for the 4
classes in the Confidential series as reflected in the
resolution.
The City Council authorized the salary schedule for the
Electric Utility Unit to be modified effective the pay
period beginning January 4, 1993.
3
3i
Continued January 6, 1993
The City of Lodi and IBEW, Local 1245 signed a Memorandum
of Understanding (MOU) covering the period from January
1991 through December 1993. That agreement called for a
4.25W increase effective the pay period beginning January
4, 1993.
APPROVED CLASS SPECIFICATIONS FOR CITY CLERK
RESOLUTION NO. 93-02
CC -34 The City Council adopted Resolution No. 93-02 approving the
CC -300 class specifications for the newly appointed City Clerk as
shown on the resolution on file in the City Clerk's office.
ITEMS REMOVED FROM THE
CONSENT CALENDAR
Agenda item #F-5 entitled, "Supplemental 1992/93
Transportation Development Act (TDA) claim" was removed
from the Consent Calendar and discussed and acted upon
under the Regular Calendar.
Agenda item #F-6 entitled, "Purchase of oil filtration
system for the Electric Utility Department" was removed
from the Consent Calendar and discussed and acted upon
under the Regular Calendar.
Agenda item #F-7 entitled, "Purchase of Polemount
Transformers" was removed from the Consent Calendar and
discussed and acted upon under the Regular Calendar.
Agenda item #F-8 entitled, "Purchase of Polemount
Transformers" was removed from the Consent Calendar and
discussed and acted upon under the Regular Calendar.
PURCHASE OF COMPUTER EQUIPMENT FOR
THE POLICE DEPARTMENT APPROVED
RESOLUTION NO. 93-07
CC -12(d) The City Council adopted Resolution No. 93-07 awarding the
CC -300 bid for the purchase of computer equipment to Computerland
of Stockton, the low bidder in five of seven bid
categories, and to Online Connecting Point of Stockton, the
low bidder in the remaining two categories. Total cost of
purchase of $14,425.60.
The City Council was reminded that on July 15, 1992, it
authorized the allocation of funds from the Asset Seizure
Account to purchase computer equipment, as well as
firearms, for the Police Department. On November 18, 1992,
the City Council authorized advertisement for bids for
three IBM personal computers, six IBM printers, four IBM
emulation kits (allowing the PCs to attach to and
4
Continued January 6, 1993
communicate with the Department's IBM AS/400 computer), and
an auxiliary diskette drive.
Bids were opened on December 16, 1992, with results shown
below.
POLICE DEPARTMENT COMPUTER EQUIPMENT
SUMMARY OF BIDS RECEIVED
BIDS OPENED 12/16/92
(ALL PRICES SHOWN ARE TOTALS FOR EACH ITEM, SALES TAX INCLUDED)
BIDDERS (Complete names
listed below): CMPTRLND ONLINE CUDA'S IBM
EQUIPMENT DESCRIPTION:
------------------------------------------------- -----
3 IBM #8556-045 PCs
3 DOS V5.0 INSTALLED
3 IBM #8518-001 MONITOR
5 IBM #4029-010 LASER 5E
1 IBM #4029-020 LASER 6
4 IBM #6287 EMULATION
1 IBM #4869 AUX. DRIVE
W/ #1007 ADAPTER
FOOTNOTES:
$3,061.02 $3,248.66 $3,604.24 $4,347.71
328.58 339.41 387.90 373.35
1,383.51
1,470.79
1,389.98
1,556.45
4,836.52
5,064.25
5,118.13
5,275.98
1,491.88
1,567.76
1,513.89
1,544.70
1,849.29*
2,801.50
3,167.85
3,062.26
282.47**
522.59
592.63
541.42
* COMPUTERLAND BID IBM #6279, AN EMULATION ADAPTER WITHOUT REQUIRED
SOFTWARE.
** COMPUTERLAND'S BID INCLUDED THE AUXILIARY DRIVE ONLY, WITHOUT THE
REQUIRED ADAPTER.
BIDDERS:
COMPUTERLAND OF STOCKTON
ONLINE CONNECTING POINT, STOCKTON
CUDA'S BUSINESS SYSTEMS, SANTA ROSA
IBM CORPORATION, MODESTO/STOCKTON
5
Continued January 6, 1993
Although Computerland was apparent low bidder on the final
two items (the emulation kit and the auxiliary drive), the
units they offered failed to meet the City's specifications.
This equipment is planned for use in the Police
Department's Detective Division to provide greater access
to local and state files by detectives and by members of
the Department's narcotics and gang investigation units.
PURCHASE OF PADMOUNT SWITCHGEAR APPROVED
RESOLUTION NO. 93-06
CC -12(d) The City Council adopted Resolution No. 93-08 awarding the
CC -300 purchase of four padmount switchgear to the low bidder,
Ingalls Power Products, Emeryville, California in the
amount of $35,628.62.
On November 18, 1992, the City Council approved specifica-
tions and authorized advertisement for bids. Bids were
opened on December 22, 1992 with the following results:
Ingalls Power Products $35,628.62
A.B. Chance Company 37,755.60
S&C Electric Company 38,221.08
Power Com, Inc. 38,229.79
The switchgear will be used on the electric distribution
system in the following subdivisions: Century Meadows #1,
Century Meadows #3 and Towne Ranch as well as to provide
inventory for emergency backup.
AGENDA ITEM REMOVED FROM
THE CONSENT CALENDAR
Agenda item #F-11 entitled, "Approve sale of surplus
transformer -regulator" was removed from the Consent
Calendar and discussed and acted upon under the Regular
Calendar.
CONTRACT AWARD FOR CONSTRUCTION OF
BERMS AND TRANSFORMER PAD APPROVED
RESOLUTION NO. 93-10
CC -12(c) The City Council adopted Resolution No. 93-10 awarding the
CC -300 contract for construction of oil containment berms and
transformer pad to the low bidder, Case Construction Co.,
Inc., Lodi, California in the amount of $45,153.00.
On December 3, 1992, the City Council approved specifica-
tions and authorized advertisement for bids. Bids were
opened on December 22, 1992 with the following results:
6
Continued January 6, 1993
Case Construction Co., Inc. $45,153.00
H. Max Lee, Inc. 55,300.00
Neth Construction, Inc. 58,670.00
Diede Construction, Inc. 64,882.00
The oil containment structures will be installed at McLane
Substation around oil -filled electrical equipment to
confine an oil spill or leak. Recent Environmental
Protection Agency regulations require that equipment
storing oil in volumes, as in this case, be equipped with a
confinement system that will prevent an oil spill or leak
to extend beyond the immediate area of the equ3.pment and
not migrate into the soil, the water table or the site
drainage system.
The transformer pad will be constructed for the recently
purchased McLane Substation No. 1 bank transformer.
AGENDA ITEM REMOVED FROM THE
CONSENT CALENDAR
Agenda item #F-13 entitled, "E -Basin agreement between City
of Lodi and Robert Batch (located in the area of Evergreen
Drive south of Westgate Park)" was removed from the Consent
Calendar and discussed and acted upon under the Regular
Calendar.
AGREEMENT BETWEEN CITY OF LODI AND
LODI GRAPE FESTIVAL AND NATIONAL WINE SHOW,
INC. FOR LEASE OF GOLF DRIVING RANGE
PROPERTY APPROVED
CC -7(p) The City Council authorized the City Manager and the Parks
CC -90 and Recreation Director to execute an agreement between the
City of Lodi and the Lodi Grape Festival and National Wine
Show, Inc. to lease certain property in the custody of the
Lodi Grape Festival and National Fine Show, Inc. for the
purpose of operating a golf driving range.
For decades the City of Lodi has leased that property
located in the southeast corner of the Lodi Grape Festival
grounds for use as a golf driving range. Specifically, the
property is located on the northwest corner of the
intersection of North Cherokee Lane and East Lockeford
Street. In addition to the execution by the City of Lodi
and the Lodi Grape Festival and National Wine Show, the
agreement is also approved by the Board of Supervisors.
This is a routine three-year extension of the existing
agreement. The agreement provides that the City will pay
as rent, 50%� of the proceeds it receives from its share of
the golf ball rental revenues.
7
Continued January 6, 1993
AGENDA ITEMS REMOVED FROM THE
CONSENT CALENDAR
Agenda item #F-15 entitled, "Agreement between City of Lodi
and Mr. Kenneth Choo for operation of Golf Driving Range"
was removed from the Consent Calendar and discussed and
acted upon under the Regular Calendar.
Agenda item 4F-16 entitled, "Contract Change Order - Hale
Park Improvements, 208 East Locust Street" was removed from
the Consent Calendar and acted upon under the Regular
Calendar.
FINAL MAP AND IMPROVEMENT AGREEMENT FOR
CENTURY MEADOWS THREE, UNIT NO. 1 APPROVED
CC -90 The City Council took the following actions:
1} Approved the final map for Century Meadows
Three Unit No. 1, Tract No. 2572, and
directed the City Manager and City Clerk to
execute the Improvement Agreement and map on
behalf of the City; and
2) In accordance with the precedent set by
Council on the Bangs Ranch development
(10/21/92), accepted maintenance and
ownership of the right-of-way fences along
Century Boulevard.
Pacific Valley Housing Corporation, the developer of this
subdivision, has furnished the City with the improvement
plans, necessary agreements, guarantees, insurance
certificates, and fees for the proposed subdivision.
The subdivision is located south of Century Boulevard at
Mills Avenue as and contains a total of 25 single-family
residential lots.
Fence
The developer has agreed to construct a masonry and wood
fence as recommended by the Planning Commission and pay the
City the difference between the cost of this fence and a
solid masonry fence ($7/LF) if the City will assume
ownership and maintenance responsibilities for the fence.
As mentioned above, this arrangement was previously
approved by Council for the right-of-way fences for the
Bangs Ranch development.
8
Continued January 6, 1993
ACCEPTANCE OF IMPROVEMENT UNDER CHURCH
STREET OVERLAY, LODI AVENUE TO CHESTNUT
STREET, TOKAY STREET TO VINE STREET APPROVED
CC -90 The City Council accepted the improvements under the
"Church Street Overlay, Lodi Avenue to Chestnut Street,
Tokay Street to Vine Street" contract, and directed the
Public Works Director to file a Notice of Completion with
the County Recorder's office.
The contract was awarded to Claude C. Wood Co. of Lodi on
August 5, 1992 in the amount of $77,929.20. The contract
has been completed in substantial conformance with the
plans and specifications approved by the City Council.
The contract completion date was October 20, 1992, and the
actual completion date was October 20, 1992. The final
contract price was $94,413.45. The difference between the
contract amount and the final contract price is mainly due
to extending the limits of the project south of Vine Street
and installing a new set of traffic loops at the southeast
corner of Lodi Avenue and Church Street.
CLAIMS CC -21(a) This item was removed from the Consent Calendar and
discussed and acted upon at this point of the agenda.
Council Member Davenport expressed concerns over the
process of the approval of claims after payment has been
made; therefore, on motion of Council Member Davenport,
Pennino second, the City Council directed the City Manager
to provide it with the proper code section(s) relative to
the approval of the claims by the following vote:
Ayes: Council Members - Davenport, Sieglock and Pennino
(Mayor)
Noes: Council Members - Mann and Snider
Absent: Council Members - None
Further following discussion, the City Council, on motion
of Mayor Pennino, Mann second, approved the claims in the
amount of $4,501,554.44 by the following vote:
Ayes: Council Members - Mann, Sieglock, Snider and
Pennino (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - None
9
Continued January 6, 1993
ITEMS REMOVED FROM THE CONSENT CALENDAR
MOVED TO THE END OF THE AGENDA
On motion of Council Member Mann, Sieglock second, the City
Council by the following vote moved the agenda items
removed from the Consent Calendar, with exception of item
#F-16, to the end of the Regular Calendar discussion:
Ayes: Council Members - Mann, Sieglock, Snider and
Pennino (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - None
CONTRACT CHANGE ORDER - HALE PARK IMPROVEMENTS,
208 EAST LOCUST STREET APPROVED
CC -90 Public Works Director Ronsko presented the following report
to the City Council.
This information was given to the City Council in
accordance with the Contract Change Order policy approved
by Resolution 85-72. One of the requirements of this
policy is that staff informs the City Council of all change
orders where the total change orders exceed $25,000. In
addition, the Council asked that staff provide an update as
to the status of the project and the problem with the
playground surface.
Change Order
The contract change order, approved by the City Manager,
was in the amount of $29,256, which is 6.4V of the
contract. The work includes additional fill needed because
the sidewalk grades were raised to avoid cutting into the
root systems of the trees. Revisions to the irrigation
system were made to irrigate the area west of the project.
This portion of the park was planned for a future parking
lot. However, this improvement is probably many years in
the future. The project, as designed, would have left this
area without a means of watering, even by hand. The change
order extended the irrigation system and turf seeding into
this area. A deep -root watering system was also installed
to irrigate the existing sycamore trees in the park.
Status
BRCO Constructors estimates that the work in Hale Park can
be completed in less than two months. The remainder of the
project involves placing the surfacing material in the
playground and par course areas and installing the
landscaping and turfing in the rest of the park. The
two-month time frame is reasonable unless extreme cold
10
Continued January 6, 1993
temperatures or heavy rains prohibit seeding. The contract
includes a 90 -day turf and irrigation system maintenance
period which will run beyond the contract working days.
Including the latest change order, the contract working
days allowed ended in early December. Although there will
be additional non -working day adjustments allowed for
weather, it appears there will be liquidated damages
charged on this contract. The damages specified in the
contract are $230 per day. However, resolution of the
following item may involve granting additional working days
due to the time lost.
Playground Surface
The plans call for the playground surface material to be
"Fibar", installed per the manufacturers recommendations.
Fibar is the trade name of a patented wood chip and fabric
system which includes an extended warranty and $10,000,000
product liability coverage. The contractor feels the
contract is not explicit in its requirements and that if
the City insists on Fibar, he will file a claim for an
additional $11,000. He is in the process of submitting an
alternative. As of December 29, 1992, the matter has not
been resolved. Assuming the issue can be resolved in early
January, the work should be completed by the end of March
1993. At that point, the walk and play areas will be
available for use.
Speaking on the matter was Virginia Lahr, 311 East Elm
Street, Lodi, requesting that the contractor not be granted
the additional days to complete this project.
Following discussion, the City Council, on motion of
Council Member Snider, Mann second, unanimously approved
the Contract Change Order - Hale Park Improvements, 208
East Locust Street.
COMMENTS BY CITY
COUNCIL MEMBERS The following comments were received under the "Comments by
City Council Members" segment of the agenda:
INTRODUCTION OF STUDENT ATTENDING
HUMPHREYS COLLEGE
Mayor Pennino introduced Robin Almarez, a student studying
court reporting at Humphreys Business College, who was
transcribing the City Council meeting as a part of her
training.
REQUEST FOR REPORT FROM THE GANG
TASK FORCE
CC -2(q) Council Member Davenport again suggested that a report be
given on the Gang Task Force at each City Council meeting
11
Continued Jar..uary 6, 1993
as a means to inform the community of this on-going
situation.
FAREWELL EXPRESSED TO RETIRING CITY CLERK
Council Member Snider wished retiring City Clerk Alice M.
Reimche all the best for her future and expressed his
appreciation for the professionalism and courtesy she has
shown the people of this community.
REPORT ON THE SALES TAX REVENUE STUDY
CC -21(a) Mayor Pennino shared with the public that Hinderliter, de
Llamas & Associates, who prepared the sales tax revenue
study for the City of Lodi, should be credited for the
City's realizing an additional $127,000 in revenue.
COMPLAINTS RECEIVED REGARDING NEW
REFUSE SYSTEM
CC -16 Council Member Davenport stated he is still receiving
CC -24(b) telephone calls from citizens regarding the refuse system
and requested a report on some of the inequities of the
system and possible changes.
COMMENTS BY THE
PUBLIC ON NON
AGENDA ITEMS The following comments were received under the "Comments by
the public on non -agenda items" segment of the agenda:
COMPLAINT REGARDING REFUSE RATES
CC -16 Ken Lewis, 1214 South Sunset Drive, Lodi, complained that
CC -24(b) his garbage bill under the new rates had not been pro -rated
and he has still not received his new refuse cart(s). The
matter was referred to the City Manager
A citizen residing on Flora Street in Lodi, also speaking
regarding the trash situation, stated he believes the
program is beneficial; however, he suggested the system be
changed to add bigger trash receptacles.
PUBLIC HEARINGS Notice thereof having been published according to law, an
affidavit of which publication is on file in the office of
the City Clerk, Mayor Pennino called for the Public Hearing
to consider unmet transit needs with the City of Lodi.
PUBLIC HEARING REGARDING UNMET TRANSIT
NEEDS WITHIN THE CITY OF LODI
CC -50(b) Assistant City Manager Jerry Glenn presented the following
staff report.
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Continued January 6, 1993
In order to utilize Transportation Development Act (TDA)
funds for street and road improvements and to properly
allocate the funds spent for transit purposes, it is
necessary to reasonably meet any unmet transit needs.
The San Joaquin Council of Governments (COG) requires all
agencies to annually hold a public hearing to solicit input
from the citizens on unmet transit needs. So that we can
assure the widest input possible, the City scheduled two
hearings - .one during the morning hours at Hut 'ins Street
Square, 125 So. Hutchins Street, and one at a regularly
scheduled City Council meeting.
The first hearing was conducted on Wednesday morning,
December 2, 1992 at the Fine Arts Building at Hutchins
Street Square. Approximately 20 persons were in
attendance. The minutes of that meeting are hereby entered
as an official part of this meeting as shown below.
UNMET TRANSIT NEEDS
PUBLIC HEARING
HUTCHINS STREET SQUARE
FINE ARTS BUILDING
125 SOUTH HUTCHINS STREET
WEDNESDAY, DECEMBER 2, 1992
10:00 A.M.
Assistant City Manager Glenn opened the meeting at approximately 10:00 a.m.
Mr. Glenn first gave an opening statement pointing out the following
achievements for Dial -A -Ride during the last year:
a. In September problems occurred with City Cab
Company. City Cab was operating without
Workers' Compensation Insurance, among other
various operational problems, resulting in
the Dial -A -Ride drivers walking off the
job. Dial -A -Ride was then taken over by the
City. The City has hired more drivers than
were used previously, provided training
sessions for the drivers and dispatchers,
and operated more vehicles on Saturdays, all
of which have caused fewer delays.
b. Last year the City became eligible for
Federal funds for transportation which the
City plans to use to expand on the
Dial -A -Ride program and to make any
enhancements for transit needs.
Following further comments by Mr. Glenn the hearing was then opened to the
public.
13
Continued January 6, 1993
Mr. Bob Phillips, a resident of Lodi, commented that certain cities, Stockton
for example, uses all of the funds set aside for transit needs, and that the
City of Lodi should possibly consider doing that also. Mr. Phillips also
suggested that the City try to reach more people through advertisements,
notices, etc. in notifying the public of transit needs public hearings and to
make it easier for the disabled/handicapped to get to these meetings. Further
Mr. Phillips feels a strong need for a fixed transit system and a need for Lodi
to Stockton transportation.
Hazel Tusten, a disabled citizen, expressed her gratitude for Dial -A -Ride, but
emphasized the need for Lodi to Stockton transportation for those who need to
travel to Stockton for medical/doctors appointments, shopping, school
attendance at the various colleges, etc. Ms. Tusten also suggested that
Dial -A -Ride operate on Sundays to accommodate those who attend the local
churches.
A request was then made for a brief report regarding a fixed -transit system.
Mr. Glenn responded that a study had been done by a consultant regarding the
City of Lodi's transit system. The study did show that if the City continued
to grow as it is, Dial -A -Ride will someday be insufficient; however, the
consultant did not define "someday". Mr. Glenn is currently in the process of
preparing the Transportation Development Act claim asking for funds for
mini -vans which could carry 9 - 12 people, and could be used on an experimental
basis if the City were to try a fixed -route bus system.
Comments were then made on how efficient Dial -A -Ridgy is since the City took
over its operation; however, it was suggested that it offer more weekend
transportation, especially on Sundays. Mr. Glenn stated the main reason there
is no Sunday operation, is the fear that the Dial -A -Ride system will become
overloaded with the church. service transportation. A comment was made by a
member of the audience that the study done regarding the City's transportation
system did determine that Dial -A -Ride was maxed out at certain times (food
distribution days, Loel Center activities, etc.), and that there was a need to
search for alternate situations.
A fixed -route bus system was then compared with Dial -A -Ride. Comments were
made that most senior citizens will not want to walk certain distances to and
from a bus stop whereas Dial -A -Ride offers door service. One comment was made
that a fi�,ed-route bus system would not work in Lodi, and that the City should
instead concentrate on expanding the Dial -A -Ride system or creating a fixed
flexible system with vans and mini -vans. However, it was stressed again the
importance of a Lodi to Stockton transportation system.
Questions were then posed regarding the possibility of Amtrack coming to the
area. Nancy Miller of the San Joaquin County Council of Governments (COG)
responded that it eventually will; however, there are delays concerning
equipment, and there is no time frame when Amtrack will be operational in our
area. Mr. Glenn explained that Amtrack would not be an immediate assistance to
Lodi area transportation due to poor scheduling, but it could eventually be
worked out to benefit the community. Comments were then made about the
problems encountered with the Greyhound Bus system in regards to seating and
with County Area Transit (CAT) that it can only be used by senior citizens and
the handicapped/disabled for medical transportation only. CAT also transports
only town to town and not within a certain area.
14
Continued January 6, 1993
Several other miscellaneous comments were then made by me.*ers of the audience:
° The City of Lodi needs to have a reliable,
consistent, scheduled transportation system
for those needing to keep scheduled
appointments.
° A suggestion was made that future
advertisements for unmet transit needs
public hearings be sent in the City of Lodi
utility billings.
° School children need transportation to and
from school.
° Senior citizens walk more now than ever
before and would be willing to walk to a bus
stop.
° Citizens need to be reeducated about
transportation and not be afraid to make a
change in their lifestyle (carpool, take
public transportation, etc.).
° Dial -A -Ride takes two (2) bags per person
rather than per ticket.
There being no further comments, Mr. Glenn closed the public hearing and
informed the audience that the comments would be summarized in a report to the
Lodi City Council at its public hearing to be held on January 6, 1992 and
invited the public to attend.
The meeting was then adjourned at approximately 11:10 a.m.
A member of the COG staff was in the audience outlining the
actual recommendations to the -COG Board of Directors as to
the City of Lodi's unmet transit needs. That report will
become the basis for the City's 1993-94 transit claim.
Following questions posed by the City Council, the hearing
was opened to the public.. Speaking on the matter were the
following:
a)
b)
c)
d)
Bob Fisher, 418 North Fairmont Avenue, Lodi;
Brian Cornell, 2711 Del Rio Drive, Stockton,
speaking on behalf of the County Advisory
Commission;
Lillian Goldsmith, 1830 South Hutchins
Street #507, Lodi;
Les Dabritz, Lodi Chamber of Commerce, Lodi;
15
r7
Continued Jan�.ary 6, 1993
el'. Carol Alimonte, 412'-1/2 East Oak Street,
Lodi.
f) Dorance Ochs, 1810 Burgundy Drive, Lodi; and
g) Barry Clark, 623 Palm Avenue, Lodi.
The Mayor then closed the public hearing.
Following further discussion the City Council, on motion of
Council Member Sieglock, Mann second, unanimously approved
to disband the Ad Hoc Transportation Committee; however, it
would continue to meet on an as -needed basis.
PUBLIC HEARING TO CONSIDER RE -INTRODUCTION
OF AN ORDINANCE REGARDING THE REGULATING
OF INDUSTRIAL WASTE HAULERS
INTRODUCE ORDINANCE NO. 1561
CC -24(b) Notice thereof having been published according to law, an
CC -54 affidavit of which publication is on file in the office of
CC -149 the City Clerk, Mayor Pennino called for the Public Hearing
to consider re -introduction of an ordinance regarding the
regulating of industrial waste haulers.
City Attorney McNatt presented the following report.
At the Council meeting of December 16, 1992, the City
Council considered the introduction of an ordinance which
would regulate haulers of industrial refuse. However, the
Council was desirous of making some changes to the
ordinance pertaining to industries wishing to haul their
own waste.
Pursuant to the direction of Council, Ordinance 1561 has
now been amended to allow generators of industrial waste to
transport their own waste for disposal. The ordinance
would exempt such self -haulers from the payment of a permit
fee, but would still require that all waste be channeled
through a State -licensed Materials Recovery Facility
(MRF) .
At the suggestion of industry representatives and City
staff, the ordinance has also been modified to require that
industrial waste haulers furnish certificates of insurance,
proof of vehicle inspections for all trucks utilized to
haul industrial waste, and a bonding requirement for
defaults of franchise or permit fees.
Following a brief discussion, the public hearing was opened
to the public. Kevin Van Steenberg, 1208 Devine Drive,
Lodi spoke in favor of the ordinance.
There being no other persons wishing to speak on the
matter, the Mayor closed the public hearing.
16
Continued January 6, 1993
r
On motion on Council Member Snider, Sieglock second, the
City Council unanimously re -introduced Ordinance No. 1561
entitled, "An Ordinance of the City Council of the City of
Lodi Amending Lodi Municipal Code Chapter 13.16 - Solid
Waste Relating to Industrial Waste Collection and
Recyclable Materials".
RECESS The Mayor declared a ten-minute recess and the City Council
reconvened at approximately 9:35 p.m.
PLANNING COMMISSION City Manager Peterson presented the following PlaTming
REPORT Commission Report of the Planning Commission Meeting of
December 14, 1992.
CC -35 The Planning Commission -
a. Continued the request of Daryl Duncan on behalf of Wanda J.
Cherry for approval of a tentative parcel map to create 2
lots from 1 lot at 819 James Street in an area zoned R-2,
Single -Family Residential until 7:30 p.m. Monday, January
11, 1993.
L
This matter was continued so that the applicant could
present the Planning Commission drawings that (1) depict
the proposed offstreet covered parking for the existing
dwelling and (2) illustrate the site plan for the proposed
new dwelling.
b. Continued the request of Young Electric Sign Company on
behalf of Orchard Supply Hardware and MacFrugal's for a
second shopping center identification sign at 360 South
Cherokee Lane in an area zoned C-2, General Commercial
until 7:30 p.m. Monday January 11, 1993.
This matter was continued to provide the City Attorney
adequate time to render a written opinion on second
identification signs in areas zoned C-2, General Commercial.
C. Cancelled Use Permit U-91-28 for Jim Mehos for a temporary
office trailer at 724 South Cherokee Lane in an area zoned
C-2, General Commercial.. The business has closed and the
temporary structure has been removed.
d. Set a public hearing for 7:30 p.m. Monday, January 11, 1993
to consider recommending to the City Council that Lodi
Municipal Code 17.63.270, which outlines shopping center
identification signs in areas zoned C -S, Commercial
Shopping be amended to re -allocate the allowable sign area.
COMMUNICATIONS
(CITY CLERK)
CLAIMS CC -4'c) On recommendation of the City Attorney and City's contract
administrator, Insurance Consulting Associates, Inc. (ICA),
17
. �2.-yam
Continued January 6, 1993
the City Council, on motion of Council Member Sieglock,
Mann second, denied the following claim and referred it
back to the contract administrator:
a) California State Automobile Association (K.
Colgan), Date of loss 9/19/92
ABC LICENSE
APPLICATIONS
CC -7(f) Deputy City Clerk Perrin presented the following
applications for Alcoholic Beverage Control License:
a) Helena W. M. and Tony K. C. Leu, Lucky
House, 550 - H South Cherokee Lane, Lodi, On
Sale Beer and Wine Eating Place, Person to
Person Transfer;
b) Miguel Nunez, Miguel's Mexican Food, 322
North California Street, Lodi, On Sale Beer
and Wine Eating Place, Original License; and
c) Garldine and Robert Pulido and Alfred
Solorio, Tumbleweed Cafe, 400 South Beckman
Road, Lodi, On Sale General Eating Place,
Person to Person Transfer and Premise to
Premise Transfer.
Further, on motion of Council Member Davenport, Sieglock
second, the City Council by unanimous vote directed the
City Manager to send a letter to the Alcoholic Beverage
Control Board to inform it of the Tumbleweed Cafe's failure
to comply with the Uniform Fire Code and the Uniform
Building Code.
REGULAR CALENDAR
ARCHITECTURAL SERVICES FOR CITY HALL
REMODEL AND RELATED PROJECTS APPROVED
CC -90 Public Works Director Ronsko presented the following report
regarding architectural services for City Hall remodel and
related projects.
In January 1992, the firm of Wenell Mattheis Bowe was
retained to prepare a Government Center Master Plan. This
Master Plan evaluated a number of different scenarios for
providing the interim and ultimate square footage needs of
all of the departments in the government center complex.
With respect to the City Hall deficiencies, the Council
determined that, on an interim basis, the City should lease
the Beckman Building across the street and bring both the
Beckman Building and the existing City Hall up to Americans
with Disabilities Act (ADA) standards. It was agreed that
18
Continued January 6, 1993
the best long-range solution for the City Hall complex
would include an addition to the north of the existing City
Hall providing for all major City functions in one central
complex.
The Public Works Department was asked to ensure that all
local architects interested in doing the design work for
the Civic Center complex were given the opportunity to
present qualifications. Requests for qualifications (RFQ)
were sent to Lodi and Stockton architectural firms. A copy
of the RFQ was presented for Council review and includes a
general scope of the proposed design work. Ac the same
time, the Mayor appointed a selection committee to review
the RFQ's and to interview the qualified architects. This
committee was made up of Randy Snider, City Council Member;
Larry Mindt, Chairman of the Planning Commission; Leonard
Bull, Chairman of SPARC; Jim Culbertson, a local
contractor; together with the Chief Building Official,
Finance Director and Public Works Director. The committee
met and evaluated the qualification submittals and
determined that four architectural firms would be
interviewed. The interviews were conducted on November 19,
1992, and the selection committee selected the firm of
Wenell Mattheis Bowe to design the Civic Center
improvements.
We know that the remodeling of City Hall will include some
major structural upgrading; however, the full extent of
this upgrading cannot be determined until a full structural
investigation is accomplished. It has been determined
that, even with minimum structural upgrading, the City Hall
remodel work could not be done while employees are still
using the building. Therefore, temporary relocation of
those employees ultimately staying in City Hall will have
to be made. Because of the structural unknowns on the City
Hall remodeling, it was determined that it would be best to
break the architectural agreement into at least two
phases. These phases are discussed in the next paragraph
and the scope of work shown below.
ARCHITECTURAL AGREEMENT - GENERAL SCOPE OF WORK (First
Phase)
Program Update
Confirm actual temporary, short-term and long-term
personnel and space requirements in Beckman, Carnegie,
temporary trailers, City Hall remodel and City Hall
addition.
19
Continued January 6, 1993
Beckman Buildin
Provide complete architectural and engineering (A/E)
services for tenant improvements including parking lot
layout and lighting.
City Hall Remodel
Provide investigative and schematic design services
including structural, mechanical, electrical, handicap
accessibility and ADA requirements.
City Hall Addition
Provide conceptual design and floor plan layouts together
with two renderings showing relationship of addition with
remodel.
Carnegie Buildin
Provide investigative and schematic design services for
basement and office layouts if Carnegie basement is going
Y
to be used.
Trailers
Provide complete A/E service for temporary trailers.
Computer/Communication Link
Design link between Beckman, Carnegie, temporary trailers
and City Hall.
Furniture Systems
Design workstations in Beckman, Carnegie and City Hall
remodel including determination of size, configuration,
basic components and electrical, computer and communication
needs.
PHASE II - CARNEGIE BASEMENT SCOPE OF CONTRACT
Provide complete Architectural/Engineering services (design
development through construction observation) to renovate
approximately 2,500 square feet of existing basement area
with a proposed budget of $252,000* for construction; based
upon approved schematic design developed under Phase I
Contract.
PHASE III - REMODEL CITY HALL SCOPE OF CONTRACT
Provide complete Architectural/Engineering services (design
development through construction observation) to renovate
the existing City Hall building with a proposed budget of
20
Continued January 6, 1993
$1,383,000* for construction; plans to include renovation
of the existing City Hall building including structural,
mechanical, electrical, handicap accessibility, functional
and circulation path and finishes; including a new entrance
ramp with plaza at Pine Street and a new elevator. The
design shall accommodate logical expansion to the future
City Hall addition; based upon approved schematic design
development under Phase I Contract.
*Final budget will be established as part of Phase I
Contract
In general, the work under the subject architectural
agreement (first phase) is estimated to cost $122,353. All
payments to the architect will be on a time -and -materials
basis up to a maximum which is the estimated cost.
Therefore, if the architect can accomplish the work in less
time, we will only pay for the work required.
The anticipated work under the second and third phases of
the architectural agreement is estimated at $140,550. This
design estimate will be reevaluated once the structural
investigation is completed under Phase One.
Shown below is a budget showing the estimated expenses and
anticipated revenues.
CITY HALL AND BECKMAN BUILDING REMODEL BUDGET ESTIMATE
Expenses
1. City Hall Renovation $1,383,000.00
(E) From Study $851,000.00
Structural Addition 260,000.00
Ramped Entry Addition 40,000.00
Interior Remodel
Addition 146,000.00
Electrical Addition 54,000.00
Mechanical Addition 32,000.00
2. Beckman Remodel 180,000.00
3. Carnegie Basement 252,000.00
4. Computer and Communication Link 39,000.00
5. Beckman Parking Lot 33,000.00
6. Trailer Utilities and Appurtenances 100,000.00
7. Trailer Lease 144,000.00
8. Furniture Systems 150,000.00
21
Continued January 6, 1993
9. Miscellaneous (computer move, testing,
reimbursables, structural plan check,
etc.) 20,000.00
10. Architectural Cost 263.000.00
$2,564,000.00
Revenues
1. 1992/93 CIP Budget $1,727,000.00*
2. Miscellaneous (impact fees,
litigation, etc.) 11060.000.00
$2,787,000.00
*This does not include any interest which is accumulating
in the CIP account
The costs or expenses for this budget are conservatively
high and it covers the worst-case scenario; i.e., Carnegie
Forum basement renovation estimate is known to be high in
that all of the area may not be used or the basement may
not be used at all, the structural upgrade assumes all of
City Hall will be brought up to new Code standards, and
estimates include a 20% contingency factor.
The proposed design and construction schedule was presented
for Council's review. This schedule provides for
completion of the Beckman Building remodel and the
temporary trailer installation in April, 1994. The
completion of the City Hall remodel is scheduled for May,
1995.
The subject architectural agreement has been reviewed and
approved by the City Attorney. It was recommended that the
City Council authorize the City Manager to execute this
agreement. Additional phases for design work will be
brought back to the City Council at a later date.
Following discussion on the matter, the City Council, on
motion of Council Member Snider, Sieglock second, approved
the agreement for architectural services for City Hall
remodel and related projects and authorized the City
Manager to execute the said agreement by the following vote:
Ayes: Council Members - Mann, Sieglock, Snider and
Pennino (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - None
22
Continued January 6, 1993
"TOWN HALL" MEETINGS SCHEDULED
CC -6 City Manager Peterson reminded the City Council that in the
agenda packet for the regular meeting of December 16, 1993,
it received a proposal prepared by City Council Member
Snider recommending a series of "Town Hall" meetings to
hear presentations by the various operating departments and
boards and commissions where applicable, as part of the
budget review process for the 1993-94 fiscal year. It is
important that the schedule for these meetings be
established as quickly as possible. A listing of dates on
which the Carnegie Forum is available for such meetings was
presented for Council's review. As the City Council is
aware, in addition to regularly scheduled and special
meetings of the City Council, the Forum also serves as the
location for meetings of the Planning Commission, Parks and
Recreation Commission and Citizen Awareness groups. In
addition, there are some other mid -week meetings of other
organizations and groups both in and out of the City which
all, or some of the Council Members may wish to attend.
These include, for example, the Cities -County of San
Joaquin Association meeting which is to be held in Lodi
Thursday, January 14, and the quarterly meeting of the
Central Valley Division, League of California Cities,
scheduled for Thursday, January 21 in Waterford. There
will also be Cities -County of San Joaquin Association
meetings on Thursdays in the months of February and March.
In addition, Citizen Awareness group meetings, conducted
annually by the Police Department, are scheduled to start
Thursday, February 4, and will be held each Thursday
evening thereafter for the next few months. Because of
several conflicting events, and the Citizen Awareness group
meetings, Thursdays would appear to be out. The annual
Chamber of Commerce dinner will be held Friday, January
15. To minimize public confusion regarding the scheduling
of these meetings, it is recommended that they be held on
the same one or two days of each week.
If we limit the length of these meetings to an hour and one
half, or two hours maximum as suggested, it may be
necessary to hold as many as 12-14 meetings. There are
eight operating departments. These are Police, Fire,
Public Works, Electric Utility, Parks and Recreation,
Finance, Community Development and the Library. Public
Works, because of the scope and complexity of this
department, will require at least two sessions and perhaps
three. Parks and Recreation may require two (one for Parks
and one for Recreation). One session would be needed for
the offices of City Manager, City Attorney and City Clerk.
Another session will be needed for the Community Center
(Hutchins Street Square) and Personnel. It may be possible
to squeeze some of these meetings together, but it will
still be difficult to get the number much below ten. The
process will thus take us through the month of March.
23
&&.5-
Continued
&sContinued January 6, 1993
Council expressed concern that these meetings be properly
advertised as much as possible, including bordered
advertisements in the Lodi News Sentinel and a possible
advertisement on King Videocable Channel 3.
Following discussion the City Council, on motion of Council
Member Snider, Mann second, by the following vote adopted
the schedule of meetings shown below to include the
Tuesdays and Wednesdays of off -Council meeting weeks except
for the date of February 9, 1993:
a) January 12, 1993 and January 13, 1993
b) January 26, 1993 and January 27, 1993
c) February 23, 1993 and February 24, 1993
d) March 9, 1993 and March 10, 1993
e) March 23, 1993 and March 24, 1993
f) March 30, 1993 and March 31, 1993
Ayes: Council Members - Mann, Sieglock, Snider and
Pennino (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - None
SUPPLEMENTAL 1992/93 TRANSPORTATION
DEVELOPMENT ACT (TDA) CLAIM APPROVED
RESOLUTION NO. 93-03
CC -50(a) It is necessary for COG to give final approval in order to
CC -300 receive the City's allocation of transit monies available
through the Transportation Development Act (TDA).
This year we are submitting a claim for $1,220,297 of local
transportation funds and $97,298 of State transit
assistance funds. Of the total amount claimed, $1,317,595,
$505,950 is for transit service. The remainder, $817,645,
is available for street and road projects.
The transit portion of the claim is in three parts -
operations, capital, and taxi service.
24
Continued January 6, 1993
Operations $349,800
Capital 150,850
Taxi 5,300
$505,950
This year is somewhat unique in that in the early part of
the year we were purchasing services from City Cab Company
and providing subsidized rides through City Cab Company's
taxi service.
The capital expenditures are greater than normal in that we
only purchased one vehicle last year. This budget includes
the purchase of four vehicles, two minibuses, one van, and
one station wagon. The station wagon was purchased earlier
this fiscal year and is in service. Bid specifications for
the minibuses and minivan should be to Council on February
3, 1993. Also included are new radios and upgrade of the
telephone system.
Included in the operation budget is 50* of the salary and
benefits of an Administrative Assistant to the City
Manager, Ms. Janet Keeter, and 10% of Assistant City
Manager Glenn's salary and benefits. Also included in the
claim is an amount of $7,000 to hire the services of a
consultant to provide assistance and direction in preparing
our claim for federal dollars. There are a number of
reporting requirements which are different and more complex
than required by the San Joaquin Council of Government
(COG). It is our plan to have the consultant assist Ms.
Keeter in the preparation of the federal grant and setting
in place the appropriate record keeping and monitoring
procedures. Staff anticipates this being a one-time cost.
The City Council is respectfully requested to approve this
claim and direct staff to forward it to COG for final
approval and distribution of funds.
Following discussion among the City Council and staff, the
City Council, on motion of Council Member Sieglock, Mann
second, adopted Resolution No. 93-03 approving the
supplemental 1992/93 Transportation Development Act (TDA)
claim by the following vote:
Ayes: Council Members - Mann, Sieglock, Snider and
Pennino (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - None
25
Continued January 6, 1993
PURCHASE OF OIL FILTRATION SYSTEM FOR THE
ELECTRIC UTILITY DEPARTMENT APPROVED
RESOLUTION NC. 93-04
CC -12(d) On November 18, 1992, the City Council approved
CC -300 specifications and authorized advertisement for bids for
the oil filtration system for the Electric Utility
Department. The sole bid was opened on December 15, 1992.
The oil filtration system is a piece of equipment used in
maintenance and repair of high voltage, oil insulated
equipment, such as power transformers, circuit breakers and
switching equipment. This system will replace a similar,
but worn out and corroded pump and filter system.
The specifications permitted various configurations of the
filtration system components. Component arrangement
offered in the bid as Option #1, at an additional cost of
$726, will provide labor savings as well as improved
operating conditions and worker safety, thus justifying the
additional cost.
It should be noted that the bidder in preparing the bid
document made a $72 error, before taxes, in favor of the
bidder.
Based on the bid submitted, the fact that very few known
manufacturers of this kind of specialized equipment exist
and the bid is below the engineer's estimate of $8,000, the
above recommended action is submitted for Council's
approval.
Following discussion, on motion of Council Member Snider,
Sieglock second, the City Council unanimously adopted
Resolution No. 93-04 approving the purchase of oil
filtration system for the Electric Utility Department.
PURCHASE OF PADMOUNT TRANSFORMERS
RESOLUTION NO. 93-05
CC -12(d) On November 4, 1992, the City Council approved
CC -300 specifications and authorized advertisement for bids for
thirteen single-phase and seven three-phase padmount
transformers of various ratings.
On December 15, 1992, bids were opened, and total
life -cycle costs were evaluated. Life -cycle costs are the
combined total of purchase price plus cost of operation
based on estimated power loss during the projected life of
the transformer. Proposals are also evaluated on the basis
of compliance with equipment and bid specifications;
26
�— failure to comply with both may lead to disqualification of
the bid. A summary of the bid evaluation is shown below.
BID EVALUATION - PAn>! >t7vP. ZRANSFOpMERS
Three -Phase:
1 ea 75KVA
BIDS OPENED DECEMBER 15,
1992
S 3,111.82/
No
(AMOUNTS SHOWN ARE
BID AMOUNT /
LIFE -CYCLE COST)
6,866.71
5,385.82
B I
D D E R
6,671.94
QTY/RATING/DESCRIPTION
WkSlINGHOUSk
PAUWLLS
$ 5,893.92/
$ 5,702.13/
. SQUARL 15-
-------------------
Single -Phase:
------------
------------
------------
----(I)-----------------
6 ea 37.5KVA 240/120Y
S 7,298.98/
No Bid
$
7,932.55/
(2) No Bid
208Y/120V
13,430.98
$ 7,691.20/
No
14,064.55(3)
$10,351.54/
5 ea 75KVA 240/120V
S 7,704.12/
No Bid
S
7,968.11/
$ 9,482.00/ No Bid
17,604.12
i 1SOKVA
16,858.11(3)
19,012.00
2 ea 167KVA 240/120V
$ 6,314.15/
No Bid
$
5,215.10/
$ 5,721.53/ No Bid
12,978.15
7,809.66
12,443.10(3)
14,521.53
Three -Phase:
1 ea 75KVA
208Y/120V
S 4,208.71/
S 3,111.82/
No
Bid
$ 5,337.94/
No Bid
6,866.71
5,385.82
6,671.94
1 ea 300KVA
208Y/120V
$ 5,893.92/
$ 5,702.13/
No
Bid
S 6,266.58/
No Bid
13,633.92
12,186.13
13,174.58
l oa 500KVA
208Y/120V
S 8,452.98/
$ 7,691.20/
No
Bid
$10,351.54/
No Bid
19,330.96
17,867.20
20,439.54
i 1SOKVA
480Y/277V
S 4,773.32/
S 3,765.86/
No
Bid
$ 5,218.33/
No Bid
8,529.32
7,809.66
8,940.33
2 ea 225KVA
4BOY/277V
$10,613.37/
$10,499.16/
No
Bid
$12,255.49/
No Bid
22,349.37
20,143.16
22,355.49
1 ea 1,500KVA
480Y/277V
$14,438.50/
$17,211.99/
No
Bid
518,488.82/
$17,126.86/
42,908.50
39,333.90
44,410.82
46,050.86
Footnotes:
(1) General Electric's proposal included terms and conditions which, among other things, (a) modified the method
by which actual t-ansformer losses mould be calculated for penalty purposes, a modification in GE's favor,
(b) placed risk of loss or damage of the transformers during shipment on the City of Lodi (bid specifications
require bidder as--tme that risk), and (c) dictated that matters relating to any order placed pursuant to the
bid, including any iagal action the City may be required to take, be governed by laws of the State of New York.
A subsequent retraction of its standard terms and conditions which were in conflict with the City's bid
specifications was submitted after the bid opening by a GE representative who may not be authorized under the
terms and conditions to make such a retraction.
General Electric's b'.d must therefore be deemed non-responsive and subject to disqualification.
(2) General Electric's original bid was changed via FAXed revision submitted after the bid opening. Both bids are
therefore disqualified.
Kuhlman's 37.5KVA anu' 75KVA Single-phase unit heights of 35' exceed specified equipment height maximum of 28';
i the 167KVA unit height of 42" exceeds specified equipment height maximum of 33" for units 100KVA and greater.
Bidders:
Ws ng Ouse Electric Supply Co., Concord, CA 2
Pawels Transformers, Waskington, MO
Kuhlman Transformers, Versailles, KY
Coral Electric Supply Co., Martinez, CA
Sgare D Company, Pleasantcn, CA
Continued January 6, 1993
These transformers will be used in the electric
distribution system in various locations such as Century
Meadows, Safeway, Payless, Lucky Stores, and the Stadium.
Additionally, some transformers will be used for PCB
replacement, and to replenish inventory.
The two responsible bidders whose proposals and equipment
met City of Lodi specifications, and whose transformers
yielded the lowest overall life -cycle costs in each rating
category is shown below:
Westinghouse Electric Supply Co., Concord, CA
6 ea. 37.5KVA Single-phase 240/120V $ 7,298.98
5 ea. 75KVA Single-phase 240/120V 7,704.12
2 ea. 167KVA Single-phase 240/120V 6.314.15
$21,317.25
Pauwels Transformers, Washington, MO
1
ea.
75KVA
Three-phase
208Y/120V
$ 3,111.82
1
ea.
300KVA
Three-phase
208Y/120V
5,702.13
1
ea.
500KVA
Three-phase
208Y/120V
7,691.20
1
ea.
150KVA
Three-phase
480Y/277V
3,765.86
2
ea.
225KVA
Three-phase
480Y/277V
10,499.16
1
ea.
1500KVA Three-phase 480Y/277V
17,211.99
$47,982.16
TOTAL, all sizes $69,299.41
Council, on motion of Council Member Mann, Snider second,
unanimously adopted Resolution No. 93-05 awarding the
purchase of various sizes of padmount transformers to the
two responsible bidders whose proposals and equipment met
City of Lodi specification, whose transformers yielded the
lowest overall life -cycle costs in each rating category as
shown above.
PURCHASE OF POLEMOUNT TRANSFORMERS
RESOLUTION NO. 93-06
CC -12(d) On November 4, 1992, the City Council approved
CC -300 specifications and authorized advertisement for bids for 27
circuit -protected, and 15 conventional, polemount
transformers of various ratings.
On December 15, 1992, bids were opened, and total
life -cycle costs were evaluated. Life -cycle costs are the
combined total of purchase price plus cost of operation
based on estimated power loss during the projected life of
the transformer. Proposals are also evaluated on the basis
of compliance with equipment and bid specifications;
28
Continued January 6, 1993
failure to comply with both may lead to disqualification of
the bid. A summary of the bid evaluation is shown below.
BID EVALUATION - POLEMOUNT TRANSFORMERS
BIDS OPENED DECEMBER 15, 1992
(AMOUNTS SHOWN ARE BID AMOUNT / LIFE -CYCLE COST)
BIDDER
QTY/RATING/DESCRIPTION WESTINGHOUSE KUHLMAN GEN. ELECT.
------------------------------------------------------------(I)----
Circuit-Protected
ea 240V $ 1,907.17/ $ 1,810.20/ $ 2,285.38/
4,691.17 4,876.20 4,679.38
12 ea 37.5KVA 120/240V
12 ea 50KVA 120/240V
Conventional
ea 37.SKVA 120/240V
9 ea 50KVA 12A/240V
Footnotes:
$ 9,115.65/ $ 9,813.87/ $11,611.14/
35,347.65(2) 25,725.87 25,315.14
$10,525.02/
30,157.02
$ 3,251.89/
10,871.89
$ 7,020.99/
20,916.99
$10,033.68/
34,153.68
$ 4,176.39/
11,760.39
S 6,448.84/
22,288.84
$13,770.45/
30,810.45
$ 5,314.23/
11,842.23
$ 9,697.50/
21,703.50
(1) General Electric's proposal included terms and conditions which, among other
things, (a) modified the method by which actual transformer losses would be
calculated for penalty purposes, a modification in GE's favor, (b) placed
risk of loss or damage of the transformers during shipment on the City of
Lodi (bid specifications require bidder assume that risk), and (c) dictated
that matters relating to any order placed pursuant to the bid, including any
legal action the City may be required to take, be governed by laws of the
State of New YGrk.
A subsequent retraction of its standard terms and conditions which were in
conflict tiith the City's bid specifications was submitted after the bid
opening by a GE representative who may not be authorized under the terms and
conditions to make such a retraction.
General Electric's bid must therefore be deemed non-responsive and subject
to disqualification.
(2) Westinghouse Electric's 37.5KVA unit height of 47" exceeds specified equip-
ment heiaht maximum of 45".
29
Continued January 6, 1993
These transformers will be installed as replacements for
PCB -contaminated units, and to replenish the Department's
inventory.
The two responsible bidders whose proposals and equipment
met City of Lodi specifications, and whose transformers
yielded the lowest overall life -cycle costs in each rating
category are shown below:
Westinghouse Electric Supply Co.. Concord. CA
3 ea.
25KVA
120/240V
Circuit -protected
$ 1,907.17
12 ea.
50 KVA
120/240V
Circuit -protected
10,525.02
6 ea.
37.5KVA
120/240V
Conventional
3,251.89
9 ea.
50KVA
120/240V
Conventional
7,020.99
Subtotal $22,705.07
Kuhlman Transformers, Versailles, KY
12 ea. 37.5KVA 120/240V Circuit -protected $ 9,813.87
TOTAL, all sizes $32,518.94
Council, on motion of Council Member Davenport, Mann
second, unanimously adopted Resolution No. 93-06 awarding
the purchase of various sizes of polemount transformers to
the two responsible bidders whose proposals and equipment
met City of Lodi specifications, and whose transformers
yielded the lowest overall life -cycle costs in each rating
category as shown above.
SALE OF SURPLUS TRANSFORMER -REGULATOR APPROVED
RESOLUTION NO. 93-09
CC -47 The replacement of the failing McLane Substation #1 Bank
CC -300 transformer -regulator combination with a new power
transformer having load tap changing equipment has been
determined to be the most economical solution. Funds for
this replacement were included in the 1992-93 fiscal year
budget. The power transformer has been bid and a contract
awarded on September 16, 1992. The new unit is scheduled
to arrive in Lodi, approximately April 1, 1993.
To facilitate the replacement, the Department must have the
existing transformer -regulator combination removed from the
pad at the latest by February 1, 1993, at an estimated cost
of $5,000 and have a new pad constructed by the April 1
arrival date. It was anticipated to place the removed
transformer -regulator in storage within the substation for
subsequent sale as surplus material provided a purchaser
could be located and willing to purchase for the scrap
value of $10,000-$12,000. This type of bulky, oil -filled,
30
Continued January 6, 1993
heavy (90,000+ lbs.) and custom-made equipment,
particularly when in a failing mode, does not attract
purchasers.
On December 1, 1992, U.S. Transformer made an inquiry to
the Department to determine if the City had any equipment
for sale of a type that U.S. Transformer currently was
trying to locate. Upon learning of the specific type,
model, configuration, etc., of the equipment the City is
about to surplus, U.S. Transformer made an offer of $28,000
for the equipment, as is and where is, includi.-- removal
prior to February 1, 1993.
The above recommendation was presented for Council's
approval based on the facts that 1) an extremely limited
field of potential purchasers exist for this type of
equipment (only one known), 2) the offer substantially
exceeds the salvage value and 3) savings accrue to the City
by avoiding the relocation and storage costs ($5,000) as
well as future costs associated with handling and disposal.
Following discussion the City Council, on motion of Council
Member Davenport, Mann second, unanimously adopted
Resolution No. 93-09 entitled, "A Resolution of the Lodi
City Council Approving the Sale of Surplus
Transformer -Regulator".
E -BASIN AGREE14ENT BETWEEN CITY OF LODI
AND ROBERT BATCH (LOCATED IN THE AREA OF
EVERGREEN DRIVE SOUTH OF WESTGATE PARK)
APPROVED
CC -90 Following introduction by the City Manager, City Attorney
McNatt presented the following information.
Since the approval of the tentative map for the Lodi West
development, City staff has been negotiating with the
property owner for the acquisition of the additional
property -needed for the expansion of the E area drainage
basin (Westgate Park). This expansion is shown in the
City's Development Impact Mitigation Program as a project
to be funded through storm drainage and parks and
recreation fees. However, since development has not
occurred at the rate originally assumed in the fee
calculations, there are insufficient funds in the program
to pay for the acquisition. Thus, the negotiations
involved a number of interrelated factors which are
discussed below. The complete agreement was presented to
the City Council for its review.
Acreage
The final design of the Lodi West subdivision and the
basin/park calls for a gross site of 15.99 acres. (The
31
Continued January 6, 1993
City has traditionally included the street frontage as part
of basin/park acquisitions since we are purchasing
undeveloped land, not finished sites.) This is less than
the original Lodi West submittal and slightly more than the
14.0 acres assumed in the fee program. However, it better
fits the approved Master Plan for the site which would
require approximately 15 acres. The final configuration
provides room for somewhat more "high ground" on the east
side (Evergreen Drive frontage) of the site than presently
exists at Westgate Park and allows for playground and other
park improvements. The design also includes a strip of
"high ground" along the south and west sides to connect to
the existing area along Applewood Drive. This design also
works with the Lodi West subdivision and provides a number
of lots with rear yards along the park.
Purchase Price
The value of the 15.99 -acre portion of the 100.1 Lodi West
parcel is $1,838,850 based on the appraised value of
$115,000 per acre. The appraisal was performed by the
Bramwell Company, an MIA appraiser. The price is somewhat
lower than the property owners original asking price. The
appraisal was reviewed during the course of the
negotiations and is, according to the appraisal, still the
appropriate value for the land. Of the total purchase
price, $218,020 is being allocated to the Parks and
Recreation Fee Program and the balance to the Storm
Drainage Fee Program based on the pro rata share of usable
high -ground park area to the total parcel. Park fees from
the Lodi West development will cover the $218,020, while
the storm drainage portion will require additional acreage
outside of Lodi West to pay the balance.
Payment Terms
As noted, the City does not have sufficient funds to pay
cash for the parcel. In order to proceed with development
in the area, the property owner was willing to accept
payment under a reimbursement agreement. The City has used
similar agreements for other projer:ts, and, in fact, still
owes the Park West developers approximately $270,000 for
basin and master storm drain line improvements.
This agreement contains the following payment terms:
- $10,000 cash to be paid when the deed is recorded;
credits for storm drainage and parks and recreation fees
owed by the remainder of the Lodi West property, and;
reimbursement from future storm drainage fees paid by
other projects in the City.
The third item above contains a provision that is new, City
reimbursement agreements. That provision is the pledging
Ria
Continued January 6, 1993
191_�/_X
of 40W of the City-wide storm drainage fee revenue. This
will provide faster payback to the owner and is consistent
with the City-wide fee program concept. The 40V figure is
based on the fact that the City will need a similar
agreement for the expansion of the G -Basin (DeBenedetti
Park), which is in the Phase 1 development area, and the
need for miscellaneous master storm drain line projects.
This remaining balance will be increased annually to
account for interest by using the Engineering News Record
Construction Cost Index as has been done in recent
agreements.
Basin/Park Improvements
The agreement calls for the property owner to excavate the
basin according to the City's requirements. This will
allow the owner to coordinate the work with his development
and use excavated dirt for grading. The agreement calls
for the owner to stockpile topsoil and place it on the top
of the finished excavation to improve the future turf. The
City will be responsible to ". . . diligently pursue the
completion of the basin/park including turfing and
irrigation .". This is the reason for the relatively
low cash down payment as there are insufficient funds in
the impact fee accounts to pay for these improvements.
Staff anticipates that, with the completion of other
planned projects in the near future, funds will be
available to do this work on a schedule compatible with the
development of Lodi West.
Following discussion with questions directed to the City
Attorney, the City Council, on motion of Council Member
Snider, Sieglock second, unanimously approved the agreement
between the City of Lodi and RoberL Batch (located in the
area of Evergreen Drive south of Westgate Park) and
authorized the City Manager to execute the agreement.
AGREEMENT BETWEEN CITY OF LODI AND
MR. KENNETH CHOO FOR OPERATION OF
GOLF DRIVING RANGE APPROVED
CC -90 The following information was presented by the City
Attorney.
Some two and a half months ago, the Sub -Lessee, George
Sakurai, approached Parks and Recreation Director
Williamson asking for permission to turn over the remainder
of his lease to operate said driving range to Kenneth
Choo. After meeting with both parties and Graeme Stewart,
Executive Director of the Grape and Wine Festival, Mr.
Williamson feels comfortable in recommending that the
transfer take place. At the conclusion of the current
lease (June 30, 1993), the City will at that time decide
33
Continued January 6, 1993
whether or not to continue with Mr. Choo as the Driving
Range Operator.
Following discussion, the City Council, on motion of
Council Member Snider, Davenport second, unanimously
approved the agreement between the City of Lodi and Mr.
Kenneth Choo for operation of Golf Driving Range amending
the wording on page two of the agreement to reflect the
beginning date of the agreement as January 1, 1993 rather
than September 1, 1992.
ORDINANCES There were no ordinances for adoption.
CLOSED SESSION The City Council adjourned to closed session regarding the
following items:
CC -200(a)
CC -200(b) a) Personnel - Chief of Police recruitment
CC -200(d)
b) Litigation - City of Lodi v. Arlie D.
Preszler, et al. Superior Court Case No.
244667; and
c) Labor relations.
The City Council meeting reconvened at approximately 11:45
p.m.
ADJOURNMENT There being no further business to come before the City
Council, Mayor Pennino adjourned the meeting at
approximately 11:45 p.m.
ATTEST:
r i
�if*er.errin
Deputy City Clerk
34