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Home My WebLink AboutAgenda Report - September 21, 2016 C-03AGENDA ITEM Caft,3 • CITY OF LODI W COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Lodi Lake Park — Boat Launch Facility Improvements and Appropriating Funds ($46,000) MEETING DATE: September 21, 2016 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for Lodi Lake Park — Boat Launch Facility Improvements and appropriating funds, in the amount of $46,000. BACKGROUND INFORMATION: In 2012, Council approved a grant application to the State Division of Boating and Waterways for improvements to the boat ramp at Lodi Lake. The very old ramp was in disrepair and the parking lot only provided six boat trailer parking stalls. Neither the boat ramp or parking area provided Americans with Disabilities Act (ADA) compliant access. In 2014, the City was awarded a grant in the amount of $710,000 from the California Division of Boating and Waterways. The Public Works and Parks Departments worked together to prepare the plans and specifications for the project. While the focal point of the project was the new dock and ramp, the improvements also included full reconstruction of the parking lot, lighting upgrades, additional ADA accessible parking stalls, ADA accessible path improvements, drainage improvements, and landscape modifications. The new parking configuration allows for 27 boat trailer stalls, including one ADA accessible boat trailer stall. The project was awarded to PBM Construction, Inc., of Rocklin, in the amount of $893,898. Authorization to award the contract was given on November 4, 2015 and the contract was executed on January 19, 2016. The contract has been completed in substantial conformance with the specifications approved by City Council. The contract was substantially complete within the original contract schedule. The final cost of the project was $956,339.20. The difference between the contract amount and the final contract price was due to eight change orders totaling $62,441.20. The majority of the extra costs are due to the existing soil being unsuitable for compaction beneath the boat ramp and in the utility trenches; and the replacement of existing water main (old asbestos pipe) that started to leak during construction. The decision was made to replace the asbestos pipe beneath the new pavement to reduce the chances of it leaking in the future and causing damage to the newly paved surface. Photos of the completed project are attached in Exhibit A. Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. APPROVED: Manager K:\WP\PROJECTS\PARKS\LODILAKE\Boat Ramp\CAccept Lodi Lake Boat Ramp.doc 9/6/16 Adopt Resolution Accepting Improvements Under Contract for Lodi Lake Park — Boat Launch Facility Improvements and Appropriating Funds ($46,000) September 21, 2016 Page 2 The appropriation requested is the remainder of the original grant funded appropriation that was not rolled into the Fiscal Year 2016/17 budget. This appropriation will cover outstanding testing and inspection invoices and staff time. FISCAL IMPACT: The long term fiscal impact is negligible. FUNDING AVAILABLE: This project was funded by the following accounts: Capital Fund — Boating & Waterways Grant (20599000) Parks Capital Unreserved (43299000) Parks Impact Mitigation Fee (43799000) Water Capital (56199000) Appropriation requested: Boating & Waterways Grant (20599000) - $46,000 Jordan Aye s Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Sean Nathan, Senior Civil Engineer CES/SN/tdb Attachments Cc: Parks, Recreation, and Cultural Services Director Public Works Management Analyst PBM Construction, Inc. K:\WP\PROJECTS\PARKS\LODILAKE\Boat Ramp\CAccept Lodi Lake Boat Ramp.doc 9/6/16 x r� li' « •: i k x to MCA lo. ........ ....... ...... . . . . . 6- i ^'1 Z"I 1. AA# 2. JV# :.W- d ':CITY OF LODI APPROPRIA -1.0 ADJ_USTMENT�REQUEST: _ s_ �.�: TO. Internal Services Dept. - Bud et Division 3. FROM: I Rebecca Areida-Yadav 15. DATE: 9/6/2016 4. DEPARTMENT/DIVISION: Public Works RE t1E$T ADJUSTMENT OF'E(PPRQP..RIATIO � S •LSIEp�BELO,VYf - '�- 1.:� w }!y%= tea; ." jI: FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 205 20500000 56421 Boating & Waterways Grant 46 000.00 B. USE OF FINANCING 205 20599000 77020 Boatina & Waterways Grant Project $ 46 000.00 7�12Ef�UEST_IS�MADE TO FUND THE FOL Please INCLUDED.IN'THE CURRENT BUDGET'; (Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Reappropriation of FY 15/16 remaining grant funds for Lodi Lake Boat Ramp project. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: (� Res No: Attach copy of resolution to this form. Department Head Signature: 'Q --Q � -`1 • l.k $; gPPROVAL•.SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2016-169 A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING THE IMPROVEMENTS UNDER THE CONTRACT FOR LODI LAKE PARK — BOAT LAUNCH FACILITY IMPROVEMENTS AND APPROPRIATING FUNDS WHEREAS, at the November 4, 2015 City Council meeting, the contract for the Lodi Lake Park — Boat Launch Facility Improvements Project was awarded to PBM Construction, Inc., of Rocklin, in the amount of $893,898; and WHEREAS, the contract has been completed in substantial conformance with the plans and specifications approved by City Council; and WHEREAS, the difference between the original contract amount and the final contract amount was due to eight necessary change orders; and WHEREAS, the appropriation is to cover the remainder of the original grant -funded appropriation that was not rolled into the Fiscal Year 2016/17 budget for outstanding testing and inspection invoices and staff time; and WHEREAS, staff recommends that the City Council accept the improvements under the contract for the Lodi Lake Park — Boat Launch Facility Improvements Project; and WHEREAS, staff further recommends that the City Council appropriate the remaining Boating and Waterways grant funds in the amount of $46,000 in Fiscal Year 2016/17 for outstanding testing and inspection invoices and staff time for the Lodi Lake Park — Boat Launch Facility Improvements Project. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept the improvements under the contract for the Lodi Lake Park — Boat Launch Facility Improvements Project; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate the remaining Boating and Waterways grant funds in the amount of $46,000 for outstanding testing and inspection invoices and staff time for the Lodi Lake Park — Boat Launch Facility Improvements Project. Dated: September 21, 2016 I hereby certify that Resolution No. 2016-169 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 21, 2016, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Chandler ABSTAIN: COUNCIL MEMBERS — None T)a �.Qi"AA NIFE FERRAIOLO ity Clerk 2016-169