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HomeMy WebLinkAboutAgenda Report - June 3, 2015 I-02AGENDA ITEM Wn ;! CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving a Side -Letter Agreement with the Lodi Fire Mid - Management Unit Amending Compensation for 2015 through 2017 and Appropriating Funds ($6,502) MEETING DATE: June 3, 2015 SUBMITTED BY: Human Resources RECOMMENDED ACTION: Adopt resolution approving a Side -Letter Agreement with the Lodi Fire Mid -Management Unit amending compensation for 2015 through 2017 and appropriating funds ($6,502). BACKGROUND INFORMATION: Lodi Fire Mid -Management (LFMM) was the first unit to successfully negotiate a new Statement of Benefits (SoB) with the City and on December 3, 2014, Council approved a 1.5 percent salary increase effective January 5, 2015, with additional cost of living increases in 2016 and 2017 that were contingent upon General Fund revenues exceeding the Council established reserve (trigger language). The City has successfully negotiated contracts with the other Mid - Management bargaining units that provide for modest cost of living increases from 2015 through 2017 and do not contain trigger language. Staff is requesting that LFMM members be extended the same cost of living increases extended to the other Mid -Management units, and remove the trigger language associated with the increases. Staff is requesting a net increase of 3 percent for calendar year 2015 (1.5 percent retro -active to January 5, 2015), and an additional 2 percent increase effective the first full pay period in calendar years 2016 and 2017. Staff recommends that the Council approve the revisions to compensation for LFMM employees. FISCAL IMPACT: Total cost of the proposed Side -Letter agreement is $39,771, of which $6,502 is applicable to FY 2014/15; $13,130 is applicable to FY 2015/16; $13,384 is applicable to FY 2016/17; and $6,755 is applicable to FY 2017/18. The FY 2014/15 component of this proposal is not included in the 2014/15 budget and will require an appropriation of $6,502. Funding is available from the General Fund dollars in excess of the 2013/14 reserve target. FUNDING AVAILABLE: Funding for this item will be provided by funds in excess of the General Fund reserve target established by Council. Jordan Ayers, Deputy City Manager Adele Post, Human Resodrces Manager APPROVED: 4Shie Schwa au r, City Manager Side Letter Agreement Amending the Statement of Benefits Between the City of Lodi and the Lodi Fire Mid -Management January 1, 2015 — December 31, 2017 This agreement is entered into between the City of Lodi, a municipal corporation ("City"), and the Lodi Fire Mid -Management ("LFMM"). The City and LFMM bargained in good faith and negotiated a successor Statement of Benefits (SoB) approved by the Lodi City Council on December 3, 2014, with a term of January 1, 2015 through December 31, 2017. The SoB provided for a one and one-half (1.5) percent Cost of Living Adjustment (COLA) effective January 5, 2015, and included trigger language for potential increases of up to two (2) percent in January 2016 and January 2017. The City negotiated successor contracts with all other Mid -Management units that provide COLAs of three (3) percent in 2015, two (2) percent in 2016, and two (2) percent in 2017, and do not contain the trigger language that is in the LFMM SoB. The City wishes to provide the same COLA increases to the LFMM as was provided to all other Mid -Management Units and to remove the trigger language from the LFMM SoB. This Side -Letter Agreement increases the COLA in 2015 from one and one-half (1.5) percent to a net of three (3) percent, resulting in a one and one-half (1.5) percent increase retro -active to January 5, 2015. Representatives from the City and from LFMM have met and conferred regarding Article I — Salary, and mutually agree to the following amended article for the duration of the LFMM MOU. ARTICLE I - SALARY 1.1 City shall provide a net cost of living adjustment (COLA) of three (3) percent (one and one-half (1.5) percent increase retroactive to January 5, 2015). City shall provide a cost of living adjustment (COLA) of two (2) percent effective the first full pay period in January 2016. City shall provide a cost of living adjustment (COLA) of two (2) percent effective the first full pay period in January 2017. This Side Letter shall not become effective until approved by the Lodi City Council. CITY OF LODI, a municipal corporation STEPHEN SCHWABAUER City Manager ADELE POST Human Resources Manager APPROVED AS TO FORM: JANICE D. MAGDICH City Attorney ATTEST: JENNIFER M. FERRAIOLO City Clerk LODI FIRE MID-MANAGMENT RON PENIX LFMM Representative GENE STODDART LFMM Representative 1. AA# 2. JV# TO: Internal Services Dept. - Budget Division 3. FROM: JJordan Ayers, Deputy City Manager 15. DATE: 6/3/15 4. DEPARTMENT/DIVISION: FUND # ORG # OBJ # 100 32205 SOURCE OF FINANCING 100 1 10041 OF 71001 F... '' ACCOUNT TITLE AMOUNT Fund Balance $ 6.E provide a description of the project, the total cost of the project, as well as justification for the ed adjustment. If you need more space, use an additional sheet and attach to this form. i side letter contract changes for Lodi Fire Mid -Management If Council has authorized the appropriation adjustment, complete the following: Meeting Date: 6/3/15 Res No: Attach copy of resolution to this form. Department Head Signature: uty City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2015-72 A RESOLUTION OF THE LODI CITY COUNCIL AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LODI AND THE LODI FIRE MID -MANAGEMENT ASSOCIATION THROUGH A SIDE -LETTER AGREEMENT EFFECTIVE JANUARY 1, 2015 THROUGH DECEMBER 31, 2017; AND FURTHER APPROPRIATING FUNDS WHEREAS, the Lodi City Council approved a successor Statement of Benefits with the Lodi Fire Mid -Management Unit on December 3, 2014, that provided a one and one-half (1.5) percent cost of living adjustment (COLA) January 5, 2015, and included trigger language for potential increases of up to two (2) percent in January 2016 and January 2017; and WHEREAS, the City has negotiated contracts with all other Mid -Management bargaining units that provides a three (3) percent COLA in 2015, and two (2) percent COLAs in January 2016 and January 2017; and WHEREAS, the City wishes to provide Lodi Fire Mid -Management with the same COLAs as the other Mid -Management bargaining units; and WHEREAS, it is recommended that Council approve revisions to the Statement of Benefits with the Lodi Fire Mid -Management Association Statement of Benefits through a Side -Letter Agreement as follows: ARTICLE I - SALARY 1.1 City shall provide a net cost of living adjustment (COLA) of three (3) percent (1.5 percent increase retroactive to January 5, 2015). City shall provide a cost of living adjustment (COLA) of two (2) percent effective the first full pay period in January 2016. City shall provide a cost of living adjustment (COLA) of two (2) percent effective the first full pay period in January 2017. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the attached Side -Letter Agreement (Exhibit A) between the City of Lodi and the Lodi Fire Mid -Management Association; and BE IT FURTHER RESOLVED that funds be appropriated as shown on the attached Appropriation Request Form. Date: June 3, 2015 I hereby certify that Resolution No. 2015-72 was passed and adopted by the Lodi City Council in a regular meeting held June 3, 2015, by the following vote: AYES: COUNCIL MEMBERS — Kuehne, Mounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Chandler ABSTAIN: COUNCIL MEMBERS — None NIF�RFRRAIOLO Ity Clerk 2015-72 Side Letter Agreement Amending the Statement of Benefits Between the City of Lodi and the Lodi Fire Mid -Management January 1, 2015 — December 31, 2017 This agreement is entered into between the City of Lodi, a municipal corporation ("City"), and the Lodi Fire Mid -Management ("LFMM"). The City and LFMM bargained in good faith and negotiated a successor Statement of Benefits (SoB) approved by the Lodi City Council on December 3, 2014, with a term of January 1, 2015 through December 31, 2017. The SoB provided for a one and one-half (1.5) percent Cost of Living Adjustment (COLA) effective January 5, 2015, and included trigger language for potential increases of up to two (2) percent in January 2016 and January 2017. The City negotiated successor contracts with all other Mid -Management units that provide COLAs of three (3) percent in 2015, two (2) percent in 2016, and two (2) percent in 2017, and do not contain the trigger language that is in the LFMM SoB. The City wishes to provide the same COLA increases to the LFMM as was provided to all other Mid -Management Units and to remove the trigger language from the LFMM SoB. This Side -Letter Agreement increases the COLA in 2015 from one and one-half (1.5) percent to a net of three (3) percent, resulting in a one and one-half (1.5) percent increase retro -active to January 5, 2015. Representatives from the City and from LFMM have met and conferred regarding Article I — Salary, and mutually agree to the following amended article for the duration of the LFMM MOU. ARTICLE I - SALARY 1.1 City shall provide a net cost of living adjustment (COLA) of three (3) percent (one and one-half (1.5) percent increase retroactive to January 5, 2015). City shall provide a cost of living adjustment (COLA) of two (2) percent effective the first full pay period in January 2016. City shall provide a cost of living adjustment (COLA) of two (2) percent effective the first full pay period in January 2017. This Side Letter shall not become effective until approved by the Lodi City Council. CITY OF LODI, a municipal corporation STEPHEN SCHWABAUER City Manager ADELE POST Human Resources Manager APPROVED AS TO FORM: JANICE D. MAGDICH City Attorney ATTEST: JENNIFER M. FERRAIOLO City Clerk LODI FIRE MID-MANAGMENT RON PENIX LFMM Representative GENE STODDART LFMM Representative 1. AA# 2. JV# TO: Internal Services Dept. - Budget Division 3. FROM: JJordan Ayers, Deputy City Manager 15. DATE: 6/3/15 4. DEPARTMENT/DIVISION: FUND # ORG # OBJ # 100 32205 SOURCE OF FINANCING 100 1 10041 OF 71001 F... '' ACCOUNT TITLE AMOUNT Fund Balance $ 6.E provide a description of the project, the total cost of the project, as well as justification for the ed adjustment. If you need more space, use an additional sheet and attach to this form. i side letter contract changes for Lodi Fire Mid -Management If Council has authorized the appropriation adjustment, complete the following: Meeting Date: 6/3/15 Res No: Attach copy of resolution to this form. Department Head Signature: uty City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format.