HomeMy WebLinkAboutAgenda Report - June 3, 2015 C-05AGENDA ITEM C065
CITY OF LODI
,. COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2015-2016 Asphalt Materials to George Reed,
Inc., of Modesto ($167,400) and Authorizing Public Works Director to Execute Up to Two
One -Year Extensions
MEETING DATE: June 3, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2015-2016 Asphalt Materials to
George Reed, Inc., of Modesto, in the amount of $167,400 and
authorizing the Public Works Director to execute up to two one-year
extensions.
BACKGROUND INFORMATION: The asphalt materials purchase is needed to carry out preventive street
maintenance and repairs. In the past few years, due to budget shortfalls,
the street maintenance program did not include a thin
overlay program thereby purchasing only the asphalt material needed to perform localized repairs.
The amount of asphalt requested for Fiscal Year 2015/16 (2,700 tons) will be an increase from the previous
year (1,600 tons) to accommodate the addition of thin overlays, as well as asphalt sidewalk patching and
localized repairs. Provisions in the specifications will allow the City to extend the contract at the same pricing if
it is mutually agreed upon by City staff and the contractor. Staff recommends authorizing the Public Works
Director to execute up to two one-year extensions to the contract when it is in the best interest of the City to do
so.
Specifications for this project were approved on April 1, 2015. The City received one bid for this project on
May 13, 2015.
Bidder
Engineer's Estimate
George Reed, Inc.
FISCAL IMPACT:
FUNDING AVAILABLE:
Location
Modesto
Bid
$ 178,740
$ 167,400
Preventive maintenance will extend the useful life of our streets and reduce
future street reconstruction costs.
Pending budget approval, this project will be funded by Measure K (30399000).
Jordan vers
Deputy City Ma nag rlInternal Se ices Director
F. Wally Sddin
Public Won s Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/pmf
cc: Utility Superintendent
APPROVED
StMM-Schwabataer City Manager
K:\WP\PR0JECTS%STREETM2015_16 Asphalt Materials%CAward.doc 5/21/2015
2015-2016 ASPHALT MATERIALS CONTRACT
Various Locations
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GEORGE REED, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Specifications
Bid Proposal
Contract
All of the above documents,
Documents," are intended to
mentioned in the other is to
documents.
The July 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
sometimes hereinafter referred to as the "Contract
cooperate so that any work called for in one and not
be executed the same as if mentioned in all said
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City, the Contractor agrees with the City,
at to furnish all the materials as described in the Contract Documents which are hereby
made a part of the Contract; the Contractor also agrees, in accordance with Section 2.4,
"Ordering," of the Specifications, that should it not be possible in certain instances for
the supplier to make material available to the City, the City reserves the right to obtain
the required materials from other vendors. The contract supplier shall have no recourse
or claim against the City for any such purchases.
ARTICLE 11 - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials according to the terms and
conditions for the price herein, and hereby contracts to pay the same as set forth in
Section 2.5, "Measurement and Payment," of the Specifications, in the manner and
upon the conditions above set forth; and the said parties for themselves, their heirs,
executors, administrators, successors and assigns, do hereby agree to the full
performance of the covenants herein contained.
ARTICLE III - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials embraced in this agreement; and any
adjustments to contract prices during the term of this contract shall be in accordance
with Section 2.3, "Adjustment in Contract Prices" of the Specifications for paving asphalt
price fluctuations exceeding five percent (5%); the Contractor also agrees to provide
documentation of any price fluctuations, with compensation adjustments provided, prior
Contract.doc 4.1 05/14/15
to the invoicing of said price increases, in the manner and according to the Plans and
Contract Documents and the requirements of the Engineer under them, to -wit:
CONTRACT ITEMS
ITEM 1. 9.5mm (3/8") Max Medium Type A, PG 64-16 or 64-10
BASE PRICE PER TON: 58.00
TAX PER TON (if any):
ADDITIONAL COSTS (
TOTAL COST PER TON (FOB Plant)
Estimated Annual Quantity
TOTAL FOR ITEM 1
(Estimated Quantity x TOTAL COST PER TON)
ITEM 2. 12.5m (1/2") Max Medium Type A, PG 64-10
BASE PRICE PER TON:
TAX PER TON (if any):
4.64
$0.00
$62M
000 Tons
$ 125,280.00
51.00
4.08
ADDITIONAL COSTS if an 0.00
TOTAL COST PER TON (FOB Plant) 55.08
Estimated Annual Quantity 600 Tons
TOTAL FOR ITEM 2
(Estimated Quantity x TOTAL COST PER TON) $ 33,048.00
ITEM 3. Cutback
BASE PRICE PER TON:
TAX PER TON (if any):
84.00
6.72
ADDITIONAL COSTS (if any): $0.00.
TOTAL COST PER TON (FOB Plant)
90.72
Estimated Annual Quantity 100 Tons
TOTAL FOR ITEM 3
(Estimated Quantity x TOTAL COST PER TON) $ 9.072.00.
TOTAL FOR ITEMS 1 - 3
$167,400.00
Fee for Asphalt Recycling, $ NC per ton. If No Charge write NC.
ARTICLE Ill - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE V - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
Contract.doc 4.2 05/14/15
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VI - The purchase of asphalt material shall be for the period of July 1, 2015
through June 30, 2016 for the City of Lodi. The contract may be extended if agreed
upon by the Contractor and the City.
ARTICLE VII - State of California Senate Bill 854 requires the following:
■ No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
am
Title
By:
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH
City Attorney
Contract doc 4.3 05/14/15
RESOLUTION NO. 2015-64
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT FOR THE 2015/16 ASPHALT MATERIALS, AND
FURTHER AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
EXECUTE UP TO TWO ONE-YEAR EXTENSIONS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 13, 2015, at
11:00 a.m., for the 2015/16 Asphalt Materials, described in the specifications therefore
approved by the City Council on April 1, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
George Reed, Inc. $167,400
WHEREAS, staff recommends awarding the contract for the 2015/16 Asphalt Materials
to the sole bidder, George Reed, Inc., of Modesto, in the amount of $167,400; and
WHEREAS, staff further recommends authorizing the Public Works Director to execute
up to two one-year extensions at the same pricing, if mutually agreed upon by City staff and the
contractor.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2015/16 Asphalt Materials to the sole bidder, George Reed, Inc., of
Modesto, California, in the amount of $167,400; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the Public Works
Director to execute up to two one-year extensions, in an amount not to exceed $167,400 per
year.
Dated: June 3, 2015
I hereby certify that Resolution No. 2015-64 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 3, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Kuehne, Mounce, Nakanishi, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Chandler
ABSTAIN: COUNCIL MEMBERS — None
rNIF+ERFERRAIOLO
City Clerk
2015-64