HomeMy WebLinkAboutAgenda Report - June 3, 2015 C-04AGENDA ITEM
C"40
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2015-2017 Sidewalk and Miscellaneous
Concrete Repair Program to Popuch Concrete Contracting, Inc., of Lodi ($179,900)
and Authorizing Public Works Director to Execute Up to Two One -Year Extensions
MEETING DATE: June 3, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2015-2017 Sidewalk and
Miscellaneous Concrete Repair Program to Popuch Concrete Contracting,
Inc., of Lodi, in the amount of $179,900 and authorizing Public Works
Director to execute up to two one-year extensions.
BACKGROUND INFORMATION: This project will provide the City with a unit -price bid for removing
and/or constructing miscellaneous concrete curb, gutter, sidewalk, and
other items in various locations throughout the City. This is a two-year
contract and will be used to implement the sidewalk installation and repair program as needed during Fiscal
Years 2015/16 and 2016/17. Provisions in the specifications will allow the City to extend the contract at the
same pricing if it is mutually agreed upon by City staff and the contractor. Staff recommends authorizing the
Public Works Director to execute up to two one-year extensions to the contract when it is in the best interest
of the City to do so.
Specifications for this project were approved on April 1, 2015. The City received the following three bids for
this project on May 13, 2015.
Bidder
Location
Bid
Engineer's Estimate
$
198,500.00
Popuch Concrete Contracting, Inc.
Lodi
$
179,900.00
Arrow Construction
Sacramento
$
206,699.00
Richard A Soracco Jr
Sutter Creek
$
257,500.20
FISCAL IMPACT: This contract is a key component in the Streets and Drainage Division's ability to
perform necessary maintenance. It also minimizes the risk of liability associated
with damaged and/or non-compliant concrete improvements.
FUNDING AVAILABLE: Pending budget approval, this project will be funded by Measure K (30399000)
and Transportation Development Act (TDA) Bike/Ped (33199000).
Jordan Ayers
Deputy City Mana er/Internal ervices Director
F. indelin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/kjc
cc: Associate Civil Engineer Nathan Deputy Public Works Director— Utilities
City Engineer/Deputy Public Works Director
APPROVED:
, City Manager
KA MPROJECMSTREETSt2015_17 Sidewalk and Concrete Repair\CAward.doc 5/21/2015
2015-2017 SIDEWALK AND MISCELLANEOUS CONTRACT
CONCRETE REPAIR PROGRAM
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and POPUCH CONCRETE CONTRACTING INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
Contractr doc 4.1 05/14/15
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to construct,
ramps, or other miscellaneous concrete
This is a 2 -year unit price bid that will b
price between $500 and $20,000. All it
related work, all as specified in the sp
Miscellaneous Concrete Work"
remove, and/or replace curb, gutter, sidewalk,
ems at various locations throughout the City.
divided into work orders typically ranging in
provements will include other incidental and
!cifications for the "2015-2017 Sidewalk and
See Section 6-07 "Description of Bid Items" for additional information.
CONTRACT ITEMS
Item
Description
Est Qty
Unit
Unit Price
Total
1
Saw Cut Concrete
900
LF
$ 4.00
$ 3,600.00
2
Remove Sidewalk, Asphalt
8,000
SF
$ 4.00
$ 32,000.00
Concrete, Ram
3
Remove Commercial
1,200
SF
$ 6.00
$ 7,200.00
Sidewalk
4
Remove Square -Type Curb
350
LF
$ 10.00
$ 3,500.00
and Gutter
5
Remove Vertical -Type Curb
50
LF
$ 10.00
$ 500.00
and Gutter
6
Remove Driveway -Type Curb
50
LF
$ 12.00
$ 600.00
and Gutter
7
Remove Commercial -Type
30
LF
$ 15.00
$ 450.00
Curb and Gutter
8
Root Surgery Under Sidewalk
50
EA
$ 250.00
$ 12,500.00
or in Planter Area
9
Root Surgery Under Curb and
10
EA
$ 300.00
$ 3,000.00
Gutter
10
Install Sidewalk or Residential
500
SF
$ 10.00
$ 5,000.00
Driveway 0 - 75 SF
11
Install Sidewalk or Residential
1,400
SF
$ 6.00 7T
$ 8,400.00
Driveway76 - 300 SF
Contractr.doc 4.2 05/14/15
Item
Description
Est Qty
Unit
Unit Price
Total
12
Install Sidewalk or Residential
6,000
SF
$ 4.80
$ 28,800.00
Drivewa >300 SF
13
Install Curb Ramp
2,000
SF
$ 7.50
$ 15,000.00
14
Install Commercial Driveway
1,300
SF
$ 10.00
$ 13,000.00
Install Square -Type Curb and
15
Gutter 7 -inch or less (0 - 20
100
LF
$ 40.00
$ 4,000.00
LF
16
Install Square -Type Curb and
300
LF
$ 36.00
$ 10,800.00
Gutter 7 -inch or less >20 LF
Install Square -Type Curb and
17
Gutter Greater than 7 -inch (0 -
20
LF
$ 40.00
$ 800.00
20 LF
Install Square -Type Curb and
18
Gutter Greater than 7 -inch
50
LF
$ 36.00
$ 1,800.00
>20 LF
19
Install Vertical -Type Curb and
20
LF
$ 40.00
$ 800.00
Gutter 0 - 20 LF
20
Install Vertical -Type Curb and
20
LF
$ 36.00
$ 720.00
Gutter >20 LF
21
Install Driveway -Type Curb
10
LF
$ 45.00
$ 450.00
and Gutter 0 - 20 LF
22
Install Driveway -Type Curb
30
LF
$ 36.00
$ 1,080.00
and Gutter >20 LF
23
Install Tree Well
2
EA
$ 250.00
$ 500.00
24
Install Truncated Domes (3'x
60
SF
$ 40.00
$ 2,400.00
4' typical)
25
Install Furnished Side -Inlet
2
EA
$ 650.00
$ 1,300.00
Catch Basin Assembly
26
Install Catch Basin Barrel
1
EA
$ 1,000.00
$ 1,000.00
27
Install Furnished Street Name
2
EA
$ 200.00
$ 400.00
Si2n Base
28
Miscellaneous Concrete
13,000
SF
$ 1.50
$ 19,500.00
Sub rade Compaction
29
Move -In Cost for Jobs Less
2
EA
$ 400.00
$ 800.00
Than $200
TOTAL $ 179.900
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
Contractr.doc 4.3 05/14/15
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twenty-four (24) months, starting July
1, 2015 and ending June 30, 2017. The contract may be extended if agreed upon by the
Contractor and the City.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Contractr doc 4.4 05/14/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR. CITY OF LODI, a municipal corporation
0
Title
0
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH_,V
City Attorney
t
Contractr doc 4.5 05/14/15
RESOLUTION NO. 2015-63
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT
FOR THE 2015-2017 SIDEWALK AND MISCELLANEOUS CONCRETE
REPAIR PROGRAM AND AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO EXECUTE UP TO TWO ONE-YEAR EXTENSIONS
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on May 13, 2015, at 11:00 a.m., for
2015-2017 Sidewalk and Miscellaneous Concrete Repair Program, described in the specifications
therefore approved by the City Council on April 1, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
Popuch Concrete Contracting, Inc. $179,900.00
Arrow Construction $206,699.00
Richard A. Soracco, Jr. $257,500.20
WHEREAS, staff recommends awarding the contract for the 2015-2017 Sidewalk and
Miscellaneous Concrete Repair Program to the lowest bidder, Popuch Concrete Contracting, Inc., of
Lodi, in the amount of $179,900; and
WHEREAS, staff recommends authorizing the Public Works Director to execute up to two
one-year extensions at the same pricing, if mutually agreed upon by City staff and the contractor.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the 2015-2017 Sidewalk and Miscellaneous Concrete Repair Program to the lowest
bidder, Popuch Concrete Contracting, Inc., of Lodi, California, in the amount of $179,900; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby authorizes the Public.Works
Director to execute up to two one-year extensions, at a cost not to exceed $$9,950 per year, if
mutually agreed upon by City staff and the contractor.
Dated: June 3, 2015
I hereby certify that Resolution No. 2015-63 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held June 3, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Kuehne, Mounce, Nakanishi, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Chandler
ABSTAIN: COUNCIL MEMBERS — None
J NIFER FERRAIOLO
City Clerk
2015-63