HomeMy WebLinkAboutAgenda Report - June 3, 2015 C-03AGENDA ITEM
Co ---3
&1& CITY OF LODI
%W COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2015 Pavement Surface Treatment
Project to VSS International, Inc., of West Sacramento ($932,000)
MEETING DATE: June 3, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2015 Pavement Surface
Treatment Project to VSS International, Inc., of West Sacramento, in
the amount of $932,000.
BACKGROUND INFORMATION: This project includes the application of rubberized asphalt cape
seal and fiberized slurry seal on various City streets. The streets
were identified through the City's Pavement Management System
based on the condition of the pavement and the traffic load. The attached Exhibit A shows the streets
that will receive the rubberized cape seal and fiberized slurry seal. Much of this work occurs in the
Water Meter Program Phase 2 area.
The project consists of rehabilitating and resurfacing various City streets with rubberized asphalt cape
seal (combination of rubberized chip seal and slurry seal) and fiberized slurry seal (slurry seal with
glass fiber added). The rubberized asphalt cape seal will be applied to streets with more surface
defects while fiberized slurry seal will be applied to streets with fewer surface defects.
Plans and specifications for this project were approved on May 6, 2015. The City received the
following 4 bids for this project on May 20, 2015.
Bidder Location Bid
Engineer's Estimate $ 1,023,905.00
VSS International, Inc. West Sacramento $ 932,000.00
Telfer Highway Technologies McClellan $ 971,972.00
California Pavement Maintenance Co. Sacramento $ 1,042,384.00
Intermountain Slurry Seal Elk Grove $ 1,083,083.00
The project will be included in the Fiscal Year 2015/16 budget for $1,000,000.
FISCAL IMPACT: By investing in the recommended maintenance project, significant
capital dollars will be saved by extending the useful life of the pavement
and foregoing more costly pavement reconstruction.
APPROVED:
S ep en Schvvabauer, City Manager
KAWMPROJECT&STREETSU015 Pavement Surface Treatment\2015 CapeSeal CAward.doc 5/22/2015
Adopt Resolution Awarding Contract for 2015 Pavement Surface Treatment Project, to VSS International, Inc. of West Sacramento ($932,000)
June 3, 2015
Page 2
FUNDING AVAILABLE: Pending budget approval, this project will be funded by:
Prop 1 B (31599000)
TDA Streets (30599000)
Measure K (30399000)
Gas Tax (30299000)
Total
Jordan Ayers
Deputy City Manager/internal Services Director
A-Idi- 11,14-1
F. Wally andelin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/kjc
Attachment
cc: City Engineer — Swimley
Utility Superintendent
Senior Civil Engineer
$ 44,430
$300,000
$300,000
$355,570
$1,000,000
\\CVCFILV02\PubWks$\WP\PROJECTS\STREETS\2015 Pavement Surface Treatment\2015 CapeSeal CAward.doc 5/20/2015
W�="a
ft
i�i
2015 PAVEMENT SURFACE TREATMENT PROJECT CONTRACT
VARIOUS LOCATIONS
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and VSS INTERNATIONAL, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
CapeSealSec4.doc 4.1 05/20/15
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to rehabilitate 154,800 square yards of asphalt concrete
pavement with fiberized slurry seal, asphalt rubber cape seal, and other incidental and
related work, all as shown on the plans and specifications for "2015 Pavement Surface
Treatment Project, Various Locations".
CONTRACT ITEMS
ITEM
EST'D.
NO.
DESCRIPTION
UNIT QTY
UNIT PRICE
TOTAL PRICE
1.
Traffic Control
LS
$50,000.00
$50,000.00
2.
Construction Notification
LS
$6,790.00
$6,790.00
3.
Pavement Repair
SF 20,000
$7.05
$141,000.00
4.
Pavement Crack Seal
POUND 3,000
$6.00
$18,000.00
5.
Rubberized Chip Seal
SY 54,800
$3.85
$210,980.00
6.
Type II Slurry Seal
SY 54,800
1.19
$65,212.00
7.
Fiberized Slurry Seal,
Type II
SY100,000
$1.64
$164,000.00
8.
Fiberized Slurry Seal,
Type III
SY100,000
$2.37
$237,000.00
CapeSealSec4.doc 4.2 05/20115
9. Adjust Manhole Frame &
Cover to Grade EA 2 $1,050.00 $2,100.00
10. Adjust Water Valve
Frame & Cover to Grade EA 2 $945.00 $1,890.00
11. Thermoplastic Striping
and Legends LS $34,377.00 $34,377.00
12. Fire Hydrant Pavement
Marker EA 62 $10.50 $651.00
TOTAL $932,000.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 50 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
CapeSealSecA.doc 4.3 05/20/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR:
M
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
BE
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
Approved As To Form:
JANICE D. MAGDICH
City Attorney
CapeSealSec4.doc 4.4 05/20/15
RESOLUTION NO. 2015-62
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE THE CONTRACT FOR THE 2015
PAVEMENT SURFACE TREATMENT PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 20, 2015, at
11:00 a.m., for the 2015 Pavement Surface Treatment Project, described in the plans and
specifications therefore approved by the City Council on May 6, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
VSS International, Inc. $ 932,000
Telfer Highway Technologies $ 971,972
California Pavement Maintenance $ 1,042,384
Intermountain Slurry Seal, Inc. $ 1,083,083
WHEREAS, staff recommends awarding the contract for the 2015 Pavement Surface
Treatment Project to the lowest bidder, VSS International, Inc., of West Sacramento, in the
amount of $932,000; and
WHEREAS, VSS International, Inc., has submitted the Local Hire forms and checklist to
promote local hiring for the project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2015 Pavement Surface Treatment Project to the lowest bidder,
VSS International, Inc., of West Sacramento, California, in the amount of $932,000; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the
contract.
Dated: June 3, 2015
----------------
I hereby certify that Resolution No. 2015-62 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 3, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Kuehne, Mounce, Nakanishi, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Chandler
ABSTAIN: COUNCIL MEMBERS — None
f�
NIFEM�FERRAIOLO
City Clerk
2015-62