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HomeMy WebLinkAboutAgenda Report - February 4, 2015 I-02AGENDA ITEM ][ ,a CITY OF LODI COUNCIL COMMUNICATION • TM AGENDA TITLE: Adopt Resolution Approving the Classification and Salary Range of Public Works Management Analyst and Approving the Reclassification of One Management Analyst to Public Works Management Analyst and Approve an Increase to the Salary Range of Supervising Budget Analyst MEETING DATE: February 4, 2015 SUBMITTED BY: Human Resources Manager RECOMMENDED ACTION: Adopt resolution approving the classification and salary range of Public Works Management Analyst and approving the reclassification of one Management Analyst to Public Works Management Analyst and approve an increase to the salary range of Supervising Budget Analyst. BACKGROUND INFORMATION: The Human Resources division received a request to conduct a classification study for a Management Analyst in the Public Works Department. The Management Analyst position is represented by Lodi City Mid -Management Association (LCMMA). Human Resource staff conducted a classification study and recommends the creation of a new classification, salary range and the subsequent reclassification of one employee to the newly created position of Public Works Management Analyst. The study concluded that the incumbent was performing high level and complex analytical work that is above the current job classification. The creation of the Public Works Management Analyst allows the incumbent to be properly compensated for the higher level duties being performed. As part of its process, Human Resource staff reviewed internal salaries for potential compaction or inequities among the Analyst classifications. In this instance, the creation of the Public Works Management Analyst and proposed salary causes a compaction issue with the Supervising Budget Analyst salary, with a difference of 4.35 percent between the two classifications. As such, the City recommends increasing the salary of the Supervising Budget Analyst to provide a 7 percent differential. The Supervising Budget Analyst is a Mid -Management confidential classification and is unrepresented; however, the City affords the same benefits and increases to the confidential employees as is afforded to its represented employees. Council recently approved a 1.5 percent increase for the confidential classifications; although, the City continues its negotiations with LCMMA for its represented members. The City wishes to maintain the 7 percent differential between the represented Public Works Management Analyst classification and the unrepresented classification of Supervising Budget Analyst and requests the administrative ability to maintain the 7 percent differential upon ratification of a successor MOU with LCMMA. Staff recommends Council approve the new job description, salary range and reclassification of one Management Analyst to the newly created classification of Public Works Management Analyst, APPROVED: Stephen Schwabauer, City 4nager retroactive to April 28, 2014. In addition, staff requests Council approve the new salary range for Supervising Budget Analyst prospectively. The proposed salary range for the Public Works Management Analyst is $65,914.67 to $80,119.78, which is 15 percent above the current salary range of Management Analyst. The proposed salary range for the Supervising Budget Analyst is $70,528.69 to $85,728.16, which is an increase of 2.54 percent. The LCMMA is in agreement with the new classification and salary range. Additionally, LCMMA supports the reclassification of one Management Analyst to Public Works Management Analyst, retroactive to April 28, 2014. The approximate increase for Fiscal Year 2014/15 is $12,956 for Public Works Management Analyst and $1,043 for Supervising Budget Analyst. FISCAL IMPACT: The fiscal impact in FY 2014/15 would be approximately $14,000 including benefits. FUNDING AVAILABLE: Increased expenses will be absorbed within existing appropriations. Adele Post, Human Resources Manager Jordan Ayers, Deputy City M eager/Internal Services Director CITY OF LODI PUBLIC WORKS MANAGEMENT ANALYST November 2014 Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job. DEFINITION Performs highly complex, comprehensive and detailed research, statistical and other analytical work for the Public Works department; exhibits excellent judgment and decision making regarding policies and procedures; collaborates with management and co-workers in providing consultation services in areas of expertise; performs other related duties. SUPERVISION EXERCISED AND RECEIVED: Receives general direction from higher level personnel. May supervise assigned staff. EXAMPLES OF DUTIES Duties may include, but are not limited to: Performs highly complex, comprehensive and detailed research, statistical and other analytical work for a City department; collaborates with management and co-workers in providing consultation services in areas of expertise; Analyzes, evaluates, and provides input in the development of unit/division/departmental objectives, analyzes on-going programs and makes recommendations to management on amendments to programs and/or to create new programs, organizational structure, operations and control systems; coordinates City wide programs; Heavily involved in rate model development, use and modification, analyzes revenues and costs for various public works utilities, including water and wastewater; Plans and directs activities of multi faceted city wide projects of limited duration; evaluates progress and resolves difficulties including those crossing departmental lines; provides project leadership and advice to others; provides technical direction and expertise related to project; manages and directs the work of project staff including vendors, subcontractors and City personnel; Manages complex service contracts with vendors; acts as City point of contact for vendors and customers related to contracts managed; Subject matter expert and lead role in the preparation and review of all division operating, multi-year, and capital improvement budgets; analyzes proposals for immediate and long term policy and fiscal impacts and makes recommendations based FLSA Status: Exempt on findings; coordinates and assembles a variety of complex financial/statistical information; prepares complex reports and presentations; and may represent the department at meetings with other agencies, organizations, commissions or City Council; Develops goals, objectives, policies and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains City policies and procedures; confers with members of the public to explain procedures and policies; Researches and stays abreast of changes to laws, regulations and ordinances; proposes changes to policies and procedures in relation to current or proposed amendments; and ensures compliance of department functions with pertinent laws, regulations and ordinances; Answers questions and provides information to the public, outside agencies and City staff; investigates complaints and recommends corrective action to resolve complaints; Provides day-to-day direction, training and evaluation of assigned staff, prepares performance evaluations and other personnel related documents as needed; Reviews and recommends training for departmental personnel; Researches and prepares grant applications including monitoring existing programs for compliance with regulations; Performs other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community. MINIMUM QUALIFICATIONS Knowledge of: Research techniques, sources and availability of information, and methods of report presentation; concepts and techniques of costing as it relates to long-range financial planning, market trends and economic condition indicators. Principles and practices of organization, administration, and personnel management; administrative principles and methods, including goal setting, program and budget development, work planning and organization; technical report writing procedures and grant proposal development. Principles and practices of public personnel administration; equal employment and affirmative action guidelines and policies; Principles and practices of supervision; Mathematics, statistical, financial and accounting methods for revenue, cost and rate analysis, and methods of graphic presentation. Modern office procedures, methods and computer equipment; Applicable Federal, State, local laws, codes and regulations; Thorough knowledge specific to the area of assignment is required. Ability to: Perform comprehensive research, statistical and other analytical work for the Public Works department; collaborate with management and co-workers in providing consultation services in areas of expertise; Plan, initiate and complete work assignments with a minimum of direction; analyze administrative problems, evaluating alternatives, and make creative recommendations; assume control of a project and make sound recommendations; properly interpret and make decisions in accordance with laws, regulations and policies; prepare and write complete and accurate reports; Communicate clearly and concisely, both orally and in writing, prepare and present oral and written reports; Work with and control sensitive, confidential information; Use and operate a personal computer, software and peripheral equipment; Estimate and project revenues and expenditures; Identify and respond to public and City Council issues and concerns; and Establish and maintain cooperative and effective relationships with those contacted during the course of work. EXPERIENCE AND TRAINING GUIDELINES Combination of education and experience that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Bachelor's degree from an accredited college or university in a related field to assignment. Management Analyst Experience: Minimum of three years of increasingly responsible experience providing complex administrative and analytical experience in a public agency, at the level of Management Analyst. LICENSES AND CERTIFICATES Possession of a valid Driver's License (Class C) issued from the California Department of Motor Vehicles. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work on evenings, weekends and holidays, on occasion. *FLSA Status: EXEMPT RESOLUTION NO. 2015-09 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE CLASSIFICATION, JOB DESCRIPTION, AND SALARY RANGE FOR THE POSITION OF PUBLIC WORKS MANAGEMENT ANALYST AND THE RECLASSIFICATION OF ONE MANAGEMENT ANALYST TO PUBLIC WORKS MANAGEMENT ANALYST AND AN INCREASE TO THE SALARY RANGE OF SUPERVISING BUDGET ANALYST NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the classification and job specification for the position of Public Works Management Analyst attached hereto as Exhibit A; and BE IT FURTHER RESOLVED that the salary ranges for Public Works Management Analyst and Supervising Budget Analyst are hereby approved and shall be as follows: Classification Step A Step B Step C Step D Step E Public Works Management Analyst $65914.67 $69210.48 $72671.00 $76304.55 $80119.78 Supervising.Budget Analyst $70528.69 . $74055.21 $77757.97 $81645.87 $85728.16 BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve the reclassification of one Management Analyst to Public Works Management Analyst. Dated: February 4, 2015 I hereby certify that Resolution No. 2015-09 was passed and adopted by the Lodi City Council in a regular meeting held February 4, 2015 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NIFER . FERRAIOLO City Clerk 2015-09 CITY OF LODI PUBLIC WORKS MANAGEMENT ANALYST November 2014 Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job. DEFINITION Performs highly complex, comprehensive and detailed research, statistical and other analytical work for the Public Works department; exhibits excellent judgment and decision making regarding policies and procedures; collaborates with management and co-workers in providing consultation services in areas of expertise; performs other related duties. SUPERVISION EXERCISED AND RECEIVED: Receives general direction from higher level personnel. May supervise assigned staff. EXAMPLES OF DUTIES Duties may include, but are not limited to: Performs highly complex, comprehensive and detailed research, statistical and other analytical work for a City department; collaborates with management and co-workers in providing consultation services in areas of expertise; Analyzes, evaluates, and provides input in the development of unit/division/departmental objectives, analyzes on-going programs and makes recommendations to management on amendments to programs and/or to create new programs, organizational structure, operations and control systems; coordinates City wide programs; Heavily involved in rate model development, use and modification, analyzes revenues and costs for various public works utilities, including water and wastewater; Plans and directs activities of multi faceted city wide projects of limited duration; evaluates progress and resolves difficulties including those crossing departmental lines; provides project leadership and advice to others; provides technical direction and expertise related to project; manages and directs the work of project staff including vendors, subcontractors and City personnel; Manages complex service contracts with vendors; acts as City point of contact for vendors and customers related to contracts managed; Subject matter expert and lead role in the preparation and review of all division operating, multi-year, and capital improvement budgets; analyzes proposals for immediate and long term policy and fiscal impacts and makes recommendations based FLSA Status: Exempt on findings; coordinates and assembles a variety of complex financial/statistical information; prepares complex reports and presentations; and may represent the department at meetings with other agencies, organizations, commissions or City Council; Develops goals, objectives, policies and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains City policies and procedures; confers with members of the public to explain procedures and policies; Researches and stays abreast of changes to laws, regulations and ordinances; proposes changes to policies and procedures in relation to current or proposed amendments; and ensures compliance of department functions with pertinent laws, regulations and ordinances; Answers questions and provides information to the public, outside agencies and City staff; investigates complaints and recommends corrective action to resolve complaints; Provides day-to-day direction, training and evaluation of assigned staff, prepares performance evaluations and other personnel related documents as needed; Reviews and recommends training for departmental personnel; Researches and prepares grant applications including monitoring existing programs for compliance with regulations; Performs other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community. MINIMUM QUALIFICATIONS Knowledge of: Research techniques, sources and availability of information, and methods of report presentation; concepts and techniques of costing as it relates to long-range financial planning, market trends and economic condition indicators. Principles and practices of organization, administration, and personnel management; administrative principles and methods, including goal setting, program and budget development, work planning and organization; technical report writing procedures and grant proposal development. Principles and practices of public personnel administration; equal employment and affirmative action guidelines and policies; Principles and practices of supervision; Mathematics, statistical, financial and accounting methods for revenue, cost and rate analysis, and methods of graphic presentation. Modern office procedures, methods and computer equipment; Applicable Federal, State, local laws, codes and regulations; Thorough knowledge specific to the area of assignment is required. Ability to: Perform comprehensive research, statistical and other analytical work for the Public Works department; collaborate with management and co-workers in providing consultation services in areas of expertise; Plan, initiate and complete work assignments with a minimum of direction; analyze administrative problems, evaluating alternatives, and make creative recommendations; assume control of a project and make sound recommendations; properly interpret and make decisions in accordance with laws, regulations and policies; prepare and write complete and accurate reports; Communicate clearly and concisely, both orally and in writing, prepare and present oral and written reports; Work with and control sensitive, confidential information; Use and operate a personal computer, software and peripheral equipment; Estimate and project revenues and expenditures; Identify and respond to public and City Council issues and concerns; and Establish and maintain cooperative and effective relationships with those contacted during the course of work. EXPERIENCE AND TRAINING GUIDELINES Combination of education and experience that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Bachelor's degree from an accredited college or university in a related field to assignment. Management Analyst Experience: Minimum of three years of increasingly responsible experience providing complex administrative and analytical experience in a public agency, at the level of Management Analyst. LICENSES AND CERTIFICATES Possession of a valid Driver's License (Class C) issued from the California Department of Motor Vehicles. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work on evenings, weekends and holidays, on occasion. *FLSA Status: EXEMPT